Computer Fundamentals and Office Automation Tools

Exercise 1: - RESUME

STEPS TO CREATE A RESUME-

 Open MS-OfficeMS WORDFileNew

 Go to Insert-Header-Edit Header- Type Curriculum Vitaeinside the

Header.

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 Type your Name, address, phone no. and email id aligning left side.

 Go to Table- Insert table-choose no. of columns and rows and click OK.
 Whenever you want to increase the number of columns in the existing
row, select that row and go to Table- click Split Cells- enter number of
columns- click OK.
 In order to decrease the existing column numbers, select that columns
and go to Tables- click Merge cells.

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 Enter the Qualification, Board, Year and Marks in the table and format
it (bold, italic and increase the font size via standard bar).

 Finally type the Declaration outside the table with your Name aligning
right side.

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Exercise 2: - Company Letter Head

STEPS TO CREATE ACOMPANY LETTER HEAD:-

 Open MS-OfficeMS WORDFileNew

 Go to Insert-Header-Type the complete address of a company, select

the text and click align on the standard tool bar

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 To Insert a Line go to Insert-Auto shapes-select the line and draw below

the logo and the address inside the Header

 Go to Format-Background-PrintedWatermark-Picture Mark- click

selectpicture- Browse for the required background- click Washout-
Apply-OK.

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Exercise 3: - MAIL MERGE

STEPS TO CREATE A MAIL MERGE LETTER:-

 Open MS-OfficeMS WORDFileNew

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 Type your letter which you want to send multiple addresses

 Go to toolMailings-Mail Merge-click Next: Starting Document- Next:

Select Recipients- click Type a new list- click Create- Enter the address-
to enter one more click New Entry

 If you want to change the field names then click Customize-select the
field-Rename-click OK
 Then in mail merge tool bar click Insert merge fields where ever needed
 Then finally in mail merge tool bar click merge to New Document- All-
OK- save the file.

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Exercise 4: - MACRO

STEPS TO CREATE A MACRO:-

 Open MS-OfficeMS WORDFileNew

 Go to Tool-View-Macros-Record Macro- Give the macro name

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 Go to Insert-Picture-Fromfile-browse for the required picture-click

Insert

 Type some text- select it by holding shift key and right/left arrow keys-
change the font size, color and style by the standard tool bar

 Go to Tool-Macro-click Stop recording

 Open a New file go to-Tool-Macro-select the macro name which you
have created-click Run

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Exercise 5: - Table, WordArt, Shapes

STEPS TO INSERT A TABLE, WORDART, SHAPES:-

 Open MS-OfficeMS WORDFileNew

 Go to Table- Insert table-choose no. of columns and rows and click OK

 Whenever you want to increase the number of columns in the existing
row, select that row and go to Table- click Split Cells- enter number of
columns- click OK.
 In order to decrease the existing column numbers, select that columns
and go to Tables- click Merge cells.
 Finally enter the data inside rows and columns of the table

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 Go to Insert-WordArt-select your design- a dialog box will open-Type

your text-click OK(increase or decrease the size, color, format, etc)

 Go to Insert-Shapes-select your shape-draw it on your sheet where you

want to draw (increase or decrease the size, color, text, format, etc)

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Exercise 1: - RESULT SHEET

Steps to create a result sheet by using formulas:-

 Open MS-OfficeMS EXCELFILE NEW

 Select few columns and few rows at the center of the beginning- Right
click- Format cells- click the Alignment tab- tick Merge cells option-OK-
Type the Heading

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 Enter the columnheadings, enter the data of following columns

manually Sr. no., Rag no., Name, Subjects name, Total, Percentage and
Result

 Enter the following formula to calculate the respective values-

Total=SUM(D4:G4)

Percentage=H4/4

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Result =IF(AND(D4>35,E4>35,F4>35,G4>35),"(PASS)","(FAIL)")

 After writing each formula selects the cell and drag to the entire column
to apply.

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Exercise 2: - DIFFERENT CHARTS

Steps to create different types of Chart:-

 Open MS-OfficeMS EXCELFILE NEW

 Select few columns and few rows at the center of the beginning- Right
click- Format cells- click the Alignment tab- tick Merge cells option-OK-
Type the Heading

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 Enter the columns heading and rowsheading and enter the data in each
column

 Select the complete row and column data including the header
 Go to Insert- Chart-Bars/Columns/Pie/Area-select the chart type-
custom type- select the type- next- select column-next-under Title give
the Heading atChart title- under Axes chose the Primary axis- under
Legends chose the Placement- under Data labels chose value- next-
select the place chart- finish.

Bar chart:-

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Line chart:-

Pie chart:-

Area chart:-

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Exercise 3: - SORT

Steps to use Sort function in excel sheet:-

 Open MS-OfficeMS EXCELFILE NEW

 Select few columns and few rows at the center of the beginning- Right
click- Format cells- click the Alignment tab- tick Merge cells option-OK-
Type the Heading

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 Enter the column headings, enter the data of following columns

manually

 Select the complete row and column data and go to Data-Sort-a dialog
box will open with its options
 There are different options to sort the data, sort by column, sort on
values, sort by order (A to Z, Z to A, custom list). Chose your options and
click OK

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 The data willsort according to your command and the result shown on
the screen.

