Annex A

GADtimpala Scoring System for Outstanding Gender Responsive Government

Agency Category

Entry Points Score

1. POLICIES
a. Issuance of Initial Policies (memoranda, executive order, 5
specific guidelines, etc.) on GAD
b.
c. Issuance of Policies to Mainstream GAD in the Organization 5
d. Integration of GAD in the Organization’s Policies 5
e. Updating and Continuous Enhancement of GAD policies 5
f. Model GAD Policy 5
Subtotal 25
2. PEOPLE
a. For Establishing GFPS and GAD Champions/Advocates 5
b. For GAD Initiatives &Capacity Development Activities 5
c. For GAD Sponsorship and Related Programs 5
d. GAD Champions as Program Implementers 5
e. GAD Experts 5
Subtotal 25
3. ENABLING MECHANISMS
a. Setting-up of Essential GAD Mechanisms 5
b. Functional GAD Mechanisms 5
c. Integration of GAD in the Organization’s Mechanisms 5
d. Advanced GAD Structures and Systems 5
e. Model GAD Structures and Systems 5
Subtotal 25
4. PROGRAMS, ACTIVITIES & PROJECTS (PAPs)
a. Initial Activities to Facilitate GAD Mainstreaming 5
b. Establishing Commitment towards GAD Mainstreaming 5
c. GAD Application 5
d. GAD Commitment and Institutionalization 5
e. Model PAPs 5
Subtotal 25
TOTAL 100

Score Level Description

Ranges
0 – 7.99 1 Foundation Formation
Level per
8 – 14.99 2 Installation of Strategic Mechanisms
Entry Point
15 – 19.99 3 GAD Application
20 – 23.99 4 Commitment Enhancement and Institutionalization
24 – 25 5 Replication and Innovation

Score Level Description

Ranges
0– 30.99 1 Foundation Formation
Overall
31 – 60.99 2 Installation of Strategic Mechanisms
Level
61 – 80.99 3 GAD Application
81 – 95.99 4 Commitment Enhancement and Institutionalization
96 – 100 5 Replication and Innovation
 Annex B.
GADtimpala Scoring System for Outstanding Gender Responsive Government
Program Category

A. HGDG for Project Design and PIMME

Equivalent GADtimpala Score

HGDG Score (ID/Design/PIMME)
Numerical Percentage Score
Score (Weight = 30%)
15 – 15.99
15.00 - 15.19 75 22.50

15.20 - 15.39 76 22.80

15.40 - 15.59 77 23.10
15.60 - 15.79 78 23.40
15.80 - 15.99 79 23.70
16 – 16.99
16.00 - 16.19 80 24.00
16.20 - 16.39 81 24.30
16.40 - 16.59 82 24.60
16.60 - 16.79 83 24.90
16.80 - 16.99 84 25.20
17 – 17.99
17.00 - 17.19 85 25.50
17.20 - 17.39 86 25.80
17.40 - 17.59 87 26.10
17.60 - 17.79 88 26.40
17.80 - 17.99 89 26.70
18 – 18.99
18.00 - 18.19 90 27.00
18.20 - 18.39 91 27.30
18.40 - 18.59 92 27.60
18.60 - 18.79 93 27.90
18.80 - 18.99 94 28.20
19 – 19.99
19.00 - 19.19 95 28.50
19.20 - 19.39 96 28.80
19.40 - 19.59 97 29.10
19.60 - 19.79 98 29.40
19.80 - 19.99 99 29.70
20 100 30.00
B. Impact Assessment

Equivalent GADtimpala Score

Criteria
(%)
With impact study but does not include clear
GAD-related information (e.g. charts on sex-
1 - 5%
disaggregated data or GAD-related
discussions)

The impact study has GAD-related

information(e.g. charts on sex-disaggregated
data or GAD-related discussions) but does 6 - 15%
not provide analysis on the implications to
women

