MINISTRY OF HIGHER AND TERTIARY EDUCATION

BULAWAYO POLYTECHNIC

P.O.BOX 1392

BULAWAYO

ON THE JOB TRAINING

LOG BOOK

COURSE: …………………………………………………………………………………………………….

INSTITUTE: …………………………………………………………………………………………………

NAME OF TRAINEE: …………………………………………………………………………………..

DURATION: ………………………………………………………………………………………………
INSTITUTION: _____________________________________________________
TRAINING COORDINATOR: _____________________________________________________

ADDRESS: ___________________________________________________________________

___________________________________________________________________

PHONE: _____________________________________________________________________

Email: ______________________________________________________________________

HEAD OF DEPARTMENT:

NAME: ______________________________SIGNATURE_____________________________

TRAINEE INFORMATION

NAME: ____________________________________________________________________

DATE OF BIRTH: ______________________ID NO.: ________________________________

STUDENT NO.: _______________________GENDER: _______________________________

CANDIDATE NO.: _____________________

HOME ADDRESS: ___________________________________________________________

____________________________________________________________

PHONE: ____________________________

NEXT OF KIN: ______________________________________________________________

RELATIONSHIP: ____________________________________________________________

CONTACT ADDRESS: ________________________________________________________

PHONE: ___________________________CELL: ___________________________________

Email: _____________________________FAX NO.: _______________________________

 COMPANY INFORMATION

(Company one)

NAME OF COMPANY: __________________________________________________________________________________________

CONTACT PERSONS (1) __________________________________________________________________________________________

(2) __________________________________________________________________________________________

ADDRESS: ___________________________________________________________________________________________________

____________________________________________________________________________________________________

PHONE: ____________________________________________FAX NO.: ____________________________________________________

Email: _____________________________________________

ON THE JOB PERIOD: FROM: _______________________________________________________________________________________

COMPANY REPRESENTATION SEGNUTURE: ____________________________________________________________________________

(Company two)

NAME OF COMPANY: ___________________________________________________________________________________________

CONTACT PERSONS (1) ___________________________________________________________________________________________

(2) ______________________________________________________________________________________

ADDRESS: ______________________________________________________________________________________________________

____________________________________________________________________________________________________

PHONE: ____________________________________________FAX NO.: ____________________________________________________

Email: ____________________________________________

ON THE JOB TRAINING PERIOD FROM: ______________________________________________________________________________

COMPANY REPRESENTATIVE SIGNATURE: ___________________________________________________________________________

(Company three)

NAME OF COMPANY: ___________________________________________________________________________________________

CONTACT PERSONS (1) __________________________________________________________________________________________

(2) _____________________________________________________________________________________

ADDRESS: ____________________________________________________________________________________________________

__________________________________________________________________________________________________

PHONE: ____________________________________________FAX NO.: __________________________________________________

Email: ______________________________________________

ON THE JOB TRAINING PERIOD: FROM: ____________________________________________________________________________

COMPANY REPRESENTATIVE SIGNATURE: __________________________________________________________________________

 PREAMBLE

The Ministry of Higher and Tertiary education through all Institutions shall issue this log book to
trainees on the first day of commencement of on the job training. It shall be filled daily by the
trainee, every two weeks by the trainee’s supervisor where he/she is attached to and every
four months by a representative from an Institution herein called the training officer or
coordinator.

The log book shall guide both the trainer and the employer as to what aspects of the training
have to be covered.

The log book remains the property of the institution until completion of the course. The trainee
shall be responsible for the safe keeping of the logbook.
 GUIDELINES TO THE EMPLOYER/SUPERVISOR

The following are the guidelines for the benefit of the supervisor who a trainee is undergoing
on the job training.

 The trainee on the job training is expected to work as much as possible under the
supervision of a skilled worker.
 The trainee should be placed in a normal operation of the organization and afforded
the opportunity where possible to acquire individual experience.
 We request you to give the trainee guidance and assess his/her performance closely
and as accurate as possible.
 Please fill in your objective assessment of the trainee in his/her log book once every
two weeks for record.
 A skill task table has been prepared to guide you. These are in no way conclusive and
extra tasks/skill can be taught to the trainee.
 We believe a trainee will have got adequate training if he/she covers at least all the
listed tasks.
 Trainees who do not abide by the code of conduct (appendix 1) may be withdrawn from
the course.

