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Instruction To Tenderers

1. The document provides instructions to persons tendering for a construction project. Tenderers must carefully read and comply with all instructions and clarify any doubts in writing before submitting their tender. 2. Tenderers are responsible for obtaining all necessary information to complete their tender and no claims will be allowed for incomplete information. The tender documents must not be altered in any way. 3. Tenders must be submitted using the required forms and by the stated deadline or they will not be considered. The employer is not obligated to accept the lowest bid.

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70 views

Instruction To Tenderers

1. The document provides instructions to persons tendering for a construction project. Tenderers must carefully read and comply with all instructions and clarify any doubts in writing before submitting their tender. 2. Tenderers are responsible for obtaining all necessary information to complete their tender and no claims will be allowed for incomplete information. The tender documents must not be altered in any way. 3. Tenders must be submitted using the required forms and by the stated deadline or they will not be considered. The employer is not obligated to accept the lowest bid.

Uploaded by

PrinceCollinzeLocko
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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INSTRUCTIONS TO PERSONS TENDERING

The tenderer is to read carefully the instructions set out below and no claim will be
entertained on the grounds of failure to read or comply with the instructions nor of any
alleged misunderstanding of their import.

1. Tender Documents
(a) A complete set of the tender documents consist of the following:-
i) Instructions to Tenderers
ii) Form of Tender
iii) Articles of Agreement & Conditions of Contract
v) Bills of Quantities
vi) Drawings as listed in Appendix ‘A’

(b) A complete set of tender drawings may be examined by appointment


during normal working hours throughout the tender period at the offices
of the Consultant.

(c) It is the Tenderer’s responsibility to examine carefully the whole of the


tender documents and to satisfy himself that he understands their full
import severally and jointly. No claim will be entertained on the grounds
that Tenderer failed to see any of the documents.

2. Tender Information
(a) It is the tenderer’s responsibility to obtain all the information he requires
to
arrive at his tender price and no claim for alteration of the tender amount
will be entertained on the grounds of failure to obtain accurate
information or any verbal or written instruction or promise given by the
employer other than what is allowed in the tender documents.

(b) Should there be any doubt or obscurity as to the meaning of the tender
documents or as to anything to be done or not to be done by the contractor
or as to these instructions or as to any matter or thing pertaining to the
contract, the tenderer must submit such doubt or obscurity in writing to
the office of the Consultant not later than six days before the date fixed
for delivery of the tender to facilitate the issue of a circular letter to all
tenderers clarifying or amending any item.
Any letter so issued will form part of the contract
(c) Save as above, no alteration whatsoever may be made in any of the tender
documents. If any such alterations are made or if the general
specifications
and/or details of tender are incomplete or improperly filled in, the tender
may be invalidated.

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3. Time for Starting and Completion
Possession of the site will be given immediately upon the letter accepting the
tender unless otherwise stated, and the works are to commence forthwith. The
time for completion stated on the form of tender is calculated from the date of the
letter accepting the tender unless a later date is given in the acceptance letter.

4. Pricing
The rates and prices set down by the Tenderer against the items in the Bills of
Quantities are be the full inclusive value of the finished work described
thereunder and are to include for profit and all obligations and liabilities of every
kind, which, under the contract, are to be borne by the Contractor. The Tenderer’s
attention is particularly drawn to the section in which provision is made for the
pricing of Contractor’s obligations. Any item not priced either in this section or
elsewhere in the Bills of Quantities will be deemed to have been allowed for in
the prices inserted against other items in the Bills of Quantities.

6. Assignment and Sub-letting


The Tenderer’s attention is drawn to the clauses in the Conditions of Contract
which prohibit the assignment or sub-letting of the whole or any portion of the
works without the prior consent of the Architect. This requirement will be strictly
applied and flagrant disregard of it by the Contractor will be treated as aground
for the determination of his employment.

The Tenderer shall submit with his tender a list of all portions of the work he
proposes to sub-let, with particulars (as far as possible) , of the sub-contractors he
proposes to employ, but acceptance of his tender shall not be regarded as
implying in any way approval of his proposal for sub-letting.

7. Form of Tender
(a) The tender must be submitted on the Form of Tender provided. The tender
amount is to be inserted in words and figures in the space provided and all
other blanks elsewhere in the form of Tender must be filled with the
information required.

(b) The tender must be signed by the principal of the firm or any person
authorised for that purpose and the registered name and address of the
contractor must be printed in block letters or typed in the space provided.
no tender that is incomplete or improperly filled in shall be considered.

8. Condition of Labour
The Tenderer’s attention is drawn to the requirement in the Conditions of
Contract to comply with all regulations, rules or instructions concerning
conditions and terms of employment of any class of employee.

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9. List of P.C. Items for which the Contractor desires to tender
If the Tenderer in the ordinary course of his business undertakes works for which
prime cost or provisional sums are included in the contract and he desires to
tender
for the same, he must submit in his tender a list of such items for which he desires
to tender.

10. Delivery of Tenders


(a) Tenders must be delivered in the envelope provided, properly sealed and
with no external instructions or mark of identification other than those
made by the person issuing the documents.

(b) The envelope shall contain all the tender documents supplied to the
Tenderer except for any drawings which are to be returned to the offices
from which they were issued.

(c) The envelopes shall be hand delivered delivered to the address indicated
not later than the date and time indicated in the letter of invitation to
tender.

(d) Tenders delivered after this date and time will not be considered.

11. Validity of Tender


The tender shall remain a valid offer for acceptance for any time upto 60 days
from the date of submission unless previously withdrawn in writing by a letter to
the Employer.

12. The Employer accepts no obligation


The Employer does not bind himself to accept the lowest or any tender and will
not assign any reason for rejection of any tender.

13. Surety Undertaking


At the time of submitting his tender, the Tenderer will be required to indicate
from which institution the surety undertaking will be taken otherwise the tender
may be deemed invalid.

14. Imported Materials


The Contractor shall be responsible for procuring imported materials required
specifically for the works.

15. Taxes and Duties


The tenderers must allow in their rates for all taxes and duties payable in
connection with the works except as hereinafter provided. No claim for
reimbursement for any tax or duty not so included shall be entertained.
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16. Value Added Tax (VAT)
The Tenderer shall show the amount charged for VAT at the end of the Summary
Page in the space provided. The amount entered as VAT shall include both priced
works and P.C. and Provisional Sums.

17. Canvassing
Any form of canvassing is strictly prohibited. If a Tenderer makes any
representation intended to influence the consideration of the tender, either directly
or indirectly, to any person officially concerned in the consideration of the tender,
his tender shall be disqualified.

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