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Volume 3 Tender Document For SY 206 General Specification (Part 1 of 5)

This document is a tender for the Systems Works Package SSP-SY-206 for the Mass Rapid Transit Line 2 project in Malaysia. It includes engineering, procurement, construction, testing and commissioning of communications, government integrated radio network, commercial telecom infrastructure and information technology systems. The tender consists of 6 volumes, including instructions to tenderers, conditions of contract, general and particular specifications, drawings, and pricing documents. It was issued by Mass Rapid Transit Corporation Sdn Bhd and MMC Gamuda KVMRT for the Sungai Buloh-Serdang-Putrajaya line.

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100% found this document useful (2 votes)

172 views

Volume 3 Tender Document For SY 206 General Specification (Part 1 of 5)

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xiao jianhua

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MASS RAPID TRANSIT CORPORATION SDN BHD

PROJEK MASS RAPID TRANSIT LALUAN 2:

SUNGAI BULOH-SERDANG-PUTRAJAYA (SSP)

TENDER DOCUMENT
FOR

SYSTEM WORKS PACKAGE SSP-SY-206: Engineering,

Procurement, Construction, Testing & Commissioning of
Communications, Government Integrated Radio Network,
Commercial Telecom and Information Technology System

VOLUME Ill OF VI
SPECIFICATIONS (PART 1 OF 5)
GENERAL SPECIFICATION

TENDER NO.: SSP-MRTC-SSOG-OVPR-TEN-00066

MRT PROJECT OWNER: PROJECT DELIVERY PARTNER (PDP):
MASS RAPID TRANSIT CORPORATION SDN BHD MMC GAMUDA KVMRT (PDP SSP) SDN BHD
{Company No. : 902884-V) {Company No. : 1117100-V)
Tingkat 6, Menara I & P 1, Block A, Level 17, Menara Mustapha Kamal,
No. 46 Jalan Dungun, Bukit Damansara, PJ Trade Centre,
50490 Kuala Lumpur, No. 8, Jalan PJU 8/8A,
Malaysia. Bandar Damansara Perdana,
47820 Petaling Jaya,
Selangor Darul Ehsan, Malaysia.
DATE : MARCH 2016
PROJEK MASS RAPID TRANSIT LALUAN 2: SYSTEMS WORKS PACKAGE SSP-SY-206: COMM, GIRN, CMTS and ITS
Sungai Buloh – Serdang – Putrajaya (SSP) Table of Contents
Tender No. SSP-MRTC- SS06-OVPR-TEN-00066

PROJEK MASS RAPID TRANSIT LALUAN 2: SUNGAI BULOH – SERDANG – PUTRAJAYA (SSP)

PACKAGE SSP-SY-206: ENGINEERING, PROCUREMENT, CONSTRUCTION, TESTING &

COMMISSIONING OF COMMUNICATIONS, GOVERNMENT INTEGRATED RADIO NETWORK,
COMMERCIAL TELECOM (INFRA) AND INFORMATION TECHNOLOGY SYSTEM

(TENDER NO.: SSP-MRTC-SS06-OVPR-TEN-00066)

TABLE OF CONTENTS

VOLUME I – INSTRUCTION TO TENDERERS AND APPENDICES Pages

Section 1 Instructions to Tenderers ITT 1 of 39 – ITT 39 of 39

Section 2 Appendices Instructions to Tenderers App A-1 of 5 – App C-38 of 38

VOLUME II – ARTICLE OF AGREEMENT & CONDITIONS OF CONTRACT

Section 1 Article of Agreement Page 1 of 3 – Page 3 of 3

Section 2 Conditions of Contract Page 1 of 144 - Page 144 of 144

Condition of Contract Appendices 1 to 14 App 1 – 1/3 – App 14 – 4/4

VOLUME III (PART I OF II) – GENERAL SPECIFICATIONS

Part 1 of 5 General Specification GS-1 of 472 – GS-230 of 472

Part 2 of 5 General Specification GS-231 of 472 – GS-472 of 472

Part 3 of 5 General Specification Appendices A to L App A-1 of 108 – App L-71 of 71

TOC 1-5
PROJEK MASS RAPID TRANSIT LALUAN 2: SYSTEMS WORKS PACKAGE SSP-SY-206: COMM, GIRN, CMTS and ITS
Sungai Buloh – Serdang – Putrajaya (SSP) Table of Contents
Tender No. SSP-MRTC- SS06-OVPR-TEN-00066

VOLUME III (PART II OF II) – PARTICULAR SPECIFICATIONS

Part 4 of 5 Particular Specification

Communications, Government Integrated Radio

Network, Commercial Telecom (Infra) and Information
Technology System COMM, GIRN, CMTS and ITS
1 of 374 – COMM, GIRN,
CMTS and ITS-374 of 374

Part 5 of 5 Particular Specification Appendices A to U App A-1 of 46 - App V-5 of 5

VOLUME IV – DRAWINGS

Section 1 General Drawing

Structure Gauge & Kinematic Envelope

Viaduct CSD
Track Alignment
Earthing and Lightning
Serdang Depot
Stations
Power
Noise & Vibration
Miscellaneous
Option
SBK Line Interface Information

Section 2 System Reference Drawing

SY206S Rail System Specific

Rail Systems General
Option

VOLUME V – PRICING DOCUMENT

Section 1 Preamble PDA-1 of 9 – PDA-9 of 9

Section 2 Pricing Summary PDB-1 of 2 – PDB-2 of 2

Section 3 Pricing Make up

TOC 2-5
PROJEK MASS RAPID TRANSIT LALUAN 2: SYSTEMS WORKS PACKAGE SSP-SY-206: COMM, GIRN, CMTS and ITS
Sungai Buloh – Serdang – Putrajaya (SSP) Table of Contents
Tender No. SSP-MRTC- SS06-OVPR-TEN-00066

Pricing Summary (Sum of Cost Centre A to H) PDC-1 of 245

Cost Centre A – Preliminaries PDC-2 of 245 – PDC-3 of 245
Cost Centre B – System Study, Design and Eng. (PS&DS) PDC-4 of 245 – PDC-7 of 245
Cost Centre Ca – Supply, Manufacture & Delivery (BTN) PDC-8 of 245 – PDC-24 of 245
Cost Centre Cb – Supply, Manufacture & Delivery
(PABX & CVRS, PAS, PIDS, CCTV and MCS) PDC-25 of 245 – PDC-47 of 245
Cost Centre Cc – Supply, Manufacture & Delivery
(RS, WDCS, and PWN) PDC-48 of 245 – PDC-66 of 245
Cost Centre Cd – Supply, Manufacture & Delivery (GIRN) PDC-67 of 245 – PDC-70 of 245
Cost Centre Ce – Supply, Manufacture & Delivery (CMTS) PDC-71 of 245 – PDC-76 of 245
Cost Centre Cf – Supply, Manufacture & Delivery of (ITS) PDC-77 of 245 – PDC-88 of 245
Cost Centre Da - Installation (BTN) PDC-89 of 245 – PDC-107 of 245
Cost Centre Db - Installation (PABX & CVRS, PAS, PIDS, CCTV
and MCS) PDC-108 of 245 – PDC-132 of 245
Cost Centre Dc - Installation (RS, WDCS, and PWN) PDC-133 of 245 – PDC-152 of 245
Cost Centre Dd - Installation (GIRN) PDC-153 of 245 – PDC-157 of 245
Cost Centre De- Installation of (CMTS) PDC-158 of 245 – PDC-164 of 245
Cost Centre Df - Installation of (ITS) PDC-165 of 245 – PDC-177 of 245
Cost Centre E - Interface to existing SBK migration station
and interchanges PDC-178 of 245 – PDC-221 of 245
Cost Centre Fa - Testing & Commissioning (BTN) PDC-222 of 245 – PDC-224 of 245
Cost Centre Fb - Testing & Commissioning (PABX & CVRS,
PAS, PIDS, CCTV and MCS) PDC-225 of 245 – PDC-227 of 245
Cost Centre Fc - Testing & Commissioning
(RS, WDCS, and PWN) PDC-228 of 245 – PDC-230 of 245
Cost Centre Fd - Testing & Commissioning (GIRN) PDC-231 of 245 – PDC-233 of 245
Cost Centre Fe - Testing & Commissioning (CMTS) PDC-234 of 245 – PDC-236 of 245
Cost Centre Ff - Testing & Commissioning (ITS) PDC-237 of 245 – PDC-239 of 245
Cost Centre G - Training of COMM, GIRN, CMTS and ITS PDC-240 of 245
Cost Centre H - Provisional Sums of COMM, GIRN, CMTS
and ITS PDC-241 of 245 – PDC-245 of 245

Section 4 Schedule of Provisional Sum PDD-1 of 1

TOC 3-5
PROJEK MASS RAPID TRANSIT LALUAN 2: SYSTEMS WORKS PACKAGE SSP-SY-206: COMM, GIRN, CMTS and ITS
Sungai Buloh – Serdang – Putrajaya (SSP) Table of Contents
Tender No. SSP-MRTC- SS06-OVPR-TEN-00066

Section 5 Schedule of Milestones

Cost Centre A – Preliminaries PDC-1 of 80 – PDC-5 of 80

Cost Centre B – System Study, Design and Eng. (PS&DS) PDC-6 of 80 – PDC-8 of 80
Cost Centre Ca – Supply, Manufacture & Delivery (BTN) PDC-9 of 80 – PDC-11 of 80
Cost Centre Cb – Supply, Manufacture & Delivery
(PABX & CVRS, PAS, PIDS, CCTV and MCS) PDC-12 of 80 – PDC-13 of 80
Cost Centre Cc – Supply, Manufacture & Delivery
(RS, WDCS, and PWN) PDC-14 of 80 – PDC-16 of 80
Cost Centre Cd – Supply, Manufacture & Delivery (GIRN) PDC-17 of 80 – PDC-18 of 80
Cost Centre Ce – Supply, Manufacture & Delivery (CMTS) PDC-19 of 80 – PDC-21 of 80
Cost Centre Cf – Supply, Manufacture & Delivery of (ITS) PDC-22 of 80 – PDC-23 of 80
Cost Centre Da - Installation (BTN) PDC-24 of 80 – PDC-37 of 80
Cost Centre Db - Installation (PABX & CVRS, PAS, PIDS, CCTV
and MCS) PDC-38 of 80 – PDC-44 of 80
Cost Centre Dc - Installation (RS, WDCS, and PWN) PDC-45 of 80 – PDC-50 of 80
Cost Centre Dd - Installation (GIRN) PDC-51 of 80 – PDC-53 of 80
Cost Centre De- Installation of (CMTS) PDC-54 of 80 – PDC-61 of 80
Cost Centre Df - Installation of (ITS) PDC-62 of 80 – PDC-67 of 80
Cost Centre E - Interface to existing SBK migration station
and interchanges PDC-68 of 80 – PDC-70 of 80
Cost Centre Fa - Testing & Commissioning (BTN) PDC-71 of 80
Cost Centre Fb - Testing & Commissioning (PABX & CVRS,
PAS, PIDS, CCTV and MCS) PDC-72 of 80 – PDC-73 of 80
Cost Centre Fc - Testing & Commissioning
(RS, WDCS, and PWN) PDC-74 of 80
Cost Centre Fd - Testing & Commissioning (GIRN) PDC-75 of 80
Cost Centre Fe - Testing & Commissioning (CMTS) PDC-76 of 80
Cost Centre Ff - Testing & Commissioning (ITS) PDC-77 of 80
Cost Centre G - Training of COMM, GIRN, CMTS and ITS PDC-78 of 80 – PDC-79 of 80
Cost Centre H - Provisional Sums of COMM, GIRN, CMTS
and ITS PDC-80 of 80 – PDC-80 of 80

TOC 4-5
PROJEK MASS RAPID TRANSIT LALUAN 2: SYSTEMS WORKS PACKAGE SSP-SY-206: COMM, GIRN, CMTS and ITS
Sungai Buloh – Serdang – Putrajaya (SSP) Table of Contents
Tender No. SSP-MRTC- SS06-OVPR-TEN-00066

Section 6 Interim Payment Schedule PDF-1 of 12 – PDF-12 of 12

Section 7 Schedule of Rates PDG-1 of 13 – PDG-13 of 13

Section 8 Daywork Schedule PDH-1 of 3 – PDH-3 of 3

Section 9 Schedule of Options PDI-1 of 1

VOLUME VI – INDUSTRIAL COLLABRATION PROGRAMME

Section 1 Industry Collaboration Program (ICP) ICP-1 of 52 – ICP-52 of 52

Requirement Document (IRD)

TOC 5-5
PROJEK MASS RAPID TRANSIT LALUAN 2: System Works Package SSP-SY-206: COMM, GIRN, CMTS and ITS
Sungai Buloh-Serdang-Putrajaya (SSP) Volume III – Specifications (Part I of II)
Tender No. SSP-MRTC-SS06-OVPR-TEN-00066 General Specification

CONTENTS
1 INTRODUCTION ............................................................................................ 11
1.1 ABOUT THIS DOCUMENT ....................................................................................... 11
2 GENERAL ...................................................................................................... 12
2.1 APPLICATION OF THE GENERAL SPECIFICATION (GS) ................................................... 12
2.2 ABBREVIATIONS AND DEFINITIONS ........................................................................... 12
2.3 GLOSSARY OF TERMS AND STATION NAMES .............................................................. 12
2.4 DEFINITION OF SITE AND WORK AREA ..................................................................... 13
2.5 STANDARDS AND CODES OF PRACTICE ..................................................................... 13
2.6 REQUIREMENTS MANAGEMENT.............................................................................. 14
2.7 PHASED OPENING ................................................................................................ 15
2.8 DRAWINGS ......................................................................................................... 16
2.9 CONTRACTOR’S DRAWINGS ................................................................................... 17
2.10 UNITS OF MEASUREMENT ..................................................................................... 17
2.11 DIMENSIONS FROM DRAWINGS .............................................................................. 17
2.12 QUARTERLY REVIEW MEETINGS.............................................................................. 17
2.13 CLIMATIC CONDITIONS / OPERATING ENVIRONMENT ................................................. 18
2.14 PUBLIC RELATIONS ............................................................................................... 19
2.15 PROJECT CEREMONIES, PUBLIC AND MEDIA EVENTS ................................................... 22
2.16 ASSET MANAGEMENT........................................................................................... 22
2.17 COMMUNICATIONS WITH THE PDP ......................................................................... 25
2.18 IT SECURITY ........................................................................................................ 25
3 THE SITE ...................................................................................................... 26
3.1 APPLICABLE PROVISIONS ....................................................................................... 26
3.2 ACCESS TO THE WORK AREA .................................................................................. 26
3.3 WORK AREA RESTRICTIONS ................................................................................... 27
3.4 SITE SERVICES ..................................................................................................... 28
3.5 WORK AREA CLEANLINESS ..................................................................................... 30
3.6 PARKING FACILITIES .............................................................................................. 30
3.7 SITE PEST CONTROL ............................................................................................. 30
3.8 WORKS TRAINS ................................................................................................... 31
3.9 DEFINED AREA AND RESTRICTED AREA WORKING AND WORKS TRAIN OPERATIONS ......... 32

SSP-PDP2-GENE-OVPR-SPC-000002 GS-1 of 472 Revision: 00

PROJEK MASS RAPID TRANSIT LALUAN 2: System Works Package SSP-SY-206: COMM, GIRN, CMTS and ITS
Sungai Buloh-Serdang-Putrajaya (SSP) Volume III – Specifications (Part I of II)
Tender No. SSP-MRTC-SS06-OVPR-TEN-00066 General Specification

3.10 WORKING IN THE VICINITY OF THE OPERATING RAILWAY .............................................. 34

3.11 ROLLING STOCK PROVIDED BY THE WORKS PACKAGE CONTRACTOR .............................. 36
3.12 TRANSPORTATION TO THE WORK AREA .................................................................... 38
3.13 SITE COMMUNICATIONS. ....................................................................................... 39
3.14 SITE AND WORK AREA SECURITY ............................................................................ 39
3.15 SITE AND WORK AREA FAMILIARISATION .................................................................. 40
4 SITE AND WORK AREA ESTABLISHMENT ....................................................... 41
4.1 USE OF SITE AND WORK AREA ............................................................................... 41
4.2 SUBMISSION OF PARTICULARS ................................................................................ 41
4.3 WPC WORK AREA ACCOMMODATION .................................................................... 41
4.4 CLEARANCE OF THE WORK AREA ............................................................................ 42
4.5 ATTENDANCES ..................................................................................................... 43
4.6 PROHIBITION OF ADVERTISING ............................................................................... 43
5 THE WORKS .................................................................................................. 44
5.1 PROJECT EXECUTION PLAN .................................................................................... 44
5.2 METHOD STATEMENTS AND INSPECTION AND TESTING PLAN ....................................... 46
5.3 NORMAL WORKING HOURS AT SITE ........................................................................ 47
5.4 DRAWINGS AND SCHEDULES FOR PLANT AND EQUIPMENT ........................................... 48
5.5 STAGE NOTIFICATION AND INSPECTION OF WORKS .................................................... 48
5.6 CONSTRUCTION CONSTRAINTS ............................................................................... 48
5.7 TEMPORARY WORKS ............................................................................................ 49
5.8 CONSTRUCTION EQUIPMENT & PLANT ..................................................................... 51
5.9 PROTECTION OF THE WORK AREA ........................................................................... 53
5.10 APPROVALS FROM RELEVANT AUTHORITIES .............................................................. 54
5.11 TECHNOLOGY TRANSFER ....................................................................................... 55
5.12 PDP RIGHT TO REJECT SUBCONTRACTORS ................................................................ 55
5.13 DIMENSIONS, GAUGE AND CLEARANCES .................................................................. 55
5.14 OFF-SITE FABRICATION WORKS .............................................................................. 55
5.15 INSTALLATION OF PLANT AND MATERIALS ................................................................ 56
5.16 SERIAL NUMBERING ............................................................................................. 56
6 PLANNING, PROGRAMMING, PROGRESS MONITORING OF THE WORKS ........ 57
6.1 PLANNING AND PROGRAMMING ............................................................................. 57
6.2 PLANNING AND PROGRAMMING ORGANISATION ....................................................... 57

SSP-PDP2-GENE-OVPR-SPC-000002 GS-2 of 472 Revision: 00

6.3 PROGRAMME SUBMISSIONS................................................................................... 57

6.4 PROGRESS MONITORING ....................................................................................... 58
6.5 PROGRAMME REQUIREMENTS ................................................................................ 59
6.6 BASELINE PROGRAMME AND APPROVED PROGRAMME ............................................... 62
6.7 DESIGN, PROCUREMENT, MANUFACTURING AND DELIVERY PROGRAMME ..................... 65
6.8 INSTALLATION PROGRAMME .................................................................................. 67
6.9 TESTING AND COMMISSIONING PROGRAMME ........................................................... 69
6.10 THREE MONTH ROLLING PROGRAMME .................................................................... 70
6.11 SCHEDULE OF DESIGNS ......................................................................................... 71
6.12 TIME-CHAINAGE PROGRAMME............................................................................... 72
6.13 TRACK RELATED INSTALLATION PROGRAMME (TRIP) ................................................. 73
6.14 CONSTRUCTION EQUIPMENT & LABOUR RETURNS ..................................................... 74
6.15 MONTHLY PROGRESS MEETING AND REPORT............................................................ 74
6.16 PROGRAMME ANALYSIS REPORT ............................................................................. 78
7 PROJECT RISK MANAGEMENT ....................................................................... 80
7.1 INTRODUCTION .................................................................................................... 80
7.2 RISK MANAGEMENT PLAN ..................................................................................... 80
7.3 RISK MANAGEMENT REPRESENTATIVE ..................................................................... 81
7.4 RISK ORGANISATIONAL STRUCTURE ......................................................................... 81
7.5 ROLES RESPONSIBILITIES AND ACCOUNTABILITY ......................................................... 81
7.6 RISK MANAGEMENT TRAINING ............................................................................... 82
7.7 PROJECT RISK MANAGEMENT PROCESS ................................................................... 82
7.8 RISK IDENTIFICATION ............................................................................................ 83
7.9 RISK WORKSHOPS ................................................................................................ 83
7.10 RISK DATABASE ................................................................................................... 84
7.11 RISK ANALYSIS ..................................................................................................... 84
7.12 TREATMENT OF RISKS ........................................................................................... 84
7.13 RISK MONITORING AND CONTROL .......................................................................... 85
7.14 REPORTING ......................................................................................................... 85
7.15 RISK CLOSE OUT .................................................................................................. 86
7.16 RISK MANAGEMENT AUDITS .................................................................................. 86
8 ENVIRONMENTAL MANAGEMENT ................................................................ 87
8.1 GENERAL ENVIRONMENTAL MANAGEMENT .............................................................. 87

SSP-PDP2-GENE-OVPR-SPC-000002 GS-3 of 472 Revision: 00

8.2 LEGAL REQUIREMENTS .......................................................................................... 88

8.3 ENVIRONMENTAL PERSONNEL ................................................................................ 89
8.4 DETAILED ENVIRONMENTAL IMPACT ASSESSMENT (DEIA) .......................................... 91
8.5 ENVIRONMENTAL MANAGEMENT PLAN (EMP)......................................................... 92
8.6 EROSION AND SEDIMENT CONTROL PLAN (‘ESCP’).................................................... 93
8.7 WASTE MANAGEMENT PLAN (WMP) ..................................................................... 94
8.8 EMERGENCY PREPAREDNESS & RESPONSE PLAN (ENVIRONMENTAL) ............................. 95
8.9 DELIVERABLES ..................................................................................................... 95
8.10 ENVIRONMENTAL ASPECTS AND IMPACTS ................................................................. 97
8.11 ENVIRONMENTAL INCIDENTS MANAGEMENT ............................................................ 97
8.12 ENVIRONMENTAL MONITORING AND REPORT ........................................................... 99
8.13 WORK AREA INSPECTION .................................................................................... 100
8.14 AUDITING ......................................................................................................... 100
8.15 TRAINING, PROMOTION AND AWARENESS .............................................................. 101
8.16 MEETINGS ........................................................................................................ 102
8.17 MANAGEMENT AND CONTROL OF NON COMPLIANCES ............................................. 102
8.18 WPC ENVIRONMENTAL PERFORMANCE ASSESSMENT .............................................. 104
8.19 SUBCONTRACTOR ENVIRONMENTAL OBLIGATION..................................................... 104
8.20 ENVIRONMENTAL OPERATION CONTROLS ............................................................... 104
8.21 AIR QUALITY CONTROL ....................................................................................... 105
8.22 WATER POLLUTION CONTROL .............................................................................. 107
8.23 EROSION AND SEDIMENT CONTROL ....................................................................... 109
8.24 WASTE MANAGEMENT ....................................................................................... 111
8.25 ENVIRONMENTAL MONITORING ........................................................................... 113
8.26 NOISE AND VIBRATION CONTROL .......................................................................... 115
8.27 TRANSPORTATION CONTROL ................................................................................ 116
8.28 FACILITIES MANAGEMENT ................................................................................... 116
8.29 FLOOD MITIGATION CONTROL ............................................................................. 117
8.30 SEWAGE MANAGEMENT ..................................................................................... 118
8.31 BATCHING PLANT............................................................................................... 118
8.32 ATTACHMENTS .................................................................................................. 120
9 DESIGN CONSIDERATIONS FOR THE WPC .................................................... 153
9.1 EARTHING & BONDING ....................................................................................... 153

SSP-PDP2-GENE-OVPR-SPC-000002 GS-4 of 472 Revision: 00

9.2 LIGHTNING AND SURGE PROTECTION ..................................................................... 153

9.3 HUMAN-MACHINE INTERFACE (HMI) ................................................................... 153
9.4 REQUIREMENTS FOR THE DEVELOPMENT OF OPERATING MODES AND PRINCIPALS ......... 162
10 LIAISON WITH OTHERS ............................................................................... 166
10.1 GENERAL .......................................................................................................... 166
10.2 WORK BY OTHER WORKS CONTRACTORS ............................................................... 166
10.3 COORDINATION AND COOPERATION ...................................................................... 167
10.4 CO-ORDINATION WITH OTHER WORKS CONTRACTORS .............................................. 168
10.5 INTERFACE MANAGEMENT PLANS (IMP) AND INTERFACE CONTROL DOCUMENTS (ICD) 169
10.6 INTERFACE FIELD CHANGE REQUEST PROCEDURE ..................................................... 172
10.7 COORDINATION WITH OTHER WORKS CONTRACTORS IN PREPARING CSDS AND SEMS ... 172
10.8 BUILDING INFORMATION MODELLING (BIM) .......................................................... 174
10.9 COORDINATION MEETINGS .................................................................................. 177
10.10 CODE OF PRACTICE IN USING PDP / OWNER’S COMPUTER SYSTEMS .......................... 177
11 MANAGEMENT PLANS AND SUBMISSIONS ................................................. 208
11.1 GENERAL .......................................................................................................... 208
11.2 GENERAL ORGANISATION .................................................................................... 209
11.3 PROJECT MANAGEMENT ..................................................................................... 210
11.4 SYSTEMS ASSURANCE MANAGEMENT .................................................................... 212
11.5 DESIGN, PROCUREMENT, MANUFACTURING AND DELIVERY MANAGEMENT. ................ 212
11.6 DESIGN SUBMISSIONS ......................................................................................... 216
11.7 DESIGN REVIEWS ............................................................................................... 218
12 QUALITY ASSURANCE & QUALITY CONTROL ................................................ 231
12.1 INTRODUCTION .................................................................................................. 231
12.2 MINIMUM QA/QC REQUIREMENTS ..................................................................... 231
12.3 MANAGEMENT RESPONSIBILITY ............................................................................ 236
12.4 PROJECT QUALITY PLAN ...................................................................................... 237
12.5 DOCUMENT CONTROL ........................................................................................ 239
12.6 PRODUCT IDENTIFICATION AND TRACEABILITY ......................................................... 240
12.7 INSPECTION AND TESTING .................................................................................... 241
12.8 CONTROL OF NON-COMPLIANCES ......................................................................... 244
12.9 CORRECTIVE AND PREVENTIVE ACTIONS ................................................................. 244
12.10 QUALITY AUDITS AND TRAINING ........................................................................... 245

SSP-PDP2-GENE-OVPR-SPC-000002 GS-5 of 472 Revision: 00

12.11 SUBMISSION OF QUALITY DOCUMENTS .................................................................. 247

12.12 PENALTIES FOR NON-CLOSURE OF NCRS ............................................................... 247
13 MOCK-UPS, PROTOTYPES AND SAMPLES .................................................... 249
13.1 GENERAL .......................................................................................................... 249
14 HANDLING OF MATERIALS AND EQUIPMENT .............................................. 250
14.1 MATERIALS ....................................................................................................... 250
14.2 MATERIALS AND EQUIPMENT PROVIDED BY OTHER WORKS CONTRACTORS .................. 252
14.3 PRODUCT TECHNICAL FILE ................................................................................... 253
14.4 CODING AND TAGGING OF EQUIPMENT .................................................................. 255
14.5 PACKING AND STORAGE ...................................................................................... 255
14.6 SHIPPING AND DELIVERY ..................................................................................... 258
14.7 NOTICE OF PLACES OF MANUFACTURE AND/OR SOURCE OF SUPPLY ............................ 260
14.8 CERTIFICATE OF MANUFACTURED GOODS OR MATERIALS ......................................... 260
14.9 LABELLING ........................................................................................................ 261
14.10 MATERIALS AND EQUIPMENT PROVIDED BY THE PDP ............................................... 261
14.11 LOADING AND UNLOADING WORKS TRAINS ............................................................ 262
15 SAFETY & HEALTH....................................................................................... 263
15.1 WORKS PACKAGE CONTRACTOR’S GENERAL SAFETY & HEALTH OBLIGATIONS .............. 263
15.2 LAWS AND REGULATIONS .................................................................................... 266
15.3 SITE REGISTRATION ............................................................................................ 268
15.4 SAFETY AND HEALTH CONSIDERATIONS DURING PLANNING AND DESIGN ...................... 268
15.5 WPC SAFETY AND HEALTH KEY PERSONNEL ........................................................... 268
15.6 WPC SAFETY & HEALTH PLAN ............................................................................. 270
15.7 HAZARD IDENTIFICATION, RISK ASSESSMENT & RISK CONTROLS (HIRARC) ................. 273
15.8 EMERGENCY PREPAREDNESS AND RESPONSE PLAN................................................... 274
15.9 INCIDENT MANAGEMENT .................................................................................... 275
15.10 MANAGEMENT AND CONTROL OF NON-COMPLIANCE .............................................. 277
15.11 TRAFFIC MANAGEMENT AND PUBLIC SAFETY .......................................................... 279
15.12 SAFETY AND HEALTH PUBLICITY AND PROMOTION ................................................... 279
15.13 MONTHLY SHE PROGRESS REPORT ....................................................................... 280
15.14 SAFETY AND HEALTH MEETINGS ........................................................................... 281
15.15 SAFETY & HEALTH DOCUMENTATION .................................................................... 283
15.16 SAFETY AND HEALTH INSPECTION AND AUDITING ..................................................... 284

SSP-PDP2-GENE-OVPR-SPC-000002 GS-6 of 472 Revision: 00

15.17 SAFETY AND HEALTH OPERATIONAL CONTROLS ....................................................... 285

15.18 ATTACHMENTS AND APPENDICES .......................................................................... 347
16 WORKS IN ROADS REQUIREMENTS ............................................................. 360
16.1 MAINTENANCE OF EXISTING ROADS, BRIDGES, CULVERTS ETC. ................................... 360
16.2 USE OF EXISTING ROADS, BRIDGES AND CULVERTS ................................................... 360
16.3 USE OF ROADS AND FOOTWAYS ............................................................................ 360
16.4 PEDESTRIAN REQUIREMENTS ................................................................................ 361
16.5 TEMPORARY ROUTES .......................................................................................... 361
16.6 TEMPORARY STREET LIGHTING ............................................................................. 361
17 DAMAGE & INTERFERENCE ......................................................................... 363
17.1 DAMAGE AND INTERFERENCE ............................................................................... 363
17.2 UTILITIES AND OTHER SERVICES ............................................................................ 364
17.3 STRUCTURES, ROADS AND OTHER PROPERTY ........................................................... 366
17.4 PROTECTION OF EXISTING BUILDINGS AND STRUCTURES ............................................ 366
17.5 AVOIDANCE OF NUISANCE .................................................................................... 366
17.6 PROTECTION OF EXISTING RAILWAYS ..................................................................... 367
17.7 ELECTROMAGNETIC INTERFERENCE ........................................................................ 368
18 INSPECTION, TESTING & COMMISSIONING ................................................. 369
18.1 GENERAL .......................................................................................................... 369
18.2 TESTING AND COMMISSIONING ............................................................................ 371
18.3 DEFECTS LIABILITY PERIOD ................................................................................... 371
18.4 WPCS COMMISSIONING PLAN ............................................................................. 371
18.5 ON-SITE TESTING AND COMMISSIONING PLANS ...................................................... 373
18.6 FIRST ARTICLE TESTING PRIOR TO FAT ................................................................... 378
18.7 TESTS WITH INTERFACING PARTIES ........................................................................ 379
18.8 TESTING AND COMMISSIONING PROCEDURES .......................................................... 380
18.9 COMMISSIONING PANEL ..................................................................................... 381
18.10 STATUTORY INSPECTIONS AND TESTS ..................................................................... 381
18.11 TESTING AND COMMISSIONING RECORDS ............................................................... 381
18.12 TESTING AND COMMISSIONING DATABASE MONITORING SYSTEM .............................. 383
18.13 STORAGE OF TESTING AND COMMISSIONING RECORDS ............................................. 384
18.14 TESTING FACILITIES ............................................................................................ 384
18.15 TEST NOTIFICATIONS .......................................................................................... 385

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18.16 FAILURES .......................................................................................................... 386

18.17 REPEAT TESTS ................................................................................................... 386
18.18 FAULT CATEGORIES ............................................................................................ 387
18.19 FAULT LOG ....................................................................................................... 387
18.20 HARDWARE FAILURE REPORTS ............................................................................. 387
18.21 SOFTWARE FAILURE REPORTS .............................................................................. 388
19 ELECTROMAGNETIC COMPATIBILITY (EMC) ................................................. 389
19.1 GENERAL .......................................................................................................... 389
19.2 CERTIFICATION .................................................................................................. 389
19.3 INTERFERENCE CONSIDERATIONS .......................................................................... 389
19.4 ELECTROMAGNETIC INTERFERENCE (EMI) .............................................................. 390
19.5 EMC MANAGEMENT ......................................................................................... 391
19.6 EMC AUDITS .................................................................................................... 393
20 TEMPORARY ELECTRICITY SUPPLY .............................................................. 394
20.1 WORK ON SITE .................................................................................................. 394
20.2 SCOPE.............................................................................................................. 394
20.3 MATERIALS, APPLIANCES AND COMPONENTS .......................................................... 394
20.4 DESIGN CONSIDERATIONS.................................................................................... 394
20.5 MAINS VOLTAGE ............................................................................................... 395
20.6 TYPES OF DISTRIBUTION SUPPLY ........................................................................... 395
20.7 PLUGS, SOCKET OUTLETS AND COUPLERS ............................................................... 395
20.8 CABLES ............................................................................................................ 395
20.9 LIGHTING INSTALLATION ...................................................................................... 396
20.10 INSPECTION AND TESTING .................................................................................... 397
20.11 IDENTIFICATION ................................................................................................. 397
20.12 MAINTENANCE RECORDS .................................................................................... 397
20.13 ELECTRICITY SUPPLY FROM OTHER WORKS CONTRACTORS AND TRIAL OPERATIONS ....... 397
21 SYSTEM ASSURANCE .................................................................................. 400
21.1 GENERAL .......................................................................................................... 400
21.2 APPLICABLE STANDARDS ..................................................................................... 400
21.3 MANDATORY REQUIREMENTS .............................................................................. 400
21.4 EXEMPTIONS ..................................................................................................... 400
21.5 SYSTEMS ASSURANCE ......................................................................................... 401

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21.6 SOFTWARE MANAGEMENT .................................................................................. 403

21.7 SAFETY RELATED ACTIVITIES ................................................................................. 403
21.8 RAM RELATED ACTIVITIES................................................................................... 410
21.9 TABLES AND TEMPLATES ..................................................................................... 419
22 OPERATIONS & MAINTENANCE DOCUMENTATION ..................................... 432
22.1 GENERAL .......................................................................................................... 432
22.2 OPERATION AND MAINTENANCE STRATEGY ............................................................ 433
22.3 ARRANGEMENT AND FORMAT OF MANUALS ........................................................... 434
22.4 DRAWINGS ....................................................................................................... 435
22.5 SUBMISSION OF MANUALS .................................................................................. 436
22.6 AS BUILT DRAWINGS .......................................................................................... 437
23 SPARE PARTS, SPECIAL TOOLS & TEST EQUIPMENT ..................................... 440
23.1 GENERAL .......................................................................................................... 440
23.2 INFORMATION TO BE SUPPLIED ............................................................................. 441
23.3 CONTRACT SPARES ............................................................................................. 443
23.4 COMMISSIONING SPARES .................................................................................... 444
23.5 DEFECTS LIABILITY SPARES ................................................................................... 445
23.6 SPECIAL TOOLS .................................................................................................. 445
24 DOCUMENT MANAGEMENT ....................................................................... 447
24.1 ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS) ....................................... 447
24.2 SYSTEM CONFIGURATION DATABASE PLATFORM ..................................................... 447
24.3 CORRESPONDENCE ............................................................................................. 447
24.4 DOCUMENTS AND SUBMISSIONS ........................................................................... 447
24.5 DOCUMENT LAYOUT........................................................................................... 449
24.6 SUBMISSION PROGRAMME .................................................................................. 450
24.7 SUBMISSION AND REVIEW PROCEDURE .................................................................. 451
24.8 PROJECT RECORDS ............................................................................................. 452
25 SOFTWARE MANAGEMENT & CONTROL ..................................................... 457
25.1 GENERAL .......................................................................................................... 457
25.2 SOFTWARE QUALITY ASSURANCE PLAN .................................................................. 457
25.3 SOFTWARE RELEASE AND MANAGEMENT CONTROL ................................................. 459
25.4 SOFTWARE PROGRESS TRACKING .......................................................................... 460
25.5 SOFTWARE AUDIT .............................................................................................. 461

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25.6 SOFTWARE DOCUMENTATION .............................................................................. 462

25.7 SAFETY INTEGRITY LEVEL ...................................................................................... 462
25.8 SOFTWARE DELIVERABLES AND LICENSES ................................................................ 463
25.9 BACKUP ........................................................................................................... 464
26 TRAINING ................................................................................................... 465
26.1 GENERAL .......................................................................................................... 465
26.2 OBJECTIVES....................................................................................................... 466
26.3 TRAINING METHODS .......................................................................................... 468
26.4 RAILWAY OPERATOR’S TRAINERS .......................................................................... 469
26.5 TRAINING PLANT AND EQUIPMENT........................................................................ 470
26.6 PROCESS .......................................................................................................... 471
LIST OF APPENDICES 472
APPENDIX A SYSTEMS PROJECT GLOSSARY, SYSTEM TAGGING AND LABELLING
STANDARD
APPENDIX B PHASED OPENING AND MIGRATION
APPENDIX C SCHEDULE OF PDP GENERAL DRAWINGS
APPENDIX D REQUIREMENTS OF WPC'S OWN ROLLING STOCK
APPENDIX E PLANNING AND PROGRAMME GUIDELINES
APPENDIX F EARTHING AND BONDING STRATEGY DOCUMENT
APPENDIX G LIGHTNING AND SURGE PROTECTION STRATEGY
APPENDIX H REPRESENTATIVE TABLE OF OMPD CONTENTS
APPENDIX I LIST OF STANDARDS RELATING TO EMC
APPENDIX J OPERATION AND MAINTENANCE REQUIREMENTS
APPENDIX K TEMPLATE - SOFTWARE QUALITY ASSURANCE PLAN
APPENDIX L BIM

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1 INTRODUCTION

1.1 About this Document

This Document is the General Specification (GS) – Railway Systems for the
SSP Line. It shall be read in conjunction with Particular Specifications (PS) for
the seven System Work Packages shown below.

Package Contract Title

Signalling & Train Control and Platform Screen Doors / Automatic

1 SY201
Platform Gates

Integrated Control and Supervisory System and Computerised

2 SY202
Maintenance Management System

3 SY203 Electric Trains and Depot Equipment

4 SY204 Trackworks, Maintenance Vehicles & Works Trains

5 SY205 Power Supply and Distribution System

Communications, Government Integrated Radio Network,

6 SY206
Commercial Telecom and Information Technology System

7 SY207 Automatic Fare Collection System

*END OF SECTION*

SSP-PDP2-GENE-OVPR-SPC-000002 GS-11 of 472 Revision: 00

2 GENERAL

2.1 Application of the General Specification (GS)

(1) This GS shall be read in conjunction with other documents included

in the Contract.
(2) All clauses and section references in the GS shall refer to the Sections,
Sub-Sections, clauses and sub-clauses within this document unless
specifically described otherwise.
(3) References in the Contract to "General Specification" shall mean this
Document and to the provisions contained herein.

2.2 Abbreviations and definitions

(1) The CAD Standards Manual contains a list of project abbreviations but
for the avoidance of any doubt the abbreviations listed in the System
Project Glossary, System Tagging and Labelling Standard shown in
Appendix A shall prevail. This Document will be updated throughout
the project.