GUIDELINES TO THE TRAINEE

This log book forms an important record of your college studies and practical training. It serves
as a means of checking whether you would have had balanced and adequate practical training.

If and when you apply for employment it will serve as proof of your practical training. In the
case of engineering trainees it will serve as proof of your practical training when applying for
membership of professional bodies such as the Zimbabwe institute of engineers.

 You are therefore requested to fill the log book daily, detailing all work done and tasks
performed.
 Any tasks performed that are not part of the tasks list in this log book should also be
included.
 Care should be taken to record all work done as accurate as possible and in detail.
 Ensure that you present log book to your supervisor regularly for confirmation and
signature.
 Read and understand the code of conduct. Failure to abide by it shall lead to
disciplinary action being taken against you, which may lead to withdrawal of the course.
 MINISTRY OF HIGHER AND TERTIARY EDUCATION
CODE OF CONDUCT FOR TRAINEE ON – THE- JOB TRAINING

Tec. Voc Education training involves the relevant theory in class and relevant practical and, or
work experience activities. Work attachment provides the trainee with an opportunity to work
in a real work environment for the trade. This enables the student to acquire and apply the
requisite trade skills in a realistic work/production environment.

During work attachment, trainees (student) are expected to conduct themselves in an

exemplary and respectable manner in which is compatible with both the college and the
company culture. The following are guidelines on the conduct expected of the trainees while on
work attachment.

1. During on-the-job training will report at the company for the same number of days and
hours per day, as the personnel working in the same trade in that company.

2. Once attached, trainees are not allowed to move from one company to another without
the express permission of the co-ordinator of the parent institution.

3. No trainee is allowed to ask for any remuneration or favours from the company and the
company and the company is not obliged to pay anything to the trainee.

4. The trainee’s co-ordinator and the company’s attachment controller or training officer
shall be informed by the trainee, of the reasons for any absence from duty within 24
hours of the absence.

5. Should a trainee be absent from the company for periods longer than 3 days due to
sickness or any other acceptable reason, a medical certificate (signed by a qualified
medical practitioner) or a written submission by the trainee, on the reasons of absence,
shall be sent to the company’s attachment controller or training officer, the student
should send a copy of the same reasons to the institution.

6. The trainee is expected to maintain a high standard of time keeping and must be
punctual at all times.

7. The trainee should take of economically and correctly use all company property, tools,
resources and equipment and should ensure that any items borrowed from the
company’s stores are returned within the required time.

8. Trainees should not smoke during working hours in the work shop or other working
places. However, they may do so in those places set aside for smoking by the company
(where they are available)
9. Trainees should not drink alcoholic beverages or take dangerous drugs during working
hours including lunch and other breaks. If the student is on prescribed medication,
which is likely to impair his/her judgment, the student should inform his/her supervisor.
10. Any company information concerning manufacturing processes, products, costing and
financial results and other activities obtained by the trainee during on job training shall
be regarded as confidential. The information should not be passed to other people in
any form, without the express permission of the company’s management.
11. The trainees are expected to comply with all company work procedures and safety
regulations throughout their on job training.

12. Trainees shall comply with all reasonable request and orders by the company’s
supervisor and management staff. Should it be felt (by the trainees) that the order or
request seems unreasonable guidance should be obtained from the appropriate
Institute’s co-ordinator.
13. At all times within the best of his/her ability, experience and training, the trainee shall
work to the standard of quality, accuracy and time specified by the supervisor.
14. The trainee is expected at all times to act as an ambassador for polytechnic and
ministry and to behave in an acceptable manner, both professional and socially.