The impact study includes gender statistics

with analysis relative to GAD-related 16 - 25%
outcomes of the program/project

The impact study includes gender statistics

with analysis and recommendations to
improve performance towards the 26 - 35%
achievement gender-related results desired by
the program/project
The impact study reports clear
positive gender-related outcomes
achieved by the program,/project 36 - 40%
with recommendations to sustain the
gains on women
 Annex C.
Agency Gender Mainstreaming Profile
A. GENERAL INFORMATION
A. GENERAL INFORMATION
A. GENERAL INFORMATIONA. GENERAL INFORMATION A. GENERAL INFORMATION
Name of Agency:
___________________________________________________________________________________________
Mandate:
___________________________________________________________________________________________
Vision:
___________________________________________________________________________________________
Mission:
___________________________________________________________________________________________
Type of Agency:
___________________________________________________________________________________________
(e.g. Line Department/Central, Attached Agency, Bureau, Regional/Provincial, GOCC, SUC)
Total Employees: __________ Male: ___________ Female: __________

B. GAD FOCAL POINT SYSTEM (GFPS) / TECHNICAL WORKING GROUP (TWG)

Date established:
___________________________________________________________________________________________
Title of policy issuance on the creation/reconstitution/strengthening of the GFPS:
_____________________________________________________________
Executive Committee Head: ____________________________________ Position: ______________________
Designated Alternate Head: ____________________________________ Position: ______________________
NO. OF
DEPARTMENT / DIVISION /
GFPS EXECOM MEMBERS POSITIONPOSITIO YEARS AS
UNIT
MEMBER

TWG Chairperson: ____________________________________ Position: ______________________________

NO. OF
DEPARTMENT / DIVISION /
NTWG MEMBERS POSITIONIO YEARS AS
UNIT
MEMBER
C. GAD RELATED POLICIES FORMULATED & IMPLEMENTED
GAD-related policies (Special Order, Memorandum Circulars, Board Resolutions etc.) formulated,
implemented and institutionalized by the agency

TARGET BRIEF DESCRIPTION

TITLE OF POLICY DATE POPULATION (How the policy is addressing an
ISSUED (staff or clients) important gender issue)

D. GAD-RELATED CAPACITY DEVELOPMENTS (e.g. trainings, seminars, etc.) CONDUCTED

GAD-related capacity developments (e.g. trainings, seminars, orientations, workshops, etc.) conducted
by the agency whether internal or for clients
NO. OF
YEAR
TITLE OF ACTIVITY TYPE PARTICIPANTS OUTPUT
CONDUCTED
Female Male
A. Exclusive for GFPS

B. For Staff

C. For External Clients

E. ANNUAL GAD PLANS & BUDGETS / ACCOMPLISHMENT REPORTS
GAD Plans and Budgets (GPBs) / Accomplishment Reports (ARs) submitted to the Philippine Commission
on Women (PCW) for review and endorsement to the Department of Budget and Management (DBM)

GPB Endorsed to DBM AR Remarks

YEAR
Yes No Yes No Yes No

F. GAD-RELATED PROGRAMS / PROJECTS / SERVICES

Programs, projects and services mainstreamed with gender perspective or addressing a gender issue/GAD
mandate that were formulated, implemented and institutionalized by the agency
YEAR
BRIEF DESCRIPTION OF GENDER ISSUE/GAD MANDATE
TITLE IMPLE-
PROGRAM/PROJECT/SERVICE ADDRESSED
MENTED
G. GENDER-RESPONSIVE ENABLING MECHANISMS ESTABLISHED
Enabling mechanisms established, institutionalized or chaired by the agency to ensure that gender is
mainstreamed (i.e. structures and systems, interagency committees, TWGs, GAD database and budget
allocation)

GENDER-RESPONSIVE ENABLING DATE GENDER ISSUE/GAD MANDATE

ACCOMPLISHMENTS
MECHANISMS ESTABLISHED ADDRESSED

H. PARTNERSHIPS ESTABLISHED WITH OTHER NGAs, LGUs, NGOs, CSOs, POs etc.
Partnerships established and institutionalized with various stakeholders to develop and implement
programs, projects and activities responding to gender issues
YEAR
ESTABLISHED PROGRAMS, PROJECTS & ACTIVITIES
TITLE OF PARTNERSHIP
PARTNER AGENCIES & STATUS OF IMPLEMENTED
PARTNERSHIP