2.3 Glossary of Terms and Station Names

(1) Words and expressions to which meanings are assigned in any Section
of the GS shall have the same meanings in other Sections of the GS
except when the context otherwise requires.
(2) Utilities are electrical power, lighting, traffic control, telephone and
other communication cables, gas, water supply, sewerage and
drainage, including all associated protection, supports, ancillary
structures, fittings and equipment.
(3) System Project Glossary, System Tagging and Labelling Standard:
refer to Appendix A.
(4) This System Project Glossary, System Tagging and Labelling Standard
will be updated throughout the project including all station and depot
names. The WPC shall not be entitled to claim for any additional
payment or extension of time against the PDP/Owner for any such
updates throughout the project.

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2.4 Definition of Site and Work Area

(1) Within this GS the following definitions will apply:

a) The Site will be the overall project site controlled by the Civil
WPC including elevated and tunnel sections;
b) The Work Area will be that part of the Site that has been
handed over to a particular WPC to enable that WPC to carry
out his Works;

2.5 Standards and Codes of Practice

(1) The particular edition of any Standard or Code of Practice applicable

to the Works, shall be the edition stated in the Specifications. If no
edition is specified, the Standard or Code of Practice shall be deemed
to be the edition current at the date of the Letter of Acceptance
(LOA), unless otherwise approved by the PDP/Owner. If a Malaysian
Standard exists, which the PDP determines to be equivalent to the
British or other Standard specified, then the Malaysian Standard shall
be followed.
(2) In the event of any discrepancy between the provisions of the
Specifications and the provisions within the relevant Standards or
Codes of Practice as mentioned in this GS, then the higher standard
shall prevail unless directed otherwise by the PDP/Owner.
(3) The WPC shall provide for the use of the PDP/Owner such Standards
and Codes of Practice as may be required in the execution of the
Works. These shall remain the property of the WPC.
(4) The Permanent Works and, where appropriate, materials and
workmanship, shall be in accordance with the Materials and
Workmanship Specification and the requirements of the Contract, or
where no standard is identified, the WPC shall make a proposal which
shall be subject to approval by the PDP/Owner.
(5) Equipment and software shall be in accordance with the
requirements of the Standards and Codes specified in the Employer’s
Requirements - Technical Specification. The WPC may propose an
alternative equivalent International Standard during the design stage.
Acceptance of the alternative Standard will however be subject to
review and approval by PDP/Owner.

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(6) The WPC shall follow all requirements of the National Heritage Act
2005.
(7) The WPC shall fulfil all requirements stated in the Akta Pengangkutan
Awam Darat 2010 (Public Land Transport Act 2010) and take into
account the safety, quality and comfort of the public.

2.6 Requirements Management

(1) The WPC shall use Requirements relational data base software
approved by the PDP/Owner.
(2) The WPC shall appoint a suitably qualified and competent person to
carry out requirements management. The CV of the Requirements
Manager shall be provided to the PDP/Owner for review and
acceptance and show that the Requirements Manager has an
appropriate level of knowledge and experience in the use of the PDP
approved Requirements database software. The PDP will provide
training in the use of the PDP Requirements database and provide a
number of licences to provide access to the PDP Requirements
database.
(3) The WPC shall prepare and submit for review and acceptance by the
PDP/Owner a Requirements Management Plan within thirty (30) days
of the date of the Letter of Acceptance. The Requirements
Management Plan shall define the processes employed by the WPC
to ensure that all appropriate requirements are managed to ensure
the proposed design solution meets the design requirements. The
Requirements traceability database will be managed through the
relational database and the scope will be defined by the PDP.
(4) The WPC shall develop a database of all requirements associated with
a number of definition documents defined by the PDP in the Letter of
Acceptance such as, but not limited to, the GS, the PS and the
Interface Specification’s (IS). The WPC will then provide evidence that
the identified requirements have been managed appropriately. The
database shall:
a) Ensure that the criteria for the purpose of verification and
validation of the Requirements has been recorded with
appropriate attributes assigned;

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b) Ensure that compliance of the complete set of the

Requirements can be demonstrated with evidence formally
recorded;
c) Ensure that the Requirements are consistent and traceable
back to their sources, and any gap/ mismatch in the
Requirements are clearly identified;
d) Establish formal deliverables which will support stage design
reviews and the overall engineering management processes;
e) Track and record Requirement changes and facilitate impact
analysis on Requirement changes; and
f) Track and record assumptions, if there are any, evaluating the
stability of, and the impact on, the Project if any of the
assumptions prove to be true or false, defining the actions
necessary to make progress and monitor the assumptions,
and scheduling when assumptions are to be validated and
reviewed throughout the Project’s life duration.
(5) The WPC shall issue a monthly status report providing status
information on issues such as the number of open and closed
requirements. The PDP will define the format of the monthly status
report;
(6) The PDP will facilitate the basic training to all WPC/DDC’s to ensure
familiarity with the Requirements Database;
(7) The PDP will set up regular meetings and audits with WPC/DDC’s, to
control the application of procedures relating to the Requirements
Database.

2.7 Phased Opening

(1) The SSP Line shall be completed in two phases, namely Phase 1 and
Whole of the Works. Phase 1 means Works to be completed from
Kwasa Damansara up to and including the cross-overs to the South of
Kampung Batu Station to be operated and maintained from Sungai
Buloh Depot. The Whole of the Works means works to be completed
from Kwasa Damansara to Putrajaya Sentral, to be operated and
maintained from Sungai Buloh Depot and Serdang Depot. Further
details are shown in Appendix B.

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2.8 Drawings

(1) Drawing numbers shall be in accordance with the latest version of the
CAD Standards Manual (PDP2/SSP/GENE/OVPR/PRO/000007) and
the QA Centralised Document Management Procedure
(PDP/SSP/GENE/OVPR /PRO/0011). All references to drawing
numbers shall refer to the latest version of that drawing, unless a
specific revision or version number is stated in such references.
(2) On completion of each section of the Works the WPC shall be
responsible for modifying and updating the Drawings to reflect the
as-built condition. “As Built” drawings shall incorporate all
amendments resulting from on-site instructions changes to
dimensions and routing or location of items, removal or amendment
to notes, changes from future tense to past tense and materials used.
(3) Refer to Appendix C for a list of PDP General Interface Drawings
associated with this project. The WPC shall consider all General
Interface Drawings listed in Appendix C to be contractual and
categorised as follows
a) Project Wide Directive Drawings – These are Contract
Drawings that include mandatory requirements that shall be
included within the System Design;
b) Infrastructure Drawings - These are Contract Drawings of the
Infrastructure Works and are a constraint on the System
Design;
c) Infrastructure Typical Drawings – These are Contract
Drawings of the Infrastructure Works, are a constraint on the
System Design and will be developed by Other Works
Contractors into Site Specific Drawings;
d) System Reference Design Drawings – These are Contract
Drawings that have been developed and coordinated with
Other Works Contractors as a reference solution for the WPC.
The reference design solutions are not warranted and the
WPC shall be liable and responsible for the actual and final
design solution.

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2.9 Contractor’s Drawings

(1) The WPC shall prepare all drawings, sketches, figures, diagrams,
illustrations and similar items needed for the execution of the Works.
(2) “As-Built” drawings shall be prepared and submitted in accordance
with the requirements specified in this GS.
(3) The WPC shall submit the following no. of copies of drawings:
a) Four sets of A1 size drawings comprising 1 set of original
reproducible drawings and 3 sets of non-fade prints;
b) Six sets of A3 size prints reduced from the original A1 size
drawings;
c) Four sets of electronic copies stored on CD-ROM or DVD;
(4) The WPC shall be responsible for the production of all drawings
required for submission to regulatory and statutory bodies,
Government departments, utility asset owners and any other
stakeholders as necessary, in order to avoid delay to and progress of
the Works.
(5) All WPC drawing submissions shall be endorsed by a practicing
Professional Engineer (PE).

2.10 Units of Measurement

(1) Units of measurement shall be in accordance with the CAD Standards

Manual. Specifications in imperial units shall not be substituted for
Specifications in metric units stated in the Contract without the prior
approval of the PDP.

2.11 Dimensions from Drawings

(1) Only figured dimensions from approved design drawings shall be

used. Dimensions shall not be obtained by scaling from the drawings.
Dimensions which are not shown on such drawings or calculable from
dimensions shown on such drawings, shall be obtained from the PDP.

2.12 Quarterly Review Meetings

(1) At the discretion of the PDP a meeting may be convened, either on or

off the Site, to discuss and address any aspect of the Works or the

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Contract. The PDP shall provide reasonable notice to the WPC who
shall attend each quarterly review meeting.
(2) The PDP may convene quarterly review meetings to be held in
Malaysia. The PDP will notify the WPC of the meeting not less than
twenty eight (28) days before the meeting date.
(3) Quarterly review meetings will be held over a period of up to three
(3) days in order to review the overall progress of the Works in the
context of the Project as a whole, and to address and resolve any
issues relevant to the execution and progress of the Works. Such
meetings will be chaired by a member of the PDP directorate or other
senior manager with attendance by Senior Management of the
Owner. The WPC shall have in attendance one senior representative
of director level from each of the companies comprising the WPC,
together with the managing director of the company acting as a
leader of the WPC if it is a joint venture, consortium or partnership.
(4) Names of attendees proposed by the WPC shall be notified to the PDP
for approval not less than seven (7) days prior to each meeting.

2.13 Climatic Conditions / Operating Environment

(1) The following information on climatic conditions in Malaysia shall be

taken into account by the WPC when designing any part of the
Permanent Works. The WPC shall ensure that due allowance is made
for more severe local conditions when Permanent Works are required
to operate, for example, with restricted ventilation that may lead to
higher local ambient temperatures, and for any other factors that
may affect the operating environment in any way.
a) Unless specific figures are provided elsewhere, the
Permanent Works shall be designed to function at their rated
value with values of ambient temperature of 40°C and relative
humidity of 95% (non-condensing). Certain parts of the
Permanent Works may need to be rated for more or less
onerous conditions as required by the PS and all parts of the
Permanent Works shall operate at a higher temperature and
humidity under short term abnormal conditions.
b) The Permanent Works shall be designed to perform in a
satisfactory manner in the environment in which they are
installed and to withstand the effects of high winds,
temperature, heavy rain, humidity, dust, vibration, noise,

SSP-PDP2-GENE-OVPR-SPC-000002 GS-18 of 472 Revision: 00

strong sunshine, mist and both water and air pollution,

lightning and thunderstorms.
c) The WPC’s attention is drawn to the more severe
environmental conditions that may exist during the
construction period and shall take adequate measures to
protect the Permanent Works against any deleterious effects
of such conditions during the time between installation and
final completion of the Project.
d) Air throughout the construction period will contain
considerable moisture content and the atmosphere will be
salt laden and corrosive. The Permanent Works shall be
tropicalised and vermin proof.
e) The WPC shall make reference to the statistics given by the
Malaysian Meteorological Department.

2.14 Public Relations

Public Relations Materials and Events

(1) The WPC shall obtain prior approval from the PDP/Owner in the
preparation and production of any public materials and events
concerning the Project such as Press Releases, Press Statements,
Project Leaflets, Traffic Announcements, Site visitations among
others.
(2) The WPC shall provide their full co-operation to the PDP/Owner in the
preparation and production of any public materials and events
including but not limited to manpower, use of available plant/ works
areas etc.
(3) The content of the PR materials shall be in accordance with the PDP
Public Relations & Stakeholders Management Manual.

Public Relations (PR) Action Plan

(1) The WPC’s PR & stakeholder management team shall establish a
quarterly PR Action Plan and update it on a monthly basis in tandem
with the construction programme. The PR Action Plan shall be
discussed during the weekly PR meetings with PDP.
(2) The first PR Action Plan shall be submitted to the PDP for approval
within thirty (30) days upon the establishment of the WPC Public
Relations and Stakeholders Management team or ninety (90) days

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(whichever comes sooner than the construction works) from the date
of the Letter of Acceptance.
(3) The content of the PR Action Plan shall be in accordance with the PDP
Public Relations & Stakeholders Management Manual.

Complaint Management System

(1) The WPC shall be responsible for processing public feedback and
resolving complaints arising from the WPC’s Works as well as the
works of Other Works Contractors in close consultation with the
PDP/Owner.
(2) The WPC shall address and resolve complaints in a satisfactory
manner following consultation with the PDP/Owner within the
stipulated resolution time frame set in the Complaint Management
System detailed in the PDP Public Relations & Stakeholders
Management Manual.

Stakeholder Issues Management

(1) The WPC shall organise and set up stakeholder engagement sessions
with the Public affected by the Works as well as the works of Other
Works Contractors, and shall co-lead the sessions together with PDP
throughout the Contract duration.
(2) The WPC shall reflect its stakeholder engagement programme in the
PR Action Plan as stated in Clause 2.14.2(1) and engage with the
affected stakeholder(s) at least 1 month before starting any Works at
the adjacent Work Area.

Public Relations and Stakeholder Management

(1) The WPC shall set up a PR & Stakeholder Management team in
accordance with the requirements in the PDP Public Relations &
Stakeholders Management Manual.
(2) The WPC shall establish the PR & Stakeholder Management team
within sixty (60) days from the date of the Letter of Acceptance. The
WPC shall not commence any Works without first establishing its PR
& Stakeholder Management team, and having prior engagement or
given notification to the affected Public/ Stakeholders.

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(3) The WPC’s PR & Stakeholder Management team together with a

representative from their Project Management and their Traffic team
shall attend the weekly PR meeting chaired by the PDP.

Crisis Communication Plan

(1) The WPC shall establish a Crisis Communication Plan in close
consultation with the PDP and in accordance with the requirements
in the PDP Public Relations & Stakeholders Management Manual.
(2) The WPC shall submit the Crisis Communication Plan to the
PDP/Owner for approval within ninety (90) days from the date of the
Letter of Acceptance.
(3) The WPC’s Emergency Preparedness and Response Plan (ERP) shall
also include the Crisis Communication Plan.

Ceremonies and Media Events

(1) During the course of the Works, the PDP may hold a number of
project related ceremonies, public and media events and site visits.
The WPC shall be responsible for providing all necessary assistance
associated with such ceremonies, events and visits, upon instruction
from the PDP. The WPC shall submit for the PDP/Owner’s review a
detailed plan for each event at least thirty (30) days prior to the event
upon receiving the notice of these events from the PDP, and shall seek
the prior approval of the PDP regarding details of the ceremonies.
(2) In the event that any ceremonies, public and media events and site
visits are to be held, incurring the WPC’s additional costs, such costs
shall be reimbursed from the Provisional Sums.
(3) The number of VIPs and Non-VIPs will be advised by the PDP and the
WPC shall ensure the provisions for the event are suitable to receive
and accommodate the guests, taking into consideration site
constraints. Details of the actual dates and locations for the
ceremonies, along with the expected number of attendees will be
advised by the PDP in sufficient time to allow preparations to be
made. The WPC shall seek prior written agreement from the PDP
regarding details of the ceremonies including agreed costs and
duration to mobilise resources described in sub-clause (4) following.

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(4) The WPC shall be responsible for the arrangements for the
ceremonies and other site visits and public events to the satisfaction
of the PDP/Owner. Such arrangements shall include the following:
a) Clearing and cleaning of the required area(s) so as to ensure
the safety of all persons and to promote a good public image;
b) Erection and dismantling of temporary staging, decoration of
the Work Area, tent roofs, seating, catering, barricades,
banners, a podium, microphones, loudspeakers and audio-
visual equipment, first-aid post, sanitary facilities including
temporary mobile toilets and hand wash facilities, etc., and
the requisite electrical supply to accommodate such
requirements, as appropriate;
c) Provision of all safety arrangements, security support,
personnel to escort visitors and safety equipment, including
new safety helmets. The WPC will be notified of the number
of safety helmets required and shall provide the safety
helmets including any logos, colouring and nameplates as may
be designated by the PDP/Owner. The WPC shall make safety
helmets available to the PDP upon completion of the
ceremonies as souvenirs for the VIPs and guests.
(5) The WPC shall arrange his work schedule such that the activities
related to the ceremonies and public events will have no impact on
the Works.
(6) The WPC shall provide two “Caring Ambassadors” who shall be
clearly identified by wearing armbands. The “Caring Ambassadors”
shall provide assistance to pedestrians, especially senior citizens,
pregnant women and disabled persons, in crossing carriageways at
pedestrian crossings and walking on temporary or narrow footpaths
and access points during the event.

2.15 Project Ceremonies, Public and Media Events

(1) Any additional costs incurred by the WPC as a result of project

ceremonies, public and media events and site visits shall be
reimbursed by the PDP from the Provisional Sums.

2.16 Asset Management

(1) All assets will be subject to the requirements set out in the Asset
Management Plan.

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(2) Asset management, work planning, work history and asset

performance reporting will be carried out using a computerised
Maintenance Management System (CMMS). The CMMS is a software
based system that will be available to the maintenance and
operations organisations with equipment at the Depots and OCCs.
(3) The WPC shall provide asset data for input into the CMMS. Further
details are shown in the PS.
(4) The WPC shall develop a BIM model in a format to be approved by
the PDP/Owner. Further details are shown in the BIM Execution Plan
in Section 10 of this GS.
(5) Plant and Materials shall be designed to meet the Requirements for
the specified design life in the PS.
(6) The design life of the systems and components shall be taken into
account during the project design stage. In addition to using
recognised International Standards when considering the durability
of each component, consideration shall be given to the specific
operating environment as well as the nature, frequency and cost of
maintenance works proposed to upkeep the system.
(7) The total life cycle cost approach shall be adopted in evaluating
design alternatives. System design shall be optimised with respect to
the total cost of initial acquisition, operation, maintenance, system
support and disposal over the life cycle. The WPC shall provide
supporting data and technical analysis to demonstrate compliance
with this requirement.
(8) An adequate supply of spare parts and test equipment shall be made
available for a period of time from completion of the Works in
accordance with the Obsolescence Management Plan. The WPC shall
notify the PDP/Owner at least six (6) Months prior to deleting any
component of the supplied equipment from general availability and
guarantee to provide functionally replacement units for the
remainder of such specified period of time.
(9) All assets data are to be deposited and managed in the System
Configuration Database Platform as part of the delivery of CMMS.
(10) The WPC shall provide an asset register for populating the CMMS
Database server. The Register shall comprise, but not be limited to:
a) Part name;

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b) Part number;
c) Functional use;
d) System, sub-system, equipment and component level
hierarchy for populating the CMMS Database configuration;
e) Maintenance Requirements;
f) Maintenance history;
g) Spares stock holding;
h) Supplier;
i) Contact name and address.
(11) The WPC shall provide administrative schedule information for
populating the CMMS Database Server. The schedule shall include
but not be limited to:
a) Personnel details;
b) Training;
c) Warranties;
d) Work schedule;
e) Job cards.

(1) All warranties shall be transferred to the Owner/Operator. All spares,

special tools and equipment shall be supplied to the Owner/Operator.

(1) The WPC shall produce an Obsolescence Management Plan for review
by the PDP/Owner within ninety (90) days of Letter of Acceptance
(2) The plan shall take into account the project related risks associated
with the obsolescence issues in connection with equipment/spare
parts, hardware and software during the design. And through to its
first estimated obsolescence phase.
(3) Obsolescence shall be evaluated by the WPC when planning the levels
of spares holding.
(4) The WPC shall submit an Obsolescence Management Report for
PDP/Owner approval at the conclusion of final design. The Report
shall contain details of the management of the system and
components throughout the life of each asset.

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2.17 Communications with the PDP

(1) Any communication from the WPC to the PDP and their
representatives whether for the purpose of clarification of any topic
or notification of any event or occurrence shall be made as a formal
written communication using the PDP approved document control
system. Any such communication made by e-mail or verbally or any
other means shall be confirmed by a formal written letter at the
earliest opportunity; failure to provide such formal confirmation may
render the communication to be deemed null and void.

2.18 IT Security

(1) The WPC shall establish and maintain a security management

system with reference to ISO/IEC 27002:2005 Code of Practice for
Information Security Management. The WPC shall submit a
Security Management Plan at least ninety (90) days prior to
starting in the Work Area for approval by the PDP/Owner. The
WPC shall conduct regular internal security audits, provide any
necessary support for the PDP to carry out PDP audits on the
security management system and implement recommendations
arising from such audits.
(2) The WPC shall provide suitable network and system security control
provisions for approval by the PDP/Owner. These provisions shall
include firewall, virus detection, system- intrusion detection, user
authentication, data encryption and other requirements stipulated in
the PS, to ascertain the security of each computer that is part of the
Permanent Works. For virus detection, each computer shall have an
appropriate system configuration and license for interfacing with the
Owner's central virus-definition server. Software patches for
operating systems and related products shall be applied at regular
intervals as agreed with the PDP.

*END OF SECTION*

SSP-PDP2-GENE-OVPR-SPC-000002 GS-25 of 472 Revision: 00

3 THE SITE

3.1 Applicable Provisions

3.2 Access to the Work Area

(1) The WPC will be given access to the Work Area in accordance with
the Conditions of Contract. The WPC shall then be responsible for
access to the Work Area through the Site in coordination with the
Civil WPC.
(2) The WPC shall at all times permit and facilitate access to the Work
Area and the Works by staff of the Owner, PDP, Supervising
Consultant, and all other personnel authorised by the PDP. The WPC
shall provide suitable PPE for all site visitors.
(3) The WPC shall at all times permit and facilitate access to the Work
Area by Government Departments, Utility Undertakers and other
Relevant Authorities for the inspection and maintenance of their
facilities located within the Site.
(4) The WPC shall permit and facilitate access to the Work Area and the
Works by Other Works Contractors during the times specified in the
Contract or as otherwise instructed by the PDP.
(5) The WPC shall maintain safe access to and egress from the Work Area
at the locations stated in the Contract and/or as approved by the
PDP/Owner and the Relevant Authorities.
(6) The WPC shall introduce mechanisms to control access to avoid
trespassers and/or illegal entrants to the Work Area.
(7) The Civil WPC shall manage all pedestrian and vehicular entries to and
exits from the Site and shall man all Site access locations during
operation of the Site. The Civil WPC shall pave each Site access with
a smooth transition to tie in with the level of the adjacent
carriageway and/or pavement. The WPC shall ensure that any vehicle
or machinery leaving the Work Area shall be in a forward gear only.

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(8) The Civil WPC shall, from the date of possession of the Site, be
responsible for the management and maintenance of the traffic
within the Site and shall also be responsible for constructing and
maintaining all vehicular run-ins and temporary lay-byes or road
widening as necessary to avoid traffic congestion. The WPC shall be
responsible for any Civil WPC procedures that relate to WPC traffic or
vehicular access requirements in the Work Area that are approved by
the PDP.
(9) Where the WPC is undertaking Works within an isolated area with
adjacent running traffic lanes, the WPC shall prepare a Traffic
Management Plan for the Work Area and provide all necessary
support and assistance to the Civil WPC to enable the Civil WPC to
plan and design a safe means of access.
(10) Unless otherwise permitted by the Contract, the Civil WPC shall
maintain ingresses and egresses (including designated emergency
access routes) to all properties and facilities within and around the
Site. Any alternative access arrangements proposed by the WPC to
the Civil WPC shall be safe and free from hazards and shall be subject
to the approval of the Relevant Authorities and of the PDP. All access
routes (including emergency or alternative access routes) shall be
directed by proper, clear and visible signage.
(11) The WPC shall be responsible for and accountable to the Civil WPC
for damage to any roads, paths, access ways or other infrastructure
under the responsibility of the Civil WPC that is caused by the WPC or
his sub consultants.

3.3 Work Area Restrictions

(1) The particular application for which the Work Area is to be used shall
be submitted to the PDP/Owner for approval. The WPC shall:
a) Refrain from depositing rubbish, causing nuisance or
permitting nuisance to be caused; and
b) Refrain from obstructing manholes, utility access points and
the like.
(2) Work other than that necessary for completion of the Works shall not
be carried out in the Work Area.

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(3) At all times whilst the WPC has access to the Work Area, he shall
provide means of distributing loads imposed by WPC equipment and
traffic and prevent damage to utilities and services.
(4) Except where otherwise provided and approved by PDP/Owner, the
WPC shall not permit any person to reside on the Work Area or Site.
(5) The WPC shall not allow animals to be brought onto the Work Area
or Site.

3.4 Site Services

(1) Except for the Migration Section, the Civil WPC shall provide the
following site services to facilitate construction/installation of the
Works, which shall generally be available for use by each WPC:
a) Electricity;
b) Water;
c) Lighting facilities;
d) Garbage disposal facilities;
e) Welfare facilities e.g. toilets, rest areas, drinking facilities and
the like;
f) Contaminated material removal;
g) Ventilation (underground).
(2) Furthermore, the Civil WPC may also provide the other temporary
facilities listed below. The WPC shall make his own arrangements
with the Civil WPC if the WPC wants use of, or connection to, such
temporary facilities:
a) Compressed air;
b) Site communication facilities;
c) Drainage and sewage disposal;
d) Fire protection systems;
e) Lightning protection;
f) Dangerous goods stores;
g) Air conditioning (elevated only).
(3) In general the WPC shall make use of the site facilities provided by
the Civil WPC across the site. The Civil WPC shall respond to

SSP-PDP2-GENE-OVPR-SPC-000002 GS-28 of 472 Revision: 00

reasonable requests by the WPC for any additional service provisions

or locations. However, the WPC shall be ultimately responsible for
the timely provision of all temporary site services that may be
required to complete his Works.
(4) In the event of regular or serious misuse of the site facilities, the Civil
WPC may withdraw access to site services to the WPC. In such cases
the WPC shall make arrangements at his cost to provide the site
services shown in this Section.
(5) Any dispute between the WPC and the Civil WPC regarding the
provision of site services shall be referred to the PDP/Owner whose
decision shall be final.
(6) Such services shall be provided by the Civil WPC for use solely in
connection with the proper execution of the Works. The Civil WPC
shall provide and maintain all installations associated with such
services and in relation thereto shall take all reasonable precautions
to safeguard the safety and health of all persons and the security of
the Site. The PDP may require the immediate disconnection or
alteration of such installations or portions thereof as he considers
being prejudicial to safety, health or security.
(7) All installations shall comply fully with all appropriate statutory
requirements. Pipes, tubes, ducts or cables crossing highways,
footpaths, or rights of way shall be ramped over or recessed below
the surface. Specific services shall comply with the following:
a) Electricity
The electricity supply shall comply with the requirements of
Section 20 herein.
b) Water
An adequate supply of potable water shall be provided at the
Site, including provision to the satisfaction of the water
supply authority of any storage tanks so that sufficient
potable water is always available for the execution of the
Works.
c) Compressed Air
Except in pressurised workings, the compressed air supply for
pneumatic tools and equipment shall be at a pressure of not

SSP-PDP2-GENE-OVPR-SPC-000002 GS-29 of 472 Revision: 00

more than 0.9MN/m2 or other such pressure as may be

limited by prevailing regulations.

3.5 Work Area Cleanliness

(1) The Work Area shall be maintained in a clean, tidy and sanitary
condition. Materials, shall be stored in an orderly manner. Rubbish,
debris, disused packaging and the like shall be disposed of at least
once a day and the works areas cleaned so that the Work Area is kept
constantly clean and tidy.
(2) The WPC shall remove their debris daily to the central debris
collection points on Site which will be provided by the Civil WPC.
After every works shift, all work areas shall be cleaned and made tidy
to the satisfaction of the PDP.

3.6 Parking Facilities

(1) The WPC shall at no time permit any mobile equipment or vehicle to
be parked in areas that are not designated parking facilities.
(2) The WPC shall at all times ensure that public nuisance is not caused
by the parking of mobile equipment and vehicles (including shuttle
buses) associated with the Works.

3.7 Site Pest Control

Rodent Control
(1) The WPC shall at all times take effective measures to prevent damage
by rodents to the Permanent Works and constituent parts thereof,
such as cables, electronic cards, etc., during the execution of the
Works and shall advise the PDP of such measures taken.

Prevention of Mosquito breeding

(1) Measures shall be taken to prevent mosquito breeding on the Work
Area. The measures to be taken shall include the following:
a) Empty cans, oil drums, packings and other receptacles which
may retain water shall be deposited at a central collection
point and those not required for future use shall be removed
from the Work Area regularly;
b) Standing water shall be removed or, where this is not
practicable treated at least once every week with an

SSP-PDP2-GENE-OVPR-SPC-000002 GS-30 of 472 Revision: 00

environmentally acceptable product which will prevent

mosquito breeding;
c) WPC Equipment and other items on the Work Area which may
retain water shall be stored, covered or treated in such a
manner that water will not be retained.

3.8 Works Trains

(1) The PDP will arrange for Works Trains to be used by each WPC in
accordance with the TRIP.
(2) A limited number of Works Trains, which comprise single platform
flat wagon(s), will be provided free of charge by the PDP for the use
of the WPC and Other Works Contractors as described in the
Specifications. The length of each flat wagon is approximately 20m
and its maximum loading capacity is 30,000 kg. The WPC shall ensure
that all articles to be transported by the Works Trains are either
properly secured or contained and do not exceed the Construction
Vehicle Load Gauge, details of which will be issued by the PDP upon
request. The PDP/Owner will not be responsible for any damage and
loss to the Works, WPC Equipment or any articles whilst in transit or
stored on the Works Trains.
(3) The Works Train will transport the single platform wagon(s) to a
location along the Project in accordance with the TRIP.
(4) No modifications of the flat wagon may be carried out except with
the PDP’s written consent.
(5) The WPC shall take all necessary precautions to protect the Works
Trains from damage when in use.
(6) The WPC shall immediately report any breakdown or derailment of
the Works Train and associated equipment to the Works Train
Controller or Section Controller who will initiate actions to clear the
line, repair any damage and open the line as quickly as possible.
(7) The WPC shall submit detailed derailment reports on any derailments
that occur on any tracks within the Site and assist in the derailment
investigation by the PDP where necessary. Draft derailment reports
shall be submitted to the PDP/Owner within 24 hours of the incident
occurring with final reports issued within one week from the date of
derailment.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-31 of 472 Revision: 00

3.9 Defined Area and Restricted Area Working and Works Train Operations

(1) "Defined Area" means an area of track where Works Trains are
operating and where the Project’s Construction Railway Operations
Rulebook and Works Train Operation Safety Handbook apply,
including 1m back from the front edge of the platform and the full
width of the tunnel, viaduct or other enclosed structure. The Defined
Area at grade shall include an area within 3m from the track centre
line and where applicable, this may be extended to include the whole
of the track area within Depots. The WPC shall clearly mark and
protect Defined Areas with barriers and prohibitive signs as approved
by the PDP/Owner.
(2) All persons whose duties require them to work within a Defined Area
shall observe the safety rules and procedures issued by the PDP which
provides procedures and guidance for the safety of all persons in the
Defined Area.
(3) The WPC shall communicate the rules and procedures, which may be
published from time to time, to their workers and/or agents on the
Work Area, and to ensure all such rules and procedures are being
observed in the course of all works and construction activities.
(4) Persons working on or near tracks in a Defined Area either, by
themselves or supervising a working party, shall be suitably trained
and qualified by the PDP or his delegates in the provisions of the track
safety rules and procedures issued by the PDP. Persons who are not
qualified shall not attempt to gain access to the railway tracks unless
accompanied by a qualified person.
(5) Each PDP locomotive will be operated by a qualified operator
provided by the PDP.
(6) Works Trains shall be operated in compliance with the relevant
operating procedures and instructions.
(7) When the third rail is energised, trains may be running at high speed
for testing. The track area shall then be designated as a Restricted
Area. Both Up and Down tracks along the energised track shall be
isolated by barriers to prevent access by trespassers. No work may
be undertaken on either the Up or Down tracks when test trains are
running. Procedures for gaining access to the Restricted Area will be
detailed in the operating procedures and instructions to be issued by

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the PDP. The WPC shall make requests for gaining access to the
energised track at the weekly Works Train Meetings.
(8) Persons working on or near energised tracks, shall be suitably trained
and qualified by the PDP or his delegates on the safe working
procedures in the Restricted Area.
(9) Any room containing electrical equipment which has been energised
or containing sensitive / specialist equipment shall also be designated
as a Restricted Area. Access controls and a Permit to Work System
shall be established by the key holder of the room (WPC, Other Works
Contractor, Utility Undertaker or PDP depending on the supplier of
the equipment in the room and the phase of the Works).
(10) The WPC shall make arrangements with the key holder of Restricted
Areas to gain access to complete any outstanding or remedial works
and shall comply with any restrictions imposed by the key holder at
that time. Likewise, the WPC shall provide access and shall specify
any restrictions to Other Works Contractors requesting access to
Restricted Areas for which the WPC is still the key holder.
(11) All workers accessing the track area shall be required to attend a
general track safety course conducted by the WPC’s safety supervisor
based on training provided by the PDP. As works progress, additional
requirements will be imposed and site supervisors will need to be
trained and qualified by the PDP accordingly.
(12) Prior to providing access to, or handing over, rooms/areas to Other
Works Contractors in accordance with the provisions of the Contract
to enable the Execution of the works of Other Works Contractors, the
WPC shall jointly record the condition of each room/area at the time
of provision of access/handover with the Other Works Contractor. A
copy of the jointly signed condition record shall be issued to the PDP
for record. Any subsequent claim of damage caused by Other Works
Contractors shall refer to the joint survey record and any necessary
repairs shall be managed in accordance with the Civils GS. The WPC
shall retain responsibility for Care of the Works including routine and
preventive maintenance, servicing and cleaning of the Works within
the Restricted Areas.

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3.10 Working in the vicinity of the operating railway

(1) This Clause shall apply to works in the vicinity of the Operating
Railway.
a) The WPC shall have regard to the Specification for work
within the vicinity of the Operating Railway and shall comply
strictly with the requirements as set out therein. The WPC
shall comply with any instructions given by the PDP/Owner
with regard to planning, methods of working, safety
requirements and on any other matters which may affect the
operation of the Operating Railway, and shall also comply
with all rules, regulations, procedures, manuals and notices
which may be published from time to time by the PDP or
Operator.
b) Should the WPC be unwilling or unable to conform at once
with a direct instruction from the PDP/Owner under the
provisions of this Clause or to carry out any remedial or other
work or repair, the PDP may, by written instruction to the
WPC, suspend the execution of the Works or of any part
thereof pursuant to the Conditions of Contract or authorise
the carrying out of such remedial work or other work or repair
by a person other than the WPC pursuant to the Conditions
of Contract.
c) Where any part of the Works has to be carried out during the
period of a speed restriction, track possession (track closed to
rail traffic) and/or electrical isolation and the period of such
speed restriction and/or track possession and/or electrical
isolation is prescribed in the Contract, the WPC shall plan and
execute that part of the Works so that such period is not
exceeded and so that no further periods are required.
d) Prior to commencement of work, the WPC shall submit a
method statement and hold discussions with the PDP who will
decide whether any part of the Works is to be carried out
during a period of a speed restriction and/or track possession
and/or electrical isolation and the PDP will notify the WPC
accordingly.
e) After the method of carrying out the work has been agreed
with the PDP (and taking into account any provisional

SSP-PDP2-GENE-OVPR-SPC-000002 GS-34 of 472 Revision: 00

arrangements which have been made) the WPC shall in all

cases other than for emergency works, submit written notice
of his programme of work. The notice shall include details of
any speed restriction and/or track possession and/or
electrical isolation previously notified by the PDP and / or the
Railway Operator as being necessary. The notice shall be
submitted to the PDP at least ten (10) weeks in advance of the
proposed commencement of work on or near the Operating
Railway.
f) Where a speed restriction and/or track possession and/or
electrical isolation is necessary, the WPC shall initiate the
necessary action to obtain the requisite approval from the
PDP. The WPC shall be solely responsible for any delay caused
through failure to submit the necessary application for
approval, late submission of any such application, or
submission of inadequate information.
g) The WPC shall so organise the execution of the work during
any period of speed restriction and/or track possession
and/or electrical isolation that he will be able to give up such
speed restriction and/or track possession and/or electrical
isolation at the time prescribed in the Contract or agreed by
the PDP. Should the WPC in the opinion of the PDP not make
sufficient or adequate arrangements (including the provision
of standby plant) for completing the whole or any stage of the
work within the time allowed in the programme or agreed
with the PDP, the PDP may at his discretion cancel the speed
restriction and/or track possession and/or electrical isolation.
Alternatively the PDP may employ labour, plant and materials
to assist the WPC to finish the work or to carry out such work
as is necessary, or may himself carry out such work as is
necessary, to enable the speed restriction and/or track
possession and/or electrical isolation to end at the earliest
possible moment.
h) A period of speed restriction and/or track possession and/or
electrical isolation cannot normally be extended. If the WPC
fails to carry out the work during any such period, then the
WPC shall be required to re-apply to the PDP for a further

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period of speed restriction and/or track possession and/or

electrical isolation.
i) All expenses which in the opinion of the PDP/Owner are
properly incurred by the PDP/Owner or by the Rail Operator
as a result of the PDP/Owner making necessary arrangements
to assist the WPC or carrying out any necessary work shall be
a debt due from the WPC to the PDP/Owner.
j) The WPC shall on demand pay to the PDP any loss of revenue
and additional expenditure which in the opinion of the
PDP/Owner has been incurred by the PDP, Owner or by the
Rail Operator by reason of the rescheduling of services by the
PDP due to the WPC obstructing the Operating Railway or
interfering with the control or signalling system or electrical
equipment other than for a period for which a speed
restriction and/or track possession and/or electrical isolation
has been given.
k) In the event that damage is caused by the WPC to the
Operating Railway such that rescheduling/suspension of
services by the Railway Operator has to be made, then the
WPC shall on demand pay to the PDP any loss of revenue and
additional expenditure which in the opinion of the PDP has
been incurred by the PDP/Owner or by the Railway Operator
in making good the damage and in rescheduling/suspending
the services.
l) The PDP/Owner shall have the right to cancel or alter the
timing of any track possession and/or electrical isolation if
this proves necessary for the safety or uninterrupted running
of rail traffic. Cancellation will be by notice to the WPC which
shall be deemed to be an instruction issued by the
PDP/Owner and be subject to the Conditions of Contract. In
such an event the PDP/Owner shall make alternative
arrangements as soon as practicable.

3.11 Rolling Stock Provided by the Works Package Contractor

(1) Where the PDP/Owner has agreed that the WPC is to provide rolling
stock (either self-propelled or trailing) for use during the installation
and testing of the Works, the requirements shown in the preceding
two clauses shall apply. Rolling stock provided by the WPC shall not

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exceed the Construction Vehicle Load Gauge or axle load

requirements without the PDP/Owner written consent.
(2) Rolling stock provided by the WPC shall comply with the
requirements stated in Appendix D.
(3) The WPC shall submit full details of any rolling stock that is to be used
during the installation and testing of the Works to the PDP/Owner for
approval at least ninety (90) Days before work requiring the rolling
stock starts. Such details shall include a full description and drawings
of the rolling stock, details of axle loads, stopping distance, fail-safe
braking system, kinematic envelope, and operating and maintenance
instructions.
(4) The WPC shall adequately maintain rolling stock that he has provided
during the installation and testing of the Works. Maintenance work
shall be carried out by qualified and experienced personnel, whose
qualifications have been approved by the PDP/Owner, in accordance
with the maintenance procedures that shall have obtained the prior
approval by PDP.
(5) The WPC shall deliver and remove the rolling stock that he has
provided.
(6) Prior to use, and following each maintenance examination, the rolling
stock provided by the WPC shall be certified as fit-to-run by the WPCs
qualified engineer. Thereafter, a registration tag shall be issued by
the WPC’s qualified engineer. The expiry date, i.e. the date of the next
inspection, shall be shown on the registration tag. Rolling stock
provided by the WPC shall not be used without a valid registration
tag.
(7) The WPC shall establish a maintenance programme for the rolling
stock that the WPC has provided. The WPC shall submit the
maintenance programme for approval by the PDP/Owner prior to the
delivery of the rolling stock to the Site. The PDP will periodically
inspect the rolling stock to ensure it is properly maintained to the
standards set out in the maintenance programme.
(8) If the rolling stock provided by the WPC is found to be operating in an
unsatisfactory or unsafe condition, it shall be immediately removed
from the Site until it has been restored to an acceptable condition to
the satisfaction of the PDP.

