mini wedding

planner
wedding
checklist
 wedding
checklist
Phase 1: Research and Early Planning

Early on you need to scope out the wedding, it is important that you are both on
the same page with this.  Questions to ask: How big will it be? What style of
wedding do you want, formal, informal etc.  Church or Venue Ceremony? Make a
list individually of your wishes and priorities, combine the list to find common
ground.  From this create a clear vision of what your day will look like.

Research Ideas and create a Pinterest account to help collate and organise your
ideas.
Decide on the style of wedding i.e formal, informal, laid back, boho, rustic make a
list of all the words you would use to describe your event, then group them to
create a common theme. Discard any that don't fit.
Plan a theme or colour scheme
Decide where your ceremony will be at.
Determine a rough guest list, this will give you an idea of the capacity you need
your venue to cater for. 
Decide on the bridal party, i.e bridesmaids, maid of honour, ushers, best man,
flowergirls and page boys are all official roles 

Phase 2: Planning the Budget

Now you are both on the same page and you have a clear vision of what your day
will be about, the things that are important to you both etc.  It is time to start
putting some more plans into action Before you do, it is vitally important you set
or discuss the wedding budget.  Next to your house purchase this will be your
next biggest expense.  
 wedding
checklist
Phase 2: Planning the Budget

Use the lists in phase 3 and 4 to identify all of your wedding expenses. and keep
a track throughout your wedding planning.
Don't hide any expenses, be honest with each other.
The Venue will be your biggest expense along with the size of the guest list.
Set a budget and stick to it. 
Allow for additional costs not planned for.

Phase 3: Time to get organised

Set the Date

Book the Church/Registrar
Plan the ceremony formalities, attend church when the banns are read etc.
Short List Venues
Get Wedding Insurance organised
Decide on the order of service, what time will you get married?
Select bridal party and ask them to be involved.
Make a list of the responsibilities and roles for your bridal party and make sure
they know what will be expected of them.

Phase 4: Sourcing products and Services

This is a list of the products and services you might need, cross out anything not
applicable to your plans.  
 wedding
checklist
Phase 4: Sourcing products and Services

Create a dedicated wedding email address so you can keep all of your
correspondence in one place.
Vet suppliers before booking, check contracts, check testimonials, check
previous work. Check for public liability insurance.
Check with your  venue if they set restrictions on decor or certain products
and services before booking. Candles and firework displays are typically
restricted in some venues.
Book the Venue
Master of ceremonies - this may be the wedding co-ordinater at the venue
Photographer
Videographer
Wedding Dress
Grooms Suit
Wedding Accessories - shoes, underwear, jewellery and hair accessories
Wedding Stationery
Wedding Transport
Wedding Flowers
Venue Decor and prop hire
Wedding Cake
Wedding Favours
Decide on menu and drinks for the reception and evening 
Accomodation for the bridal party and guests
Wedding Favours
Wedding Rings
Bridal Party Outfits and accessories
Wedding Entertainment
Wedding Music for the ceremony
Wedding Music for the reception
Wedding Hair on the day
Wedding Makeup on the day
 wedding
checklist
Phase 5: Planning the Details

Create a gift list

Send out Invitations
Confirm all bookings with suppliers and ensure deposits and payments in
place.
Plan in your wedding dress fittings and alterations
Plan the wedding rehearsal 
Organise the passport to be changed
Speeches
Keep track of RSVP's and communicate numbers with the venue
Create a list of photography shots you would like
Finalise wedding flower choices
Organise bridal party outfit fittings 
Create the table plan
Confirm accommodation requirements with the venue
Plan the Hen Party/Stag Party 
Plan the Honeymoon
Choose a first dance song
Book hair and makeup trials
Wedding Cake tasting, choose design and flavours
Plan any childrens activity's or entertainment
Organise Thankyou gifts for parents and the bridal party
Organise a gift for the groom/bride
Organise Thankyou cards for after the wedding
 wedding
checklist
Phase 6: Logistics, who does what when