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Exercise 4: - FILTER

Steps to use Filter function in excel sheet:-

 Open MS-OfficeMS EXCELFILE NEW

 Select few columns and few rows at the center of the beginning- Right
click- Format cells- click the Alignment tab- tick Merge cells option-OK-
Type the Heading

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 Enter the column headings, enter the data of following columns

manually

 Select the complete row and column data and go to Data-Filter-a filter
options list will appear on every column of sheet. Click on the list and
choose the options which you wants to filter into the whole data and
click OK

 Finally the filtered datawill appear on the screen and the rest is hide

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Exercise 5: - GOAL SEEK

Steps to use Goal Seek of What-if analysis:-

 Open MS-OfficeMS EXCELFILE NEW

 Select few columns and few rows at the center of the beginning- Right
click- Format cells- click the Alignment tab- tick Merge cells option-OK-
Type the Heading

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 Enter the column headings, enter the data of following columns

manually

 Go to Data-What-if analysis-Goal seek- a dialog box will appear with

three options i.e. set cell, to value, changing cell
 Set cell- set a cell where you want to put your goal value
 To value- set the value which you want to put in cell
 Changing cell- set the cell in which you want to change the value

 Click OK, the previous values are changed into the goal values

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Exercise 6: - DATA TABLE

Steps to use Data Table of What-if analysis:-

 Open MS-OfficeMS EXCELFILE NEW

 Select few columns and few rows at the center of the beginning- Right
click- Format cells- click the Alignment tab- tick Merge cells option-OK-
Type the Heading

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 Enter the column headings, enter the data of following columns

manually

 Prepare a row of change values and a column of another change values

which you wants to replace at the place oforiginal data
 Set a value of Sum or Total by using the formula at beginning cell of the
row and the column

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 Select the whole rows and columns. Go to Data-What-if analysis-Data

Table- a dialog box will appear with two options i.e. Row input cell and
Column input cell
 Row input cell- set a cell of column in original data which you wants
to put as row
 Column input cell- set a cell of another column in original data which
you wants to put as column

 Click OK, finally the results are shown in the sheet and you can chose the
perfect combination of two values which you want.

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Exercise 7: - Scenario Manager

Steps to use Scenario manager of What-if analysis:-

 Open MS-OfficeMS EXCELFILE NEW

 Select few columns and few rows at the center of the beginning- Right
click- Format cells- click the Alignment tab- tick Merge cells option-OK-
Type the Heading

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 Enter the column headings, enter the data of following columns

manually

 Go to Data-What-if analysis-Scenario Manager- a dialog box will appear

with the options of ADD, DELETE, EDIT, MERGE, SUMMARY
 Click ADD-Scenario name-set a name of your scenario-Changing cell-
select a cell or group of cells in which you want to change-click OK

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 Another dialog box will open, Enter values for each of the changing cells
and click OK

 You can make many scenarios by clicking Addand repeat the steps as
first one

 Finally click show and the changing scenario will appear in the screen.

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Exercise 8: - MACRO

Steps to use Macros:-

 Open MS-OfficeMS EXCELFILE NEW

 Select few columns and few rows at the center of the beginning- Right
click- Format cells- click the Alignment tab- tick Merge cells option-OK-
Type the Heading

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 Enter the column headings, enter the data of following columns

manually

 Go to View-Macros-Record macro-a dialog box will appear with the

options i.e. macro name, macro shortcut key, store in, description
 Macro name- set a name of your macro
 Macro shortcut key- set a shortcut key of your macro
 Store in- set a place where you want to store your macro
 Description- give details and description about your macro

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 Click OK, start recording of your formatting and actions which you want
to perform in allsheets. After done all the actions click macros-stop
recording. You can create many Macros with different actions

 Create another data file, select it and apply Macro on it by clicking

View-Macros-view macro-chose your macro-Run
 Finally, the formatting and actions of data will change according to
applied Macro.

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Exercise: - Presentation Slides

STEPS TO CREATE POWERPOINT PRESENTATION SLIDES:-

 Open MS-OfficeMS POWERPOINTNew slide Choose a slide
 Click the Other Task Panes drop down menu-tick slide layout-select the
layout you want
 Click the Other Task Panes drop down menu-tick slide design-select the
design of your choice
 Click on the slide to type the text- align the text using standard tool bar
 Inorder to insert new slide- go to Insert- New slide- type your text
 Each slide may have the different slide layouts depending on the content
 Add pictures, shape, sound, video, clipart in slides (also can change the
size, color, shape, theme by using format tool bar)
 You can add animation in each slide. Go to Animation-select different
animations for every slide and manage transition speed and sound as
you want
 You can also use custom animation for text/content, shape, and picture.
For that go to Animation-Custom animation-click Add effect-choose the
style
 After creating all the slides, finally go to slide show-start slide show

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Slide 1:-

Slide 2:-

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Slide 3:-

Slide 4:-

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Slide 5:-

Slide 6:-

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Slide 7:-

Slide 8:-

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