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(9) If the WPC shall be responsible for operating the rolling stock that the
WPC has provided, then all operations shall be carried out by
qualified and experienced personnel, whose qualifications have been
approved by the PDP/Owner, in accordance with operating
procedures that shall have obtained the prior approval of PDP.

3.12 Transportation to the Work Area

(1) This Clause shall apply for transportation to the Work Area:
a) The WPC shall liaise with the Civil WPC in order to identify and
propose routes and rights of entry to the Site including the
production of Method Statements, for approval by the
PDP/Owner from time to time. Routes for very large or very
heavy loads shall be discussed and agreed with PDP in
advance of the need arising. All arrangements shall be
prepared by the WPC, with all necessary support by the Civil
WPC, and submitted for approval by the PDP/Owner.
b) In this context, the definitions of the terms "very large" and
"very heavy" refer to articles that cannot be transported by
normal road vehicles or be handled by readily available
methods. Where doubt exists, it shall be the responsibility of
the WPC to notify and discuss the nature of the load in
question with the Civil WPC and the PDP.
c) For the transportation of large or heavy loads, the WPC shall
comply with the requirements of the Lembaga Lebuhraya
Malaysia (Malaysian Highway Authority) I Polis Diraja
Malaysia (Royal Malaysian Police Force)/ any other Relevant
Authority regarding any special traffic arrangements that may
be necessary. The WPC’s attention is drawn to the Road
Traffic Act, Laws of Malaysia Act 333 Road Transport Act
1987.
d) Extraordinary traffic may be moved between areas of the Site
over public highways only by police escort and on a route and
at a time determined by the Relevant Authority.
e) The WPC shall make all arrangements through the Civil WPC
and assume full responsibility for transportation to the Site
and the Work Area of all WPC Equipment, materials, and
supplies needed for the proper execution of the Works.

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f) The Civil WPC shall ensure that all roads and pavements
leading to and around the Site are kept free from obstructions
and shall not cause inconvenience or hindrance to traffic or
persons either by his vehicles or by his workmen, plant,
materials, equipment, etc.
g) Unless otherwise agreed between the WPC and Civil WPC, the
Civil WPC shall repair damage to existing roads, footpaths,
steps, cables, sewers, live drains, etc. and shall reinstate any
damage caused by the WPC actions. The WPC shall
compensate the Civil WPC for all costs incurred by the Civil
WPC in carrying out such repairs or reinstatements.
h) All special lifting tackle, plant or equipment which is used by
the WPC for the installation of Plant and Materials and
which is required for Plant and Materials maintenance, shall
become part of the Contract and shall be handed over to the
Owner suitably reconditioned and with a current test
certificate. Such lifting tackle shall be suitably identified.

3.13 Site Communications.

(1) In above ground areas, where the WPC has a need to communicate
with his own staff or with the PDP, Owner or Other Works
Contractor’s over distances, he shall provide adequate items of
suitable equipment such as walkie-talkie sets. In such cases, the WPC
shall be responsible for obtaining any necessary licenses for their use.
(2) In underground areas, the WPC shall use the site communication
systems installed and maintained by the Underground WPC.

3.14 Site and Work Area Security

(1) The Civil WPC shall establish, operate, and maintain a security system
for the Site. The WPC shall provide all necessary support and
assistance to the Civil WPC to enable the Civil WPC to carry out his
responsibilities for Site security.
(2) The WPC shall be responsible for the security of all plant, equipment
and materials in his Work Area together with access to and egress
from the Work Area. The WPC shall submit a Security Management
Plan within ninety (90) days following the Letter of Acceptance,
incorporating as necessary the Civil WPC, security arrangements
including room key control and procedures for access control of

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employees and visitors. The Security Management Plan shall be

submitted to the PDP/Owner for approval. All costs of approved
security measures outside of those provided by the Civil WPC shall be
borne by the WPC.
(3) In periods when the Civil WPC does not provide security, the WPC
shall make arrangements at his own cost to maintain the full security
of all plant, equipment and materials in his Work Area
(4) The PDP security staff will conduct inspections and security audits on
the Site or Work Areas from time to time. The PDP will notify the Civil
WPC and relevant WPC of any remedial measures required or
recommended improvements to the Civil WPC security system and
any WPC security measures arising from such inspections and audits.
(5) Hoardings and fences on Site shall be maintained in a clean, stable
and secure condition by the Civil WPC.

3.15 Site and Work Area Familiarisation

(1) The WPC shall become familiar with the Site and Work Area to the
extent that the WPC shall provide an induction to all employees and
subcontractors describing the activities and facilities including the
locations of first aid equipment, firefighting equipment and safe
working procedures relating to the Site and Work Area.

*END OF SECTION*

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4 SITE AND WORK AREA ESTABLISHMENT

4.1 Use of Site and Work Area

(1) The Site and Work Area shall not be used by the WPC for any purpose
other than for executing the Works or carrying out other work
associated with the Works which has obtained the prior agreement
with the Civils WPC and approval of the PDP.
(2) Access to and egress from the Site shall be only at the locations
approved by the PDP/Owner and the Relevant Authorities.
(3) The PDP reserves the right to order the immediate removal and
replacement of any WPC Equipment which the PDP considers is
unsatisfactory for its purpose.

4.2 Submission of Particulars

(1) The following particulars shall be submitted to the PDP/Owner for

approval at least 3 months before start of work in the Work Area:
a) Full details including space requirements of his proposed
layout for his Work Area;
b) Drawings showing the details to be included on project
signboards; where the PDP provides graphical guidelines for
hoarding panels and Project signboards, each WPC shall
adhere to the guidelines to produce the panels and sign
boards.
(2) Drawings showing the location of WPC stores and storage areas shall
be submitted for review by the PDP as early as possible, but in any
case not later than twenty eight (28) days before such facilities are
scheduled to be constructed on the Work Area.
(3) The WPC shall issue to the PDP for record purposes all approvals from
the relevant authorities relating to temporary establishments and
buildings.

4.3 WPC Work Area Accommodation

(1) The WPC shall provide and maintain a suitable office for himself and
his staff in a location or locations to be approved by the PDP/Owner.
(2) The WPC shall be responsible for all fees and other charges or
expenses incurred in connection with such offices and housing and

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shall keep the whole area in a clean, tidy and well drained condition.
When instructed by the PDP, the WPC shall remove all such buildings
and associated works from the Work Area and Site, clean up the area
and restore it to its original condition.
(3) The WPC shall provide adequate first aid facilities appropriate to the
size and composition of his staff and labour force. The WPC shall
afford the PDP/Owner and the Supervising Consultant’s site staff full
use of the services and facilities as and when required.
(4) The WPC shall ensure that all of their office ICT systems are
compatible with the PDP/Owner IT systems including software
licenses. Servers and firewalls with a minimum internet bandwidth of
10MBps upgradable when deemed required by the PDP/Owner.
(5) The WPC shall not erect or operate canteen and kitchen facilities on
the Work Area unless approved by the PDP/Owner and, where
appropriate, the Relevant Authorities. Any such facilities shall, in
particular but without limitation, conform with all regulations and
standards to the extent required by the Relevant Authorities.
(6) When and where appropriate, the WPC shall comply with the
Centralised Labour Quarters Operation Manual SSP-PDP2-GENE-
OVPR-MAN-000004 at latest issue.
a) The allocated CLQ for System WPC workers including his
subcontractors is provided free of charge.
b) All workers of the WPC who stay in the CLQ shall comply with
the regulations and guidelines set in the Civil WPC CLQ
Operation Manual approved by the PDP/Owner.
c) The WPC shall make his own arrangements for the
transportation for his workers, including his subcontractors,
to and from CLQ worksite, including maintenance of the
transport equipment.
d) The WPC shall provide all furnishings necessary for the rooms.

4.4 Clearance of the Work Area

(1) Works which are not to remain on the Work Area after completion of
the Works shall be removed on the practical completion of the Works
or at other times directed by the PDP. The Work Area shall be cleared
and reinstated to the lines and levels and to the same condition as

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was existing before the Works commenced except as otherwise

stated in the Contract.
(2) The Civil WPC shall demolish, break up and remove any pre-existing
buildings, structures and obstructions on the Work Area, including
foundations, in the way of the Works as instructed by PDP.

4.5 Attendances

Attendance of the PDP

(1) The WPC shall afford all necessary attendance upon the Owner, PDP
and the Supervising Consultant, including adequate and safe means
of access to all parts of the Work Area, to assist them in carrying out
their duties and responsibilities under the Contract.

Attendance on Relevant Authorities

(1) The WPC shall afford all necessary attendance upon the Relevant
Authorities during all site visits, inspections, and testing, including
adequate and safe means of access to appropriate parts of the Work
Area.
(2) The WPC shall provide all documents necessary for Work Area visits
and inspections as requested by the Relevant Authorities.

4.6 Prohibition of Advertising

(1) The WPC shall treat the Contract and everything written in it as
private and confidential. In particular, the WPC shall not publish any
information, advertisement, drawing or photograph related to the
Works and shall not use the Site or Work Area for advertising
purposes, except with the written consent of the PDP/Owner and
subject to such conditions as the PDP/Owner may prescribe.

*END OF SECTION*

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5 THE WORKS

5.1 Project Execution Plan

(1) Within thirty (30) days from the date of the Letter of Acceptance, the
WPC shall provide the PDP/Owner with an overview of his intended
methods of constructing/installing the various parts of the Works in
the form of a Project Execution Plan. This shall include, but not be
limited to, the following:
a) Organisation;
b) Roles and Responsibilities;
c) Reporting Methodology;
d) Design Methodology;
e) Manufacturing & Installation Methodology;
f) Testing & Commissioning Strategy;
g) Change Control;
h) Reporting (Cost & Programme).
(2) Within sixty (60) days from the date of the Letter of Acceptance
or by the date agreed with the PDP, the WPC shall supplement the
Project Execution Plan with:
a) Plans of the Method Statements which will be developed by
the WPC as specified in this GS;
b) Plans of any Temporary Works which will be required (or the
date by which they will be procured);
c) Plans of the personnel who will control the works;
d) Proposals for quality control; and
e) Safety precautions to be employed.
(3) The WPC shall, whenever required by the PDP, furnish further and
more detailed particulars in writing of his method of construction or
installation, the amount and nature of WPC Equipment and
manpower proposed.
(4) The Project Execution Plan shall follow the requirements set out in
Section 5.

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(5) As part of the Project Execution Plan, the WPC shall submit within
sixty (60) days of the date of the Letter of Acceptance a statement
entitled "WPC Method of Manufacture and Installation". The basic
information required to be submitted shall include:
a) Contract technical report giving:
i. Details and use of Works Areas;
ii. References to drawings;
iii. Details of the manufacturing or assembly facility;
iv. Method statement describing the layout and
operation of the manufacturing and assembly
facility, method and sequence of transporting and
placing assembled units;
v. Construction materials to be used and their
sources of origin in production;
vi. Method of and particular requirements for
manufacture and testing of Plant and Materials
prior to delivery to Site and Work Area;
vii. Method of and particular requirements for
delivery and transportation of Plant and Materials
to and across the Site and Work Area;
viii. An appreciation of any access and phasing
constraints;
ix. Details of the design team;
x. Installation proposals;
xi. Method of and procedure for testing and
commissioning of Plant and Materials installed;
and
xii. Policy for training of operators in the use and
maintenance of specific tools and equipment
used.
b) Policy for allocation of work, computer and design resources,
manning levels and responsibility for supervision;

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c) Method of management and co-ordination of interfaces

between the WPC, Other Works Contractors, and between
the WPC and his sub-contractors;
d) A statement outlining the method which will be used by the
WPC to monitor and report on progress of the works to the
PDP throughout the period of the contract including details of
any computer software which may be used.

5.2 Method Statements and Inspection and Testing Plan

Method Statements, Inspection & Testing

(1) Method Statements and Inspection and Testing Plans addressing the
construction/installation procedures shall be produced as separate
documents. However, the WPC shall submit these documents to the
PDP in one submission for a particular inspection or test procedure.
(2) The WPC shall submit for the approval of the PDP/Owner a Method
Statement and an Inspection and Testing Plan addressing
construction/installation procedures, safety and health
requirements, environmental control measures, quality control
procedures (including hold points) and HIRARC review (as specified in
this GS) for each major or non-standard work task not less than
twenty eight (28) days prior to the start of the related
construction/installation activities. The Method Statement, material
submissions and Inspection and Testing Plan shall have received
Approval or Approval with Comments (as specified in this GS) by the
PDP prior to the WPC commencing any work on the task described.
(3) Method Statements originating from sub-contractors shall have been
reviewed and approved by the WPC prior to submission to the
PDP/Owner.
(4) Method Statements and Inspection and Testing Plans shall be
deemed to be the proposed working method and sequence of the
WPC. They shall not be used as a reference for any cost or extension
of time claims.

Training for Work Using Method Statements

(1) Before the commencement of work, specific Method Statement
training shall be provided to the supervisors and workers involved in
the work, on the agreed safe work method and safety precautions to
be implemented.

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(2) The WPC shall provide to each of their site representative(s) involved
with the works approved Method Statement(s), Inspection and
Testing Plan(s) and other related document(s).
(3) Work Area representative(s) shall sign for the documents to say that
he or she understands the work methods and procedures.
(4) Work Area representative(s) shall coordinate and conduct
compulsory daily briefings/training on the safe work methods and the
safety precautions stipulated in the Method Statement for all related
disciplines to all involved workers before commencing any works on
the Work Area and shall document the list of attendees for future
reference. Briefings/ training shall be given in a language understood
by the attendees.
(5) No person shall start work without receiving the required training and
briefings for the work to be carried out.
(6) In the event of a change in the work methods a revised Method
Statement shall be issued to the PDP/Owner for approval and re-
training shall be given to all persons involved.

5.3 Normal Working Hours at Site

(1) Normal working hours at the Site and Work Area shall be defined as
the period between 0700 hours and 1900 hours on all days excluding
General Holidays. Any works performed by the WPC outside normal
working hours (i.e. Night Work) and on General Holidays shall be
subject to having given the PDP and Civil WPC prior written
notification.
(2) The WPC shall inform the PDP and Civil WPC twenty four (24) hours,
or such shorter period permitted by the PDP, in advance of any
occasion when work outside normal working hours is proposed.
(3) Work in the Work Area within the Migration Section may be required
to be carried out within or outside normal working hours. The WPC
shall submit full details of any work requested to be carried out within
the Migration Section. Full permission by the SBK operator and
approval by the PDP will be required before any such work can be
carried out by the WPC.

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5.4 Drawings and Schedules for Plant and Equipment

(1) Detailed manufacturing drawings for plant and equipment for the
Permanent Works shall be available on the WPC's or his sub-
contractor's premises if required for review by the PDP. The WPC shall
also maintain at the Work Area a comprehensive and up-to-date set
of drawings properly indexed and catalogued, which shall include
complete sets of detailed working and, where applicable,
manufacturing drawings and shall permit free access to such drawings
by the PDP/Owner at any reasonable time.

5.5 Stage Notification and Inspection of Works

(1) The Works will be the subject of a formalised system of online

applications for inspection. The WPC shall adopt the online system
for submission of the ‘Request for Inspection (RFI)’ as notification to
the PDP for inspection(s), testing and survey. Failure on the part of
the WPC to make application in respect of the work may result in the
PDP withholding Approval of the work.
(2) The WPC shall refer to and shall adopt the RFI system in accordance
with the PDP ‘Management System Procedure’ for all requests for
inspection, test and survey checks. The WPC shall take note that for
non-standard works and for works off-site, notification shall be
submitted with an adequate notice period prior to the physical works
commencement.
(3) Work which is carried out without the prior approval of the PDP, with
or without conditions, may be subject to additional testing, at the
PDP’s discretion and at the WPC’s cost.
(4) The stages appropriate to each type of work shall be referred to in the
Method Statement and Inspection and Testing Plan by the WPC and
shall require to be approved by the PDP/Owner. The WPC shall
ensure that the PDP is given the opportunity to inspect and approve
the works at each stage before proceeding with the next stage of the
works.

5.6 Construction Constraints

(1) Where all or part of the Works is within a Railway Protection zone,
the WPC shall follow the provisions specified in this GS.

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5.7 Temporary Works

(1) Temporary Works Design:

a) Upon receiving a written application from the WPC, the PDP
may at his absolute discretion consent to certain Temporary
Works of a minor nature being exempted from the
requirements of this Section. Such exemption shall not relieve
the WPC of any of his obligations under the Contract.
b) Without relieving the WPC from the responsibilities of the
foregoing Sub-Clause a), where the PDP has carried out
reference designs for certain Temporary Works, these will be
made available to the WPC for information only and as may
be included in the PDP drawings. The WPC is at liberty to
adopt those reference designs or details if he so chooses;
however, the PDP does not warrant (and shall not be deemed
to have so warranted) the accuracy or completeness of any
such designs and/or details and disclaims any responsibility or
liability to the WPC or to any other person, firm or company,
for the completeness of, or any error, omission, ambiguity or
inaccuracy in, any such designs and details.
c) Details of any Temporary Works such as buffer stops and
signalling termination on the end of Phase 1, methods of
construction and sequence of works and their impact on
existing rail systems, buildings, structures, and utilities, etc.
shown or implied by the Specifications, or the PDP Drawings
or any reports, are indicative only and shall not relieve the
WPC of his liabilities with respect to the design and
construction of Temporary Works, the construction sequence
of the Works and also their impact on existing rail systems or
structures.
d) Unless otherwise specified in the Contract, the WPC shall
remove off Site all Temporary Works upon completion of the
related works. Where the WPC proposes to leave Temporary
Works in place, approval from the Relevant Authorities shall
be a pre-requisite to approval from the PDP and, in any event,
the proposed left-in Temporary Works shall not be less than
2m below finished ground level.

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(2) Independent Checking of Design.

a) The WPC shall be responsible for preparing and obtaining all
approvals, permits, or endorsements as appropriate from the
PDP and the Relevant Authorities for the construction and
installation of the temporary rail systems and structures that
will be established as part of the Contract.
b) The WPC shall engage a Contractor’s Independent Checking
Engineer (CICE) at his own cost to check and certify the design
of all major Temporary Works. The independent check shall
verify that the Temporary Works design will not adversely
affect the safety of rail operations Permanent Works, third
party properties, and the public.
c) The CICE shall be a suitably qualified practicing Professional
Engineer registered with the Board of Engineers Malaysia or
an Accredited Checker registered with the Board of Engineers
Malaysia with experience in the design methods and elements
being checked. The appointment of the CICE shall be approved
by the PDP/Owner one (1) month prior to the relevant design
submission.
d) The WPC shall submit a certificate signed by the CICE for all
relevant Temporary Works in a format which shall be
approved by the PDP/Owner. The Temporary Works shall not
be brought into service until the signed certificate has been
approved by the PDP/Owner.
e) Loading or dismantling of the Temporary Works shall not
commence until the WPC has certified to the PDP that the
Temporary Works have been installed in accordance with the
design. Such certification shall be endorsed by the CICE.
f) Further to Sub-Clause (1) above, the following shall be
regarded as major Temporary Works, but shall not be
construed to be exhaustive:
i. All major Temporary Works exceeding 4m height;
ii. All safety measures associated with the
construction of rigid barriers, flexible barriers,
hoardings, covered walkways to facilitate the
protection of the workers, public and the Works;

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iii. Scaffolding and falsework;

iv. Major concreting works.

5.8 Construction Equipment & Plant

(1) All scaffold and temporary works structures used on the Works shall
fully comply with the following Malaysian standards:
a) MS 544 Part 12:2006 – Code of Practice for the structural use
of timber;
b) MS 282 Parts 1 to 9:1975 – Code of Practice for building
operations;
c) MS 1462-1:2012 Metal scaffolding Part 1 Prefabricated
scaffolds;
d) MS 1462-2-1:2010 Metal Scaffolding – tubular scaffolds and
specification for steel tubes;
e) MS 1462-2-2:2010 Metal Scaffolding – tubular scaffolds and
specification for aluminium tubes;
f) MS 1462-2-3:2011 Metal Scaffold specification for steel and
aluminium couplers, fittings and accessories;
g) MS 1462-3-1:2011 Metal Scaffold specification for steel and
aluminium couplers, fittings and accessories;
h) MS 1462-3-2:2012 Metal Scaffolding - prefabricated
scaffolding – specification for steel and aluminium modular
system scaffolds;
i) MS 1462-4-1:2013 Metal Scaffolding – equipment
performance requirements and general design;
j) MS 1462-4-2:2013 Metal Scaffolding – equipment information
on materials.
(2) Prefabricated scaffold frame systems or their component tubes shall
not have a wall thickness of less than 2.3mm.
(3) A-frame scaffold shall not be used.

(1) The WPC construction equipment and plant shall be less than ten (10)
years old when first utilised on the Work Area for the Execution of the
Works. The WPC shall implement a preventive maintenance
programme to ensure that all plant and equipment is maintained in

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safe working order. The plant and equipment shall have a full
maintenance history which shall be in accordance the manufacturer’s
specification.
(2) All lifting machines, lifting appliances and lifting gear used on the
Work Area shall be suitable for the task, used within their safe load
capacity, in good condition and in accordance with the
manufacturer’s specification.
(3) The WPC shall engage a 3rd Party Independent Inspector to inspect
the lifting machinery prior to mobilisation to the Work Area and this
includes all rental cranes. The WPC shall verify the relevant document
from the crane rental company before entry of the crane to the Work
Area.
(4) The independent inspection of lifting machinery shall be carried out
annually for materials lifting operations and every 6-months for
personnel lifting operations. The 3rd Party Independent Inspector
shall be subject to approval by the PDP/Owner.
(5) In situations where a pre-mobilisation independent check is not
practical, such as a lorry loader being used for a one-off delivery to or
collection from the Work Area, the WPC shall ensure that the
appropriate Lifting Plan for the scheduled activity is in place and that
the capacity of the lifting equipment matches that in the Lifting Plan.
In all such situations, the lifting equipment shall first be inspected by
the Lifting Supervisor to confirm that all statutory requirements are
in place and that the equipment and operator are fit for the purpose.
(6) The WPC construction and installation equipment and plant shall be
fitted with protection and safety related devices as follows:
a) Internal combustion engine exhaust mufflers less than three
(3) years old;
b) Reverse travel motion alarms on all wheeled equipment;
c) Travel and slew motion alarms on all crawler mounted
equipment;
d) At least one rotating beacon (yellow or orange) on all mobile
plant and equipment;
e) Fully functional directional indicator lights, brake warning
lights, reversing lights and driving lights on all wheeled
equipment;

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f) Task lighting on all slewing equipment;

g) All engine compartments shall be enclosed with proprietary
enclosure panels that incorporate noise suppression
materials;
h) All plant and equipment shall be provided with at least one
suitable fire extinguisher;
i) All mobile plant and equipment shall be fitted with a
proprietary roll over protection system;
j) All mobile plant and equipment shall have proprietary seat
belts;
k) All plant and equipment with internal combustion engines
that are to be operated in shafts, underground, or in areas
with restricted air movement, shall be fitted with catalytic
converters; and
l) Hose rupture valves shall be fitted on all hydraulic equipment.

5.9 Protection of the Work Area

Protection from Water

(1) Unless otherwise permitted by the PDP, all work shall be carried out,
as near as may be practicable in the circumstances, in dry conditions,
except where the work is required to be carried out in or with water
or other fluids.
(2) The Permanent Works, including materials for use in the Permanent
Works, shall, where necessary and as near as may be practicable, be
kept free of water and protected from damage due to water.

Protection from Weather

(1) Work shall not be carried out in weather conditions which may
adversely affect the work unless protection by methods approved by
the PDP/Owner is provided.
(2) The Permanent Works, including materials for the Permanent Works,
shall be protected by methods approved by the PDP/Owner from
exposure to weather conditions which may adversely affect the
Permanent Works.

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Protection of Work
(1) Finished work shall be protected by methods reviewed without
objection by the PDP from damage which could arise from the
execution of adjacent work.
(2) As part of his coordination responsibilities, the WPC shall ensure, so
far as is practicable, that work carried out by him or by Other Works
Contractors or utility undertakings does not cause damage to the
previously completed works of any party and he shall be responsible
for programming the works to minimise this risk and for proposing
protective measures, when required, by the PDP.

5.10 Approvals from Relevant Authorities

Local Government Authorities

(1) The WPC shall obtain any necessary work permits from the Relevant
Authority prior to the Execution of the Works on, under and adjacent
to state, municipal or town roads, drains, ponds, rivers and any water
way, from the respective Authorities having jurisdiction of the same.
(2) The above sub clause shall also apply for obtaining and renewing
approvals and work permits from the Malaysian Highway Authority
(MHA) and/or other highway concessionaire companies (if any),
Jabatan Pengairan dan Saliran (JPS), Lembaga Urus Air Selangor
(LUAS) and the like.

Transport Authority and Operators

(1) The WPC shall obtain approval for wayleaves and work permits prior
to the Execution of the Works under and adjacent to state, municipal
or town roads from the Relevant Authorities (KTMB, SBK Line , ERL,
KLJ Line, AMG Line, Monorail etc.).
(2) All such permits obtained from the Relevant Authorities shall be
obtained in writing and copied to the PDP for record purposes.

Payment of Costs
(1) The WPC shall pay all money deposits, bank guarantees, fees, charges
and other associated costs required to be deposited, given or paid
under any written law, by-laws, ordinance, regulation, rules and
requirements in relation to the Execution of the Works which are in
effect or which may become effective during the Contract period.

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5.11 Technology Transfer

(1) The WPC shall produce a Technology Transfer Plan to identify to the
Owner and PDP those areas of his expertise which may be considered
suitable pursuant to a programme for technology transfer (ref.
Industrial Collaboration Programme, ICP).

5.12 PDP Right to Reject Subcontractors

(1) The WPC shall submit to the PDP/Owner for review evidence of his
proposed subcontractor’s competency and ability to deliver the
subcontracted works, including the proposed design documents of
the subcontractors proposed by the WPC. Without prejudice to the
rights of the PDP/Owner or the obligations of the WPC under
Conditions of Contract, the PDP/Owner shall have the right to reject
any or all of the sub-contractors, equipment, materials and/or
systems if, in the opinion of the PDP, they do not meet the
requirements of the Contract.

5.13 Dimensions, Gauge and Clearances

(1) The WPC shall comply with the dimensions of the relevant load gauge
and construction gauge during loading of Works Trains and
installation of equipment during construction. The Works shall not
infringe the applicable structure gauge.
(2) The WPC shall participate in gauging and sighting surveys as required
by the PDP.

5.14 Off-Site Fabrication Works

(1) The WPC shall provide sufficient full-time staff to supervise the
fabrication of any identified element for the Permanent Works that is
to be fabricated off-Site, either within or outside Malaysia. As a
minimum, the WPC shall appoint a full-time Quality Control Engineer
and Supervisor / Foreman to lead the supervision of the off-Site
fabrication. The Quality Control Engineer and Supervisor / Foreman
shall be directly employed by the WPC and shall have adequate
experience in the specific pre-fabrication element to ensure
compliance with the QA/QC Plan.

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(2) The WPC shall provide details, including CV’s of the Quality Control
Engineer and Supervisor/Foreman for review and acceptance by the
PDP/Owner.

5.15 Installation of Plant and Materials

(1) The overall periods during which installation of the Works will be
permissible within individual station and tunnel areas or line sections
are specified in the PS. During installation of Plant and Materials, the
WPC may need to work within or in close proximity to Other Works
Contractors in Restricted Areas. The WPC, in consultation with the
PDP, shall prepare a realistic installation and commissioning
programme that includes details of when and where access will be
needed to Restricted Areas. The programme shall be regularly
updated with progress achieved and any actual or possible revisions
to the future programme shall be given to the PDP at the earliest
possible moment. The actual period of entry to any individual station
or section of the Railway under Construction by the WPC will be
mutually agreed between the WPC, Other Works Contractors and the
PDP as set down in the Contract.

5.16 Serial Numbering

(1) The WPC shall etch, stamp or engrave a serial number on each major
assembly and sub-assembly of the Plant and Materials. The form of
the number and the method and position of marking shall be included
on Design Data submitted under the Contract for the Approval of the
PDP/Owner. The assemblies and sub- assemblies on which such serial
numbers are required will be determined by the PDP but shall be
generally those assemblies and sub-assemblies listed in the Pricing
Document. Serial numbers shall be listed on the Certificate of
Practical Completion.

*END OF SECTION*

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6 PLANNING, PROGRAMMING, PROGRESS MONITORING OF THE WORKS

6.1 Planning and Programming

(1) The WPC shall plan in detail the full scope of the Works taking into
account the complex nature and different phases and aspects of the
Contract and shall provide programmes which reflect the detailed
planning undertaken so as to ensure that the programmes are
realistic and achievable. All programmes developed by the WPC shall
be accompanied with the detailed supporting information.

6.2 Planning and Programming Organisation

(1) The WPC shall provide a detailed organisation chart providing full
definition of the responsibilities and qualifications of all personnel to
be involved in the planning, programming, project management and
progress monitoring of the Works. The proposed Planning Manager
requires a minimum of 8 years’ experience on large scale rail systems
projects to manage the planning, programming, and progress
monitoring of the Works.
(2) The WPC shall at the commencement of the Works confirm the
proposed full time Planning Manager as identified in his Tender
Proposal. Any proposed alternative Planning Manager shall be subject
to approval by PDP.
(3) The WPC Works Programme shall comply with the dates and
conditions set out in the PS.
(4) The WPC Works Programme shall have sufficient flexibility to
accommodate changes in the sequence of the Works within the
overall construction/installation period.

6.3 Programme Submissions

(1) The WPC shall develop and submit to the PDP/Owner for approval an
integrated Baseline Programme that fully captures the following
major phases, elements and sub-programmes, but not limited to:
a) Design, Procurement, Manufacturing, Factory Testing and
Inspection Programme;
b) Installation Programme (IP);
c) Testing & Commissioning Programme; and

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d) Trial running.
(2) The following supplementary programmes shall also be submitted to
the PDP as part of the Monthly Progress Report, or as requested by
PDP:
a) Three Month Rolling Programme;
b) Time Chainage Programme;
c) Recovery Programmes, reflecting the current sequence of the
Works and demonstrating how the WPC will achieve his
Schedule of Access Dates and completion obligations under
the Contract; and
d) Any other programmes required by the PDP.

6.4 Progress Monitoring

(1) The WPC shall monitor his performance against his programmes or
others as required by the PDP. The WPC monitoring of the Works
shall include for direct daily monitoring of the progress of the Works
and the preparation of written and computerised reports (including
all necessary supporting data) submitted in formats acceptable to the
PDP and at period(s) determined by the PDP. These reports shall
include as a minimum:
a) Installation Progress: a summary of installation progress, with
details of any areas of concern or delay and any areas of
technical difficulties incurred or expected specifically
highlighted, together with details of the WPC proposals for
corrective actions;
b) Layout plans marked up to identify the extent of work
completed in the reporting period and cumulative to date for
each major activity;
c) Comparative production curves and histograms showing
actual versus planned performance in respect of major
quantities as required by the PDP;
d) Details of actual manpower and plant on the Work Area for
the period, compared with that planned in the WPC
programmes;
e) Design: a design summary, including critical design issues and
interfaces and the status of design submissions;

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f) Procurement and Delivery Status: the detailed progress of all

procurement items and delivery activities (construction and
permanent plant), both planned and actual;
g) Safety and Health: a summary of the status of the
implementation of safety and health requirements including
details of planned significant safety and health activities;
external parties’ inspections and audits; significant issues
arising from the WPC safety and health committee meeting;
safety and health rewards and penalties; significant incidents;
nonconformities; trends and the associated corrective and
preventive measures;
h) Quality Assurance and Quality Control: the status and
progress reports on Quality Assurance and Quality Control
programme activities such as works inspection status, testing
status, works non-conformities, trends, findings and
corrective actions, problems discovered during inspections
and testing and how these problems were/will be resolved;
i) Progress Photographs;
j) Other items as required by the PDP.

6.5 Programme Requirements

(1) Programme activities shall be discrete items of work, which when

combined produce definable elements, components, stages,
specified parts or sections of the Works. Activities shall clearly identify
the completion of obligations of the WPC under the Contract.
(2) Activity descriptions shall clearly convey the nature and scope of the
Works. Programmes shall take into account the activities of Other
Works Contractors. The WPC shall also incorporate the PDP/Owner
requirements for additional activities.
(3) Schedule of Access Dates, milestones and completion obligations
shall be an integral part of all programmes and all activities. In this
respect, all the sequencing and inter-relationships required to achieve
each completion obligation shall be clearly shown on the
programmes. Milestones shall not impose constraints which in any
way affect the programme logic and float, or limit the achievement of
the Schedule of Access Dates and completion obligations. Milestones
shall not be introduced into any programme as constrained dates. The

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critical path activities shall be clearly identified in the programme and

shall be fully described in the accompanying programme narrative.
(4) The WPC shall be required to provide any other programmes as
required by the PDP.
(5) Unless otherwise stated in the Contract, or unless subsequently
approved by the PDP/Owner, all programmes to be submitted by the
WPC under the Contract shall, as a minimum, comply with the
following requirements:
a) All programme submissions shall be in accordance with the
requirements of the PDP’s Planning and Programme
Guidelines shown in Appendix E;
b) All programmes, except the Time Chainage Programme, shall
be computerised Critical Path Method (CPM) networks
developed using the Precedence Diagramming Method
(PDM), and submitted in both hard copy and accepted
electronic data format. Activity descriptions shall clearly
convey the nature and scope of the Works. All programme
activities shall be logically linked to form a comprehensive
network from Contract commencement to completion;
c) All programmes shall take into account the activities of the
Other Works Contractors and shall clearly identify and contain
all interfaces, with critical sectional dates as may be required
by the Related Works and by Other Works Contractors;
d) All programme activities shall be weighted in a form and
format to be agreed with the PDP;
e) All programmes, except the Three-month Rolling Programme
and Time Chainage Programme, shall be prepared using
Primavera P6 (release 8.2 or later as required by PDP) and
submitted in XER format;
f) All programmes shall be accompanied by a Programme
Analysis Report, a Time Chainage Programme and a
programme narrative, the contents and formats of which shall
be agreed with the PDP;
g) All programme submissions shall include the details of the
WPC allowance for holidays and non-work periods. The WPC
shall define an appropriate Calendar(s) in Primavera P6 to
take account of public holidays/working days and working day

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durations, and submit the definition as part of the

programme;
h) The planning unit for the duration of all programme activities
shall be days and no activities shall have a duration greater
than four (4) weeks unless the WPC can demonstrate the
necessity to the satisfaction of the PDP;
i) All programmes shall be fully resourced and shall include but
not be limited to; budgeted costs by activity and appropriate
weightage, major manpower trades, numbers of items of
major plant and equipment, principle quantities i.e. numbers
of Drawings (other than the design deliverables and
approvals), numbers of components or parts, length of
cabling, pipe, ductwork and equipment items etc.) as
appropriate or required by the PDP, covering all stages and
aspects of the Systems Works Contract;
j) The WPC shall provide the PDP with substantiation for each
start, finish and float constraint entered by the WPC into the
programme. Mandatory constraints shall not be included in
any programme. The number of constraints shall be kept to
an absolute minimum in order that the CPM networks
developed by the WPC can be freely analysed by the PDP;
k) No “open ends” (except for two activities – initiation and final
completion) on activities or “negative leads” or “lags” or “out
of sequence” activities will be allowed; additionally, no
excessive lag (+/- 14 days) will be allowed, without approval
by the PDP/Owner;
l) Schedule of Access Dates, completion obligations and
Milestones shall be coded so as to be separately identifiable.
The WPC may be required to assign additional activity codes
as required by the PDP;
m) All programmes shall be organised in a logical Work
Breakdown Structure (WBS), Location Breakdown Structure
(LBS) and Organisation Breakdown Structure (OBS) including
work stages or phases and each activity shall be coded to
indicate, as a minimum, the work group or entity responsible
for the activity, the area, facility or location and the Cost
Centre. The WPC shall gain agreement for the respective
codes from the PDP. The WBS, LBS and OBS codes may be

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refined and expanded by the WPC, as necessary, to manage

the Project, subject to the PDP/Owner agreement. As a
minimum, each task or activity in all programmes shall be
coded, identified, and managed according to this structure,
the coding structure/definition will be submitted as part of
the programme narrative;
n) The WPC shall develop and maintain Progress and Workforce
Profile Curves at the discipline or craft level for the design,
interfacing, engineering, procurement, construction, testing
and commissioning. The development of these Progress and
Workforce Profile Curves shall be agreed with the PDP. The
format of these Progress and Workforce Profile Curves shall
reflect the Early Start, Late Finish, Plan, Actual, and Forecast
lines. The Early Start, Late Finish and Plan lines shall be based
the WPCS’s approved programme. These lines shall be
updated to show actual progress achieved, at a minimum on
a weekly basis, and revised if required by the PDP;
o) The WPC shall also develop and maintain Quantity Installation
Profile Curves reflecting the bulk quantity installation for the
major construction activities e.g. linear metres of permanent
way, track, cabling installed etc. The Quantity Installation
Profile Curves shall be submitted to the PDP as an attachment
to the programme submissions.

6.6 Baseline Programme and Approved Programme

(1) In accordance with the Conditions of Contract and the timing

specified therein, the WPC shall submit to the PDP/Owner a fully
coordinated Baseline Programme. It shall include activities for all the
different phases and stages of the Contract and any other activity
which constitutes a part of the Contract scope of works from
commencement to completion showing clearly all logical
interdependencies and interfaces.
(2) Once approved by the PDP/Owner the Baseline Programme shall
become the WPC’s Approved Programme. The Baseline Programme
shall be updated as required under the Contract and at the times
stated in this GS to include further details of the following sub-
programmes:
a) Design, Procurement, Manufacturing and Delivery;

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b) Factory Testing and Inspection Programme;

c) Installation Programme (IP);
d) Testing & Commissioning (including Verification and
Validation) Programme; and
e) System Assurance Programme to cover Quality, System
Assurance, EMC and Software Quality Assurance.
These sub-programmes are to be fully compatible with the WPC’s
Approved Baseline Programme and shall be in accordance with the
Schedule of Access Dates and other Contractual obligations, to the
satisfaction of the PDP.
(3) The Baseline Programme and Approved Programme shall:
a) Conform to the dates for achievement of the Schedule of
Access Dates, completion obligations and Milestones set out
in the Contract;
b) Show the order of precedence and periods during which the
WPC proposes to carry out the Works, the relationship
between the Works and information to be provided, or the
works to be carried out by the WPC or Other Works
Contractors and other interfacing parties and any other
information required to be shown in the Specifications;
c) Show the time allowed for the design, design review and
approval process, manufacture and shipping;
d) Be accompanied by a schedule which shall clearly indicate the
locations where activities are to take place;
e) Clearly identify all items included in the Schedule of Designs
submitted in accordance with the Contract and shall include a
summary listing of all components;
f) Include a separate breakdown of those items which are
subject to long lead time or component parts which are
manufactured from countries outside the country of assembly
and test – an activity assigned for import requirements;
g) Include all activities broken down to a level of detail
considered acceptable to the PDP; and

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h) Include the submission of a weighted bar chart for the WPC’s

activities. Each activity weight shall normally not be more than
one percent (1%) of the total content of the Works.
(4) The WPC shall make full allowance in his programmes for the
following:
a) Obtaining the necessary approvals, licences and permits from
the Relevant Authorities and the PDP;
b) The ordering, procurement of any special plant and
equipment or long lead items;
c) Routine maintenance and down-time of construction plant
during operation;
d) Time taken to deal with any known obstructions or unusual
installation methods;
e) The carrying out of any tests or inspections on the Works as
required under the Contract or by Relevant Authorities;
f) Consulting with the Relevant Authorities and obtaining
approval for TMP proposals;
g) Satisfying any requirements stipulated in the approval
conditions for the Detailed Environmental Impact
Assessment, including an allowance for the time required for
making submissions and obtaining approvals for any
amendments proposed to the DEIA;
h) Liaising with Other Works Contractors and coordinating the
Execution of the Works with the works of Other Works
Contractors;
i) Liaising with the owners, occupiers and managers of existing
buildings and structures that are impacted by the Works;
j) The carrying out of any tests on, or inspections of the Works;
k) Making any necessary subsequent submissions of revised
baselines and obtaining the approval of the PDP/Owner in
accordance with the requirements of the Contract; and
l) Public holidays and public events that may delay or impact the
work productivity through loss of resources and/or
restrictions of access to site or transportation or materials.