15. The trainee is expected to follow the company’s channel of communication if the need
to do so arises. All communication with the Institution must be channeled through the
co-odinator.
16. Any behaviour or conduct likely to bring disrepute and disrespect to the polytechnic or
to the government may lead to appropriate disciplinary action being taken against the
trainee.
17. A trainee who is dismissed from the company for misconduct may be withdrawn from
the course.
18. Any trainee found guilty of violation, or failure to observe, the above code of conduct
may have disciplinary action taken against him/her ranging from suspension to
withdrawal.
19. Any student expelled from attachment is deemed to be expelled from the College as
well.
I………………………………………………………………………………………………………………….(Name in full)

have read and fully understood the above code of conduct and promise to abide by it during
my period of on the job training.

Signed ____________________________this ____________day of____________________

Coordinator ________________________________________________________________

Name Signature Date

Witness ____________________________________________________________________

Name Signature Date

TASKS TO BE CARRIED OUT DURING ON THE JOB TRAINING

COMPUTER SYSTEMS

SAFETY

• Anti-static equipment

• Storage of electronic components

• Handling of electronic components

• Dismantle and assemble computer systems

APPLICATIONS

• Operation of character based operations

• Operation of graphical user interfaces

• Network components identification

• Connecting network protocol, configure network protocol

• Lap-Linking of PC`s

MEASURING AND TEST EQUIPMENT

• Use of digital meters, logic probes, current tracers, logic pulsers, multi-channel
oscilloscopes, logic or signal analyzers

MICROPROCESSOR FUNDAMENTALS

• Identification of 8-bit microprocessor boards and circuit diagrams

• Identification of major components and bass control signals, 8085 machine code
programming

PC PROGRAMMING

• Use of diagnostic software and utilities, configuration, fitting, identification and removal
of memory modules, cleaning mother boards, disk drives and key boards, data recovery
exercises on fixed and floppy disc

EXAMINE CIRCUITS AND SIGNALS IN SWITCHED MODE POWER SUPPLIES

PERIPHERALS

• Fundamentals of computer CRT monitors, connecting and servicing modems, Servicing

procedures for Dot matrix printers, laser printer, ink jet printers, plotters and scanners,
Point of sale systems(cash registers interfaced to computers)
RADIO COMMUNICATION

HAND TOOLS

Trainees should be able to identify and correctly use the hand tools which include

• Pliers

• Cutters

• Clamping tools

• Crimping tools

• Screwdrivers

• Soldering and desoldering tools etc.

INSTRUMENTS

Trainees should be able to identify, operate and use different equipment

• Multimeter

• Signal generator

• Oscilloscope

• Wattmeter

• Dummy load

• Modulation monitor

• Frequency counter

• Communication analyzer

RADIO REPAIR

Trainees should be able to

• Read a block diagram of the systems and understand the use of each block

• Read the schematic diagram of the system and understand the function of components
in the circuit

• Rectify a fault in the system using a chronological trouble shooting procedure

• Program radio equipment properly (transceivers etc.)

AERIALS

MOBILE INSTALLATIONS

Trainees should be able to:

• Identify types of aerials according to their frequency bands

• Identify a suitable location for the aerial on the mobile and then carry out the
installation

• Trim aerial to ensure a minimum voltage standing wave ratio

BASE INSTALLATION

Trainees should be able to:

• Identify types of aerials according to their frequency bands

• Calculate the dimension of the aerial and construct it using the computer information

• Identify suitable location for ground installation and carry out the work.

• Trim for minimum V.S.W.R.

GENERAL

Trainees should be able:

• Work on electronic office equipment

• Work on industrial electronic sytems

• Work on any electronic gadget that might need attention

TV MONITOR

Trainees should be able:

• Identify HT points

• Test with caution

• Trouble shoot and repair monochrome (Black and White) TV monitor in sequence

• Trouble shoot colour monitor in sequence

ELECTYRICAL POWER ENGINEERING

SAFETY AWARENESS

• Safe handling of tools both hand and motorized machine protection

• Circuit protection

• Knowledge of both statutory and non-statutory regulations relevant to the trade

• First aid procedures

WIRING DIAGRAMS AND CIRCUITS

• Drawing and interpreting electrical circuit diagrams

• Connecting components as depicted on diagrams

DOMESTIC INSTALLATIONS

• Carry out concealed and safe wiring

• Lighting systems to include incandescent and discharge lamps

• Wire socket outlet circuits

• Install and repair heating circuits e.g. cookers, water heaters etc.