Decide who will be giving the readings at the ceremony

Decide what transport everyone in the bridal party is using on the day.
How will everyone get home after the wedding?
Who will collect suits, dresses etc.  and make sure they are where they should
be.
Pack your emergency bridal kit for any unforseen dramas
Who will be setting up your venue, putting flowers on tables, styling the cake
table, styling the guest book table. Have a kit available on the day to include
scissors, tape, string etc. 
Check what time suppliers will be on site
Check with the venue what time the room will be set up and what time
suppliers can arrive.
Communicate all timings to the bridal party so they know where to be at what
time.
Remind the bridal party of their roles on the day.
There should be a running order for the day make sure everyone involved
including suppliers have a copy of this.
Have suppliers contact details to hand on the day and make sure someone else
is their point of contact.
Wedding
timeline
 12 Months to go
TIMELINE
Short List Venues
Book the Church
Plan the Budget
Set the Date ( Book time off work)
Get Wedding Insurance
Decide Bridal Party
Determine Guest List Numbers

11 Months to go
Secure Venue
Book the Photographer
Start Wedding Dress Shopping
Write out the Guest List
Source Wedding Stationery
Create a Wedding Moodboard

10 Months to go
Send Wedding Invitations
Decide on Gift Registry
Secure Wedding Dress
Plan the Honeymoon
Plan Beauty Treatments/ Health and Fitness
Book Entertainment

9 Month to go
Book Florist
Book Hair and Beauty on the Day
Start Bridesmaid Dress Shopping
 8 Months to go
TIMELINE
Plan the Hen Party
Visas and Passport for Honeymoon
Order the Cake
Decide on Accessories

7 Months to go
Grooms Party Outfits
Transport and Accommodation
Decide on Music and Readings
Book Videographer

6 Months to go
Order of the Day
Order Decor and Props
Chase RSVP's

5 Month to go
Hair and Makeup Trials
Dress Fittings & Alterations
Book any extra suppliers, budget dependent.
 4 Months to go
TIMELINE
Shop for Wedding Rings
Create Table Plan
Confirm Venue Numbers
Confirm Menu Choices
Finalise any extra's with the venue

3 Months to go
Give Notice - formal requirement
Attend Church when Banns are read
Decide on Vows
Think about Speeches
Hen/Grooms Party

2 Months to go
Plan a Wedding Rehearsal
Check with Suppliers on timings and delivery/set up details
Meet with Venue Co-ordinator regarding order of the day
Plan any Additional Last minute beauty treatmemts

1 Month to go
Plan some couple time
Choose Favours/Thankyou Gifts
Try the whole outfit on with accessories and shoes.
Provide an on the day emergency contact to suppliers
Pay Final Balance to Suppliers
 My Wedding Timeline
12 MONTHS TO GO 8-10 MONTHS TO GO 6-8 MONTHS TO GO

4-6 MONTHS TO GO 3 MONTHS TO GO 2 MONTHS TO GO

1 MONTH TO GO 2 WEEKS BEFORE 1 WEEK BEFORE

 Wedding
countdown
 Final month prep

Plan some couple time

Choose Thankyou Gifts
Try the whole outfit on with accessories and shoes.
Provide an on the day emergency contact to
suppliers
Pay Final Balances to Suppliers
Decide on how you will get to and from the venue
before and after the wedding.
Organise who will look after the kids or pets if
applicable.
Decide who will look after gifts on the day.
Decide on what money to carry on the day.
Pack for the wedding day (for the groom also.)
Pack for the Honeymoon before the wedding
Check set up details with suppliers.
Make sure you have correct supplier contact
details.
Organise all appointments well in advance for that
final week.
Decide on who and when collects the suits, the
dresses and any other items that need picking up.
 Wedding week
Day 7

Day 6

Day 5

Day 4
 Wedding week
Day 3

Day 2

Day before
Notes