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(5) In addition to the requirements of Clause 6.6.1 (1) and (2), the WPC
shall submit his preliminary Baseline Programme to the PDP/Owner
within 21 days of the date of the Letter of Acceptance. The
preliminary Baseline Programme shall include the requirements set
down in 6.6.1 Sub Section (3), items a), b), c) and d). The WPC shall
obtain the PDP/Owner agreement to the full version of the Baseline
Programme within 60 days after submission of the initial version. Any
resubmission of the Baseline Programme shall be completed within
14 days of the receipt of PDP/Owner comments by the WPC.
(6) Baseline Programme Revisions: if it becomes apparent that the WPC’s
rate of progress may not achieve the Schedule of Access Dates or
other requirements of the Contract and the PDP requests it, or if an
extension of time has been granted by the PDP, the WPC shall revise
his programme clearly showing how he will ensure that the Schedule
of Access Dates and other requirements of the Contract are to be
achieved.
(7) The revised Baseline Programme shall be developed from the
accepted Baseline Programme, incorporating any necessary
mitigation and recovery measures, for the PDP’s review and
acceptance. Actual progress of activities shall be updated to a
minimum of one month before the submission of the revised Baseline
Programme. Once approved, the revised Baseline Programme shall
become the new accepted Baseline Programme.
(8) The acceptance of any programme shall not inhibit the revision of the
Baseline Programme to suit the needs of the Contract, nor shall it
specifically relieve the WPC of any of his obligations under the
Contract. The WPC shall not revise any part of the Baseline
Programme without the explicit agreement of the PDP.

6.7 Design, Procurement, Manufacturing and Delivery Programme

(1) The Design, Procurement, Manufacturing and Delivery Programme

shall be submitted to the PDP/Owner within sixty (60) days of the date
for the Letter of Acceptance, or as required by the PDP/Owner. The
Programme shall be updated monthly and shall be submitted with the
Monthly Progress Report.
(2) The Design, Procurement, Manufacturing and Delivery Programme
shall be a sub-programme of and be compatible with the Baseline
Programme. It shall include, as a minimum, activities on:

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a) Different stages in the development of the WPC design,

including activities relating to subcontract awards,
preparation and submission of all design deliverables, review
periods and submissions for review by the PDP/Owner and
review or approval, as necessary, by the Relevant Authorities;
b) Preparation, submission and review without objection of draft
design documents, preparation and submission for review of
mock-ups/prototypes, etc.;
c) Any off-site work such as manufacture or prefabrication of
materials or components;
d) Procurement of all major materials for the Permanent Works
including the date an order is to be placed, manufacturing
period and the expected delivery date to the Work Area for
each item of the materials;
e) Any software development requirements and validation time
frames;
f) Factory testing and first article inspections;
g) Off-site integration testing;
h) Testing and commissioning of manufacturing processes e.g.
galvanising; and
i) Import / customs and excise requirements on goods from
abroad.
(3) To support the WPC Design, Procurement, Manufacturing and
Delivery Programme, the WPC shall prepare a detailed material
control schedule in a database format, which shall be a complete
amplification of the WPC procurement strategy and equipment
quantities, including those items which are subject to long lead times
or component parts which are manufactured by others.
(4) The material control schedule shall contain the following information
for all relevant materials and significant components. The form and
format of the schedule shall be reviewed and agreed by the PDP, and
shall include:
a) Name, description, supplier/sub-supplier details;

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b) Drawing information (where appropriate); title, drawing

status, submission dates, shop drawings/ fabrication drawing
preparation, etc.;
c) The manufacturing process, manufacturing of test pieces, trial
production, PDP inspection, monthly production of
components and monthly supply of components;
d) The assembly process, erection and sequences (particularly
for the first items) prior to shipment, test assemblies, monthly
assembly requirements, PDP inspection and testing of
assemblies;
e) The transportation process, quality release from factory,
factory storage, transport to dock and shipment;
f) The site acceptance process.
(5) The WPC shall continuously maintain this schedule and report upon
the status of each item as part of the WPC Monthly Progress Report.
From this base data, the WPC shall prepare an exception report
detailing all components which are in delay. This report shall be
annotated with the reason for the delay and indicate what action the
WPC is taking to recover the lost time.

6.8 Installation Programme

(1) The WPC shall submit a preliminary version of the Installation

Programme (IP) within three (3) months of the date of the Letter of
Acceptance, or as required by the PDP. The full version of the IP shall
be produced by the WPC after discussion with the Other Works
Contractors and submitted not less than six (6) months before the
planned commencement date for the installation Works.

(2) The IP shall be a sub-programme of and be compatible with the

Approved Baseline Programme.
(3) The purpose of the IP is to ensure:
a) The coordination of the timing for delivery, installation,
testing and commissioning of the works of the Other Works
Contractors with those of the WPC including during
Acceptance Tests, Integration Tests and Trial Running; and
b) The efficient management of interfaces between the WPC’s
Works and the works of the Other Works Contractors.

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(4) Details of the activities and the timing involved as required by the
Other Works Contractors shall be fully coordinated by the WPC.
(5) The IP shall be produced and agreed by the WPC with all Other Works
Contractors, indicating the access, sequence, nature of work and
extent of the Works including architectural finishes, at the various
stages of the Works. The WPC shall also assist the Other Works
Contractors in the preparation of their IPs and the Civils WPCs with
preparing their Coordinated Installation Programmes (CIP)s.
(6) The WPC shall co-operate and work with the respective Other Works
Contractors to achieve particular Degrees of Completion for all rooms
and areas to allow for access in accordance with the IP.
(7) The Installation Programme shall be developed with particular
reference to the Key Dates shown in the Conditions of Contract taking
into account the interfacing Schedule of Access Dates of the
respective Other Works Contractors. The requirements of the
Degrees of Completion as defined in the PS shall be complied with in
the preparation of the Installation Programme (IP).
(8) For all rooms and areas including public areas, the WPC shall
coordinate and schedule his Works and that of the Other Works
Contractors in the IP in such a manner and sequence so as to facilitate
the completion of System-wide Integrated Testing and
Commissioning before Test Running and shall include details of
mitigation proposals, where required.
(9) The WPC shall manage the access requirements as agreed in the IP.
The status of the work shall be tracked and reported regularly against
the accepted IP to reflect the progress of the interfacing co-ordination
with Other Works Contractors including the WPC. The format and
frequency of the report shall be agreed with and accepted by the PDP.
The WPC shall chair or attend meetings with the Other Works
Contractors, as required. Where access is not given, it shall be
highlighted to the PDP and this shall include information on the
parties failing to provide the access, the affected party and the
mitigation measures to be used to ensure the Schedule of Access
Dates and overall programme are achieved.
(10) The PDP will review the WPC’s IP to ensure that it is compatible with
the requirements of the overall Project. The PDP will then approve
the IP, or advise the WPC of any changes required. The WPC will
support the Civil WPC in responding to any issues relating to systems

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aspects of the IP. Any approval, review or comment by the PDP shall
not constitute a waiver, nor relieve the WPC of any of his duties,
responsibilities, obligations or liabilities under the Contract. Once
approved, the IP shall be updated regularly by the WPC on dates to
be advised by the PDP. The WPC shall note that any such revision to
the activities and timing of the IP shall not be construed as a variation
under the terms of the Contract.
(11) The WPC shall also prepare a schematic version of his full IP, clearly
showing the interface activities and dates, signed off by the Other
Works Contractors involved and to the satisfaction of the PDP. The
format of this schematic version shall be agreed with the PDP.

6.9 Testing and Commissioning Programme

(1) The WPC shall submit a preliminary Testing and Commissioning

Programme, as a sub-programme of the Baseline Programme, within
six (6) months of the date of the Letter of Acceptance, or as required
by the PDP.
(2) The full version of the Testing and Commissioning Programme shall
be submitted within sixty (60) days from the commencement of the
Works on Site, or as required by the PDP.
(3) The Testing and Commissioning Programme shall be a sub-
programme of, and be compatible with, the other sub-programmes
of the Baseline Programme. The Testing and Commissioning
Programme shall be fully detailed, with activities individually
identifying all tests for which a certificate will be issued, and shall
include activities for preparation, submittal and review of the test
procedures.
(4) The Testing and Commissioning Programme shall demonstrate the
logic dependencies between the individual tests of the Works, and
shall also show the interfaces and dependencies with all of the Other
Works Contractors’ tests for the commissioning of the Works and in
support of the commissioning of the Project.

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6.10 Three Month Rolling Programme

(1) As part of his Monthly Report submission, or as required by the PDP,

the WPC shall submit a computerised Three Month Rolling
Programme which shall:
a) Provide details of all activities that are in progress or are due
to start within the forthcoming three (3) month period. All
activities shall be broken down to a level of detail acceptable
to the PDP;
b) Be fully quantified in terms of its principal components and
each activity shall be resourced by way of manpower type and
shall be a complete amplification of all programmes detailed
herein, giving details of all of the WPC planned activities;
c) Not be a direct reproduction of current items from the
approved programmes, but shall be a fresh re-appraisal, with
each reporting period as detailed above representing the WPC
short term programme for the Works and it shall meet the
PDP requirements;
d) Commence one (1) month prior to the "Time Now" for the
purpose of showing the progress achieved or delays incurred
by the WPC during the previous month, together with his
detailed plan of work for the period from "Time Now" until
"Time Now plus three (3) months";
e) Highlight all required dates for transmittal or receipt of
information by the WPC to or from the PDP, his
subcontractors or Other Works Contractors;
f) Be updated every month and be submitted with the Monthly
Progress Report. Between monthly updates, the current
Three Month Rolling Programme shall be submitted with a
“Time Now” line representing the progress achieved, if
required and at periods and in a format to be advised by the
PDP; and
g) Be expanded if required by the PDP to include the WPC
Recovery Programmes, reflecting the current sequence of the
Works and demonstrating how the WPC will achieve the
Schedule of Access Dates and complete his obligations under
the Contract.

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6.11 Schedule of Designs

(1) The WPC shall submit to the PDP a Schedule showing the dates when
he shall submit the design details (“the Schedule of Designs”) which
he is required to submit under the Contract.
(2) The Schedule of Designs shall comprise a complete listing of all design
packages, drawings and other design deliverables that the WPC shall
be required to submit for his design on a progressive basis and to
meet the programme requirements of the Contract. The Schedule of
Designs shall be included in the WPC programmes.
(3) The Schedule of Designs shall provide the baseline against which
design progress shall be measured and reported each month, along
with the Monthly Progress Report, or as required by the PDP. The
WPC shall submit an updated hard and electronic copy of the
Schedule of Designs stating the percentage completion for each
design package, drawings and design deliverables.
(4) The Schedule of Designs shall include but shall not be limited to the
following:
a) Specifications and design criteria, e.g. flow sheets, flow
diagrams, calculations, philosophy, specifications, staging
plans, schedules, certificates, computer data, safety studies,
models and letters of approval;
b) Drawings submissions, e.g. plans, general arrangements,
layout, cable/duct/pipe routing, sections/elevations,
isometrics, fixing details, assembly and detail drawings;
c) Samples, patterns, methods of manufacture and testing;
d) Software management and control, e.g. instrument indices,
utilities estimates, instrument datasheets, instrument
location drawings, control room layout drawings, logic
diagrams, hook-up drawings, block diagrams, connection
diagrams, loop diagrams, schematics and specifications;
e) CSDs, SEMs and shop drawings for Systems installation,
including openings and fixing requirements coordinated with
Systems, M&E and Other Works Contractors, to the approval
of Systems and PDP.

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(5) The Schedule of Designs shall provide the following information for
each design package or design deliverable:
a) WPC Submission Form (SCSF) number;
b) Drawing number, equipment number, etc.;
c) Revision;
d) Description and reference to the Specifications.
e) Geographical location, chainage, grid line, etc.;
f) Planned submission and reply dates;
g) Actual submission and reply dates;
h) Status of approval;
i) Weighting factor;
j) Progress percentage.
(6) Each design package or design deliverable shall be weighted in terms
of percentage or agreed units of the whole scope of the design, in
order that the overall progress percentage of each major element,
stage, or phase of the design process can be accurately reflected. This
weighting factor shall be in accordance with the requirements of the
PDP’s Planning and Programme Guidelines shown in Appendix E.
(7) The Schedule of Designs shall be included in the WPC Baseline
Programme and other Programmes. It shall provide the baseline
against which the design progress is measured and reported. The
WPC shall provide updates of the Schedule of Designs at period(s) to
be determined by the PDP.

6.12 Time-Chainage Programme

(1) The WPC shall submit to the PDP a Time-Chainage Programme

reflecting the proposed Baseline Programme, as part of the Baseline
Programme submission. The Time-Chainage Programme shall be
prepared by the WPC in a format and content acceptable to the PDP.
(2) The Time-Chainage Programme shall be compatible with the WPC’s
Approved Programme and shall reflect all details not limited to the
planning of the works in a linear time/location manner,
demonstrating how linear tasks interrelate with time, access points,
construction switches, access / handover dates and planned
production outputs for the various linear tasks.

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(3) The Time-Chainage Programme shall include a summary level

network diagram to form a road map to completion. This diagram
shall demonstrate, at summary level, the required inter-relationships
between all elements of the Works. This road map to completion
shall be updated on a monthly basis or other period as determined by
the PDP, to show progress and slippage against the planned dates
taken from the WPC’s Approved Programme. The format, scope and
content of this road map to completion shall be agreed with the PDP
prior to submission.

6.13 Track Related Installation Programme (TRIP)

(1) The Track-Related Installation Programme (TRIP) will co-ordinate all

installation, testing and commissioning, statutory inspections and
other activities that require the track as a means of access (including
pedestrian), or that are within three metres of the track centreline,
on which trains may run from time to time and other areas which may
be designated in the Specifications or on the Drawings.
(2) The PDP will prepare, maintain and manage the TRIP.
(3) The TRIP for a particular area will commence after the WPC has
completed the trackwork and Works Trains are in operation.
(4) A preliminary master TRIP will be issued by the PDP to the WPC and
Other Works Contractors. The master TRIP will be issued by the PDP
following meetings with the WPC and Other Works Contractors a
minimum of six months before the planned commencement of track-
related installation. The allocation of track access and Works Trains
will be in accordance with the overall project sequence and criticality
of each work activity as determined by the PDP.
(5) A detailed weekly TRIP for the day-by-day allocation of time for entry
and exit, occupancy of works areas, and the use of Works Trains (if
available), will be determined by the PDP from inputs received from
the WPC and Other Works Contractors, prior to the weekly Works
Train meeting. The allocation will be for works planned in the
following week.
(6) The PDP may grant entry to more than one Other Works Contractor
to sections of the track at the same time provided, in the opinion of
the PDP, it is safe to do so and the work of the Other Works

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Contractors can be reasonably considered not to interfere with the

work of others.
(7) Where multiple contractors are allocated areas of work and/or
General Works Trains, the train movements for an individual Other
Works Contractor will be restricted by the Other Works Contractors
involved. While this will vary depending on the track layout, it will
generally require that Works Trains enter the section at the beginning
of a shift and exit at the end of the shift, in a single co-ordinated move.
(8) The WPC shall note that multiple entries and exits to a particular area
within a working shift will not be allowed, the WPC shall plan on the
basis that the Works Trains are to be loaded to support a full shift’s
work.
(9) Due to the extremely tight programme and interface with a live
Operating Railway, works within the TRIP may have to be carried out
during periods outside the normal working hours. For works that are
to be carried out in an area where Trial Operation has commenced or
in sections of the Operating Railway, the working hours will be limited
to periods during the non-traffic hours. The WPC shall be prepared
to work outside the normal working hours as directed by the PDP.

6.14 Construction Equipment & Labour Returns

(1) The WPC shall submit to the PDP on a fortnightly basis or at such other
times as may be determined by the PDP, concise fortnightly returns
of all construction equipment and labour on site categorised
respectively by plant type and trade. The fortnightly returns shall be
prepared in a format to be provided by the PDP.
(2) If required by the PDP, the WPC shall also supply a weekly report
detailing quantities of major items of work completed on a daily basis.

6.15 Monthly Progress Meeting and Report

(1) The PDP will chair monthly progress meetings with the WPC. These
meetings will be held at dates, intervals and times as determined by
the PDP. The agenda for the monthly progress meeting shall follow
the contents of the Monthly Progress Report.
(2) The WPC shall submit a Monthly Progress Report to the PDP on the
day of each month specified in the Contract or as directed by the PDP.
The Monthly Progress Report shall be prepared in accordance with

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the PDP requirements and shall include, but shall not be limited to,
the following items:
a) Executive Summary;
A summary of major events, overall progress, delays, recovery,
and financial matters.
WPC organisation chart highlighting any changes to key
personnel.
b) Contract Summary;
Contract Particulars and Variation Orders. This section shall
contain detailed information about the financial and commercial
status of the Contract, including details of actual and anticipated
claims covering cost and time extensions.
Appendix A – List of Consultants
Appendix B – List of Subcontractors
c) Design Progress / Manufacturing Progress / Installation
Progress / Testing and Commissioning Progress / Trial
Operations;
A summary of the WPC’s manufacturing / installation progress
with details of any areas of concern or delay and any areas of
technical difficulties incurred or expected to be specifically
highlighted, together with details of the WPC proposals for
corrective actions. A summary of manpower, plant and
equipment on site shall also be included.
Appendix C - Hard copy of the current Three Month Rolling
Programme in bar chart format with a progress line representing
progress achieved up to the end of the month.
Appendix D - A turn-around document comprising a listing of
ongoing, forthcoming (next 3 months) and recently completed
programme activities showing actual start and finish dates,
percentage completions, forecast start and finish dates,
remaining duration and a status in terms of +/‐ weeks. The
format shall be in accordance with the PDP’s requirements.
Appendix E – Not Used.
Appendix F - Comparative production curves and histograms
showing actual versus planned performance in respect of major

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quantities as required by the PDP.

Appendix G - Details of actual manpower on the Work Area for
the period compared with that planned in the WPC
programmes.
Appendix H - Work Programmes. Separate sheets shall be
supplied for each sub‐contractor and if required by the PDP, an
overall detailed working programme showing the current
manufacturing/installation sequence and how the WPC will
achieve his Schedule of Access Dates and other contractual
obligations. The format shall be in accordance with the PDP’s
requirements.
d) Design;
Summary, including critical design issues and interfaces and
status of design submissions.
Appendix I - An Updated Permanent Works Material Control
Schedule in soft and hard copy format.
Appendix J - A Schedule of Designs in soft and hard copy format.
e) Manufacturing Status;
This section shall contain detailed descriptions of all
manufacturing achievements in the month including any
problems encountered, comparing the planned works with the
actual works.
f) Procurement and Delivery Status;
This section shall contain the detailed progress of all
procurement items and delivery activities (construction and
permanent plant), both planned and actual.
Appendix K – Not Used.
g) Safety and Health;
A summary of the status of the implementation of safety and
health requirements including details of; planned significant
safety and health activities for the forthcoming month, external
parties’ inspections and audits, any significant issues arising from
the WPC safety and health committee meeting, Safety and
Health Rewards and Penalties and any significant incidents, non-
conformities trends and the associated corrective and

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preventive measures.
Appendix L - Safety and Health Statistics for Incidents (frequency,
severity and lost time injury rates), Status of all internal and
external Non-Conformities (observations, non-conformance
reports & stop work orders), Training Completion Records
(induction, tool box, job safety analysis briefings, plant operator
and other formal training activities).
h) Environmental Management;
A summary of the status of implementation of environmental
requirements, including details of; planned significant
environmental activities for the forthcoming month, external
parties’ inspection and audits and any significant environmental
incidents, non-conformities trends and associated corrective
and preventive measures.
Appendix M – Not Used.
i) Quality Assurance and Quality Control;
This section shall contain the status and progress reports on
Quality Assurance and Quality Control programme activities,
such as works inspection status, testing status, works non-
conformities trends, system audit activity highlights, findings and
corrective actions, problems discovered during inspections and
testing and how these problems were/will be resolved,
programme implementation issues, etc.
Appendix N – Works non-conformance statistics and Corrective
Action Report.
j) Progress Videos and Photographs;
k) Updated Baseline Programme (in .XER format) with progress
update status as at the report cut-off date as specified by PDP;
l) Risk Management / Register Report, as required by the GS Risk
Management Chapter;
m) Other items as required and to be advised by the PDP;
n) Systems Assurance – status and progress;
o) System Interface Management – status and progress.

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6.16 Programme Analysis Report

(1) The WPC shall submit a Programme Analysis Report to the PDP
together with the Monthly Progress Report and all related
programme submissions which shall comprise a narrative statement
that identifies the basis of the WPC assumptions and to include:
a) The content required to be included in any programme or
supporting document needs to be clearly identified and
described to ensure a clear understanding of the scope /
requirements of each document provided, i.e. activity detail
and activity durations, sequence of working etc.;
b) The critical path of the Works;
c) Daily and weekly working hours, holidays and shift patterns;
d) Assumed production outputs for all major activities and areas
of the Works;
e) An overall manpower forecast detailing individual trades and
other sub-contract / indirect labour, commissioning teams
etc. to illustrate the build-up of manpower resources. The
format is to be in accordance with the PDP’s requirements;
f) Details of the total quantities and planned production
outputs, i.e. basis of durations and fully detailed typical cycle
time analyses;
g) List of major items of plant or equipment that are required to
be procured identifying the required lead times;
h) S-curves and histograms showing the planned weekly figures
for each principle quantity, major items of equipment and
major manpower trades;
i) Any programme constraints, giving details of the constraints
and the substantiation thereto;
j) When supplied with a Three Month Rolling Programme or
current Baseline Programme, it shall include a summary of
progress achieved in the previous period in terms of principle
quantities (planned versus actual) and time gain / loss in terms
of days for each activity;

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k) All computerised network diagram and bar chart updates shall

be accompanied by the following output reports:
i. A complete listing of activities sorted by sub-network
early start / early finish with total “float time”
calculated for each;
ii. A tabular report of design submittals;
iii. A tabular report of tests, demonstrations inspections;
and
iv. S-curves indicating the “scheduled” and “actual”
progress in a cumulative fashion. The scheduled
progress curve shall be prepared to show early and
late profiles.
l) Outline installation method statements;
m) Details of access and working arrangements, in particular with
interfacing parties;
n) Assumed periods for dealing with third party works such as
utility companies, interfacing contractors or statutory bodies
etc.;
o) Details of the proposed sub-contract arrangements;
p) Coding libraries and structures;
q) Programme recovery / mitigation analyses.

*END OF SECTION*

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7 PROJECT RISK MANAGEMENT

7.1 Introduction

(1) This section applies to all project risks arising from all activities
undertaken by the WPC throughout all phases of the Contract and the
Defects Liability Period, inclusive of those activities undertaken by the
WPC’s subcontractors and suppliers.

7.2 Risk Management Plan

(1) The WPC shall produce a Risk Management Plan in accordance with
ISO 31000 and/or PMI-Standard Practice for Project Risk
Management. The Risk Management Plan shall describe how the WPC
intends to:
a) Integrate risk management into the team culture, planning,
construction activities and decision making processes;
b) Anticipate and respond to the changing nature of the works,
social, environmental and regulatory requirements
proactively;
c) Mitigate risks pragmatically to an as low as reasonably
practicable level given the particular circumstances of each
situation;
d) Implement a robust and sustainable risk register that is in
accordance with the Risk Management Plan, and
e) Ensure consistency and uniformity for all project risk
mitigation measures as well as providing a basis for the review
and control of the mitigation measures.
(2) The WPC shall prepare and submit to the PDP his Risk Management
Plan in accordance with the RMP template provided in the
Specifications, for approval within thirty (30) days from the date of
the Letter of Acceptance.
(3) The Risk Management Plan shall describe the risk management
practices to be applied on a day-to-day basis by the WPC. The RMP is
a key communication tool for risk management and shall be made
accessible to the WPC’s personnel and those of his subcontractors.
(4) The WPC shall review the RMP periodically (at least once every 6
months) or as required by the PDP to ensure that the document is

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always up-to-date and consistent with the latest standard practices

and environment applicable to the Contract. The WPC shall obtain the
approval of the PDP/Owner for every revision made to the RMP.

7.3 Risk Management Representative

(1) At all times throughout the duration of the Contract the WPC shall
engage at least one Risk Representative to be based full time on the
Project.
(2) The WPC shall submit the Risk Representative’s CV and credentials to
the PDP/Owner for approval.
(3) The Risk Representative shall be suitably qualified (minimum degree
qualification) and ideally shall have at least ten (10) years of
experience in risk management and as a minimum, Assistant Manager
level position.
(4) The Risk Representative shall be employed solely on project risk
management activities.

7.4 Risk Organisational Structure

(1) The WPC shall establish an effective risk reporting structure to enable
structured communication in managing and supporting the risk
management process.
(2) The WPC senior site representative (Project Director or equivalent)
shall be responsible for the overall risk management function. The
Risk Representative shall have a direct line of reporting to the WPC
senior site representative. Details of the WPC risk management
organisational structure, including individual roles and
responsibilities, shall be included within the RMP.
(3) The WPC shall maintain its risk management organisational structure
throughout the duration of the contract and shall revise and submit
to the PDP/Owner for approval any proposed changes.

7.5 Roles Responsibilities and Accountability

(1) The WPC shall establish a risk function which comprises a qualified
and competent project team with clearly defined roles and
responsibilities pertaining to effective risk management
implementation throughout the WPC organisation.

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(2) The roles and responsibilities of all personnel involved in the

management of risks shall reflect accountability, authority and
appropriate competency including implementing and maintaining the
risk management process.

7.6 Risk Management Training

(1) The WPC shall ensure that managerial staff in the WPC project team
are trained and made aware of their roles, responsibilities and
accountabilities to ensure the effectiveness of the implementation of
risk management within the contract.
(2) The WPC shall ensure that the Risk Representative and key
managerial staff are trained (external/internal) on specific project risk
management courses in order to improve their risk management
competency development. Refresher training on risk awareness shall
be conducted at least once a year.
(3) The WPC shall invite the PDP to observe all risk training sessions.
(4) The PDP will provide risk database training for the WPC Risk
Representative on “train the trainer” concept. More specifically, the
training will include the risk management elements and requirements
as stated in the Contract, ISO 31000 and/or PMI-Practice Standard for
Project Risk Management.

7.7 Project Risk Management Process

(1) The WPC shall implement a risk management process which shall:
a) Identify risks and associated risks and their impact on the
Works in terms of programme, cost, third parties and
environmental impact;
b) Analyse risks by estimating the probability of their occurrence
and the time and cost impact of each risk event;
c) Minimise the impact of risks on the project objectives through
the identification and implementation of appropriate risk
mitigation measures;
d) Allocate risks to the most appropriate risk actionee to
implement the risk mitigations, and

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e) Evaluate the success or otherwise of the implemented risk

mitigations and establish the need for further action until the
risk can be closed out.

7.8 Risk Identification

(1) Within thirty (30) days from the submission date of the WPC RMP, the
WPC shall undertake an initial risk workshop to consider all associated
risks on the Contract and to populate the WPC risk database.
Following the initial populating of the WPC risk database, the WPC
shall be responsible for the regular updating and use of the risk
database as a management tool.
(2) The WPC shall review and update the risks stored in the risk database
regularly (at least once every month) to ensure that the risk
information is current.
(3) The PDP will provide an initial risk register for the WPC information in
the Specifications. The initial risk register shall not relieve the WPC of
its obligations to identify and mitigate the contract risks.
(4) The WPC shall systematically identify all possible risks which have a
potential impact on the Project.

7.9 Risk Workshops

(1) The WPC shall schedule and attend regular monthly risk workshops to
identify and review risks on the Contract and to update his risk
database. The risk workshops shall be held at the PDP’s office or other
location as approved by PDP.
(2) The risk workshops shall be led by a competent member (ideally
Project Director/ Project Manager) of the WPC team who has
experience in the construction methods proposed and in risk
management and shall be facilitated by the WPC’s Risk
Representative. Other WPC management staff, including risk owners,
who are involved in daily construction activities, shall be required to
attend the risk workshops.
(3) The WPC shall invite representatives from the PDP to attend each risk
workshop to assist and actively participate in risk identification and
the review and development of associated risk mitigation measures.
From time to time, the PDP may instruct the WPC to invite
representatives of the Owner, Independent Consultant Engineers and

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PDP Consultants to participate in the workshops. Participation in the

risk workshops by the PDP or third parties shall not relieve the WPC
of its obligations under the Contract.
(4) For any ad hoc risk workshops arranged by the PDP to consider
specific works activities which have the potential to significantly
increase risk exposure, the PDP may also invite the relevant
stakeholder(s) to participate in the workshops.

7.10 Risk Database

(1) The PDP will provide the risk database and one user licence for the
WPC use. The WPC shall maintain a record of all identified risks and
issues and opportunities, including their status and history, in the risk
database. The WPC shall be responsible for updating and maintaining
the risk database on an ongoing basis throughout the Contract
duration.

7.11 Risk Analysis

(1) The WPC shall use the Probability Cost/Time Impact Grid in the PDP
risk management template to estimate the probability of occurrence
of a risk and the time and cost impacts of each risk event.

7.12 Treatment of Risks

(1) The WPC shall minimise the impact of risks on the project through the
identification and carrying out of appropriate mitigation actions.
(2) Risk mitigations shall be SMART i.e. specific, measurable, attainable,
realistic and time-bound.
(3) Risk mitigations recorded in the risk database shall be complete,
unambiguous and sufficient to reduce the risk level to as low as
reasonably practicable (ALARP). They shall also be described in
sufficient detail that they can be readily understood.
(4) Risk mitigations for each single risk shall be allocated a risk owner who
shall be a staff member of the WPC and shall be responsible for
ensuring that the mitigation measures identified on that risk are
completed as required.
(5) Evidence of actions completed shall be submitted via the risk
management check list in the PDP’s web-based project risk database.

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7.13 Risk Monitoring and Control

(1) Through the monthly risk workshops the WPC shall review the current
risk exposure and as appropriate the probabilities of occurrence and
associated impacts.
(2) Through the monthly risk workshops the WPC shall actively monitor
the implementation of risk mitigation measures. Any necessary
changes to previously agreed mitigations shall be recorded in the risk
database.

7.14 Reporting

Monthly Progress Report

(1) A risk report shall be included within the WPC Monthly Progress
Report. The risk report shall describe the top five risks and issues,
their assessment (score) together with the mitigation actions, NCR’s
and risk management activities for the month. An appendix to the
report shall include the WPC risk register printed from the PDP’s web-
based project risk database (listing all of the identified risks and
issues), together with the risk detail sheet for each of the top five risks
and issues.
(2) The top five risks and issues shall be included in the Microsoft
PowerPoint presentations made at the monthly progress meetings
held with the PDP.

Progress Dashboard
(1) On a monthly basis the WPC shall include the top five risks and issues
in its progress dashboard.

Risk Management Checklist

(1) The risk management checklist is included as an appendix to the PDP
Risk Management Plan template provided in the Specifications.
(2) The completed risk management checklist plus its accompanying
attachments shall be submitted by the WPC to the PDP/Owner for
approval on the last working day of every month throughout the
Contract duration.

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7.15 Risk Close Out

(1) Residual project risks are defined as those project risks that have a
probability of occurrence greater than zero and could affect future
railway operations. The WPC shall use the risk close out process to
identify residual project risks for handover to the Owner at
completion of the handover phase of the Project.
(2) The WPC shall submit to the PDP/Owner for approval its Project Risk
Close-Out Register prior to issuance of the Certificate of Practical
Completion. The Project Risk Close-Out Register shall form one of the
conditions precedent to issuance of the Certificate of Practical
Completion.

7.16 Risk Management Audits

(1) The PDP will undertake audits on the WPC on the effectiveness of
their implementation of risk management activities as stated in the
Risk Management Plan and on the policy and procedures as set out in
the Contract. Audits will be conducted once every six (6) months
throughout the duration of the Contract.
(2) Should there be any unsatisfactory observations or non-
conformances identified during the audit, the WPC shall propose
corrective / preventive actions, together with an appropriate close
out date, within 14 days after receiving the audit report to the
PDP/Owner for approval.
(3) The PDP/Owner will approve the proposed corrective actions and
verify and accept the proposed corrective / preventive actions by the
WPC. Subsequently the PDP will verify the evidence for closure of the
unsatisfactory observation/NCR during the next audit.
(4) The PDP will inform and may invite the Owner to attend and observe
the audit sessions.

*END OF SECTION*

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8 ENVIRONMENTAL MANAGEMENT

8.1 General Environmental Management

(1) Each WPC shall assess the provisions in this Section that are
applicable to their Work Package. The results of this assessment shall
be submitted for approval by the PDP/Owner.
(2) In performing the Works, the WPC shall comply with all statutory
requirements of ISO14001 and the particular requirements set out in
this Chapter, in order to preserve and take due care of the local
environment.
(3) The WPC shall be responsible for obtaining any necessary
environmental approvals from the Relevant Authorities. Untimely
receipt of approvals which may affect the WPC construction
programme shall not in any way be a basis for consideration of time
extension or variation to the Contract.
(4) The WPC shall take all necessary actions to comply with all
requirements for protecting the environment. Should the WPC fail to
do so, the PDP may appoint others to take the necessary actions and
all associated costs shall be borne by the WPC.
(5) Any complaints relating to environmental issues that are received by
the WPC shall be immediately forwarded to the PDP and attended by
the WPC. A record of any such complaint and the actions taken by the
WPC and a summary of such complaints, shall be provided in the
Monthly Report.
(6) The WPC shall submit a copy of all correspondence sent to or received
from the Environmental Authorities to the PDP upon transmission or
receipt.
(7) The WPC shall ensure that all subcontractors employed on the Work
Area comply with all environmental requirements. The WPC shall
ensure that adequate provisions are included in all of their
subcontracts.
(8) The WPC shall bear the cost of complying with all environmental
requirements.
(9) The WPC shall provide a written Environmental Policy stating that
environmental concepts are a proactive and integral part of his
business strategy. The Environmental Policy shall be formally

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communicated to, fully understood and deployed by all levels of the

WPC organisation.
(10) The WPC shall adopt the relevant contents of the General
Specification and the Particular Specification and reflect them as part
of his own Environmental Management System.
(11) The WPC shall implement an overall Environmental Management
System that is compatible with ISO 14001 and his Environmental
Policy. The system shall be in place for all aspects of the Works for the
duration of the Contract.
(12) The Chief Executive of the WPC shall sign a Safety, Health and
Environment Pledge prepared by The Owner which shall be displayed
in all site offices to demonstrate continuous commitment towards
Safety, Health and the Environment.

8.2 Legal Requirements

(1) The WPC shall identify all Legal and other Statutory Requirements
related to the work activities and shall communicate the
requirements to their employees and subcontractors.
(2) Prior to and during the execution of the Works, the WPC shall comply
with the Environmental Quality Act 1974 (Act 127 & Subsidiary
Legislation) and other related environmental legislation and
associated guidelines including, but not limited to:
a) National Land Code (Act 56 of 1965);
b) Town and Country Planning Act 1976, (Act 172);
c) Street, Drainage and Building Act, 1974: Act 133 and
Amendment, 1978;
d) Protection of Wildlife Act, 1972 (Act 76);
e) Land Conservation Act 1960 (Act 385);
f) Occupational Safety and Health Act 1994 (Act 514);
g) Solid Waste and Public Cleansing Management Act 2007 (Act
672);
h) Federal Territory (Planning) Act 1982;
i) Local Government Act 1976 (Act 171);
j) Land Transport Act 2010;

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k) The Planning Guidelines for Environmental Noise Limits and

Control;
l) The Planning Guidelines for Vibration Limits and Control in the
Environment;
m) Guideline for Erosion and Sediment Control in Malaysia; and
n) Detailed Environmental Impact Assessment (DEIA) – Approval
Conditions.
(3) The following documents (softcopy provided with this Tender in
compact disk medium) contain criteria, specifications, procedures,
practices and other such requirements, which the WPC shall comply
with in the Execution of the Works:
a) Detailed Environmental Impact Assessment – Dated June
2015;
b) Detailed Environmental Impact Assessment – Approval and
Approval Conditions dated 9th July 2015;
c) Heritage Impact Assessment Report - Dated April 2015;
d) Heritage Impact Assessment Report (Addendum) - Dated June
2015;
e) Heritage Impact Assessment Report - Approval and Approval
Conditions dated 6th July 2015;
f) Master Erosion and Sediment Control Plan – Dated August
2015 (Resubmission);
g) Master Erosion and Sediment Control Plan – Approvals and
Approval Conditions dated 24th July and 3rd August 2015;
h) Master Environmental Management Plan – Approvals and
Approval Conditions dated August 2015 and December 2015;
i) Master Erosion and Sediment Control Plan – Approvals and
Approval Conditions dated 23rd September 2015.

8.3 Environmental Personnel

(1) Prior to commencement of the Works, including Site clearance, and

at all times throughout the Contract, the WPC shall engage the
following degree qualified personnel to be based full time on Site:
a) One (minimum) Environmental Manager; and

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b) One (minimum) Environmental Officer.

(2) The Environmental Manager shall have at least eight (8) years
practical site experience relevant to the Works.
(3) The Environmental Officer shall have at least five (5) years practical
site experience relevant to the works. The WPC shall notify the
Department of Environment (DOE) (via The Owner submission) on the
particulars of the Environmental Officer, 14 days before any
commencement of Works on Site.
(4) The Environmental Manager(s) shall report directly to the WPC senior
site representative and shall be independent of the production team,
with sufficient authority to recommend suspension of works for non-
compliance with the DEIA Approval Conditions and Environmental
Management Plan (EMP).
(5) In addition to the environmental personnel detailed above the WPC
shall provide all additional staff necessary for the control and
monitoring of environmental requirements.
(6) The WPC shall submit curriculum vitae for the proposed
Environmental Manager and Environmental Officer to the PDP and
obtain approval prior to any appointment.
(7) The WPC shall not remove the approved Environmental Manager and
Environmental Officer from the Site without first obtaining approval
from the PDP.
(8) Where a particular person or group of persons repeatedly fails to
achieve acceptable environmental pollution control requirements,
the WPC shall take action to remove such persons from the Site.
Where the WPC does not take such action the PDP may instruct the
WPC to do so.
(9) The appointment of environmental personnel shall be reviewed and
approved by the PDP with 6 months’ probation period before
confirmation.
(10) Payment for Key Personnel shall be on a compliance basis.
(11) The PDP will issue a Stop Work Order (SWO) if the WPC fails to
appoint the environmental personnel for a period of more than three
(3) months.