MOTOR CONTROL CIRCUITS

• Direct online starting, Auto-TX starting

• Wire delta starter- rotor resistance starting

• Sequential starting of two or more motors

• Fault finding on all the above motors

MOTORS (A.C. OR D.C)

• Install electric motor

• Dismantle and assemble electric motor

• Overhaul electric motor

• Change brushes, bad brushes etc.

FAULT FINDING MAINTANANCE AND SERVICE

• Inspection and testing of electrical installation, equipment and appliances

• Repairing and replacing of electrical components

• Location and rectification of electrical faults on installations, equipment and appliances

• Commissioning of electrical installations, equipment and appliances

TRANSFORMERS

• Install transformers

• Routine maintenance of transformer

• Substation maintenance

• Connect transformer in electrical circuit to include ELV,LV and HV circuits

ELECTRICAL MEASURING INSTRUMENTS (DIGITAL AND ANALOGUE)

• Setting and reading of electrical instruments

• Correct use of (I) Voltage tester, (II) Multimeter(s), (III) Tacho-meter (IV) Wattmeter safe
phase & 3 phase

CABLE RETICULATION

• Underground overhead cables

• Terminations and selections

 RECORD OF WORK DONE
DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS
Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 RECORD OF WORK DONE
DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS
Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 RECORD OF WORK DONE
DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS
Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 RECORD OF WORK DONE

DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 ON THE JOB TRAINING PROGRESS REPORT
(TO BE FILLED ONCE EVERY FOUR MONTHS)

Name of Institution: _____________________________________________________________

Name of Student: _______________________________________________________________

Course: _______________________________________________________________________

Assemble Period: _____________________________to ________________________________

ASSESSMENT OF PERFORMANCE

5 4 3 2 1 Weight Mark

S T S T S T S T S T S T

Assessors Comment: ____________________________________________________________

_____________________________________________________________________________

______________________________________________________________________________

Trainees Comment: _____________________________________________________________

______________________________________________________________________________

KEY S………………………….SUPERVISER`S MARK

T……………………….TRAINING OFFICER/LECTURER`S MARK
 RECORD OF WORK DONE
DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS
Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 RECORD OF WORK DONE
DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS
Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 RECORD OF WORK DONE
DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS
Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 RECORD OF WORK DONE

DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 ON THE JOB TRAINING PROGRESS REPORT
(TO BE FILLED ONCE EVERY FOUR MONTHS)

Name of Institution: _____________________________________________________________

Name of Student: _______________________________________________________________

Course: _______________________________________________________________________

Assemble Period: _____________________________to ________________________________

ASSESSMENT OF PERFORMANCE

5 4 3 2 1 Weight Mark

S T S T S T S T S T S T

Assessors Comment: ____________________________________________________________

_____________________________________________________________________________

______________________________________________________________________________

Trainees Comment: _____________________________________________________________

______________________________________________________________________________

KEY S………………………….SUPERVISER`S MARK

T……………………….TRAINING OFFICER/LECTURER`S MARK
 RECORD OF WORK DONE
DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS
Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 RECORD OF WORK DONE
DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS
Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 RECORD OF WORK DONE
DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS
Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 RECORD OF WORK DONE

DAY/ DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Trainee’s Name: ________________________________________________________________

Trainee’s signature: ___________________________Date: _____________________________

Supervisor’s signature: ________________________Date: ______________________________

Trainee’s Officer’s signature: ___________________Date: ______________________________

 ON THE JOB TRAINING PROGRESS REPORT
(TO BE FILLED ONCE EVERY FOUR MONTHS)

Name of Institution: _____________________________________________________________

Name of Student: _______________________________________________________________

Course: _______________________________________________________________________

Assemble Period: _____________________________to ________________________________

ASSESSMENT OF PERFORMANCE

5 4 3 2 1 Weight Mark

S T S T S T S T S T S T

Assessors Comment: ____________________________________________________________

_____________________________________________________________________________

______________________________________________________________________________

Trainees Comment: _____________________________________________________________

______________________________________________________________________________

KEY S………………………….SUPERVISER`S MARK

T……………………….TRAINING OFFICER/LECTURER`S MARK