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Submitting Invoices 2015 Final Version

The document provides instructions for vendors to submit invoices through the new Gotransparent system, including accepting tasks, updating progress, and creating invoices. It also explains how vendors can track the status of invoices, with unpaid invoices showing the issue date, due date, and amount owed. Vendors are reminded that invoices must be submitted through the Transparent system for payment and that payments will be made on the 15th of each month.

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Daniel Marcelo Veliz Ricardi
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61 views

Submitting Invoices 2015 Final Version

The document provides instructions for vendors to submit invoices through the new Gotransparent system, including accepting tasks, updating progress, and creating invoices. It also explains how vendors can track the status of invoices, with unpaid invoices showing the issue date, due date, and amount owed. Vendors are reminded that invoices must be submitted through the Transparent system for payment and that payments will be made on the 15th of each month.

Uploaded by

Daniel Marcelo Veliz Ricardi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Resource

Management
Submitting Invoices

Vendor Management Department


Nehal Allam

2015
Dear Vendor,

We’re pleased to announce that we have finally released our new version of our System
(Gotransparent). Now we will illustrate in the following guide the detailed steps in order to
create your invoices.

1- You will receive an email notifying you that you’ve been assigned to a project. This email
contains the project details as below;

*Your user name will be included also the assignment notification, you will receive by mail. In
case you forget it.
2- Log in Transparent.com with your user name and password:

*(Please note that you will use the same user name, you’ve been using while logging into the
old Gotransparent, but without @gotransparent.com ), if you have any problems logging, you
can always refer to

For Ex:
If your user name was: [email protected]
Then you will use only: Vendor (as user name, while logging into Transparent now)

3- Now go to PROJECTS tab then TASKS then click on ALL TASKS:


4- Click on the Task Code to view the project details:

In order to submit your invoices you have to follow 3 steps:

 Accept or Reject the Task

 Update progress

 Create invoice
5- Once you click on accepting the task the below window appears:
Click on Approve or Reject then Save.

6- Insure that you are updating the project status by the word count you’ve finished.
Note: Your invoice will never be created if the progress is less than 100%
So in order to update your progress with 100% please copy the total amount of word count that
included in the project details and then Click on Progress
7-Once you click Progress the below window will appear, and then paste the worked amount you
have copied before and Click Save.

8- Now Click on create invoice, to submit your invoices.

* Please follow the same steps in order to create the invoices for all your projects.
Tracking Invoices:

As you now that our payment terms is 45 days since the date of submitting your invoices.

Also, a note that our payment process is once per month on the 15th and any due payment that
is within the same month will be paid on 15th.

Now we going to show you how track your due invoices.

Go to Finance Tab, then Vendor Invoices.

You can choose to see all your invoices from (All Invoices): You can check all your invoices and
whether it’s paid or not.

OR

You can choose to see the Unpaid invoices only: You will see the unpaid only, when it will be
paid and other details as we are going to see in the following Step.
If you’ve chosen to track the unpaid invoices:

Issue Date/ Submitted Date: Refers to the date of submitting this invoice.

Due Date: Refers to the due date of this invoice (you will receive the payments in 15th of same
month) as we mentioned before.

Invoice Amount: Refers to the amount of payment for each invoice.

Paid: It shows the status of the payment.

• In case you’re tracking the unpaid invoices, it will be always No.


• If you’re tracking all the invoices, it will show the status whether it’s paid or Not.

Notes:

• Our accountants accept invoices through our Transparent system only. If you have to
send us a manual invoice, you can share it with us but you have to submit our online
invoice as explained above.

• Our threshold for Wire transfer is 250 Euro / USD and any smaller amount to be paid
using e-cash through PayPal or Moneybookers.

• For any queries regarding delayed invoices or troubles with invoices, please
contact [email protected]

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