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8.4 Detailed Environmental Impact Assessment (DEIA)

(1) The DEIA has been prepared by The Owner in association with the
PDP as required in the Environmental Quality (Prescribed Activities)
(Environmental Impact Assessment) Order of 1987. Approval of the
DEIA has been obtained by The Owner. The WPC shall fully comply
with all relevant DEIA approval conditions from the Department of
Environment (DOE) for this Project.
(2) Prior to and during the execution of the Works, the WPC shall fully
comply with all relevant DEIA approval conditions (Refer to
Attachment AG8.1) from the Department of Environment for this
Project, including:
a) Compliance with Mitigation and Control Measures as stated
in the DEIA Report;
b) Installation and Operation Design;
c) Monitoring of Noise and Vibration;
d) Control and Monitoring of Air Quality;
e) Control and Monitoring of Water Quality;
f) Management of Solid Waste and Scheduled Waste;
g) Environmental Management Plan, EMP;
h) Environmental Audits;
i) Reports;
j) Administrative.
(3) The DEIA approval conditions shall be displayed in a suitable place
and be clearly visible at the WPC’s Work Area office.
(4) The WPC shall provide his subcontractors with copies of the DEIA
approval conditions and shall incorporate a requirement to comply
with it into all of his sub-contracts.
(5) The WPC may coordinate and liaise with the Civil WPC when
developing and implementing work plans and procedures,
monitoring, enforcement, training etc. needed to comply with the
DEIA approval conditions and approval by the PDP. However, nothing
shall take away the ultimate responsibility of the WPC for complying
with all of the DEIA approval conditions for his Works.

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(6) If the WPC considers that any requirements of the DEIA do not apply
to his works, he may apply for an exemption(s) from the relevant
governing bodies. Unless and until an exemption(s) is granted then all
relevant requirements of this Clause 8 shall apply. Any costs
associated with applying for an exemption shall be borne by the WPC.

8.5 Environmental Management Plan (EMP)

(1) The Master EMP for the overall Project has been prepared by The
Owner and approval for it has been obtained. The WPC shall comply
with the Master EMP for this Contract.
(2) Within thirty (30) days from the Letter of Acceptance, the WPC shall
prepare and submit for the approval of the PDP/Owner a Package
EMP that details the way in which the WPC will comply with the
environmental requirements that relate to the Works with reference
to the Master EMP. In the formulation of the Package EMP the WPC
shall refer to the Master EMP, General Specification and Particular
Specification and shall adopt the standards and instructions
contained therein. The Package EMP shall follow the format given by
Department of Environment (DOE) as per “Lampiran A” in the DEIA
Approval Conditions.
(3) The WPC shall submit its Package EMP to the Department of
Environment in the respective states (via the Owner) for approval.
(4) The WPC shall provide his subcontractors with copies of the approved
WPC Package EMP and shall incorporate the Package EMP
requirement into all sub-contracts and ensure that his subcontractors
fully comply with the EMP requirement.
(5) No construction or installation activities shall commence and no WPC
invoices shall be processed until the WPC Package EMP has been
reviewed and approved by the Department of Environment (DOE).
(6) The WPC Package EMP shall contain the WPC Environmental Policy.
The Environmental Policy shall indicate that a pro-active approach
will be adopted by the WPC on environmental requirements.
(7) The roles and responsibilities of both the Environmental Manager,
Environmental Officer and other supporting staff shall be clearly
defined in the WPC Package EMP.

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(8) The WPC Package EMP shall include a reference to and indicate
compliance with the following:
a) The approved DEIA and related approval conditions;
b) The Master Environmental Management Plan (EMP);
c) The Master Erosion and Sedimentation Control Plan(ESCP);
d) General Specification and Particular Specification;
e) Department of Environment Guidelines on preparation of
EMPs, and
f) ISO 14001 Environmental Management System.
(9) The Package EMP is a document for practical use on the Work Area
and shall at all times be concise, current and specific to the Work
Area.
(10) The Package EMP shall be formally reviewed at least half yearly and
within 30 days after the appointment of sub-contractors and shall be
revised after any changes in the design or construction of the Works
that may affect the environment. In the event that changes are made,
approval from Department of Environment (DOE) is required (via The
Owner’s submission).

8.6 Erosion and Sediment Control Plan (‘ESCP’)

(1) The Master ESCP for the overall Project has been prepared by the
Owner and approval has been obtained. The WPC shall comply with
the Master ESCP at all times.
(2) The WPC shall prepare and implement a Package ESCP for the
stormwater management design and construction works which shall:
a) Be prepared in accordance with the Guideline for Erosion and
Sediment Control in Malaysia, Urban Stormwater
Management Manual for Malaysia, MSMA published by the
Department of Irrigation and Drainage (DID) with reference to
the Master ESCP;
b) Be endorsed by a practicing Professional Engineer and
reviewed by a Certified Professional in Erosion and Sediment
Control (CPESC) and approved by the Department of Irrigation
and Drainage (DID);

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c) Be amended when the design, construction and maintenance

of the Work Area has an effect on the discharge of pollutants
to waterways near the Work Area;
d) Be amended if discharges are causing deterioration of water
quality or if arrangements in place at the Work Area are
ineffective in minimising pollutants in storm water discharge
and;
e) Be revised within seven (7) calendar days following an
inspection when modifications to the Work Area
arrangements are required to correct any observed problems
which shall be undertaken at the WPC own cost.
(3) The WPC shall submit the Package ESCP to the PDP for review within
thirty (30) days of the Letter of Acceptance and following any revision
carried out in accordance with the provisions of the preceding sub
clause. No construction activities shall commence and no requests for
payment from the WPC shall be processed until the WPC Package
ESCP is reviewed and approved by the Department of Irrigation and
Drainage (DID) (via MRTC submission).
(4) The WPC shall fully comply with all specific ESCP approval conditions
from the Department of Irrigation and Drainage (DID).
(5) The WPC shall provide his subcontractors with copies of the specific
ESCP approval conditions and shall incorporate a requirement for all
subcontractors to comply with the ESCP.

8.7 Waste Management Plan (WMP)

(1) The WPC shall liaise and coordinate with the Civil WPC and establish,
implement and maintain the Waste Management Plan (WMP). The
WMP shall include the solid waste, unsuitable material disposal,
muck and scheduled waste management.
(2) The WMP shall conform to the requirements of the relevant
authorities.
(3) The WMP shall be formally reviewed at least once per year and
revised after any changes in the storage location, licensed contractor
or disposal location. The WMP shall be submitted to PDP for review
and approval by PDP and the relevant authorities (via the Owner’s
submission).

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8.8 Emergency Preparedness & Response Plan (Environmental)

(1) An “on-site” and “off-site” Emergency Response Plan shall be

prepared by the Civil WPC to handle any unexpected accidents and
incidents upon discussion with Fire and Rescue Department of
Malaysia, Department of Royal Malaysia Police, Department of
Occupational Safety and Health and local authorities. An Emergency
Action Plan to counter any unexpected incident and contingency
plans related to the closure and cessation of this project in an
emergency event shall be submitted by the Civil WPC to the State
Department of Environment (DOE) office and the parties involved one
(1) month before the operation of the project and the plan shall be
updated from time to time.
(2) The WPC shall prepare an Emergency Preparedness and Response
Plan for the Work Area as specified in Section 15.8 of this GS.

8.9 Deliverables

(1) The following documents shall be submitted by the WPC to the PDP:

No of Copies

Documents Review & Frequency Remarks

Final
Approval by
Submission
PDP

Package 4 hard, 1 10 hard, 1 Within 30 days of Letter of WPC submit to

Environmental softcopy softcopy Acceptance and after PDP for review
Management each revision. prior to
Plan (EMP) approval by
Department of
Environment.

Package 5 hard, 1 Volume 1: Within 30 days of Letter of WPC submit to

Erosion and softcopy Technical Acceptance and after PDP for review
Sediment Report each revision prior approval
Control Plan by Department
(9 copies)
(ESCP) of Irrigation and
Volume 2: Drainage
ESCP Drawings
A1 Size
(4copies to DID)
A3 size (7
copies to DID)
1 soft copy for
each

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No of Copies

Documents Review & Frequency Remarks

Final
Approval by
Submission
PDP

Monthly 4 hard, 1 8 hard, 1 Monthly or as specified by Report to be

Environmental softcopy softcopy the PDP submitted to
Performance PDP on the
Report first day of the
following
month.

Waste 4 hard, I 8 hard, 1 Within 30 days of Letter of WPC submit to

Management softcopy softcopy Acceptance and after PDP for review
Plan each revision. prior approval
by authorities.

Quarterly 4 hard, 1 8 hard, 1 Every Quarterly Submission to

Environmental softcopy softcopy PDP for review.
Monitoring
Report

Monthly 4 hard, 1 8 hard, 1 Monthly or as specified by Report to be

Environmental softcopy softcopy the PDP submitted to
Monitoring PDP on the
Report first day of the
following
month.

Quarterly 4 hard, 1 4 hard, 1 Quarterly or as specified Reports to be

environmental softcopy softcopy by the PDP submitted to
audit (internal) PDP.

Closure Audit 4 hard, 1 8 hard, 1 2 weeks prior to the Reports to be

Report softcopy softcopy issuance of Certificate of submitted to
Practical Completion PDP.

Noise & 4 hard, 1 10 hard, 1 Within 30 days of Letter of WPC submit to

Vibration softcopy softcopy Acceptance and after PDP for review
Compliance each revision. prior approval
Management by DoE
Plan (submission by
the Owner)

Weekly online 4 hard, 1 Monthly or as specified by Report to be

Erosion and softcopy the PDP submitted to
Sedimentation PDP on the
Control (ESC) first day of the
following month

Weekly SHE 4 hard, 1 Monthly or as specified by Report to be

Inspection softcopy the PDP submitted to
PDP on the
first day of the
following month

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8.10 Environmental Aspects and Impacts

(1) The WPC shall carry out a detailed Environmental Aspects and
Impacts assessment for each site activity and for particular conditions
on the Work Area. Environmental Aspects and Impacts shall include
those environmental risks related to the prevention of actual or
potential threat of adverse effects on living organisms and living
environment by effluent, emissions, waste resources depletion and
material loss.
(2) The results of this process shall be compiled into an Environmental
Aspects and Impacts Register and shall be reviewed and approved by
the PDP/Owner. The Environmental Aspects and Impacts Register
shall be endorsed by the WPC representative and Safety, Health and
Environmental Head of Department.
(3) The WPC shall comply with the PDP Environmental Aspects and
Impacts procedure (Refer to Attachment AG8.2) in developing the
Environmental Aspects and Impacts Register.
(4) The Environmental Aspects and Impacts Register shall be reviewed
following any changes to the design, operating processes,
specification, Management System, modification in equipment,
occurrence of incidents, changes to legal and other requirements and
other relevant changes. The reviewed and revised Environmental
Aspects and Impacts Register shall be submitted to the PDP/Owner
for review and approval.
(5) The control measures that are necessary to eliminate or minimise
pollution shall be put in place prior to commencing the associated
work and all personnel involved in the work shall be made aware of
the actual or potential threat of adverse effects and necessary control
measures.
(6) Specific Environmental Aspects and Impacts assessment shall be
conducted for every trade of work and attached in the Method
Statement.

8.11 Environmental Incidents Management

(1) The WPC shall develop a written incident notification, investigation

and reporting procedure which shows the process, methodology and

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responsibilities of all personnel in relation to incident notification,

investigation and reporting.
(2) The WPC shall notify all relevant authorities and the PDP immediately
if any environmental incidents occur whether on-site or off-site in
which the WPC, his personnel or plant or those of his subcontractors
are directly or indirectly involved.
(3) Verbal notification to the PDP on the incident shall be given
immediately and shall be followed up by written notification within
24 hours in the format compliant with PDP requirements.
(4) The WPC shall cooperate fully with the Owner, PDP, Civil WPC if
appropriate and Relevant Authorities during the investigation
process.
(5) The PDP/Owner has a right to notify the Relevant Authority of any
incident or occurrence at the Work Area. In the event that the
PDP/Owner needs to respond to enquiries from the Relevant
Authorities, the WPC shall cooperate with the PDP/Owner in
providing the documentation and relevant information related to the
enquiries.
(6) For any environmental incident caused by the WPC or occurring at the
Work Area, the WPC shall implement his Emergency Response Plan.
(7) Should any environmental incident involve stakeholders, the Owner
and the PDP shall be the spokesperson.
(8) The WPC shall establish an Incident Investigation Team, approved by
the PDP, to handle all types of investigation, as required by PDP. The
incident investigation team shall be led by the PDP. The Incident
Investigation Team shall be trained in the investigation process and
shall possess relevant knowledge and skill to be able to contribute
effectively to an incident investigation.
(9) The incident investigation team shall conduct and document a Root
Cause Analysis (RCA), as specified by the PDP, to justify the findings
on all reported incidents.
(10) The WPC shall submit a copy of the final incident investigation report
to the PDP/Owner for approval in accordance with the timeframes
and format as specified by the PDP.
(11) The WPC shall implement all corrective and preventive actions
identified in the incident investigation report at the WPC own cost

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and within the stipulated time frame, and shall use the findings to
update the Risk Register to prevent any re-occurrence.
(12) The outcome of the Report shall be communicated among the WPC
staff, workers and subcontractors and shall be included as an item in
the WPC monthly Safety, Health and Environmental Report.

8.12 Environmental Monitoring and Report

(1) The WPC shall establish, for the approval of the PDP, a Work Area
monitoring, inspection and auditing regime in accordance with the
Project and Package EMP, the GS and the PS. The PDP has the right to
conduct monitoring, inspection and auditing at any time. The WPC
shall cooperate fully with these activities and shall rectify any
deficiencies at its own cost and within the specified time limits.
(2) The WPC shall engage an accredited laboratory to carry out
monitoring proposed in the WPC Package EMP, namely river water
quality, air quality, noise and vibration levels and others stated in the
DEIA and associated approval conditions.
(3) The WPC shall carry out the necessary baseline monitoring in
accordance with the DEIA to measure air quality, water quality, noise
levels, and vibration levels at locations to be approved by the
Department of Environment, prior to commencing the Works on Site.
Noise and vibration shall be monitored prior to construction by
recognised acoustic experts.
(4) The WPC shall have adequate in-situ instruments i.e. pH Meter,
Dissolved Oxygen Meter, Total Suspended Solid, Turbidity, noise level
measurement etc. on the worksite and the instruments shall be
calibrated by an accredited service provider within the allowable
period.
(5) The WPC shall submit the Quarterly Environmental Monitoring
Report to the PDP on the first day of each quarter month.
(6) The WPC shall provide evidence of ongoing performance of the
environmental management and control implementation
performance in the form of a monthly progress report, the contents
of which will be specified by the PDP.

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8.13 Work Area Inspection

(1) The WPC shall establish and conduct physical site environmental
inspections on a weekly basis and shall submit the summary of
inspection status to the PDP.
(2) The WPC Environmental Officer shall:
a) Supervise and monitor all the erosion and sediment control
components as stipulated in the WPC Package ESCP and EMP;
b) Update the daily log book;
c) Update the rainfall data;
d) Take readings and record the rain gauge data, and
e) Conduct inspections of pollution control measures and
structural best management practices of erosion and
sediment control.
(3) The WPC senior site representative shall lead the weekly Work Area
inspection with the environmental manager and their sub-
contractors’ representatives. He shall record his findings in the Work
Area Inspection records and act immediately upon any deficiencies
found.
(4) The PDP has the right to inspect the environmental performance of
the WPC at any time. The WPC shall cooperate with such inspections
and shall take action to correct any deficiencies. The corrective action
evidence shall be submitted to the PDP within 7 days for review.

8.14 Auditing

(1) The PDP has the right to conduct environmental audits on the WPC.
Any such audits will be formally notified and subsequently reported
to the WPC. However, the PDP reserves the right to conduct
unscheduled audits. The WPC shall co-operate with such audits and
shall take action to correct any non-conformities reported at the
WPC’s own cost.
(2) Within 7 days of receiving the PDP Audit Report, the WPC shall submit
to the PDP a Post Audit Action Plan detailing the actions to be taken
to rectify the auditor’s observations, the person(s) who will carry out
the actions and the date by which they will be completed.

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(3) The WPC shall establish a procedure and schedule to conduct its own
site environmental audit at each Work Area on a quarterly basis and
submit the summary of audit status to the PDP.
(4) The WPC shall cooperate with any 3rd Party environmental audit
programme. The WPC shall take appropriate corrective and
preventive actions at the WPC’s own cost, for all identified
deficiencies relating to audit findings.

8.15 Training, Promotion and awareness

(1) The WPC shall provide in-house environmental training and

competency assessments for all managers and supervisors who work
on the Work Area. The training shall include details of legal
requirements, environmental aspects and impacts and operational
controls, including emergency preparedness and response, waste
management, Erosion and Sediment Control and Best Management
Practices (BMPs). The training shall be conducted within three (3)
months of the commencement of employment on the Work Area with
regular updates thereafter.
(2) The WPC shall establish a training matrix and submit it to the
PDP/Owner for review and approval.
(3) The WPC Environmental staff shall provide environmental induction
training for all persons identified to work in the Work Area before
they commence their work.
(4) The WPC Supervisory and Management staff shall provide task
specific environmental briefings to workers under their control before
they commence each new task and thereafter at intervals not
exceeding one (1) week.
(5) The WPC may use the KVMRT Training Centre for the purpose of
briefings and training and shall ensure that their sub-contractors
understand all the environmental requirements.
(6) The WPC shall organise environmental promotions and campaigns to
enhance general environmental awareness at least twice a year
throughout the duration of the Works.
(7) The WPC Environment staff shall attend competency environmental
training not limited to integrated auditor training, Certified Erosion,
Sediment and Storm Water Inspector (CESSWI), Certified
Environmental Professional in Scheduled Waste Management

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(CePSWaM) or other equivalent environmental training at least twice

a year.
(8) The WPC shall provide sufficient training facilities equipped with
lighting, air conditioning, computer, speakers, projector, projector
screen, tables and chairs on the Site/Work Area or within his site
offices.
(9) The WPC shall maintain records of all training showing details of those
attending the training and the topic covered.
(10) All training and competency assessment expenses shall be borne by
the WPC.

8.16 Meetings

(1)
` The WPC shall attend any environmental management meetings held
by the PDP.
(2) The WPC shall ensure that environmental issues relating to DEIA
Approval Conditions Compliance, Best Management Practices (BMPs)
and ESCP condition status are discussed at all senior management
meetings and sub-contractors meetings every fortnight. In addition,
they shall ensure that they deploy competent representatives to
attend any environmental meetings with stakeholders that they are
required to attend.
(3) The WPC shall facilitate site meetings on the environment with the
PDP and other stakeholders as required. Arrangements for such
meetings shall include the provision of adequate equipped meeting
rooms, recording and distribution of written minutes of the meeting
within three (3) days after each meeting.

8.17 Management and Control of Non Compliances

(1) During the performance of Works, if the PDP observes that the WPC
is:
a) Not conducting the work in compliance with the approved
Environmental Management Plan, Method Statements,
procedures, relevant legislation, PDP’s Environmental
Operational Control requirements or contractual
requirements; and / or is

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b) Conducting the work in such a way so as to cause damage and

pollution to the environment;
Then, the PDP may proceed with one or more of the following
options:
i. Issuance of inspection reports;
ii. Issuance of non-conformance reports, and
iii. Issuance of stop work orders.
(2) The WPC shall respond to the Stop Work Order (SWO), Non
Conformance Report (NCR), report or notice issued and take action to
rectify the issue/s within the stipulated time frame. Following the
issuance of a Stop Work Order (SWO), the WPC shall not re-
commence work in the affected area until such time as the WPC has
satisfied the PDP that the work will be resumed in compliance with
the applicable environmental requirements and only after the PDP
has issued a formal resume work notice.
(3) The PDP may instruct the WPC to take disciplinary action, including
removal of personnel, against any of the WPC employees, including
Sub-contractors’ employees, who in its opinion fails to comply with
the environmental requirements. Such persons shall under no
circumstances be employed again on any PDP/Owner site without
prior approval from the PDP/Owner.
(4) The WPC Environment Management Plan shall include a system for
managing any Environment non-conformance raised at the Work
Area against any of its employees, subcontractors or suppliers under
its control, and shall demonstrate its effectiveness on demand by
PDP, by means of a tracking document and monitor the close out
time-line log.
(5) The WPC shall notify the PDP immediately of any environmentally
related non-conformance, notice or complaint received from any
Relevant Authority and shall take immediate and appropriate action
to rectify the issue. A detailed close out report shall be sent to the
PDP within 24 hours.
(6) If the WPC removes any personnel or subcontractors from Site on
grounds of safety and health or environmental misconduct or major
violation, the WPC shall immediately inform the PDP of such removal

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and provide the PDP with the relevant detail(s) of personnel /

subcontractor including name(s) and reason for removal.

8.18 WPC Environmental Performance Assessment

(1) The WPC shall be subject to the PDP Safety, Health and Environmental
performance measurement scheme whereby payment against the
SHE Bill is linked to the WPC Safety, Health and Environmental
performance on a monthly basis. The PDP will measure the WPC
Safety, Health and Environment performance based on the defined
Safety, Health and Environmental Key Performance Indicators (KPIs)
in accordance with, but not limited to, the following:
a) Monthly Safety, Health and Environmental Assessment;
b) NCR Closure Rate;
c) Number of Incidents threatening public safety and caused
inconvenience to public;
d) Incident Rate (reportable incidents);
e) Number of Stop Work Orders.
(2) The Safety, Health and Environmental KPIs and evaluation criteria will
be reviewed periodically to ensure they meet the project
requirements and to facilitate continual improvements.

8.19 Subcontractor Environmental Obligation

(1) The requirements for environmental performance shall apply to and

be binding upon all tiers of subcontractors employed by the WPC.
(2) The WPC shall ensure proper and adequate provisions on
environmental control are included in all subcontracts.
(3) The WPC shall ensure the cost of complying with all environmental
requirements are allocated by their sub-contractors. The records of
the provisions shall be maintained on the Work Area.

8.20 Environmental Operation Controls

(1) The WPC shall establish, implement and maintain the Environmental
Operation Controls as per listed below. Environmental Operation
Controls shall include, but not be limited to:
a) 8.21 Air Quality Control;

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b) 8.22 Water Pollution Control;

c) 8.23 Erosion & Sediment Control;
d) 8.24 Waste Management;
e) 8.25 Environmental Monitoring;
f) 8.26 Noise & Vibration Control;
g) 8.27 Transportation Control;
h) 8.28 Facilities Management;
i) 8.29 Flood Mitigation Control;
j) 8.30 Sewage Management;
k) 8.31 Batching Plant.
(2) Environmental Operation Controls Work Instructions shall be
endorsed by the WPC senior representative, Construction Manager
and Safety, Health and Environmental Head of Department. The
content of the WPC Environmental Operation Controls Work
Instructions shall cover but shall not be limited to all elements listed
in this General Specification.
(3) The Environmental Operation Controls Work Instructions shall be
reviewed following changes to the design, operating processes,
specification, Management System, modifications in equipment,
occurrence of an incident, changes to legal and other requirements
and other relevant changes. The reviewed and revised Environmental
Operation Controls Work Instructions shall be endorsed by the WPC
senior representative and Safety, Health and Environmental Head of
Department.

8.21 Air Quality Control

(1) Hoarding shall be erected along the perimeter of the worksite, as

appropriate and practicable.
(2) Site clearance and earthworks shall be carried out in stages to
minimise exposed soil.
(3) Natural buffer zones shall be maintained to act as a filter for dust
control.
(4) Temporary cut and fill areas shall be protected with sheeting to
control dust dispersion.

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(5) Fill areas shall be compacted after placement of the fill.

(6) Permanent protection measures shall be completed after reaching
the required formation levels.
(7) Vehicle washing facilities shall be provided at Site exits. All washing
facilities shall be equipped with a motorized pump and jetting hose to
ensure that all vehicles are free of silt and mud prior to leaving the
Site. The water in the wash trough shall be channelled into a silt trap
or other water treatment facilities.
(8) Site access roads shall be paved or layered with crusher run
(9) Vehicles transporting dusty materials shall have the load covered
entirely by clean impervious sheeting, which extends over the edges
of properly fitting side and tail boards and materials shall be
dampened before transportation.
(10) All vehicles, plant and equipment with internal combustion engines
shall be maintained in good working order to ensure that exhaust
emissions are controlled to acceptable standards.
(11) Traffic controls such as speed limits and traffic volume restrictions
shall be implemented to reduce dust churned up by vehicles.
Particular attention shall be paid at sensitive areas such as hospitals
and schools.
(12) Public roads shall be kept clear of soil and cleaned to remove any
residual soil contamination.
(13) Open burning is prohibited at the worksite.
(14) The WPC shall notify the Department of Environment of any other
premises or processes that discharge or are capable of discharging air
pollutants into the open air, any industrial plant and any fuel burning
equipment or as required under the Environmental Quality (Clean Air)
Regulations 2014.
(15) The WPC shall regularly spray access roads, haul roads and other dry
surfaces with water, in order to control dust emissions and to ensure
compliance with air quality requirements, particularly during
earthworks activities.
(16) Dusty materials shall be stockpiled within an enclosed area or covered
with sheeting. Dusty material stockpiles that are exposed for loading
purposes shall be sprayed with water.

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(17) Activities producing dust such as drilling, hacking, cutting and etc.
shall be sprayed with water to prevent dust being churned up.
(18) Blasting mats shall be used whenever blasting works are carried out.

8.22 Water Pollution Control

(1) Temporary drainage shall be constructed to channel surface water

run-off to a silt trap.
(2) Prior to discharge, surface run-off shall be treated with silt trap or
water treatment plant or both. The water discharged shall not exceed
50 mg/l for TSS and 250 NTU for turbidity.
(3) All earthwork activities shall cease if the final silt discharge level
exceeds 250 NTU. Earthwork activities can resume following
rectification to the control measures.
(4) Silt traps shall be provided with silt marker and desilted when the
sediment reaches 2/3 of the storage capacity.
(5) Water treatment plants shall be cleaned / maintained at least weekly
or earlier, dependent upon the activities at the worksite
(6) Slurry tanks shall be equipped with automatic level controls to
prevent overflow.
(7) Waste slurry shall be treated with desander to separate the solids and
water.
(8) Separated solid waste (e.g. stone and sand) shall be handled as
construction waste.
(9) Used bentonite and polymer shall be channelled to silos for re-use or
to a silt trap for further treatment.
(10) Residual slurry shall be contained within the site prior to being mixed
with excess earth and handled as construction waste.
(11) Spillage of oil and grease shall not be allowed to flow or discharge into
water courses or onto the ground.
(12) Spillage of oil and grease in the watercourse and on the ground shall
be immediately cleaned and contaminated materials shall be handled
as scheduled waste.
(13) Used oil filters and other oil contaminated materials shall be
collected, stored and disposed of as scheduled waste.

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(14) Oil storage and workshop facilities shall be located away from water
courses.
(15) Pumping facilities shall be made available for pumping oil.
(16) All oil and grease accumulations in bunded areas shall be cleaned and
disposed of as scheduled waste.
(17) Clean rainwater that accumulates in bunded areas shall be pumped
out and drained to the adjacent waterway.
(18) Workshop areas shall have a concrete base and drainage with oil and
grease traps.
(19) All portable fuel storage containers not limited to fuel tank, fuel
drums, diesel containers or any vessel containing oil shall be provided
with a drip tray as secondary containment at all times.
(20) All portable equipment not limited to water pumps, bar bending
machines, generator sets, compressors that use liquid as a fuel shall
be provided with a drip tray at all times.
(21) Temporary toilet facilities shall be provided and fulfil the specification
specified from ‘Kementerian Kesihatan Suruhanjaya Perkhidmatan
Air Negara (SPAN)’ and shall be maintained in good condition at all
times.
(22) Sewage discharge into water courses is prohibited. Sewage shall be
collected in tanks or routed to an approved sewer.
(23) Desludging shall be carried out regularly to prevent any overflow from
the sewage collection tank. Only licensed contractors shall carry out
desludging work.
(24) All necessary precautions shall be taken to prevent debris,
overburden, slurry, rubbish, silt, waste materials and pollutants from
entering existing waterways, public roads, commercial and residential
areas.
(25) Water from all canteen facilities shall be routed through a grease trap
which shall be regularly maintained by the WPC.
(26) Used containers shall not be scattered on the worksite.
(27) Organic solvents shall be stored in closed containers at designated
hazardous material storage areas which shall be located away from
water courses and drainage systems.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-108 of 472 Revision: 00

(28) Emergency spill kits shall be provided at the worksite to contain any
oil or used oil spillage.

8.23 Erosion and Sediment Control

(1) Site clearing works shall be limited to construction areas only. As far
as practicable, existing vegetation shall be preserved as a natural
buffer zone between cleared land and watercourses.
(2) All earthwork activity shall be conducted in accordance with the
sequence of the approved Method Statement. Construction activities
shall be conducted in stages to reduce the amount and duration of
exposed soil areas. Exposed soil areas shall be compacted and graded
to channel surface runoff.
(3) Earth stockpiles shall be protected with protective sheeting.
Protective sheeting for earth stockpiles shall be securely anchored.
Bunds and drains shall be constructed around earth stockpile areas to
channel surface runoff.
(4) Earth stockpile areas shall be located away from the surface runoff
channels and watercourses.
(5) Top soil and unsuitable materials shall only be disposed of at
approved landfill sites operated by the Local Authority.
(6) Temporary erosion protection for exposed slopes under construction
shall be provided until such time as permanent protection measures
are provided.
(7) Temporary earth slopes that are to be exposed shall be covered
immediately upon formation with organic erosion control blanket
(ECB). The ECB shall be secured to the slope(s) by suitable fasteners
in accordance with the manufacturer’s recommendation. The ECB
shall be organic type similar to Envirofelt CF 250, Fibromat DC 250 or
approved equivalent. Details/samples of the proposed ECB shall be
submitted to the PDP for approval no less than 2 months prior to such
slope formation. Where such slopes will remain unmodified for
periods longer than 4 months they shall be hydroseeded in addition
to the ECB covering. In all such cases where the ECB will be used, the
provisions of subclause 110.6.10(v) of the Materials and
Workmanship Specification shall not apply. Permanent slope
protection measures shall comprise closed turfing or organic erosion

SSP-PDP2-GENE-OVPR-SPC-000002 GS-109 of 472 Revision: 00

control blanket together with hydroseeding. Proposals for slope

protection shall be submitted to the PDP for approval.
(8) Plastic sheeting is not allowed to be used as soil erosion protection.
(9) Berms and temporary earth drains shall be provided for all slopes
under construction.
(10) Permanent drains, protection and landscape works shall be
constructed for all slopes which have reached the required formation
levels.
(11) Sediment control measures such as check dams / temporary earth
drains, silt fences, turfing, silt traps, wheel washing facility and
sediment pond shall be constructed prior to commencement of
Works and shall be maintained at all times.
(12) Silt fences shall be located within the Site boundary. Silt fences shall
be securely fixed to stakes that are securely driven into the ground.
Geotextile used for silt fences shall be buried in the ground. Silt fences
shall be inspected and maintained after rain.
(13) Water from dewatering works shall not be directly discharged to
water courses. The water shall be channelled into silt traps.
(14) Check dams shall be installed in channels and earth drains to reduce
the velocity of water flowing. Check dams shall be inspected and
maintained after each rainfall.
(15) Sedimentation ponds and silt traps shall be desilted when the
sediment reaches 2/3 of the storage capacity. Sedimentation cleared
during maintenance shall be removed from the worksite.
(16) Water treatment plants shall be cleaned / maintained at least weekly
or earlier, depending on the site activities.
(17) Maintenance of Best Management Practices (BMPs) structures shall
be carried out weekly or more frequently as per the approved Master
ESCP and Package ESCP. A weekly online report shall be submitted to
the Department of Environment (DOE) 24 hours after maintenance
was completed. The format of the report shall follow “Lampiran B”
inside the DEIA Approval Conditions.
(18) Silt trap and sedimentation pond designs shall be endorsed by a
practicing Professional Engineer.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-110 of 472 Revision: 00

(19) Worksite area sediment control measures such as silt fences, silt
traps, gabion walls and check dams shall be provided and maintained
at all times in a satisfactory condition.
(20) All temporary measures, including silt traps, for environmental
control shall be removed and the area reinstated, including
landscaping, on completion of the Works.
(21) Slurry containment ponds shall be provided for bored piling activities
and temporary sumps provided during concreting of bored piles.
Where necessary, concrete slurry waste shall be immediately
pumped to a truck and removed from the worksite.
(22) Slurry from piling shall be suitably treated before discharging residual
water to watercourses.
(23) Exit roads from the worksite shall be paved. All vehicles leaving the
worksite shall use vehicle wheel washing facilities. Water runoff from
vehicle wheel washing facilities shall be channelled into
sedimentation ponds or silt traps.
(24) Any activity that involves changing the flow of rivers and streams shall
not be allowed without prior approval from the PDP and the Relevant
Authorities.
(25) The WPC shall comply with all requirements stipulated in Master ESCP
and Package ESCP and its approval conditions.

8.24 Waste Management

(1) All types of waste shall be segregated, stored and disposed of in

accordance with the Master and Package EMP, relevant authorities’
requirements, Waste Management Plan and applicable legal
requirements.
(2) Waste shall be collected and removed from the Work Area on a daily
basis. Accumulation of waste in the Work Area shall be prohibited.
The WPC shall at all times comply with the requirements of the Waste
Management Plan and any associated or subsequent amendments or
instructions/procedures approved by the PDP/Owner.
(3) Collection facilities shall be provided for each type of general waste.
Collection and storage facilities shall be fenced and provided with
appropriate signage.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-111 of 472 Revision: 00

(4) Waste containers and storage areas shall be of sufficient capacity to

contain all waste generated. Waste containers shall display labels to
indicate the type of waste.
(5) Waste with sharp edges shall be stored in specially designed
containers that are manufactured for that purpose.
(6) Open burning of waste is prohibited.
(7) Designated wash points for concrete trucks shall be provided.
Concrete requisitions shall be planned to minimise waste.
(8) Wood shall be reused. Metal, glass and plastic waste shall be recycled.
All recyclable waste shall be cleaned.
(9) General waste shall be disposed of at an approved disposal site.
(10) Waste shall be compacted to minimise the space needed for
transportation and disposal. The load compartment of disposal trucks
shall be fully covered before entering public roads.
(11) All scheduled wastes identified shall be handled in accordance with
the Environmental Quality (Scheduled Wastes) Regulations 2005. All
scheduled waste containers shall have approved labels.
(12) Scheduled waste storage areas shall be properly labelled, cleaned and
tidied at all times, well ventilated and shaded.
(13) Scheduled waste shall not be stored on site for more than 6 months.
(14) Persons handling scheduled waste shall be provided with the
necessary personal protective equipment.
(15) A competent person, Certified Environmental Professional in
Scheduled Waste Management (CePSWaM) as stipulated in Section
49A under Environmental Quality Act 1974 shall be employed by the
WPC to manage the handling, storage, packaging, labelling,
notification, inventory, treatment and disposal of scheduled waste on
Site.
(16) Scheduled waste shall only be disposed of by the WPC to Department
of Environment (DOE) licensed contractors and at an approved
facility.
(17) Notification, inventory and consignment notes of scheduled waste
shall be done using electronic scheduled waste information system
(e-SWIS) by Department of Environment (DOE). Hard copy records
shall be retained at the Work Area for inspection and audit purposes.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-112 of 472 Revision: 00

(18) Scheduled waste shall be kept in labelled containers/drums and

stored in designated areas which shall both be maintained and
removed in accordance with the Department of Environment (DOE)
requirements.
(19) All petroleum based products storage and workshop facilities shall be
properly constructed with 110% bunded storage capacity with
roofing, concrete flooring and oil sump collection. There shall be no
breaches in the bund wall. No other material shall be stored within
the bund and rain water collecting in the bund shall be regularly
removed to prevent build-up. The storage shall be sited away from
watercourses to avoid contamination.
(20) A pumping system shall be equipped for any emergency spillage.
(21) All petroleum based machines and temporary storage of all
petroleum based products shall be placed on the secondary
containment tray.
(22) Oil and grease from servicing of construction equipment, vehicles,
machinery etc. shall be handled as scheduled waste.
(23) Any water discharge from batching plants shall be treated in a water
treatment pond system.
(24) Grout ponds shall be provided at batching plant areas to collect
discharge from the washing of the cement trucks. Grout ponds shall
be well maintained and cleaned regularly. Hardened grout shall be
disposed of as construction waste.
(25) The WPC shall obtain approval from the Relevant Authority for his
proposed disposal sites with regard to his management of spoil and
slurry disposal.

8.25 Environmental Monitoring

(1) The WPC shall be responsible for conducting baseline environmental

monitoring on noise, vibration and ambient air and water quality at
the Work Area prior to commencement of any work.
(2) Environmental Monitoring shall be conducted at the approved
locations and frequency as specified by the Department of
Environment (DOE) and shall be carried out by an experienced,
certified and SAMM accredited laboratory.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-113 of 472 Revision: 00

(3) Environmental monitoring equipment shall be calibrated by an

accredited service provider within the allowable period and properly
maintained. Calibration certification shall be made available to the
PDP for inspection.
(4) Prior to starting any work on the Work Area, the WPC shall submit to
the PDP for approval details of the work and operations that the WPC
intends to carry out and associated requirements for environmental
monitoring.
(5) All monitoring locations shall be clearly marked and subject to
approval by the Department of Environment (DOE).
(6) Any proposed changes of the approved environmental monitoring
shall be submitted to the PDP and Department of Environment (DOE)
for approval (via the Owner’s submission).
(7) River water quality monitoring for pH, heavy metals, Dissolved
Oxygen (DO), Chemical Oxygen Demand (COD), Biochemical Oxygen
Demand (BOD5), Total Suspended Solids (TSS), Oil & Grease and
Ammoniacal Nitrogen (NH3-N) shall be conducted. River water
samples shall be collected in clean sterile bottles, clearly labelled and
sent for analysis within 24 hours of sampling.
(8) Ambient air quality monitoring for Total Suspended Particulate (TSP),
NOx and CO shall be conducted. The TSP monitoring shall be
conducted using a High Volume Sampler in which the power supply
to the High Volume Sampler shall be maintained at all times.
(9) Noise levels (Leq, L10, L90, Lmax) shall be monitored using a
calibrated Sound Level Meter. Noise meters shall be mounted on a
tripod at least 1.2 to 1.5m above the ground. The microphone of the
noise meter shall be directed towards the worksite. The source of
noise shall be determined and reported during the noise monitoring.
Any stoppage of noise monitoring due to heavy rain shall be recorded.
The level of noise shall adhere to Schedule 6 in ‘The Planning
Guidelines For Environmental Noise Limits and Control’ published by
the Department of Environment (DOE).
(10) Vibration shall be monitored during construction activity. The type of
on-going construction activities shall be recorded. The level of
vibration shall adhere to Schedule 5 and Schedule 6 in ‘The Planning
Guidelines For Vibration Limits and Control in the Environment’
published by the Department of Environment (DOE).

SSP-PDP2-GENE-OVPR-SPC-000002 GS-114 of 472 Revision: 00

(11) Silt trap discharge samples shall be collected in a clean sterile bottle
and clearly labelled. Silt trap discharge samples shall be taken at the
final discharge point. Silt trap discharge samples shall be taken 30
minutes after every rain event in addition to the agreed schedule. A
rain event is rainfall intensity measured in the rain gauge of more than
12.5mm.
(12) Rain gauges shall be provided at each site at open space areas where
silt traps are located to measure the rainfall intensity.
(13) All Best Management Practices (BMPs) shall be checked within 24
hours after every rain event. An online report shall be submitted to
the Department of Environment (DOE) within 24 hours after
examination and maintenance was carried out. The format of the
Report shall follow as per “Lampiran B” in the DEIA Approval
Conditions.

8.26 Noise and Vibration Control

(1) Movement of heavy vehicles and activities with high noise emissions
shall be restricted to daytime working hours 8am to 7pm and
minimised during night time, weekends and public holidays. Overall
noise levels arising from the movement of heavy vehicles shall be
controlled by using routes that will cause minimum disturbance in the
vicinity of the Work Area.
(2) Construction or installation works that need to be carried out at night
shall be subject to a permit or approval from the PDP/Owner and the
Local Authorities. No major disturbances shall be allowed near to the
residential areas for night works.
(3) Hoarding with noise barriers shall be installed by the WPC wherever
required on or around the Work Area to isolate the unsightly
construction or installation activity from nearby sensitive residents/
buildings.
(4) Acoustic panels shall be used at all times in temporary noise barriers.
(5) Temporary noise barriers shall be installed to contain noise at
sensitive areas.
(6) Noise generating equipment and machinery shall be inspected
regularly and maintained in good working condition to reduce noise
generation at source.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-115 of 472 Revision: 00

(7) All noise generating equipment and machinery shall be shut down
when not in use.
(8) Noise and vibration emitting from construction or installation
equipment shall be placed away from sensitive receptors.
(9) Stationary construction or installation equipment generating noise
shall be placed away from sensitive areas.
(10) Low noise diesel generator sets with acoustic enclosures and silencers
shall be used.

8.27 Transportation Control

(1) Transportation routes shall be chosen to minimise nuisance to the

public.
(2) Work vehicle movements shall be scheduled to avoid congestion on
public roads.
(3) Arrangements shall be made by the WPC with authorities to repair
any damage to public roads caused by Work Area transportation.
(4) The speed limit of work vehicles within the Site shall be restricted to
minimise dust dispersion and noise in accordance with instructions
and procedures issued by the PDP/Owner.

8.28 Facilities Management

(1) The WPC shall create an environmentally friendly workplace and

promote awareness on resources conservation by reduce, reuse,
recycle, rethink and respect which shall include but shall not be
limited to:
a) Turning off electrical appliances when not in use;
b) Turning off lights when offices are unattended;
c) Setting up the automatic sleep mode for computers and
printers;
d) Minimizing usage of paper;
e) Maintaining the office ambient temperature at 24◦C;
f) Cleaning air-conditioning units regularly to maintain
efficiency;
g) Use light coloured walls and ceilings to reflect daylight;

SSP-PDP2-GENE-OVPR-SPC-000002 GS-116 of 472 Revision: 00

h) Reusing paper and envelopes;

i) Donating unwanted items for reuse;
j) Purchasing green office products;
k) Choosing energy saving compliant electrical appliances;
l) Choosing laptops over desktop computers;
m) Implementing collection arrangements for batteries and light
bulbs, and
n) Engaging a licensed scheduled waste contractor to dispose of
all used batteries and light bulbs.

8.29 Flood Mitigation Control

(1) Drainage provisions within the Site and downstream shall be

adequate to cater for the surface runoff during a rain event to prevent
flooding.
(2) Temporary drains within the worksite shall be adequately compacted
and maintained to prevent collapse of the sidewalls.
(3) All drainage conveyances within the worksite shall be channelled to
adequately sized sediment basin/s before discharging into the
receiving waterways.
(4) External flows originating offsite shall be temporarily diverted around
the works area.
(5) Erosion and sediment control measures as per the approved Master
and Package ESCP shall be implemented to minimise silt washout into
the receiving waterways during rain events.
(6) Good housekeeping shall be practiced at all times. Disposal of waste
into any waterway is prohibited to prevent obstruction and clogging
in the receiving waterway.
(7) The drainage system within the worksite shall be regularly inspected
and maintained. Desilting works for all drainage conveyances shall be
conducted based on the maintenance schedule and records shall be
maintained by the WPC for inspection purposes.
(8) The effectiveness of the drainage system shall be checked during all
rain events and promptly rectified if required.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-117 of 472 Revision: 00

(9) All flood prone areas shall be identified based on historical flood data
and past experience.
(10) Inadequate downstream drainage provisions and any clogged existing
drains outside of the worksite shall be notified to Local Authorities for
improvement works to prevent flooding.
(11) Suitably sized water pumps shall be provided at flood prone areas to
pump and disperse the rain water from the flooded area.

8.30 Sewage Management

(1) The WPC shall comply with Environmental Quality (Sewage)

Regulations 2009 for any Sewage discharge monitoring or disposal.
(2) Septic tanks and portable toilets shall be designed based on the
anticipated number of users and fulfil the specification specified from
‘Kementerian Kesihatan or Suruhanjaya Perkhidmatan Air Negara
(SPAN)’.
(3) Septic tanks and portable toilets shall be regularly maintained and
emptied by a licensed service provider.
(4) Licensed service provider information and maintenance records shall
be kept by the WPC for inspection and audit purposes.

8.31 Batching Plant

(1) The WPC shall notify the Department of Environment (DOE) if there is
any installation of batching plant at the worksite and shall obtain
approval from the Relevant Authority. The batching plant operation
shall comply with all batching plant conditions from the Department
of Environment (DOE).
(2) The batching plant shall operate in accordance with the “Technical
Guidance Document on Best Practical Means for The Concrete
Batching Industry in Malaysia published by Department of
Environment (DOE).
(3) The batching plant shall be operated and maintained based on the
control measures listed below but shall not be limited to the
following:-
a) A silt fence shall be provided at the perimeter of the plant and
a sediment pond shall be provided to control the surface
runoff and suspended solids prior to discharge into the

SSP-PDP2-GENE-OVPR-SPC-000002 GS-118 of 472 Revision: 00

watercourse. Maintenance shall be carried out to ensure the

effectiveness of the control measures. Grout ponds shall be
provided at batching plant areas to collect discharge from the
washing of the cement trucks. Grout ponds shall be well
maintained and cleaned regularly.
b) A wash trough or vehicle washing facility shall be provided at
all worksite exits. All washing facilities shall be equipped with
a motorized pump and jetting hose to ensure that all vehicles
are free of silt and mud prior to leaving the batching plant. The
water in the wash trough shall be channelled into a silt trap or
other water treatment facility before discharging into the
public drainage system.
c) Material stockpile areas shall be provided with water
sprinklers to control dust dispersion.
d) Filling of raw material into the silo shall be conducted using a
closed conveyor.
e) An air pollution control system (e.g.: dust collector) shall be
installed and maintained at all times. The emission of
particulates into the atmosphere shall be in accordance with
the requirements in Environmental Quality (Clean Air)
Regulation 2014.
f) The erection of fuel burning equipment and chimney
(including air pollution control system) shall obtain prior
written approval from the Director-General in accordance
with the requirements in Environmental Quality (Clean Air)
Regulation 2014.
g) All identified scheduled waste shall be managed in accordance
with the Environmental Quality (Scheduled Wastes)
Regulations 2005.
h) All petroleum based products storage in batching plants shall
be properly bunded with 110% of the capacity of the largest
tank with roofing, concrete flooring and oil sump collection.
The pumping system shall be equipped for any emergency
spillage.
i) The noise levels at the batching plant shall comply with the
Department of Environment’s (DOE) written approval.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-119 of 472 Revision: 00

j) Open burning is prohibited at the batching plant.

k) Good housekeeping rules shall be practised at the batching
plant at all times.

8.32 Attachments

(1) The WPC shall ensure that all related Attachments in the General
Specification are implemented and incorporated into the WPC Safety,
Health and Environment Management system.
a) Attachment AG8.1 – Detail Environment Impact Assessment
Approval Conditions for MRT2 SSP Line;
b) Attachment AG8.2 – Environmental Aspects and Impacts
Procedure.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-120 of 472 Revision: 00

ATTACHMENT AG8.1 – DETAILED ENVIRONMENTAL ASSESSMENT APPROVAL CONDITION

FOR MRT2 SSP LINE

SSP-PDP2-GENE-OVPR-SPC-000002 GS-121 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-122 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-123 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-124 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-125 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-126 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-127 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-128 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-129 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-130 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-131 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-132 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-133 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-134 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-135 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-136 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-137 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-138 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-139 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-140 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-141 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-142 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-143 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-144 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-145 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-146 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-147 of 472 Revision: 00

SSP-PDP2-GENE-OVPR-SPC-000002 GS-148 of 472 Revision: 00

ATTACHMENT AG8.2 – ENVIRONMENTAL ASPECTS AND IMPACTS PROCEDURE

SSP-PDP2-GENE-OVPR-SPC-000002 GS-149 of 472 Revision: 00

ENVIRONMENTAL ASPECTS AND IMPACTS

START
Responsibilities

Identify activities, materials, Env. Manager /

services for major works. Assigned Staff

Review information to identify Env. Manager /

environmental aspects Assigned Staff

Develop / update Environmental Environmental Env. Manager /

Aspect and Impacts Register Aspects & Impacts Assigned Staff
Register

Identify environmental aspects Env. Manager /

and impacts from each activity Assigned Staff

Evaluate the significance of each Env. Manager /

environmental impacts Assigned Staff

Propose Operational Control for Env. Manager /

environmental impacts Assigned Staff

Implement Environmental Env. Manager /

Aspects and Impacts Register Assigned Staff

Review the register Env. Manager /

Revise the register
Assigned Staff

Is the Env. Manager /

Yes

Continue to implement Env. Manager /

Environmental Aspects and Assigned Staff
Impacts Register

SSP-PDP2-GENE-OVPR-SPC-000002 GS-150 of 472 Revision: 00

ENVIRONMENTAL ASPECTS AND IMPACTS REGISTER
Package: V1
Ref No

Rev No
Location: Station S01 Damansara Damai
Date
#

SSP-PDP2-GENE-OVPR-SPC-000002
Risk Rating Significant
Operational Control Measures
Sungai Buloh-Serdang-Putrajaya (SSP)

Activity Environmental Aspect Environmental Impact Rate Person in Charge

L* S* Yes No (normal, abnormal, emergency)
PROJEK MASS RAPID TRANSIT LALUAN 2:

(LxS)
Project Manager /
Excavation Water Pollution Siltation in watercourse 4 4 16 Yes To provide silt fence and silt trap
Tender No. SSP-MRTC-SS06-OVPR-TEN-00066

Construction Manager
to cater the silt prior discharge into
the river

GS-151 of 472
Prepared by Reviewed By Approved By
Name
Signature
Date

# Risk Rating calculation shown in Appendix B

*L = Likelihood (refer to Appendix B)
**S = Severity (refer to Appendix B)
General Specification
System Works Package SSP-SY-206: COMM, GIRN, CMTS and ITS

Revision: 00
Volume III – Specifications (Part I of II)
Appendix B
Risk Rating Calculation

SEVERITY
1 2 3 4 5
No environmental Adverse impact may Adverse impact is not Can cause adverse Can cause severe
change occur, but the effect is permanent, short term impact, but the damage adverse impact, major
easily recoverable or and repairable or is not permanent / only pollution, e.g.
contribution to the contribution to the medium term or permanent / long term
impact is very low. impact is low. contribution to the environmental damage
impact is high. or contribution to the
impact is very high.

SSP-PDP2-GENE-OVPR-SPC-000002
No rectification needed Rectification can be Rectification can be Rectification can be Rectification can be
done immediately done within 1 day done within 1 week done more than 1 week
Sungai Buloh-Serdang-Putrajaya (SSP)

Very likely. It is almost

certain that the event
PROJEK MASS RAPID TRANSIT LALUAN 2:

will occur. Common or

5 5 10 15 20 25
frequent occurrence.
Tender No. SSP-MRTC-SS06-OVPR-TEN-00066

May happen daily in

normal situation.
Likely. There is a strong
possibility the event will
occur or there is a
history of frequent
4 4 8 12 16 20
occurrence.
May happen once a
week in normal
situation.
Possible. The event
could occur or there is

GS-152 of 472
a history of occurrence.
3 3 6 9 12 15
May happen once a

LIKELIHOOD
month in normal

*END OF SECTION*
situation.
Unlikely. Not expected,
but there's a slight
possibility it may occur
2 at some time. 2 4 6 8 10
May happen once a
year or only happen in
abnormal situation
Rare. It may only occur
in exceptional
circumstances.
1 1 2 3 4 5
May happen more than
once a year in abnormal
situation.

Risk Rating

Rating Significant
1 - 2 No
3 - 25 Yes
General Specification
System Works Package SSP-SY-206: COMM, GIRN, CMTS and ITS

Revision: 00
Volume III – Specifications (Part I of II)
PROJEK MASS RAPID TRANSIT LALUAN 2: System Works Package SSP-SY-206: COMM, GIRN, CMTS and ITS
Sungai Buloh-Serdang-Putrajaya (SSP) Volume III – Specifications (Part I of II)
Tender No. SSP-MRTC-SS06-OVPR-TEN-00066 General Specification

9 DESIGN CONSIDERATIONS FOR THE WPC

9.1 Earthing & Bonding

(1) The Earthing and Bonding Strategy has been developed for the
Systems Works and is attached for reference in Appendix F.
(2) The WPC shall develop their earthing and bonding system in line with
the Earthing and Bonding Strategy.

9.2 Lightning and Surge Protection

(1) The Lightning and Surge Protection Strategy has been developed for
the Systems Works and is attached for reference in Appendix G.
(2) The WPC shall develop their lightning and surge protection system in
line with the Lightning and Surge Protection Strategy.

9.3 Human-Machine Interface (HMI)

General
(1) In order to produce well-designed, visually and functionally consistent
Graphical User Interfaces (GUI) for the system, it is essential to have
a common Human Machine Interface (HMI) design. The purpose of
this section is to provide the HMI scope and to specify the design
review requirement for the designers and system providers. The
scope includes the user interface design principles, overall screen
design layout, screen objects, user interaction and design review
requirements.
(2) This scope shall be read in conjunction with the HMI requirements as
specified in the main body of the appropriate PS.
(3) This scope shall be applied to equipment consisting of a Video Display
Unit (VDU) to ensure that the design is user friendly, easy to use,
thoughtfully organised, supporting effective and efficient operations,
and compatible with current industry’s Window standards.
(4) This scope applies to the VDU used in the Operations Control Centre,
Backup Control Centre, Depot Control Centre, Station Control Room,
Incident Management Room, on board the Train and within station
premises wherever applicable. In addition, some of the equipment
shall also be used in the training simulators.

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(5) Each HMI workstation or equipment display shall be specifically

designed to individual user requirements dependent upon the
requirements of each user’s role.
(6) The HMI shall utilise a GUI to facilitate the ease of use and to provide
intuitive behaviour. The HMI design shall achieve consistency and
conformity across the whole interface, both in appearance and in
behaviour.

User Interface Design

(1) The HMI design shall be based on the concept of a common look and
feel to preserve consistency across the interface. The user interface
shall be designed with simplicity - easy to look at and easy to use.

User Control
(1) To assist the user to be in control, the following design issues shall be
adopted:
a) Flexibility - make choices available to the user;
b) Customisation - allow for personalised aspects of the
interface;
c) Responsiveness - design with interactive and responsive
behaviour; and
d) Direct manipulation of real world objects.
(2) The HMI design shall have the flexibility to enable users to choose the
methods of access to functions based on their experience, personal
preference and circumstances.
(3) The common and essential functions shall be presented in a clear and
logical manner. The more sophisticated and less frequently used
functions shall be hidden from immediate view but constantly
available.
(4) A HMI application shall be designed to allow users to personalise
aspects of the interface such as colour and fonts.
(5) Users shall be able to control applications by directly manipulating
symbols on a graphical display representing real world equipment. It
shall also provide a visual response to each action. The function shall
be achieved by a symbol or group of symbols being selected and an
action being performed on the selected symbols. This allows the user

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to see what elements are to be acted on before performing the

action.

Consistency
(1) Consistency is important, both within a single HMI application and
among various HMIs under the same system. Coherence between
different screens and the form and colours of the symbols used shall
be achieved.
(2) Consistency shall include the following:
a) Similar components shall operate similarly and have similar
uses. Components shall be organised in a familiar manner. The
user shall be able to quickly find the proper component for
each task;
b) The same action shall always have the same result;
c) The function of components shall not change based on
context. The result of the action may, however, change with
context;
d) Common terminology, wording and symbols shall be used
throughout;
e) The position of components shall not change based on
context. Components shall not be removed and added, rather
they shall be made functional or non-functional. This shall not
apply to menus and other windows which are allowed to pop-
up and pop-down;
f) The position of the mouse pointer shall not warp, i.e. the
application shall not move the pointer; and
g) Interaction is familiar, i.e. the same window shall have similar
functionality in different applications.

Feedback
(1) Applications shall provide feedback to users to indicate that the
computer has received their input. Feedback shall be provided to let
the user know that the operation is being processed.
(2) (Types of visual feedback shall be appropriate to the situation in a
simple form, such as a pointer changing to an hourglass shape. A more

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complex feedback may require the use of a feedback message in a

message box.
(3) The feedback message shall be properly and consistently conveyed,
especially in informational and warning dialogues.
(4) A warning message shall be given and shall require the user to take
an explicit action for any action that has irreversible negative
consequences.
(5) All messages, warnings, errors or information shall be consistently
presented and be easily distinguishable from one another.
(6) The system shall be designed so as to achieve the overall objective of
providing instant information for having meaningful action. The vital
response times of time between a change of state at a remote station
and its display at the OCC/BCC, the time taken between initiation of a
command and its display on the OCC/BCC, etc. shall be considered in
the design to cater for the overall equipment response time.

Screen Objects - General Screen Layout

(1) The layout of the screen shall be consistent within an HMI application
as well as across different HMI applications. The presentation shall
allow the users to quickly assimilate all of the data available.
(2) Each element, alarms, instructions shall be clearly readable in lighting
of 550 lux to the operator in OCC/BCC.
(3) The main display area shall allow an overview screen with important
information to be displayed. Access to a more detailed level or
magnifying the graphical view shall be allowed in order to reveal more
information on the same screen.
(4) The general screen shall, as a minimum, display the following:
a) Real time train movement using track sections status;
b) Display location and train ID of moving train;
c) Location of non-communicating train;
d) Position of points (locking & detection) & status of routes.
e) In addition, the following alarms shall be displayed on the
projection panel:
i. Malfunction Power failure (No power supply to SER
equipment);

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ii. Train Ready;

iii. Blocking/ unblocking of points, route, signals and
maintenance blocks;
iv. Cycles in the terminal stations and intermediate turn
back stations;
v) Any other alarm required on operational
considerations.
f) All indications mentioned in the relevant Particular
Specification.

Screen Objects - Windows

(1) The HMI design shall follow the principle of multi-window screens.
Windows can be classified into primary windows and secondary
windows.
(2) A primary window consists of a border which defines its extent, a title
bar and a menu area. Other components such as tool bars and status
bars may also be included. The primary window shall allow re-sizing
and scroll bars shall provide access to virtual window areas that are
beyond the displayable area of the primary window.
(3) A secondary window is a result of an action carried out on a primary
window and is usually concerned with either gathering more
information to complete a command or revealing more information
as a result of a query command.

Screen Objects - Menus and Control Buttons

(1) The HMI shall be menu driven. In case of vital commands like that of
remote control, a double checking facility shall be available for doubly
ensuring the correctness of a command that has been input by the
operator. Various help levels shall be available for assisting the
operator. It shall be possible to select the required option with the
minimum number of operations.
(2) A logical and easily understandable menu listing the commands
available to the user shall be provided.
(3) Among different types of menus, the most commonly used are drop-
down menus and pop-up menus.

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(4) The Operator shall be provided with control button/drag & drop
functionality to control train movements, as applicable.

Screen Objects - The Use of Colours

(1) To help the user to distinguish screen objects against the background
of a window, appropriate colour and contrast shall be employed. The
use of colour shall be subject to PDP’s review and shall be determined
during the design stages.
(2) The GUI shall be designed with visual consistency by using neutral
colours over most of its background and most common features.
(3) Certain features in the GUI shall make use of bright colours and strong
contrasts to attract the user’s attention, e.g., when an alarm occurs.
Different types of alarms shall be differentiated by the use of colour.
Alarms shall be divided into different priorities and shall be
distinguished by different colours.
(4) Colour shall be used to provide additional differentiation among
screen objects. Differentiation shall also be achieved by using
different shape and size and dynamic behaviour of screen objects.

Screen Objects - Font and Text Design

(1) The font type and size shall be designed such that at a suitable viewing
distance, the character can be viewed and distinguished clearly on a
high density high resolution VDU. Details of the font type and size
shall be subject to PDP’s review and shall be determined during the
design stages.
(2) The character shall have a width of between 70% and 90% of its
height.
(3) At least 10% of the character width shall be used for spacing between
2 characters.
(4) The spacing of two words shall be one upper case character.
(5) The spacing between two lines shall be at least 5% of the character
height.
(6) The stroke width shall be a minimum of 6% of the character height.
(7) Upper and lower case text shall be used. The use of upper case shall
be avoided except for short captions, label or column headings.
(8) Hyphenation of words that continue on the next line shall be avoided.

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Screen Objects - Curser and Pointer

(1) A pointer is used to help the user to identify the object. The selection
of the size and its border colour shall be such that the pointer itself is
easily seen on the screen among different objects.
(2) The hourglass pointer shall be displayed after any user initiated action
that may take more than one second to complete.
(3) The cursor shall be easily seen on the screen minimising the object
area obscured by the cursor.

Screen Objects - Animation

(1) The WPC shall provide animation models for PDP/Owner approval.

User Interaction - Input Device and Navigation

(1) A typical application may contain many windows. Each window shall
receive input from the keyboard, the mouse, touch screen, or a
combination of these. The window which receives keyboard events
has the input focus. Within each window, the keyboard focus
determines which component of the window gets each keyboard
input. Only one window at a time can have the input focus and that
window shall be highlighted by a change of shade or colour to the
window border. Only one component of the window with input focus
can have keyboard focus.
(2) The focus to be used for the HMI shall be explicit, that means, the user
must explicitly select which window the keyboard focus is applied to.
(3) User interface applications shall take input from both mouse/touch
screen devices and from keyboards.
(4) A mouse shall be used to manipulate the pointer.
(5) A typical application may have several main windows in operation
simultaneously. These windows may be displayed on one or more
screens of a multi-screen workstation. The focus can be moved from
one window to another either by activating the button that enabled
the window, by using a two key combination on the keyboard, or by
selecting the window if part of it is visible.
(6) All menu commands shall be keyboard accessible, and all major
system commands shall be available from a menu.

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(7) Keyboard mnemonics and keyboard shortcuts shall be provided. The

keyboard mnemonics are the underlined characters in menu options
or command names.
(8) Touch screens shall only be used where the size of the object is large
and the information density of the screen is low.
(9) Navigation shall be designed as to be as easy and as logical as possible
for the user. When navigating inside a geographical area comprising
multiple screens, facilities shall be provided for the user to move from
one screen to the next both in the forward and reverse directions.
(10) Headsets, microphones and on board train controllers shall be
included.

User Interaction - Help Facility

(1) A Help facility shall be available to support the user during the
operation of the system. The Help facility shall allow the user to refer
to a particular operation without searching for the hard copy of the
manual.
(2) Context-sensitive help shall be made available to assist the user in
identifying the steps to complete the control operation..

User Interaction – Alarm Handling

(1) Alarm lists shall be provided to provide operators with warnings
regarding changes impacting on their area of responsibility and to
show what abnormalities are currently affecting their area of
responsibility.
(2) The general philosophy shall be to ensure that only alarms relevant to
an operator’s user role are presented to the operator. An alarm
banner shall be provided to display the most recent unacknowledged
alarm. This banner or window shall be consistently placed on all HMI
displays (when an unacknowledged alarm is present) irrespective of
screen display.
(3) Alarm information shall include the date, time, source of the alarm
origination and text defining the alarm condition and equipment
involved.
(4) Each incoming alarm shall be classified within an alarm priority level,
depending upon the severity of the alarm condition and the urgency
of Operator’s response required.

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(5) Priority levels shall be allocated by the WPC and submitted to the
PDP/Owner for review.
(6) It shall be possible to assign any change of state/limit violation based
on priority of alarms to the user so that the user can distinguish
between the importance of the alarm. Different levels of prioritisation
shall be represented via a different colour.
(7) The alarm display shall present the alarms in chronological order with
the most recent alarms on the top row. A number of unacknowledged
alarms shall be provided in one end of the alarm banner.
(8) It shall be possible to acknowledge single or multiple alarms.
(9) On occurrence of a new alarm, an audible and visual warning shall be
given.
(10) A dedicated key shall be provided on the keyboard for the purpose of
alarm silencing and/or a soft key provided in the alarm window for
the same purpose.
(11) By pointing to the activated symbol in the alarm banner, the operator
shall be guided rapidly to the relevant diagram display, through which
it shall be possible to carry out alarm acknowledgement.

Design Review Requirement - General

(1) The HMI design and implementation shall be subject to prototyping
and review by PDP.
(2) The WPC shall submit the HMI design for review prior to the
commencement of an HMI demonstration.

Design Review Requirement - Design Review

(1) The WPC shall submit to the PDP/Owner for approval the relevant
HMI design in accordance with the three design stages, Conceptual
Design, Preliminary Design and Final Design.
(2) The screen layouts shall be developed, taking into account the users'
requirements, and shall be subject to further refinement and review
by the user representatives before being incorporated into the final
HMI workstations and equipment design during the various design
stages.

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Design Review Requirement - HMI Demonstration

(1) The WPC shall provide and organise HMI prototypes for presentation,
demonstration and submission to the PDP/Owner for review prior to
their implementation. A minimum of three separate HMI prototype
trials shall be made.
(2) The first HMI prototype shall be presented to the PDP/Owner
according to the requirements shown in Section 13.
(3) The second and third HMI prototype trials shall be demonstrated
during the preliminary design stage and final design stage
respectively.
(4) The HMI prototype demonstration shall consist of all screen objects
and user interaction as described in this section.
(5) The WPC shall correct all the problems identified in the HMI prototype
demonstration prior to the commencement of site testing.

9.4 Requirements for the Development of Operating Modes and Principals

Objectives
(1) The main objectives are as follows:
a) To identify the principles related to system and interface
design under normal, degraded and emergency modes of
operation of the SSP Line.
b) To provide the basis to validate the various functional
performances under normal, degraded and emergency
modes. The validation tests shall be performed during the Off-
Site Integrated Tests.

Scope of Work
(1) The WPC shall jointly develop and produce the Operating Modes and
Principals Documents (OMPD) with the PDP. The PDP will facilitate the
development of OMPD with the WPC through meetings and working
sessions.
(2) The WPC shall attend meetings and working sessions to develop the
OMPD.
(3) Periodic meetings shall be carried out until the completion of OMPD
development. The PDP will provide the schedule for the discussion

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and development of the OMPD for the successful and timely

completion of the document.
(4) The WPC shall provide adequate skilled resources and logistics to
support the successful completion of this document.
(5) The WPC representatives responsible to produce the OMPD shall
have relevant operational experience to develop such a document.
(6) The WPC shall ensure that all team members cooperate fully with
each other so that the work can be carried out efficiently and
effectively.
(7) The WPC shall ensure that his design and the OMPD requirements are
consistent.
(8) The format and structure of the KVMRT SBK Line shall be followed in
the compilation of the SSP line OMPD. To this end, the SBK Line OMPD
documents will be made available to the WPC within 7 days of
issuance of the Letter of Acceptance.
(9) The establishment and production of the OMPD shall include the
following activities:
a) The PDP will provide the basis of the contents for subsequent
discussion and development of the OMPD to the WPC.
b) The WPC shall participate in all the meetings and discussions
organised by the PDP and shall provide the necessary
information and documentation (of their respective system)
for the production of the OMPD. The WPC shall review the
consolidated sections in the respective volumes of the OMPD
as listed in Appendix H with respect to its scope of supply to
ensure that appropriate data and statements are included.
The list provided in Appendix H is not exhaustive and the PDP
reserves the right to include new scenarios as may be deemed
to be necessary.
c) The WPC shall co-ordinate with the Tunnel Ventilation System
and Other Works Contractors in relation to their respective
system operation.
d) The WPC shall analyse and identify all normal, degraded and
emergency modes of operation including but not limited to
those listed in Appendix H.
e) The WPC shall conduct Operation & Support Hazard Analyses

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(OSHA) studies in order to complete the OMPD. These shall

include, but not be limited to, the identification of hazards
within the individual WPC’s scope, and shall include interface
hazards with Other Works Contractors (system wide and civil).
The PDP will facilitate the development of the OMPD OSHA
studies. All hazards identified by the WPC shall be input and
integrated into each WPC’s Hazard log, and managed through
the respective WPC’s Systems Assurance process and system
design.
f) The WPC shall identify the corresponding system design
criteria affecting the operations in each scenario identified in
the OMPD.
g) The WPC shall apply the system design criteria to establish the
system architecture and identify the interface provisions.
h) The WPC shall produce structured descriptions for all
operating principles taking into account the design criteria of
each interface involved between core systems.
(10) The OMPD documentation shall be developed with consideration of
the phased opening of the railway.

Documentation
(1) The WPC shall jointly develop with the PDP each volume as shown in
Appendix H as a collated document. The document shall be signed off
jointly by the WPCs as a preliminary design submission of the OMPD.
This shall be submitted to the PDP/Owner for acceptance within
ninety (90) Days from the date of the Letter of Acceptance.
(2) The PDP will assign and distribute various chapters/sections of the
OMPD to the appropriate WPC(s) for their inputs. The WPC shall
subsequently jointly submit revised versions in accordance with the
PDP’s comments.
(3) The final version of both OMPD and OMPD OSHA documents shall be
submitted and have been accepted by the PDP/Owner prior to the
end of the Concept Design phase of the project.
(4) The OMPD shall become a live document to be further updated during
the various phases of the SSP project. The updates shall include all
changes affecting the drawings and design and operational

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information etc. The WPC shall assess the impact of all changes on the
Other Works Contractor’s systems.
(5) For each operating principle, the WPC shall take into consideration
the following:
a) Scenarios / Facilities Description;
b) Cases of Application;
c) Actions to Be Taken by the Operator and System;
d) Structured Description / Process Flow Chart.
(6) In each area, the operational interface of the various functional
systems involved shall be clearly defined. This is to reinforce the
coherence of each core system design with regard to the system
operation requirements, taking into account all operating modes of
the system. All safety related operations and functions shall be clearly
defined and analysed, to ensure that all possible scenarios are
covered.
(7) The level of detail on operating principles provided by the WPC shall
be in line with the design of the respective systems and of sufficient
depth to allow the production of the Operation Rule Book and Railway
Operating Procedures for the SSP Line.

*END OF SECTION*

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10 LIAISON WITH OTHERS

10.1 General

(1) The WPC shall make all necessary arrangements with and obtain all
necessary approvals, permits and consents from Relevant Authorities,
Utilities Companies and stakeholders for the design, execution,
commissioning and handing over of the Works. The WPC shall be
deemed to be fully aware of the requirements and procedures of all
Relevant Authorities, Utility Companies and other duly constituted
authorities. All correspondence, meeting minutes and submissions
made pursuant to this sub-clause shall be submitted to the PDP for
information.
(2) The WPC shall maintain close liaison with all Other Works
Contractors, Utility Companies and Relevant Authorities who are
carrying out work on or adjacent to the Site. The WPC shall ensure as
far as practicable that the progress of the Works shall not be adversely
affected by the activities of such other parties and vice versa. In the
event of potential disruption, the WPC shall inform the PDP
immediately.
(3) The WPC shall maintain, at his own cost, Internet access capability, to
enable communication with the PDP/Railway Operator/Civil
WPC/Other Works Contractors and others. Over the Internet,
communication shall include, but shall not be limited to, exchanges of
e-mail, electronic forum discussions, data exchange and access to
computers, as required under the Contract.
(4) The list of Other Works Contractors including the Civil WPC is shown
in Attachment AG10.1.

10.2 Work by Other Works Contractors

(1) Works which may be proceeding on various adjacent areas by others

shall include, but not exhaustively, those listed in the Contract. The
PDP will keep the WPC informed of forthcoming work by Other Works
Contractors in the proximity of the Work Area.
(2) In liaison with the Civil WPC, the WPC shall provide access to and
through the Work Area and liaise with the Other Works Contractors,
utility undertakers and Relevant Authorities on the details of all
coordination and access issues. The WPC shall notify the PDP, Other

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Works Contractors, Utility Companies and Relevant Authorities at

least fourteen (14) Days in advance, should he wish to alter these
access arrangements during the course of his works.
(3) Respective Key Dates generally depict the completion of works for a
collection of rooms or areas. Notwithstanding this, the intent of the
liaison and coordination process, is that rooms or areas shall be made
available to follow-on Other Works Contractors at the earliest
possible date and in a flexible manner to facilitate continuity of their
works. The WPC shall therefore make his best endeavours to meet
the dates and the degrees of completion pre-agreed in the
development of the Coordinated Installation Programme and shall
not unreasonably withhold access to rooms or areas without
justification. Such justification shall be agreed with the PDP.

10.3 Coordination and cooperation

(1) The WPC shall attend regular meetings to facilitate coordination and
cooperation between the PDP, the Civil WPC, the WPC, his sub-
contractors and Other Works Contractors. The meetings, which shall
typically be at monthly intervals during the planning phase and
weekly during installation/construction, shall in particular facilitate:
a) Discussion and timely determination of all relevant
requirements relating to the coordination and progress of the
Works;
b) Review of, and timely decisions in relation to submissions by
the WPC, the Civil WPC and Other Works Contractors on
matters relating to the design, coordination and progress of
the Works (including programming, quality and procedural
matters);
c) Review of actual progress by the WPC and Other Works
Contractors and the need, if any, for instructions to be given
by the PDP to rectify any programming anomalies;
d) Protection of the WPC, the Civil WPC and Other Works
Contractors’ works from the effects of subsequent activities;
e) Review of all proposed ground works prior to commencement
of any works. Particular reference shall be made to drawings
and information on existing utilities;

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f) Efficient usage by the WPC of the Civil WPC’s facilities, e.g.

temporary scaffolding, refuse collection etc.;
(2) Representatives of the PDP and the WPC attending all such meetings
shall be duly authorised, subject to commercial authority, to make
binding decisions on behalf of the PDP and the WPC respectively, on
all design and coordination issues which may arise. If any decision is
not made expeditiously, for any reason, the WPC shall ensure that the
issue is brought to the attention of his senior management and the
PDP.

10.4 Co-ordination with Other Works Contractors

Appointment of an Interfacing Manager

(1) The WPC shall at the commencement of the Works appoint a full time
Interfacing Manager with a minimum of ten (10) years’ experience in
the project management of railway interface coordination works. The
proposed Interfacing Manager, shall be familiar with all aspects of the
execution of the Works and shall be responsible for all co-ordination
and interface matters related to the Contract. The person appointed
as Civil WPC Interfacing Manager shall chair and minute all
coordination meetings whether called by the WPC or by the PDP.
(2) The WPC Interfacing Manager shall report directly to the WPC Project
Manager or senior Site representative and shall be in attendance full
time on the Work Area from the commencement of the Works until
practical completion of the Works. He shall be supported by a team
of suitably qualified and experienced staff and he shall ensure that all
works related programmes are prepared and updated to incorporate
all constraints identified through co-ordination with all relevant
parties. The support team shall comprise managers with a minimum
of 7 years relevant experience in the coordination of multi-
disciplinary railway systems teams.
(3) The WPC Interfacing Manager shall ensure the integration and co-
ordination of the Works with the works of Other Works Contractors.
(4) The WPC Interfacing Manager shall, on behalf of the WPC, direct and
control the Interface Management Plans and the Interface Control
Documents specified in this GS.

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Lead and Support Responsibilities

(1) The lead or support responsibility for each of the main interface
activities will be allocated to the WPC or Other Works Contractors as
shown in Attachment AG10.2. The WPC Interfacing Manager shall
ensure the requirements shown in Attachment AG10.2 are
incorporated into the Interface Management Plans and Interface
Control Documents as appropriate.
(2) The list of lead Contractor for interfaces contained in Attachment
AG10.2 is by no means comprehensive and does not negate the
responsibility of the WPC to perform his obligations under his scope
of work. It is anticipated that the WPC shall identify additional items
to be included in Interface Management Plans and Interface Control
Documents as appropriate, the details shown in Attachment AG10.2
are meant as a starting point only.
(3) In the event of any dispute regarding the details and/or timing of an
interface between the WPC and one or more Other Works
Contractors, the PDP/Owner shall have the right to decide on the
resolution of the dispute. The decision of the PDP/Owner shall be
binding on all parties but shall not absolve the WPC of his
responsibilities as stated elsewhere in this Section.

Room Data Sheets

(1) The WPC shall liaise with Civil WPC to finalize the Room Data sheet to
safeguard among others, but not limited to, floor loading, egress,
ingress, heat loads and room sizes. The WPC shall progressively
update the RDS to be finalize at the conclusion of preliminary design
for all Systems related inputs/constraint.
(2) The template of a typical room data sheet is shown in Attachment
AG10.3.

10.5 Interface Management Plans (IMP) and Interface Control Documents (ICD)

(1) The WPC shall interface and liaise with the Other Works Contractors
in accordance with the GS as part of the integration processes for
Systems Engineering.

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(2) Within ninety (90) days of the date of the Letter of Acceptance the
WPC shall develop and submit for approval by the PDP/Owner an
Interface Management Plan. The Interface Management Plan shall:
a) Identify civil works, facilities and systems that require
interfacing with the WPC;
b) Define the authority and responsibility of the WPC and any
relevant sub-contractors’ staff involved in interface
management and development;
c) Identify the information to be exchanged at each phase of the
project life-cycle;
d) Specify the configuration and version control procedures in
accordance with the WPC (and any relevant sub-contractors’)
quality management system;
e) Specify the process for managing interface requirement
changes and verification of interface requirements;
f) Specify the process for exchange of information and interface
hazard management. Any information to be exchanged
pertaining to works which the WPC proposes to be
incorporated in to the Permanent Works, or proposes to be
incorporated in to the works of the Other Works Contractors,
shall be approved by the PDP/Owner before such information
is provided to the Other Works Contractors; and
g) Be updated at least once every twelve (12) months, or such
other period as required by PDP.
(3) Once the Interface Management Plan has been approved by the
PDP/Owner, the WPC shall execute the Works in accordance with the
Interface Management Plan.
(4) Within four (4) months of notification from the PDP of the identity of
each Other Works Contractor, the WPC shall develop and submit for
approval by the PDP/Owner an Interface Control Document for each
sub-contractor and Other Works Contractor. The Interface Control
Document shall be a common document between the WPC, his sub-
contractors and Other Works Contractors and shall be signed off by
the WPC, his sub-contractors and Other Works Contractors, prior to
submission. The submission date of each Interface Control Document

SSP-PDP2-GENE-OVPR-SPC-000002 GS-170 of 472 Revision: 00

shall be coordinated with that of the respective other parties. The

Interface Control Document shall:
a) Clearly identify the demarcation between the WPC, his sub-
contractors and Other Works Contractors;
b) Describe detailed physical, electrical/ mechanical and
functional interfaces (such as protocols, software and data
structures) between the WPC, his sub-contractors and Other
Works Contractors;
c) Identify the information to be exchanged between the WPC,
his sub-contractors and Other Works Contractors with a
timeline that complies with the overall Project programme as
well as the contracts of the respective parties;
d) Define Design, Manufacture, Supply, Installation, Testing and
Commissioning responsibilities;
e) Address the Design, Manufacture, Supply, Installation, Testing
and Commissioning programme of the interfaces to meet the
key dates of each contract, and highlight any programme risks
requiring the PDP’s attention;
f) Specify the proposed method and schedule for verifying
interface integrity along with any requirements, whether
temporary or permanent, relating to the physical installation
of each party’s equipment or materials used for the Works;
and
g) Include test procedures and a programme to demonstrate the
performance and integrity of the integrated systems.
(5) The requirements of the Drawings and the Interface Specification
shall form the basis of the Interface Control Document (ICD), but shall
not relieve the WPC of his obligation to identify and address any new
interface issues to meet the Contract requirements.
(6) Any revision to the ICD shall be mutually acceptable to all interfacing
parties and shall be submitted to the PDP for approval. The ICD shall
be a 'live document' and shall be revised and re-submitted by the
WPC at completion of final design, prior to commencement of
installation and prior to commencement of Partial Acceptance Tests
and other relevant tests by the WPC, to ensure that it remains
current, and at other times as directed by the PDP.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-171 of 472 Revision: 00

(7) Any intermediate dates as agreed by all interfacing parties in the

interfacing meetings shall be reflected by the WPC in the ICD and the
Three Month Rolling Programme accordingly.
(8) Minimum requirements for the IMP and ICD are provided in
Attachment AG10.5.
(9) Within ninety (90) days of the date of the Letter of Acceptance the
WPC shall develop and submit for approval by the PDP/Owner, an
Interface Register. The Interface Register shall identify all interfacing
parties and the date interface resolutions are required.

10.6 Interface Field Change Request Procedure

(1) The Interface Field Change Request Procedure is the formalised

method of interface field change between the OWCs and the PDP
which allows the contractor to maximise the efficiency of the
interface field change and design change implementation to the
interfacing contractors.
(2) The procedure also establishes the mechanism to allow the Owner
and PDP to assess and validate the implications of the variation work
between interfacing contractors.
(3) A copy of the Interface Field Change Procedure will be provided by
the Owner on request.

10.7 Coordination with Other Works Contractors in preparing CSDs and SEMs

(1) Details of CSD and SEM requirements are shown in Attachment

AG10.4.
(2) In addition to the requirements specified earlier in this section, the
WPC shall liaise and coordinate with the Civil WPC, in accordance with
the following sequence, in preparing the CSDs and SEMs.
a) STEP 1 – The WPC shall receive from the PDP the Stage 0 CSDs
and SEMs and use these to mark up his proposed design. The
marked up CSDs and SEMs shall be passed to the Civil WPC
within 1 month of each design phase approval of the relevant
ICD.
b) STEP 2 – Using the marked up Stage 0 CSDs and SEMs, within
two (2) months of each design phase approval of the relevant
ICD, the Civil WPC shall prepare and submit to the PDP and
the relevant Other Works Contractors the Stage I CSDs and

SSP-PDP2-GENE-OVPR-SPC-000002 GS-172 of 472 Revision: 00

SEMs for review. Stage I CSDs and SEMs shall be based on the
latest Drawings, WPC’s design/as-built information, Other
Works Contractors input and PDP’s Stage 0 CSDs and SEMs.
Stage I CSDs and SEMs shall include items such as, but not
limited to, high and low level CSDs, under raised floor CSDs, at
grade CSDs, cast-in services CSDs, individual room CSD and
SEM openings in RC structure.
c) STEP 3 - Within three (3) weeks of receipt of the Stage I CSDs
and SEMs, the WPC shall mark their proposed service
routings, plant / equipment locations and delivery routes (as
agreed with the Civil WPC), penetrations through the
structure, temporary openings, plinths, kerbs and all other
pertinent information onto the CSDs / SEMs and submit to the
PDP. The PDP will check the submissions from the Other
Works Contractors prior to passing the submissions to the
Civil WPC for compilation of the CSDs and SEMs.
d) STEP 4 - The WPC shall liaise and convene meetings with the
Civil WPC and Other Works Contractors in order to resolve any
conflicts, discrepancies or other problems with the WPC’s
proposed service routings and/or structural requirements.
The WPC shall provide the PDP with advance notice of any
meetings and permit the PDP to attend such meetings.
e) STEP 5 - Within four (4) weeks of receipt, the PDP will review
the Final CSDs and SEMs. The PDP will approve the Final CSDs
and SEMs based on the results of coordination in steps 2, 3
and 4, and inputs from the WPC, Civil WPC and Other Works
Contractors. The Civil WPC shall proceed with his construction
of the Works according to the approved Final CSDs and SEMs.
(3) Any changes required by the WPC after approval of Final CSDs and
SEMs shall only be incorporated following approval by the
PDP/Owner. All costs incurred by the PDP/Owner as a result of these
changes shall be deducted from any monies due or to become due to
the WPC under the Contract. The WPC shall coordinate with Other
Works Contractors in developing and producing the As-built CSD’s
and SEM’s.
(4) All drawings and other information produced by the WPC and
submitted to the Civil WPC and all communications, including records

SSP-PDP2-GENE-OVPR-SPC-000002 GS-173 of 472 Revision: 00

of conversations and minutes of meetings between the WPC and the

Civil WPC, shall be copied to the PDP for information.
(5) For CSDs:
a) The PDP will provide CSD 0 for the purpose of Concept Design
stage development and approval;
b) The WPC shall develop with the OWCs the CSD 1 (elevated)
and Pre-final and Final CSD for Underground. CSD 1 are to be
used for each WPC preliminary design stage development and
approval;
c) The WPC shall continue development of CSD 2 (elevated) and
Interim and Updated Final in line with Systems Final Design
development and approval.

10.8 Building Information Modelling (BIM)

Employer Information Requirement (EIR)

(1) The BIM EIR that will be issued by the PDP will define the minimum
information requirements to be achieved by the WPC and OWC’s in
the Project to achieve the PDP overall BIM objective.
(2) The content of the EIR shall cover the following three areas:
a) Technical – details of software platforms, definitions of levels
of detail etc.
b) Management – details of management processes to be
adopted in connection with BIM on the project
c) Commercial – details of BIM Model deliverables, timing of
data drops and definitions for information purposes

BIM Execution Plan

(1) The WPC shall prepare a BIM Execution Plan (BEP) detailing the BIM
requirements for the overall Project. The BEP shall incorporate the
requirements shown in the EIR in Appendix L. The BEP shall be
submitted for PDP/Owner approval within two (2) months from the
date of the Letter of Acceptance. The PDP will issue a sample BEP to
be completed by each WPC and approved by the PDP/Owner.
(2) The BEP shall be a clear and concise report which addresses the
following categories of information:

SSP-PDP2-GENE-OVPR-SPC-000002 GS-174 of 472 Revision: 00

a) BIM Execution Plan Overview Information:

Document the reason for creating BIM Execution Plan.
b) Project Information:
The Plan shall include critical project information such as Project
numbers, Project location, Project description and critical
schedule dates for future reference.
c) Key Project Contacts:
As part of the reference information, the WPC shall include
contact information for key project personnel.
d) Project Goals / BIM Objectives:
This section shall document the strategic value and specific uses
for BIM on the Project as defined by the WPC in the initial step
of the planning procedure.
e) Organisational Roles and Staffing:
One of the primary tasks shall be to define the coordinator(s) of
the BIM planning and execution process throughout the various
stages of the Project. This is particularly important when
identifying the organisation(s) who will initiate the development
of the BEP, as well as the required staff to successfully
implement the Plan.
f) BIM Process Design:
This section shall clearly illustrate the execution process through
the use of process maps which are to be developed in the second
step of the planning procedure.
g) BIM Information Exchange:
The model elements and level of detail required to implement
each BIM Use shall be clearly defined by the WPC in the
information exchange requirements.
h) BIM and Facility Data Requirements:
The EIR for BIM shall be documented and understood.
i) Collaboration Procedures:
The WPC shall develop electronic and collaboration activity
procedures. These shall include the definition of model

SSP-PDP2-GENE-OVPR-SPC-000002 GS-175 of 472 Revision: 00

management procedures (e.g., file structures, and file

permissions) as well as typical meeting schedules and agendas.
j) BIM Model Quality Control Procedures:
The WPC shall develop and monitor a procedure for ensuring
that defined BIM requirements are met throughout the Project.
k) Technology Infrastructure Needs:
The hardware, software and network infrastructure required to
execute the BEP shall be defined.
l) BIM Model Structure:
The WPC shall document items such as model structure, file
naming structure, coordinate system and modelling standards.
m) BIM Project Deliverables:
The WPC shall document the BIM deliverables required by the
PDP/Owner.
n) Delivery Strategy:
The WPC shall define the delivery strategy for BIM which will be
used on the Project.

Use and Responsibility

(1) The WPC shall develop information models of all elements as a single
system/discipline 3D model; each model shall be spatially
coordinated in a three dimensional federated model using 3D object
based software; allowing for the fully coordinated design drawings to
be annotated and extracted as required.
(2) The WPC shall be responsible for all BIM models under their scope.
All System BIM models are to be deposited in the System wide
Configuration Management platform to be provided by the
ICSS/CMMS WPC and the PDP approved Document Management
System.
(3) The PDP Elevated BIM Team will use the System BIM model for the
purpose of clash analysis, amongst other users.
(4) Each WPC shall work with the OWCs to update where necessary their
own BIM model, up to but not limited to As Built details.
(5) The WPC shall populate object attributes or database links of any
relevant information, for example but not limited to: change records,

SSP-PDP2-GENE-OVPR-SPC-000002 GS-176 of 472 Revision: 00

materials approvals, risks, interfaces, requirements…etc. See Section

14.3 – Product Technical File.
(6) The WPC shall ensure that the WPC shall provide software and
hardware compatibility with the Other Work Packages.

10.9 Coordination Meetings

Meetings with External Parties

(1) The WPC shall attend, and shall arrange for the representatives of his
sub-contractors, Government Departments, Transport Companies,
Utility Companies and Other Works Contractors to attend
coordination meetings, if required by the PDP. The WPC shall inform
the PDP no less than 48 hours before such meetings are to be held
and shall give the PDP the opportunity to attend.

10.10 Code of Practice in Using PDP / Owner’s Computer Systems

(1) Where the WPC is required to use the PDP or Railway Operator’s
computer systems to fulfil the requirements of the Contract, the WPC
shall observe the proper code of practice as applicable to the Laws of
Malaysia and International Laws, as well as any particular
requirements as stipulated in the Contract.
(2) The WPC shall be required to register with the PDP if access to the
PDP or Railway Operator’s computer systems is required. The use of
such computer systems shall be strictly confined to the works in
relation to the Project and shall be restricted to registered personnel
only.
(3) In respect of any system user accounts and passwords established for
access to the PDP or Railway Operator’s computers the WPC shall
observe the PDP or Railway Operator’s password policies for their
respective computer systems, which will be advised by the PDP in due
course. The PDP reserves the right to revoke access and change user
passwords to these computer systems without advance notice, as and
when deemed necessary.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-177 of 472 Revision: 00

ATTACHMENT AG10.1 – LIST OF OTHER WORKS CONTRACTORS

SSP-PDP2-GENE-OVPR-SPC-000002 GS-178 of 472 Revision: 00

Item Package Area Contractor

PYLON
1.1 ADVANCE WORKS PYLON RELOCATION RELOCATION
PACKAGE AW201
PYLON
1.2 ADVANCE WORKS PYLON RELOCATION RELOCATION
PACKAGE AW202
UNDERGROUND
2.1 UNDERGROUND TUNNELING & STATIONS
WORKS
CIVIL & ELEVATED WORKS – TARGET
4.1.1 VIADUCT V201
INFRASTRUCTURE PROGRAMME
CIVIL & ELEVATED WORKS – TARGET
4.2.2 VIADUCT V202
INFRASTRUCTURE PROGRAMME
CIVIL & ELEVATED WORKS – TARGET
4.2.3 VIADUCT V203
INFRASTRUCTURE PROGRAMME
CIVIL & ELEVATED WORKS – TARGET
4.2.4 VIADUCT V204
INFRASTRUCTURE PROGRAMME
CIVIL & ELEVATED WORKS – TARGET
4.2.5 VIADUCT V205
INFRASTRUCTURE PROGRAMME
CIVIL & ELEVATED WORKS – TARGET
4.2.6 VIADUCT V206
INFRASTRUCTURE PROGRAMME
CIVIL & ELEVATED WORKS – TARGET
4.2.7 VIADUCT V207
INFRASTRUCTURE PROGRAMME
CIVIL & ELEVATED WORKS – TARGET
4.2.8 VIADUCT V208
INFRASTRUCTURE PROGRAMME
CIVIL & ELEVATED WORKS – TARGET
4.2.9 VIADUCT V209
INFRASTRUCTURE PROGRAMME
CIVIL & ELEVATED WORKS – TARGET
4.2.10 VIADUCT V210
INFRASTRUCTURE PROGRAMME
CIVIL & EARTHWORKS
5.1 SERDANG DEPOT
INFRASTRUCTURE DTP202
CIVIL &
5.2 SERDANG DEPOT BUILDINGS DPT201
INFRASTRUCTURE
MSPR201:
CIVIL &
6.1 MULTI-STOREY CARPARKS DAMANSARA
INFRASTRUCTURE
DAMAI
CIVIL & MSPR202: SRI
6.2 MULTI-STOREY CARPARKS
INFRASTRUCTURE DAMANSARA WEST
CIVIL & MSPR203: SRI
6.3 MULTI-STOREY CARPARKS
INFRASTRUCTURE DAMANSARA EAST
CIVIL & MSPR204: KEPONG
6.4 MULTI-STOREY CARPARKS
INFRASTRUCTURE SENTRAL
CIVIL &
6.5 MULTI-STOREY CARPARKS MSPR205: JINJANG
INFRASTRUCTURE
CIVIL & MSPR206:
6.6 MULTI-STOREY CARPARKS
INFRASTRUCTURE KENTOMEN

SSP-PDP2-GENE-OVPR-SPC-000002 GS-179 of 472 Revision: 00

Item Package Area Contractor

CIVIL & MSPR207: KUCHAI
6.7 MULTI-STOREY CARPARKS
INFRASTRUCTURE LAMA
CIVIL & MSPR208: TAMAN
6.8 MULTI-STOREY CARPARKS
INFRASTRUCTURE NAGA EMAS
CIVIL & MSPR209: SUNGAI
6.9 MULTI-STOREY CARPARKS
INFRASTRUCTURE BESI
MSPR210:
CIVIL &
6.10 MULTI-STOREY CARPARKS SERDANG RAYA
INFRASTRUCTURE
NORTH
MSPR211:
CIVIL &
6.11 MULTI-STOREY CARPARKS SERDANG RAYA
INFRASTRUCTURE
SOUTH
CIVIL &
6.12 MULTI-STOREY CARPARKS MSPR212: UPM
INFRASTRUCTURE
CIVIL & MSPR213: EQUINE
6.13 MULTI-STOREY CARPARKS
INFRASTRUCTURE PARK
MSPR214:
CIVIL &
6.14 MULTI-STOREY CARPARKS CYBERJAYA
INFRASTRUCTURE
NORTH
MSPR215:
CIVIL &
6.15 MULTI-STOREY CARPARKS PUTRAJAYA
INFRASTRUCTURE
SENTRAL
SSP-SY-201:
SIGNALLING, TRAIN
7.1 SYSTEM SYSTEM WORKS
CONTROL SYSTEM
& PSD/APG
SSP-SY-202:
INTEGRATED
CONTROL AND
SUPERVISORY
SYSTEM (ICSS)
7.2 SYSTEM SYSTEM WORKS
AND
COMPUTERISED
MAINTENANCE
MANAGEMENT
SYSTEM (CMMS)
SSP-SY-203:
7.3 SYSTEM SYSTEM WORKS ELECTRIC TRAIN &
DEPOT EQUIPMENT
SSP-SY-204:
TRACKWORK,
7.4 SYSTEM SYSTEM WORKS
MAINT. VEHICLES &
WORKS TRAIN
SSP-SY-205:
POWER SUPPLY &
7.5 SYSTEM SYSTEM WORKS
DISTRIBUTION
SYSTEM

SSP-PDP2-GENE-OVPR-SPC-000002 GS-180 of 472 Revision: 00

Item Package Area Contractor

SSP-SY-206:
COMMUNICATION,
7.6 SYSTEM SYSTEM WORKS GIRN &
COMMERCIAL
TELECOM & ITS
SSP-SY-207:
AUTOMATIC FARE
7.7 SYSTEM SYSTEM WORKS
COLLECTION
SYSTEM
NOMINATED
NOMINATED STATION PACKAGE
8.1 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S201
ELEVATED WORKS
NOMINATED
NOMINATED STATION PACKAGE
8.2 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S202
ELEVATED WORKS
NOMINATED
NOMINATED STATION PACKAGE
8.3 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S203
ELEVATED WORKS
NOMINATED
NOMINATED STATION PACKAGE
8.4 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S204
ELEVATED WORKS
NOMINATED
NOMINATED STATION PACKAGE
8.5 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S205
ELEVATED WORKS
NOMINATED
NOMINATED STATION PACKAGE
8.6 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S206
ELEVATED WORKS
NOMINATED
NOMINATED STATION PACKAGE
8.7 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S207
ELEVATED WORKS
NOMINATED
NOMINATED STATION PACKAGE
8.8 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S208
ELEVATED WORKS
NOMINATED
NOMINATED STATION PACKAGE
8.9 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S209
ELEVATED WORKS
NOMINATED
NOMINATED STATION PACKAGE
8.10 SUBCONTRACTORS TO
SUBCONTRACTORS (NSC) S210
ELEVATED WORKS
SBG PACKAGE
9.1 DESIGNATED SUPPLIERS DESIGNATED SUPPLIERS [DS]
SBG201
SBG PACKAGE
9.2 DESIGNATED SUPPLIERS DESIGNATED SUPPLIERS [DS]
SBG202
UPS PACKAGE
9.3 DESIGNATED SUPPLIERS DESIGNATED SUPPLIERS [DS]
UPS201
OFFICE
9.4 DESIGNATED SUPPLIERS DESIGNATED SUPPLIERS [DS] FURNITURE
PACKAGE OFF201

SSP-PDP2-GENE-OVPR-SPC-000002 GS-181 of 472 Revision: 00

Item Package Area Contractor

OFFICE
9.5 DESIGNATED SUPPLIERS DESIGNATED SUPPLIERS [DS] FURNITURE
PACKAGE OFF202
IRONMONGERY &
MASTERKEY
9.6 DESIGNATED SUPPLIERS DESIGNATED SUPPLIERS [DS]
SYSTEM PACKAGE
IMK201
SIGNAGE PACKAGE
9.7 DESIGNATED SUPPLIERS DESIGNATED SUPPLIERS [DS]
SIGN201
DESIGNATED DESIGNATED CONTRACTORS NOISE BARRIER
10.1
CONTRACTORS [DC] PACKAGE NB201
DESIGNATED DESIGNATED CONTRACTORS NOISE BARRIER
10.2
CONTRACTORS [DC] PACKAGE NB202
DESIGNATED DESIGNATED CONTRACTORS NOISE BARRIER
10.3
CONTRACTORS [DC] PACKAGE NB203
DESIGNATED DESIGNATED CONTRACTORS LIFT & ESCALATOR
10.4
CONTRACTORS [DC] PACKAGE L&E201
DESIGNATED DESIGNATED CONTRACTORS LIFT & ESCALATOR
10.5
CONTRACTORS [DC] PACKAGE L&E202
BUILDING
DESIGNATED DESIGNATED CONTRACTORS MANAGEMENT
10.6
CONTRACTORS [DC] SYSTEM [BMS]
PACKAGE BMS201
ENTRANCE
DESIGNATED DESIGNATED CONTRACTORS ACCESS CONTROL
10.7
CONTRACTORS [DC] [EAC] PACKAGE
EAC201
CARPARK
DESIGNATED DESIGNATED CONTRACTORS MANAGEMENT
10.8
CONTRACTORS [DC] [CPM] PACKAGE
CPM201
DESIGNATED DESIGNATED CONTRACTORS LED PACKAGE
10.9
CONTRACTORS [DC] LED201
DESIGNATED DESIGNATED CONTRACTORS LED PACKAGE
10.10
CONTRACTORS [DC] LED202

SSP-PDP2-GENE-OVPR-SPC-000002 GS-182 of 472 Revision: 00

ATTACHMENT AG10.2 – TABLE OF LEAD AND SUPPORT RESPONSIBILITIES FOR INTERFACE

ACTIVITIES

SSP-PDP2-GENE-OVPR-SPC-000002 GS-183 of 472 Revision: 00

Design Interfacing Leads by Contract
No Interface Activities Design Supply Fix
SY201 SY202 SY203 SY204 SY205 SY206 SY207
Point Machines. SY201 shall coordinate with SY204 on mounting requirement provisions. SY204
1
shall provide insert/mounting support where necessary. Lead Support SY201 SY201 SY201
Train Performance Simulation. SY201 shall continuously update the simulation and ensure
2 compliance of all parameters used and requirements resulting from the output of the simulation
ensuring alignment with the Employers Requirement. Lead Support Support SY201 All
System Configuration. SY202 shall provide the System configuration software through a Service
Lifecycle Management based Computerised Maintenance Management System to be populated
with Railways Systems technical product data from the conclusion of preliminary design to the
3
handover of the CMMS module with support throughout the DLP period. OWC shall provide the
required product technical data throughout the project phases according the process/template to

SSP-PDP2-GENE-OVPR-SPC-000002
be defined by SY202. Support Lead Support Support Support Support Support SY202 ALL All
Sungai Buloh-Serdang-Putrajaya (SSP)

Ergonomics Studies. SY202 shall provide the ergonomics requirement for the operation of the
PROJEK MASS RAPID TRANSIT LALUAN 2:

railways Systems (OCC, BCC & SCR). SY202 shall coordinate and manage the compliance to the
4
Tender No. SSP-MRTC-SS06-OVPR-TEN-00066

requirement resulting from the ergonomics studies as and when approved by PDP (OCC, BCC, DCC
and SCR). Support Lead Support Support Support SY202 All
Operational Console. SY202 shall lead the design of the operational console. SY202 shall supply
5 and fix the operational console for OCC, BCC, SCR. OWC are expected to coordinate with SY202 as
the lead for integration of OWC equipment into the console. Support Lead SY202 SY202
OCC/BCC/SCR. SY202 shall lead the design of ergonomics and layout of the OCC/BCC/SCR. OWC
6
shall supply and fix equipment with SY202 as lead. Support Lead Support Support Support ALL All
On-board Equipment fit out. SY203 shall lead in coordinating the on-board equipment with input

GS-184 of 472
7
from OWC. Support Lead Support SY203 ALL ALL
General Tools. SY203 shall lead in the standardisation and quantity rationalisation of General
8 Tools for use in Depot and Maintenance of the Railway Systems. OWC are expected to provide
their requirements to SY203. Support Support Lead Support Support Support Support SY203 SY204 SY204
KE and SG. SY204 shall take the lead in coordinating the use and compliance enforcement of the
9
KE and SG as SY204 define the DATUM for KE and SG. OWC shall align with SY204 Support Support Support Lead Support Support ALL ALL All
Track Cable Route and crossing. SY204 shall provide the Crossing requirements for OWC and
10 coordinate interfaces with OWC ensuring that the Track Cable Route and Crossing are fully
integrated between all OWCs. Support Lead Support Support SY204 SY204
Track Chainages. SY204 shall lead the coordination to compile inputs and update the track
11
chainage for use by all OWC. Support Lead Support SY204 SY204
Space for Wayside equipment. SY204 shall lead in coordinating the Wayside Equipment space
12
proofing with the input from all OWC. Support Lead Support Support SY204 ALL ALL
General Specification
System Works Package SSP-SY-206: COMM, GIRN, CMTS and ITS

Revision: 00
Volume III – Specifications (Part I of II)
Design Interfacing Leads by Contract
No Interface Activities Design Supply Fix
SY201 SY202 SY203 SY204 SY205 SY206 SY207
Station Primary Power Cable Ducting, Trays and Containment (up to System Room sub-DB). SY205
shall lead the interfacing of cable routing for power cables for Railways Systems. OWC shall
13
provide input needed for SY205 to coordinate the design up to supply and installation fix. The
scope of this terminates at each system room/equipment where applicable. Support Support Lead Support Support SY205 SY205 SY205
Power Equipment. SY205 shall lead in the standardisation of Power Equipment needed for
14 Railway Systems. This is to realize the maintenance/replacement spares commonality. OWC shall
provide requirements for SY205 to supply. Each OWC shall install their equipment. Support Support Lead Support Support SY205 SY205 All
Earthing and Bonding. SY205 shall lead the E&B strategy Railway System Wide. OWC shall abide by
15
the strategy/plans/requirement to be approved by PDP/Owner Support Support Support Support Lead Support Support SY205 ALL All
Power System Study (Power Simulation). SY205 shall update the simulation to ensure compliance

SSP-PDP2-GENE-OVPR-SPC-000002
16 of all parameters used and requirements resulting from the output of the simulation ensuring
Sungai Buloh-Serdang-Putrajaya (SSP)

alignment with the Employers Requirement. Support Support Lead SY205 All
PROJEK MASS RAPID TRANSIT LALUAN 2:

IT equipment. SY206 shall lead in the standardisation of IT equipment needed for the Railway
Tender No. SSP-MRTC-SS06-OVPR-TEN-00066

17 Systems. This is to achieve the maintenance/replacement spare commonality. OWC shall provide
requirements for SY206 to supply. Each OWC shall install their equipment Support Support Support Support Lead Support SY206 SY206 All
IP address allocation. SY206 shall lead the coordination and allocate the IP address for the BTN
18
communication network of the railway Support Support Support Support Lead Support SY206 SY206
Radio Frequency allocation. SY206 shall lead the coordination and allocate the frequency for the
19
communication network of the railway Support Support Support Support Lead Support SY206 SY206
Station Primary Data Cable Ducting, Trays and Containment. SY206 shall lead the interfacing of

GS-185 of 472
cable routing for data cables for Railways Systems need. OWC shall provide input needed for
20
SY206 to coordinate the design up to supply and installation fix. OWC are shall lay their own
cables on the installed ducting/trays/containment. Support Support Support Lead Support SY206 SY202 SY202
General Specification
System Works Package SSP-SY-206: COMM, GIRN, CMTS and ITS

ATTACHMENT AG10.3 – DATA ROOM SHEET TEMPLATE

SSP-PDP2-GENE-OVPR-SPC-000002 GS-186 of 472 Revision: 00

Room Data Sheet For xxx Room Ref. No. xxx

Room Name
Function
Size/ Clearance
Dimensions Headroom (h)
Location
Connection
Security Level
Floor Skirting Wall Ceiling
Finish

Finish Level

Waterproofing

Painting

Type / Size Dust Proof

Finishes Air Resistance

Door
Fire Resistance (HR) Acoustic

Elec. Access Control Door Swing / Angle

(EAC)
Set Type
Ironmongery
Others
Equipment

Fixture
Fitting Out
Furniture
Schedule
Layout

Others

Type Illuminated/
Signage Non Illuminated
Location
Others
Services Crossing
Delivery Route Size (E&M Room)

ELECTRICAL SERVICES
Type of Light Fitting

SSP-PDP2-GENE-OVPR-SPC-000002 GS-187 of 472 Revision: 00

Average Nominal Design Lux Level/Quantity of Type of Isolator

Lighting (Single/Three Phase (A))
Average Emergency Design Lux Level/Quantity
Quantity of Isolator
of Lighting 1% of Overall Light Fighting
Working Plane/Reference Plane (Above Finish Earthing Type
Floor Level) (ME/MCE/CE/E)
Lighting Switch/Control Provision of LAN point
(for office IT Equipment
only)
Type of SSO 13A (Single/Twin/Fused Provision of Telephone
Connection Unit) Weather Proof (W/P) Outlet

Quantity of SSO
Other provision for Electrical Services
MECHANICAL SERVICES
Type of ECS (AC, MV Design Air Change for -
or NV) Mech. Ventilation
Design Room Temp Fresh Air Requirement
-
(°C)
Design Relative Noise Level Criteria -
Humidity (%) (dBA)
ACS/VRF/CHW/PAC Power Supply -
Environmental Control CHW/PAC DX Requirement (Normal /
System Essential / Very
essential)
Provisional of standby Provisional of standby -
air-conditioning unit fans
Provisional of -
Pressurization
System/Smoke Spill
System
Fire Suppression
System
Fire Detection & Portable Extinguishers
Protection System Fire Alarm and
Detection System

Floor Trap

Water Tap -
CW, Drainage,
Sewerage Water Basin -
WC -
Urinal -
Equipment Heat Load -
Other provision for
Mechanical Services

SYSTEMS
Security Provision
Delivery Route Door Size Lift Size

SSP-PDP2-GENE-OVPR-SPC-000002 GS-188 of 472 Revision: 00

Staircase Size
Roller Shutter Size
(Clearance Width )
Yes Speaker Yes
Camera
No No
Emergency Stop Yes Help Point Yes
Plunger No No
Communication
Yes Radio Antenna Yes
PIDS
No No
Yes Yes
Emergency Telephone Others
No No
ITS Services -
Other Provision For Systems

SSP-PDP2-GENE-OVPR-SPC-000002 GS-189 of 472 Revision: 00

ATTACHMENT AG10.4 CSD AND SEM DETAILS

SSP-PDP2-GENE-OVPR-SPC-000002 GS-190 of 472 Revision: 00

1 CSD/SEM Details for Stations, Tunnels, TPSS, Ancillary and Utility Buildings

For Interim Final Updated Final

Pre-Final CSD/SEM Final CSD/SEM
Underground CSD/SEM CSD/SEM

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM N/A N/A

Cable  Primary containment for station and  Secondary containment details inside  Design  Design
Containment service corridors - sizing, setting out, each room. continue to be continue to be
opening, cable trough, cable ducts.  Primary and secondary containment for updated based updated based
 Under raised floor details. station and service corridors; utility on E&M on E&M
 Primary and secondary containment building to station; external works for contractors contractors
for station and service corridors from TPSS & BSS to viaduct. and suppliers and suppliers
utility building to station; external  Schedule table provided to show the SEM inputs. Civil to inputs. Civil to
works for TPSS & BSS to viaduct. opening with reference to the cable coordinate coordinate
 Cable containments details and containment, ECS duct, piping dimension with System with System
locations. and differentiate the dimension base on OWC for all OWC for all
 All services dimension, bottom level with / without insulation, fire rate or non- affected affected
(BL) and gradient (if any) i.e. cable fire rate etc. services. services.
containment, ducting, piping, conduit,  Embedded cable containment for floor
air grilles etc. are indicated with mounted signage, if any.
reference to floor finish level (FFL) e.g.  The ownership, sharing parties and spare
300x300 EAD BL+2850 FFL for provisions of cable containments by
Underground Works. System WPCs are indicated.
 All mounting support of the
services/equipment are shown.
 The cable pulling and branching/tee
off of the cable containment are
installed in such position and

SSP-PDP2-GENE-OVPR-SPC-000002 GS-191 of 472 Revision: 00

For Interim Final Updated Final

Pre-Final CSD/SEM Final CSD/SEM
Underground CSD/SEM CSD/SEM

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM N/A N/A

sequence that a neat, logical and tidy
appearance is achieved and adequate
space for access, maintenance and
servicing are provided.
 All service continuity are clearly
indicated for transition from one floor
level to another via T/B, T/A, F/A, F/B.
 Common brackets (if any) have been
identified.

Cable Routing  Primary cable routing for systems at  Detail cable wiring/routing inside each
station and service corridors room.
complete.  Cable containment, cable routing design,
 Cable details (specs & size). equipment layout and design including
 Opening/penetration/sealing details. plinth requirement, earthing connection
 Cable routing design, equipment detailing, SEM openings & cast-in
layout and design including plinth locations, cable sizes and specifications,
requirement, earthing connection detail and installation from opening/
detailing, SEM opening & cast-in penetration/sealing details from each
location cable sizes and specifications, WPC, DC, DS (1st fix, 2nd fix and 3rd fix).
detail and installation from  Verify equipment delivery route,
opening/penetration/sealing details headroom and width.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-192 of 472 Revision: 00

For Interim Final Updated Final

Pre-Final CSD/SEM Final CSD/SEM
Underground CSD/SEM CSD/SEM

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM N/A N/A

from each WPC, DC, DS (1st fix, 2nd fix
and 3rd fix), equipment delivery route, For Underground Works:
checking clearance headroom and  The setting out and details of the raised
clearance width. floor in all rooms and the routing of the
underfloor trunking and cut-off
requirement.
 The cable routing and cast in pipes at
cover link way and external distribution
box are coordinated and all the lightning
down conductor cast in pipes at ground
level is reflected.
Equipment  Equipment layout details.  Equipment mountings.
Layout  Equipment plinth concept.  Cast-in and structural plinth
 Mounting concept. requirements.
 Room CSD with 4 elevations to show  All equipment are located within the
the MEP/ System equipment and areas or plant rooms as per the original
panel layout completed with all mount design.
equipment/ fixtures.  FCU location is away from cabinet/wall
mounted equipment.
 For major equipment layouts, there  All equipment at Front of House and Back
are no over or under provision to the of House including signages, speakers,
room sizes, taking into consideration CCTV, etc.
of future maintenance requirements,

SSP-PDP2-GENE-OVPR-SPC-000002 GS-193 of 472 Revision: 00

For Interim Final Updated Final

Pre-Final CSD/SEM Final CSD/SEM
Underground CSD/SEM CSD/SEM

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM N/A N/A

in compliance with the Room Data
Sheet.
 CSD Drawings are well coordinated
which captured equipment layout,
primary and small tertiary services
inclusive of DB, sub-DB, isolator, SSO,
FCU, MCC, LV board, distribution
cable, UPS, battery rack, charges, ECS
ducting, ECS distribution power and
control cable, main/sub/repeater
alarm panel, sprinkler water handling
pump, level indicator, control valve,
check valve, CCTV, PA speaker, EAC
card sensor, break glass, H/P,
intercom, PID, beacon lamp, LHD
panel etc are shown.
 Accessibility of equipment are
confirmed and incorporated into the
CSD/SEM e.g. fans.
Earthing  Earthing connection details.  Earthing connection details.
Details
For Underground Works: For Underground Works:
 All ITB, Earth and Clean Earth terminal  All ITB, Earth and Clean Earth terminal are
are reflected in the CSD. reflected in the CSD.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-194 of 472 Revision: 00

For Interim Final Updated Final

Pre-Final CSD/SEM Final CSD/SEM
Underground CSD/SEM CSD/SEM

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM N/A N/A

 The earth mat inspection pit in both  The earth mat inspection pit in both
CSD/SEM drawing are shown to avoid CSD/SEM drawing are shown to avoid
clashes of cable duct. clashes of cable duct.
 Earth cable floor opening in LV switch  Earth cable floor opening in LV switch
rooms. rooms.
E&M Details  Lift & escalator installation details.  Lift & escalators cable trough or
 Details of installation from DC & DS. containment.
 SEM openings and cast-in locations.  Cabling trough or containment including
 Cable sizes and specs. those from DC and DS.
 All openings for temporary services  SEM openings and cast-in details.
are cleary identified on the CSD &  Electrical and mechanical service boom
SEM. detail for lighting.
 Lifting facilities are shown and the
proposed locations clear from For Underground Works:
obstruction.  There are cast in pipe for telecom
 Service escalator should not obstruct incoming cable from ground level
the escalator lifting hook. telecom closet to concourse area.
Provision of the containment and ducting
For Underground Works: is indicated in the SEM drawing.
 RCP capture the access panel location  Identification if the circular openings are
for ITB interface to lift, signage, LHD, sleeves openings or opening with puddle
fuse box, roller shutter, CCTV, Comms flanges.
and all other E&M and System fixture.  Temporary opening required by
system/MEP for equipment delivery.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-195 of 472 Revision: 00

For Interim Final Updated Final

Pre-Final CSD/SEM Final CSD/SEM
Underground CSD/SEM CSD/SEM

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM N/A N/A

 The detail and setting out of lift and
escalator to show the structural
requirement with reference to the upper
and lower working point. The section and
elevation drawing to capture the detail of
the escalator / lift pit and all dimensions
for the structural recess, setting out of
lifting hooks and intermediate support
etc.
 Local control panel for the APG is shown.
 Requirement of APG bottom channel
structural requirement are captured in
the SEM drawing and the setting out of
the channel base on the system input is
indicated.
 Detail setting out drawing for the lift and
escalator to show the structural
requirement with reference to the upper
and lower working point is provided. The
section and elevation drawings capture
the details of the escalator/lift pit and all
dimensions for the structural recess,
setting out of lifting hooks and
intermediate support etc.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-196 of 472 Revision: 00

For Interim Final Updated Final

Pre-Final CSD/SEM Final CSD/SEM
Underground CSD/SEM CSD/SEM

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM N/A N/A

 Opening for station temporary electrical
supply.
 All the external cast-in pipe for the water
services, electrical power/control cable
for signage, CCTV, SSO, lighting etc are
captured.
Architectural  Architectural and C&S drawing  Architectural and C&S drawing reference
reference number reflected in the number reflected in the drawings for
drawings for cross-checking purposes. cross-checking purposes.
 Room naming aligned with  Room naming aligned with architectural
architectural drawing. drawing.
 Structural opening on plan are set out  Structural opening on plan are set out
based on architectural wall opening based on architectural wall opening
requirements. requirements.
 All CSD/SEM, Architectural & C&S  All CSD/SEM, Architectural & C&S
reference drawings which have been reference drawings which have been
used to develop the IFC are reflected used to develop the IFC are reflected in
in the drawing to ensure all disciplines the drawing to ensure all disciplines are
are using the same design platform. using the same design platform.
 System WPC Works can be properly  System WPC Works can be properly
installed within the space designed to installed within the space designed to
house them without conflict with the house them without conflict with the
building finishes. building finishes.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-197 of 472 Revision: 00

For Interim Final Updated Final

Pre-Final CSD/SEM Final CSD/SEM
Underground CSD/SEM CSD/SEM

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM N/A N/A

Spatial  No obstructions / services beneath the  No obstructions / services beneath the
Requirement access hatch for future equipment access hatch for future equipment
replacement and / or human access, if replacement and / or human access, if
any. any.
 No obstructions / services beneath the  No obstructions / services beneath the
lifting facilities such as lifting beam lifting facilities such as lifting beam and
and hook. hook.
Gauging The gauging requirement shall be The gauging requirement shall be defined
Requirement defined and not limited to the following: and not limited to the following:
 Reference from walkway structure,  Reference from walkway structure,
platform edge and platform edge platform edge and platform edge
column. column.
 Clearance from all structures.  Clearance from all structures.
 Clearance from walkway structure and  Clearance from walkway structure and
the attached cable containment. the attached cable containment.
 Clearance from platform edge and  Clearance from platform edge and
platform edge column. platform edge column.
 Clearance from trackside and  Clearance from trackside and overhead
overhead services including the services including the support bracket.
support bracket.  Clearance from second stage concrete
 Clearance from second stage concrete services.
services.  Clearance from station platform services
 Clearance from station platform including the support bracket.
services including the support bracket.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-198 of 472 Revision: 00

For Interim Final Updated Final

Pre-Final CSD/SEM Final CSD/SEM
Underground CSD/SEM CSD/SEM

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM N/A N/A

For Underground Works:
For Underground Works:  Reference from Over Trackway Exhaust
 Reference from Over Trackway (OTE).
Exhaust (OTE).  Clearance from OTE, damper and
 Clearance from OTE, damper and bracketry mounted on OTE.
bracketry mounted on OTE.  Clearance from Platform Screen Door
 Clearance from Platform Screen Door (PSD), including top fixing to structural
(PSD), including top fixing to structural soffit, structural beam and frame, and
soffit, structural beam and frame, and bottom fixing.
bottom fixing.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-199 of 472 Revision: 00

2. CSD/SEM Details for Viaducts

For Elevated Stage 1 CSD/SEM Stage 2 CSD/SEM

Cable  Cable details (specs and sizes)  All cable containment reflected in the
Containment  Crossing details CSD/SEM drawings.
Cable Routing  Cable routing and containment details  Full cable routing details.
including those from TPSS/utility
buildings to the viaduct.
 Deck opening details (sealing method,
etc.)
 Trackform cross duct/channel details.
Equipment  Systems equipment layout  Systems equipment layout and mounting
Layout  Plinth locations  Plinth details
Earthing Details  Specific earthing locations  Earthing detail at specific locations
Electrical Details  LV details (cable size and routing)  All the external cast-in pipe for the
electrical power/control able are
captured/reflected
Mechanical  Trackform layout, sleeper arrangements  All system equipment details, mountings,
Details and drainage solution brackets, etc. are shown in the CSD/SEM
 Upstand, screed, diverter details drawings.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-200 of 472 Revision: 00

3. Remarks
a) The above tables describes the details that shall be included in the CSD/SEM drawings.
b) The lists are not exhaustive and may include other equipment and components that are required and part of the scope of the WPC
and Other Works Contractors.
c) Stage 1/Pre-final CSD/SEM may already contain all of the elements required by the other stages but requires further review and
verification by the interfacing parties for accuracy and correctness of information.
d) All details are expected to be verified and agreed among the interfacing parties at the conclusion of Stage 2/Final CSD/SEM.
4. Abbreviations
APG Automatic Platform Gate H/P Help Point
BL Bottom Level ITB Interface Terminal Box
BSS Bulk Substation LHD Linear Heat Detector
C&S Civil and Structural LV Low Voltage
DB Distribution Board MCC Motorised Control Centre
DC Designated Contractor OTE Overhead Track Exhaust
DS Designated Supplier OWC Other Works Contractor
EAD Exhaust Air Duct PSD Platform Screen Door
ECS Environmental Control System RCP Reflected Ceiling Plan
F/A From Above SSO Switch Socket Outlet
F/B From Below TPSS Traction Power Substation
FCU Fan Coil Unit
FFL Finished Floor Level

*END OF SECTION*

SSP-PDP2-GENE-OVPR-SPC-000002 GS-201 of 472 Revision: 00

ATTACHMENT AG10.5 –TABLE OF CONTENTS FOR INTERFACE MANAGEMENT PLAN AND

INTERFACE CONTROL DOCUMENT

SSP-PDP2-GENE-OVPR-SPC-000002 GS-202 of 472 Revision: 00

1. Interface Management Plan

The Interface Management Plan shall cover the contents in the following list. A template
of the Interface Management Plan shall be available from the PDP. The intention of each
section is described by the text inside the angle brackets.
Interface Management Plan (Typical Table of Contents)
1 Introduction
1.1 Purpose of Document
<Describe the purpose of the document ie. To define how the WPC shall
manage the interfaces issues>
1.2 Overview
<Overview of scope of work of the WPC>
1.3 Interfacing Parties
<List of civil works, facilities and systems that require interfacing with the
WPC>
2 Definitions
2.1 Abbreviations
3 Resources
3.1 Interface Manager
3.2 CSD/SEM Co-ordination Manager
3.3 Technical Team
4 Interfacing Parties
4.1 Project Interfaces
4.2 Internal Interfaces
5 Information Exchange
5.1 Gate 1
5.2 Gate 2 & 3
5.3 Information Exchange with the Underground Reference Consultant
6 Document Management
6.1 Reference Document
6.2 Version Control of Documents/Software/Protocols/Drawings/Manuals
7 Process Management
7.1 Interface Identification, Capture and Recording
7.1.1 Interface Identification

SSP-PDP2-GENE-OVPR-SPC-000002 GS-203 of 472 Revision: 00

Interface Management Plan (Typical Table of Contents)

7.1.2 Interface Classification
7.1.3 Interface Description
7.1.4 Interface Boundaries
7.1.5 Interface Ownership
7.1.6 Interface Control Acceptance
7.2 Change of Interfacing Requirements
7.3 Verification of Interfacing Requirements
8 Communication
8.1 Exchange of Information Between Consultants
8.2 Meetings
8.2.1 Internal Interface Meetings
8.2.2 Project Interface Meetings
8.3 Request for PDP Attention
9 Interface Hazard Management
9.1 Strategy and Approach
Appendix A: Master Interface Matrix Template
Appendix B: Interface Matrix Template
Appendix C: Interface Solution Register Template

SSP-PDP2-GENE-OVPR-SPC-000002 GS-204 of 472 Revision: 00

2. Interface Control Document

The Interface Control Document shall cover the content set out in the following list,
wherever applicable. The demarcation of works to be provided by each party shall be
clearly stated. A template of the Interface Control Document shall be available from the
PDP. The intention of each section is described by the text inside the angle brackets.

Interface Control Document (Typical Table of Contents)

1 Introduction
1.1 Purpose of Document
<Describe the purpose of the document i.e. It specifically describes in
details all of the interfaces between WPC and Other Works
Contractor. >
1.2 Overview
<Overview of the scope of works of the WPC and the Other Works
Contractor.>
1.3 Definition and Abbreviation
1.4 Structure of Interface Control Document (ICD)
1.5 Reference Document
2 Interface Requirements:
2.1 Table Allocation of Interface Requirements
<Description of allocation of responsibilities between the WPC and
the Other Works Contractor in resolving the interface issues during
design, installation and V&V stages>
2.2 Interface Description Between Contractors
<Describe the interfaces that will occur between the WPC and Other
Works Contractor>
2.3 EMC
<Describe how the EMC analysis, design and testing for the
interfaces>
2.4 Areas of Concern
<Describe the management of Areas of Concern>
2.5 Interface Demarcation Diagram
<clearly define the demarcation between the WPC and the Other
Works Contractor. Include sketch, drawing, views, etc. >

SSP-PDP2-GENE-OVPR-SPC-000002 GS-205 of 472 Revision: 00

Interface Control Document (Typical Table of Contents)

3 Interface Details
<For each of the interfaces identified in 3.1, the details of the interfaces and
how the interface is resolved shall be described in this section. The below
content is suggested, where applicable>
3.1 Physical Interface
3.2 Electrical/Mechanical (E&M) Interface
3.3 Functional Interface
3.4 Protocols
3.5 Software and Data Interface
3.6 Design Constraints
3.7 Environmental conditions and Electromagnetic Compatibility
4 Scope of Supply
4.1 WPC scope of supply
4.2 Other Works Contractor scope of supply
4.3 Delivery and Installation
<include requirements for site access>
5 Inspection, Testing & Commissioning
5.1 Test Methodology
5.2 Protocol Tests
5.3 Independent Tests
5.4 Point-to-point Tests
5.5 Integrated System Functional Tests
5.6 Logical Sequence and Dependence of the Tests
6 Interface Requirement Verification Matrix
<this matrix shall illustrates how the interface requirements are satisfied for
each interface>
7 Interface Programme

Appendix A: Detailed Data Interface Schedules

Appendix B: Cables Termination Schedules / Drawings
Appendix C: System Start-up parameters
Appendix D: Access dates, Key dates and schedule for information
exchange

SSP-PDP2-GENE-OVPR-SPC-000002 GS-206 of 472 Revision: 00

Interface Control Document (Typical Table of Contents)

Appendix E: List of critical interface items
Appendix F: Table of Deliverables
Appendix G: Time Schedule for Inspection and Testing
Drawings/Sketches/Analysis/etc.

*END OF SECTION*

SSP-PDP2-GENE-OVPR-SPC-000002 GS-207 of 472 Revision: 00

11 MANAGEMENT PLANS AND SUBMISSIONS

11.1 General

(1) In order to organise the various submissions required by the PDP and
to ensure the WPC understanding of and compliance with the
requirements of the Contract, a series of management plans and
submissions shall be developed.
(2) The management plans and submissions shall be categorised as, but
shall not be limited to, the areas of project management, system
assurance management, design, procurement, manufacturing and
delivery management, installation management, and completion
phase management. Other specific submission requirements are
stipulated in the Specifications.
(3) Plans and submissions shall be co-ordinated with each other and shall
collectively define, describe and encompass the WPC proposed
methods, procedures, processes, organisation, sequencing of
activities, etc. The plans and submissions shall show how these
combine together to ensure that the Works meet the requirements
of the Specification in respect of the subjects listed.
(4) Unless otherwise stated in the Specifications, the WPC shall issue all
management plans and submissions in accordance with the
requirements in this GS, or as directed by the PDP. The principal items
to be submitted to the PDP are listed in the following Section.
(5) Further issues of the management plans and submissions shall be
made:
a) when required in accordance with the Works Programme;
b) whenever the development of the WPC designs or planning
requires the Plans to be updated;
c) in response to comments made by the PDP;
d) within fourteen (14) Days of any change that invalidates the
information contained in the previously submitted and
approved document or when requested by the PDP.

SSP-PDP2-GENE-OVPR-SPC-000002 GS-208 of 472 Revision: 00

11.2 General Organisation

(1) The management plans and submissions, without limitation to those

shown under various categories listed below, shall be developed and
submitted by the WPC for review and approval by the PDP/Owner. All
Plans shall be submitted by the date required by the PDP, as shown in
the PS or GS.
a) Project Management:
i. Project Plan;
ii. Interface Management Plans and Interface Control
Documents.
b) Systems Assurance Management:
i. Project Quality Plan;
ii. Systems Assurance Plan;
iii. EMC Management Plan;
iv. Software Quality Assurance Plan.
c) Requirements Management:
i. Requirements Management Plan – refer to Section 2.6
of this GS.
d) Design, Procurement, Manufacturing and Delivery
Management:
i. Design Plan and design verification submissions;
ii. Design Submissions;
iii. Procurement, Manufacturing and Delivery Plan;
iv. Manufacturing submissions;
v. Factory Testing Plan;
vi. Factory testing submissions.
e) Installation Management:
i. Installation Plan;
ii. Installation submissions;
iii. Safety, Health and Loss Prevention Plan;

SSP-PDP2-GENE-OVPR-SPC-000002 GS-209 of 472 Revision: 00

iv. Environmental Management Plan and Environmental

Mitigation Implementation Schedule.
f) Completion Phase Management:
i. Testing and Commissioning (including Verification and
Validation) Plan;
ii. Operation and Maintenance Manuals Plan;
iii. Training Plan;
iv. Defects Liability Management Plan.

11.3 Project Management

(1) The overall management of the Works shall be the responsibility of

the WPC. The organisation of the resources for the design,
procurement, manufacture, delivery, installation, testing and
commissioning, verification and validation and setting to work shall
be developed by the WPC into a series of plans. Each plans shall fully
describe the WPC’s understanding of the Works and management
skills and the structure required to achieve the same.
(2) The plans for project management shall encompass a list of "stand-
alone" plans and associated documents each covering one of the
subjects depicted below:
a) Project Plan:
i. The Project Plan shall provide a clear overview of the
WPC organisation, management systems and
methods to be used for the complete execution of the
Works. This plan the same as the Project Execution
Plan described in Section 5.1 of this GS.
ii. The Project Plan shall include a summary description
of each stage of implementation of the Works, clearly
showing the principal organisational interface both
within the WPC own organisation (including
subcontractors of every tier) and with Other Works
Contractors and Relevant Authorities. The Project Plan
shall define how each of these interfaces is to be
managed and controlled.
iii. A series of organisation charts shall be produced and
included in the Project Plan. Separate organisation

SSP-PDP2-GENE-OVPR-SPC-000002 GS-210 of 472 Revision: 00

charts for each of the WPC subcontractors, suppliers

and sub-suppliers of any tier shall also be included.
The organisation charts shall be updated at least
quarterly, or as directed by the PDP to reflect all
current positions and particularly inspection, test and
supervision personnel. The organisation charts shall
illustrate the subdivision of the work into elements for
effective technical and managerial control, the
reporting structure and the interface relationship
among all parties involved.
iv. Names, addresses, telephone and fax numbers of all
principal contacts shall be listed and maintained by
the WPC in a project telephone directory. The WPC
shall submit the project telephone directory to the
PDP at the time of submission of the Project Plan and
shall update the project telephone directory at least
quarterly, or as directed by the PDP. It shall also list
all project personnel employed by the WPC for the
management, supervision, inspection and testing of
the works. The PDP may direct the WPC to include
additional personnel in the directory including
subcontractors and suppliers.
v. The WPC shall include in the Project Plan full details of
the qualifications, experience, authority and
responsibility of the personnel assigned to all key
positions of the WPC organisation, including
subcontractors of every tier. The Project Plan shall be
updated quarterly, or as directed by the PDP to show
current personnel. As a minimum, the Project Plan
shall include all levels down to supervisory levels and
shall include personnel responsible for each individual
team and functional group on the Project. A clear
reference shall be given as to the location of staff, e.g.
Site resident or factory based, etc.
b) Interface Management Plans and Interface Control
Documents – refer to Section 10.5 of this GS.

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11.4 Systems Assurance Management

(1) The WPC shall submit the Systems Assurance Plan in accordance with
Section 21.5 of this GS.
(2) Project Quality Plan In accordance with the requirements of Section
12.4 of this GS.
Electromagnetic Compatibility (EMC) Management Plan.
(3) The WPC shall submit an EMC Management Plan in accordance with
Section 19.5 of this GS.
(4) Software Quality Assurance Plan.
(5) A White Paper or Evidence Paper shall be prepared by the WPC as
when requested by PDP including, but not limited to the following
occurrences:
a) When the proposed Equipment/product/system has a history
of failure in the other projects;
b) When the proposed Equipment/product/system has
interfered with other systems/equipment and improvements
have been made;
c) When the proposed Equipment/product/system has been
impacted/interfered with by other systems and
improvements have been made;
d) When the proposed Equipment/product/system is not proven
in service.

11.5 Design, Procurement, Manufacturing and Delivery Management.

(1) Plans and submissions for design, procurement, manufacturing and

delivery management shall entail a list of "stand-alone" plans and
associated documents, each covering one of the subjects below:
a) Design Plan and Verification Submissions
The WPC shall submit the Design Plan in accordance with the
Specifications, or as directed by the PDP. This Plan shall:
i. Identify and define all design activities to be
performed by the WPC and all design activities to be
performed by his subcontractors of any tier;

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ii. Identify and define all design verification and

validation activities.
b) For the design activities, this Design Plan shall define the
design approaches and methodologies for the Works and shall
include full details of:
i. The organisation of design staff with particular
reference to the design interfaces;
ii. The specific allocations of responsibility and authority
given to identified design staff with particular
reference to the review and verification of design
specifications, drawings and calculations;
iii. The specific design methods, in sufficient degree of
detail, to be reviewed by the PDP; and
iv. The list of procedures and work instructions to be
applied by the WPC to manage and control the quality
of the design work including:
1) The design and performance requirements
which shall be defined in terms of basic data
and design assumptions made; relevant
codes, standards and regulatory
requirements; safety, reliability, security and
environmental requirements; and
commissioning requirements;
2) Design methods proposed, including
software applications to be used in the
design, both proprietary and public domain,
including any requirements for physical and
mathematical model testing;
3) The identification, preparation, production,
checking, verification, approval, issue,
distribution, indexing and filing of reports,
calculations, drawings and specifications
together with the means for design review,
implementation and recording of design
changes and document revisions; and

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4) the formal design review, authorisation and

approval of design documentation.
c) For design activities, this Design Plan shall define the WPC
policy for the design method proposed for the Works and shall
include full details of:
i. The objectives of each verification phase and each
validation phase;
ii. The defined input and output criteria for each
development phase;
iii. Identification of types and detailed methods of test,
verification and validation activities to be carried out;
iv. Detailed planning of verification and validation
activities to be carried out, including schedules,
resources and approval authorities;
v. Selection and utilisation of the test equipment, and
their test environmental conditions; and
vi. Criteria on which the verification or validation shall be
judged to be acceptable. Criteria shall be traceable to
the design and performance requirements.
d) The WPC shall, by means of a design verification and
validation process, demonstrate that all the requirements of
the Specifications have been met. The WPC shall submit for
approval by the PDP/Owner a Design Verification and
Validation Plan (DVVP) that identifies the WPC proposed
methodology for demonstrating compliance and acceptance
criteria for achieving the requirements of the Specifications.
The DVVP shall be a sub set of the Requirements Management
Plan – refer to Section 2.6 of this GS.
e) The DVVP shall be a "live" document and shall be monitored
throughout the design and installation of the Works. Any
changes to the verification and validation methods as shown
in the DVVP shall be re-submitted to the PDP/Owner for
approval prior to implementation.
f) The DVVP shall not relieve the WPC of any other requirements
of the Specifications in respect of planning.

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g) For each verifiable item in the DVVP, the verification and

validation methods to be used shall be listed by the WPC. The
methods to be used shall be approved by the PDP/Owner. A
verification and validation report shall be submitted to the
PDP/Owner for review at the following stages:
i. Final Design;
ii. Factory Acceptance Tests; and
iii. Systems Integration Tests.
h) Subject to approval by the PDP/Owner for each application,
the verification and validation methods listed below will be
acceptable if implemented (whether singly or in
combination):
i. Similarity - equipment and requirements are identical
to those successfully applied on other projects;
ii. Historical - the requirement has been met by
numerous previous designs;
iii. Design review, including all calculations and drawings;
iv. Mock-up - actual size representation of design;
v. Development test - performance testing on
equipment or material under development;
vi. Type test - performance testing of the as-built
component, assembly or system;
vii. Routine test - test every component, assembly or
system;
viii. First Article Inspection (FAI) - acceptance of the exact
look and fit and function of equipment;
ix. Inspection - formal inspection of the finished item;
and
x. In service performance for service requirements
demonstration only.

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i) After each verification or validation phase, or as directed by

the PDP, a verification report shall be produced by the WPC
including, as a minimum, the following:
i. Verification or validation results, stating whether the
objectives and criteria of the Design Plan have been
met; and
ii. The reasons for any failure and proposals for remedial
actions.
j) Where independent checking of the Works, or the use of any
laboratory or checking engineer is required or has been
specified or directed by the PDP, then this shall be identified
in the Design Plan and full details shall be submitted to the
PDP for approval, prior to the execution of such independent
checking or engagement of such laboratory or checking
engineer.
k) In the process of design and development, the WPC design
may deviate from the requirements specified by the PDP.
Under such circumstances, the WPC shall officially notify and
seek agreement from the PDP to such deviation and shall
provide details of such deviation by means of "Design
Deviation Request" form or other documentation as directed
by the PDP.

11.6 Design Submissions

(1) Unless otherwise specified in the Specifications or directed by the

PDP, the WPC shall perform the design of the Works and submit to
the PDP for his approval, information and schedules detailing the
progress and technical approach in accordance with the following
design stages.
a) Conceptual Design
i. This is the design of the overall system, elaborating on
the proposed system configuration with emphasis on
how the interface requirements are to be achieved.
ii. The Conceptual Design submission shall identify the
function of each system, sub-system, equipment or
other element within the overall design and specify
the relationships and interfaces between each

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element of the system, including the systems of the

interfacing Other Works Contractors.
b) Preliminary Design
i. The Preliminary Design submission shall address each
element of the Works. Supporting calculations and
equipment specifications shall be developed at this
stage. Manufacturing of production units will only be
allowed to commence after the WPC has received
approval for the relevant design elements from the
PDP.
ii. Electrical and control schematics shall be developed to
illustrate how operational and functional
requirements can be achieved. Software requirement
analysis and system architectural design shall also be
carried out during this stage.
iii. If during the development of the Preliminary Design,
the WPC wishes to modify the Conceptual Design by
dividing any system or sub-system into a number of
smaller systems, reconfiguring the interfaces, or for
any other reason, the WPC shall re-submit the
Conceptual Design for the PDP’s approval.
iv. Submissions shall clarify and confirm as necessary all
technical aspects of all interfaces with other elements
of the WPC’s overall design and of any interfaces with
works being supplied by interfacing Other Works
Contractors.
v. Ergonomic design, followed by the production of
mock-ups and prototypes, shall be developed as part
of the Preliminary Design.
c) Final Design
i. Installation details and method statements for various
areas and sections shall be released progressively
during this stage of the design. Installation works in
the Work Area will only be allowed to commence
following receipt by the WPC of the PDP’s approval of
the relevant design.

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ii. Details of any amendment to the Final Design

submission shall be discussed and agreed with the
PDP. Revised documents or drawings shall be subject
to approval by the PDP/Owner prior to
implementation.
iii. Software design and module design shall also be
carried out during this stage.

11.7 Design Reviews

(1) Throughout the design period, the WPC shall attend monthly design
review meetings with the PDP. At these review meetings, the WPC
shall present information, drawings and other documents to the PDP
in respect of all submissions programmed to occur during the
following five-week period.
(2) Design reviews shall be arranged prior to the conclusion of each
design stage. The design review process shall incorporate the
following formal reviews at each stage of the design. The WPC shall
minute each of these formal reviews and record any actions agreed.
a) WPC Design Review
The WPC Design review is a meeting to confirm that the WPC has
undertaken the proper checking and approval of the design
deliverables in accordance with quality procedures. The WPC
shall demonstrate that all disciplines, including all work
undertaken by his sub-contractors has been fully coordinated.
b) Interface Design Review (IDR)
The IDR is a review meeting that is held jointly with
representatives of all interfacing parties. The purpose of the IDR
is to ensure that the interfacing consultants have all reviewed
and commented on the WPC design deliverables using design
review forms and that all review comments have been actioned
or closed. A representative from each interfacing party shall sign
the IDR form to confirm that their comments have been closed.
c) Constructability Reviews (CR)
The CR is a review meeting attended by competent construction
specialists to confirm that the design deliverables are
constructible and that the design is construction-friendly. The
meeting shall be held at least fourteen (14) days after the issue

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of the WPC Constructability Report. If the PDP deems that the

design is not constructible or sufficiently construction-friendly
the WPC shall modify the design and obtain the PDP’s approval
to the modifications.
(3) The WPC presentations shall be in sufficient depth to enable the PDP
to obtain a clear understanding of the WPC’s proposals and to discuss
the methodology and process used in reaching the proposed design
solutions. Unless directed otherwise by the PDP, all meetings shall be
convened in Malaysia.
(4) The WPC shall record all PDP observations and any agreed actions
resulting from the review meeting and shall address each of these
fully in the formal submission of the respective documents for PDP
review.

Gates
(1) Gates are control points that the WPC shall be required to pass to the
satisfaction of the PDP before continuing with the next stage of the
design. These Gates cover the following Criteria:
a) Meeting Requirements;
b) Design and Management Review;
c) System Assurance;
d) Management of Risk;
e) Interface Management;
f) Quality;
g) Occupational Safety and Health;
h) Obtaining Approvals.
(2) The Gate reviews are managed by the PDP and the WPC shall provide
evidence that the design has achieved essential criteria. Details of the
Gate process are set out in the PDP document entitled “Gate
Procedure for System Work Packages”. A copy of this document will
be provided to the WPC following issue of the Letter of Acceptance.

Procurement, Manufacturing and Delivery Plan

(1) The WPC shall submit for approval by the PDP/Owner a Procurement,
Manufacturing and Delivery Plan in respect of all items and goods to
be provided. Separate parts of the Plan shall also be prepared by the

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WPC, his suppliers and subcontractors in respect of their off-site

activities. The Plan shall identify the applicable scope of work. In
respect of such scope of work, the Plan shall define:
a) The organisation of the WPC staff directly responsible for the
day-to-day management of the manufacturing activity on or
off the Work Area;
b) Specific allocations of responsibility and authority given to the
WPC identified personnel for the day-to-day management of
the Works with particular reference to the supervision,
inspection and testing of the Works;
c) Interfacing or co-ordination required with the WPC’s other
related plans;
d) A full list of manufacturing method statements for major
components, equipment and/or systems to identify the
specific methods of manufacture; and
e) The format of the Material Control Schedule to monitor and
control the production, manufacturing and delivery process
for the WPC, his subcontractors of any tier, suppliers and sub-
suppliers. The format of the Material Control Schedule shall
follow PDP’s format. The WPC shall be aware that the format
may need to be updated at any time.

Manufacturing Submissions
(1) The WPC shall identify the specific methods of manufacture for major
components, equipment and systems in the manufacturing method
statements and develop those method statements to a degree of
sufficient detail to be approved by the PDP/Owner. All manufacturing
method statements shall be submitted for approval by the
PDP/Owner no later than sixty (60) Days prior to the commencement
of the respective manufacturing activities.
(2) The WPC shall prepare and maintain a full list of all the manufacturing
method statements required for the Contract with their submission
and approval status, and shall submit the same to the PDP upon
request. The manufacturing method statements shall include, but
shall not be limited to, the following:
a) Particulars of the materials to be incorporated into the items;

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b) Manufacturing process flowcharts in compliance with the

drawings and Specifications;
c) Identification or referencing requirements for traceability of
the manufactured products;
d) Identification of inspection and test check points and status of
materials and final manufactured products; and
e) Handling, storage, packing, preservation and delivery of the
manufactured products.

Factory Testing Plan

(1) The WPC shall submit for approval by the PDP/Owner, a Factory
Testing Plan to detail and explain how the WPC will plan, perform, and
document all inspections and tests that will be conducted to verify
and validate the Works, prior to delivery to the Site. The Plan shall
consist of a narrative description supported by graphics, diagrams and
tabulations as required by the PDP.
(2) The Plan shall address the following:
a) The WPC strategy for inspections and Factory Acceptance
Tests of all constituent parts of the Works and how this relates
to the sequence of delivery;
b) The sequencing and inter-relationships of the inspections and
tests including:
i. All Quality Hold Points; and
ii. All Quality Control Points.
c) The type and extent of inspections and Factory Acceptance
Tests to be undertaken and the parts of the Works to be
proven by that testing;
d) The objective of each inspection or test, what particular
design and operating criteria the test or inspection will prove
and how the success of the test or inspection will be
demonstrated or measured;
e) Organisation chart and CV of key personnel in the WPC
inspection and test team;
f) Proposals for the production and submission of the factory
testing procedures, to be submitted to the PDP for review,

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including the submission of the inspection and test reports;

and
g) Details of type tests, routine tests, First Article Inspections and
any other tests constituting the Factory Acceptance Tests.

Factory Testing Submissions

(1) The WPC shall prepare and maintain a full list of all the Factory Testing
Procedures and submissions required for the Contract including
details of submission and approval status, and shall submit the list to
the PDP on a monthly basis.
(2) Each Factory Testing Procedure shall be submitted for approval by the
PDP/Owner sixty (60) Days prior to the commencement of the
respective Factory Inspection and/or Test and shall identify and/or
define:
a) The scope of activity covered by the Procedure;
b) The sequence of work related to the activity covered by the
Procedure;
c) The personnel responsible for undertaking the inspection
and/or test;
d) The personnel responsible for certifying the inspection and/or
test;
e) Inspection and/or test method or a reference to the relevant
standard of inspection and/or test;
f) Compliance criteria of the inspection and/or test;
g) Quality Hold Points and Quality Control Points; and
h) The documents to be used for reporting the results of the
inspection and/or test, with examples of such documents
incorporated into the Factory Inspection and Test Procedure.
(3) Factory inspections and tests that are to be witnessed by the PDP shall
be sensibly grouped and scheduled so that as many inspections and
tests as possible may be witnessed during a single visit.
(4) First Article Inspections (FAI), Factory Acceptance Tests (FAT) and
Type Tests (TT) shall be performed jointly by the PDP and the WPC on
all major items of equipment identified by the PDP. The WPC shall
proceed to the next stage, which can be batch production or shipping

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from the point of manufacture as appropriate, only after an FAI, FAT

and/or TT has been completed to the satisfaction of the PDP or
waived by the PDP. The WPC shall provide a minimum of thirty (30)
days’ notice to the PDP before carrying out any FAI, FAT and/or TT.
Other than the FAI, FAT, TT, the WPC shall give the PDP notice of all
Quality Control Points and Quality Hold Points involving inspections
and/or tests by the WPC.
(5) Sixty (60) days prior to each FAI, FAT, TT, or as directed by the PDP,
the latest drawings, inspection and test procedures, specifications
and quality documentation required for adequate inspection of the
equipment under inspection or test shall be submitted to the PDP.
The drawings shall be complete to the lowest level replaceable unit.
(6) The WPC shall ensure that he and his subcontractors are prepared for
all FAls, FATs and TTs. The WPC shall not schedule more than one FAI,
FAT, TT on the same day, without the prior approval of the PDP.
(7) The FAI, FAT, TT shall evaluate component and system
maintainability. The FAI shall enable the PDP and the WPC to jointly
establish the quality of workmanship for the balance of like
components.
(8) The FAI shall not be conducted until the design drawings of the
equipment have been approved by the PDP/Owner. If drawings with
outstanding comments are used, the PDP comments shall be satisfied
at the FAI and represented by the inspected equipment.
(9) FAIs, FATs and TTs shall only be performed on a component built using
approved production processes, tooling and manpower.
(10) The WPC shall be responsible for the cost and scheduling, to the PDP’s
convenience, of any FAl, FAT and or TT that fails.
(11) The WPC shall prepare and submit to the PDP/Owner for approval
two (2) copies of an Inspection/Test Report immediately after the
completion of each inspection or test, whether or not witnessed by
the PDP. If the PDP has witnessed the inspection/test, the PDP will
countersign the associated report to indicate his review of the
information and conclusions (i.e. whether or not the equipment being
inspected or tested has passed satisfactorily). Without prejudice to
the Conditions of Contract, where the results of an inspection or test
do not meet the requirements of the Specification, the PDP may call
for a re-inspection or re-test.

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(12) For standard equipment which is serial or bulk manufactured,

manufacturer's type test certificates (or equivalent) may, subject to
review by the PDP, be accepted.
(13) Approved calibration tests within a properly controlled calibration
scheme, and signed valid calibration certificates shall be supplied by
the WPC to the PDP not later than thirty (30) days prior to the
respective tests. Such calibration checks shall be undertaken prior to
testing and, if required by the PDP, shall be repeated afterwards.
(14) Materials and equipment shall not be released for shipment until all
applicable inspections and tests including Factory Acceptance Tests
have been completed to the satisfaction of the PDP.
(15) Once the factory tests and any required remedial actions are
completed to the satisfaction of the PDP, the PDP shall give a notice
of approval for unit shipment. The PDP will not withhold his approval
for shipping unreasonably, provided all pre-delivery assembly and
testing has been successfully completed. Should the number of un-
accepted units at the Site delay service delivery, then this shall be a
cause for the PDP to withhold approval for shipping.
(16) Any unit delivered without the PDP’s approval may be rejected at the
Site and all expenses thereby incurred shall be borne by the WPC.

Installation Management
(1) Installation shall mean all site construction and installation activities.
Plans for installation management shall encompass a list of "stand-
alone" plans and associated documents covering each of the subjects
depicted below.
(2) Plans shall be submitted and co-ordinated with each other and shall
collectively define, describe and encompass the WPC’s proposed
methods, procedures, processes, organisation and sequencing of
activities. Plans shall show how these elements combine together to
ensure that the Works meet the requirements of the Specification in
respect of the subjects listed.

Installation Plan
(1) The WPC shall prepare a plan for installation activities and shall
ensure that these are properly related to the subsequent testing and
commissioning activities. Separate parts of the Plan shall be prepared
by the WPC and his subcontractor(s) of any tier and these shall include

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any off-site activities. The Installation Plan shall identify the scope of
the activities to be controlled and shall define:
a) The organisation of the WPC staff directly responsible for the
day-to-day management of each activity on or off the Work
Area;
b) The specific allocation of responsibility and authority given by
the WPC to identified personnel for the day-to-day
management of the Works with particular reference to the
supervision, inspection and testing of the Works;
c) The interfacing or co-ordination required with the WPC’s
other related plans which shall be developed fully and co-
ordinated with the Interface Management Plans and Interface
Control Documents;
d) A list of method statements and a programme for the
submission of all method statements;
e) A list of procedures and work instructions to manage and
control the safety and quality of installation works including:
i. Descriptions and flow charts of installation processes
including installation of all temporary works and their
removal;
ii. Arrangements for storage including identification of
all off-site and on-site storage areas, details of which
are to be approved by the PDP/Owner prior to their
use;
iii. Delivery method statements for all large plant and
equipment or plant and equipment with special
delivery requirements to the installation sites or for
any other product as directed by the PDP;
iv. The list of lead interfaces contained in Attachment
AG10.2 is by no means comprehensive and does not
negate the responsibility of the WPC to perform his
obligations under his scope of work. It is anticipated
that the WPC shall identify additional items to be
included in Interface Management Plans and Interface
Control Documents as appropriate, the details shown

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in Attachment AG10.2 are meant as a starting point

only; and
v. In the event of any dispute regarding the details
and/or timing of an interface between the WPC and
one or more Other Works Contractors, the
PDP/Owner shall have the right to decide on the
resolution of the dispute. The decision of the
PDP/Owner shall be binding on all parties but shall not
absolve the WPC of his responsibilities as stated
elsewhere in Clause 10 of the GS.

Installation Submission
(1) Particulars of agent:
a) The WPC shall provide all necessary superintendence during
the execution of the Works for as long as the PDP considers
necessary to ensure the fulfilment of the WPC obligations
under the Contract.
b) The WPC shall ensure that he is at all times represented on
the Work Area by a competent and authorised English-
speaking agent approved by the PDP/Owner. Such agent shall
be based in the Work Area and shall provide full time
superintendence of the Works.
c) The PDP shall have the authority to withdraw his approval of
the agent at any time. If such approval is withdrawn, the WPC
shall immediately remove the agent from the Work Area and
shall not employ him again in the Work Area in any capacity
and shall immediately replace him by another competent
English-speaking agent approved by the PDP/Owner.
d) Such authorised agent shall receive on behalf of the WPC
directions and instructions from the PDP.
e) The following particulars of the proposed agent shall be
submitted to the PDP/Owner for approval:
i. Name;
ii. Details of qualifications, including copies of his CV and
certificates; and
iii. Details of previous relevant experience.

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f) The particulars of the agent shall be as directed by the PDP,

except in the case of a replacement agent, in which case the
said particulars shall be submitted immediately.
g) The agent shall possess nationally or internationally
recognised academic and professional qualifications and have
at least 8 years’ experience in relevant engineering works. The
PDP reserves the right to call upon the WPC to prove such
qualifications/experience to the satisfaction of the PDP.
(2) WPC Weekly Personnel Return: The WPC shall complete a form
containing information in respect of labour employed on the Work
Area for the Works each day in triplicate. Two copies of each form
shall be submitted to the PDP each week and the remaining copy shall
be retained by the WPC. For the purpose of completing the form,
actual trades shall be proposed by the WPC and trade codes will be
assigned by the PDP.
(3) Records and Reports of Inspections and/or Tests.
a) The WPC shall provide copies of the records of inspections
and/or tests showing the results and/or measurement data to
the PDP, immediately after respective inspection and/or test.
If the PDP has witnessed the inspection and/or test, the
records of inspection and/or test will be countersigned by the
PDP or his delegate to indicate his review of the information
and conclusions (i.e. whether or not the equipment being
inspected or tested has passed satisfactorily).
b) No later than three (3) days after the completion of the
respective test, the WPC shall prepare and submit for
approval by the PDP/Owner the test report together with the
documentation recording inspection, measurement and
testing data, whether or not witnessed by the PDP.
c) Where the results of the inspection or test do not meet the
requirements of the Specification, the PDP may call for a re-
inspection or re-test.
(4) Quality Control Register
a) The WPC shall submit to the PDP for information, Quality
Control Register(s) on a monthly basis, or at such other
intervals as requested by the PDP, to identify the status of
testing of the Works.

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b) The Quality Control Register(s) shall report the up-to- date

status of all testing activities undertaken on each element of
the Works during the reporting Month. The register shall
identify and demonstrate the compliance of the testing with
the requirements of the Contract and shall identify any item
which does not conform to the requirements of the Contract.
The register shall also identify the status of relevant
inspection activities in conjunction with the testing as
requested by the PDP. Each Quality Control Register shall
include:
i. List of test certificates received for manufactured
goods and materials incorporated in the Works and
the reference number of the certificates;
ii. List of testing activities, including inspection activities
as appropriate, undertaken by the WPC on each
element of the Works, which shall be categorised into
locations, systems, or sub-systems as considered
applicable by the PDP; and
iii. Dates, locations of application or installation, results
of testing and inspection, and the status of compliance
with the requirements of the Contract.
c) The WPC shall submit the format and proposed content of the
Quality Control Register to the PDP/Owner for approval, thirty
(30) days prior to the commencement of related testing
activities.
(5) Inspection and Test Equipment:
a) Test equipment and instrumentation shall be subject to
approved calibration tests within a properly controlled
calibration scheme. Signed valid calibration certificates shall
be supplied by the WPC to the PDP not later than sixty (60)
days prior to the respective tests. Such calibration checks shall
be undertaken prior to testing and, if required by the PDP,
shall be repeated afterwards.

Safety, Health and Loss Prevention Plan

(1) The WPC shall submit a Safety, Health and Loss Prevention Plan in
accordance with this GS.

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Completion Phase Management

(1) The WPC shall organise the services for completion phase
management in an integrated manner.
(2) Completion phase management shall encompass a list of "stand-
alone" plans and associated documents each covering one of the
subjects depicted below:
a) Commissioning Plan
i. The WPC shall ensure the timely preparation of the
Commissioning Plan in a format and to a level of detail
stated in Section 18 of this GS.
ii. The Commissioning Plan shall be supplemented by
three plans, each covering the details in accordance
with Section 18 of this GS. The plans shall be
submitted by the WPC under the following phases of
the inspection, testing and commissioning activities:
a. Partial Acceptance Tests;
b. System Acceptance Tests;
c. Systems Integration Tests;
d. Trial Operation/Running;
b) Operation and Maintenance Manual Plan.
i. The WPC shall develop an Operation and Maintenance
Manual Plan to ensure the timely preparation of the
WPC Operation and Maintenance Manuals and the
'As-Built' drawings in a format and to a level of detail
approved by the PDP/Owner and in accordance with
Section 22 of this GS.
ii. The WPC shall submit the Operation and Maintenance
Manual Plan by the date stated in the Specifications
or, if none is given, as directed by the PDP.
iii. The Operation and Maintenance Manual Plan shall
describe the approach to be adopted by the WPC in
the production of the Operation and Maintenance
Manuals. The content of the Operation and
Maintenance Manual Plan shall address the following:

SSP-PDP2-GENE-OVPR-SPC-000002 GS-229 of 472 Revision: 00

a. Production strategy: in-house or contracted

out;
b. Methodology to be adopted for the
development of the Operation and
Maintenance Manuals to meet the
Specification; and
c. Preliminary programme and resource
allocation.
c) Training Plan
i. The WPC shall ensure the timely preparation of the
Training Plan in a format and to a level of detail for
approval by the PDP/Owner and in accordance with
Section 26 of this GS.
ii. The WPC shall submit the Training Plan by the date
stated in the PS or, if none is given, as directed by the
PDP.

Defects Liability Management Plan

(1) The WPC shall submit for approval by the PDP/Owner a Defects
Liability Management Plan to repair, replace and perform any
remedial item upon the Works identified by the PDP during the
Defects Liability Period (DLP). The first submission of this Plan will be
as required and directed by the PDP. The WPC shall:
a) Complete all necessary work in a timely and responsible
manner and in accordance with the Conditions of Contract;
b) Submit a plan that details the method and timing of any
proposed work;
c) Update the plan monthly, showing progress of the work and
the time to completion;
d) Not proceed with any remedial work without the consent of
the PDP; and
e) Not interfere with the operations of the operating Railway in
completing the DLP work.
(2) The WPC shall update the Operation and Maintenance Manuals for
any change or modification during the DLP.
*END OF SECTION*

SSP-PDP2-GENE-OVPR-SPC-000002 GS-230 of 472 Revision: 00

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