I. OTHER GAD-RELATED INFORMATION (e.g. awards or citations received etc.)

____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
 Annex D
HGDG Means of Verifications for Outstanding
Gender-Responsive Programs
Part 1. Program/Project Identification/Design

Element/Item Possible MOVs

1. Involvement of women and  Attendance sheet reflecting women and men organization
men personnel (management, technical officers and staff) consulted
during the project identification and design meetings,
consultations and workshops

 Attendance sheet reflecting women and men target beneficiaries

consulted during the project identification and design meetings,
consultations and workshops

2. Collection of sex-  Primary data related to gender roles and access to and control of
disaggregated data and resources collected as inputs to the program/project identification
gender-related information and design (e.g. small-sample surveys, participatory rural
appraisal (PRA) methods, etc.)

 Secondary sources of sex-disaggregated data, including relevant

gender-related studies that were reviewed and utilized for the
program/project

3. Conduct of gender analysis  Results of gender analysis conducted using the gender equality
and identification of gender and women’sempowerment framework and other gender analysis
issues toolsto surface gender issues

4. Gender equality goals,  Program/project logical framework (log frame) with clearly stated
outcomes, and outputs gender equality goals, objectives, outcomes or outputs

5. Matching of strategies with  Logical Framework (log frame), Performance Measurement

gender issues Framework (PMF), Results Framework (RF) where gender issues
identified (in element 3) are matched with the strategies, activities
and other interventions

 Strategic plan or action plan that reflects strategies, activities and

other interventions towards addressing the gender issues
identified

6. Gender analysis of the  Results of gender analysis that assess the program/project
likely impacts of the project design in terms of whether it reduces/eliminates gender gaps, or
create rather than mitigate constraintsto the participation of
women and men in the program/project

7. Monitoring targets and  Logical Framework (log frame), Performance Measurement

indicators Framework (PMF), Results Framework (RF) that include
performance indicators and targets relative to the gender issues
identified (element 3) and gender equality goals and outcomes
(element 4)

8. Sex-disaggregated  Sex-disaggregated database as part of the program/project M&E

database requirement plan (operationalization of the log frame/PMF/RF)

9. Resources  Include budget allocation for the implementation of GAD activities

or interventions to achieve desired project results including GAD-

1
 related results.

 Program/project has staff with the expertise or capacitated to

promote gender equality and women’s empowerment

 Program/project committed to investing project staff time in

building capacities within the project to integrate GAD or promote
gender equality
10. Relationship with the  Agency GAD Agenda and/or GAD Plan and Budget that reflect
agency’s GAD efforts some, if not all, of the program/project’s performance indicators
and targets

 Other GAD-related initiatives collaborated with the

program/project

 Exit plan to sustain GAD efforts and benefits

Part 2. Program/Project Implementation, Management

ELEMENT/ITEM Possible MOVs

1. Supportive Project  Documented interviews of program/project leaders and managers
management
 Supportive project  Program/project policy documents and minutes of meetings
leadership(project where management supports are highlighted
steering/advisory
committeeor  Documented interviews of GAD focal persons and GAD
management) consultants
 Availability of adequate
genderexpertise  Terms of references (TORs), Job description and curriculum vitae
throughout the project of project managers, staff, and consultants
2. Technically competent staff  Curriculum vitae of project managers, staff, and consultants, and
or consultants the list of project consultants

 Focus group discussion (FGD) documentation to gauge project

staff’s self-assessment of their preparedness for GAD work

 Documented interviews of project managers, GAD focal persons,

and consultants

 Reports prepared by the staff

 TORs and staff complement of the project to gauge gender

balance in program/project team

 TORs and curriculum vitae of members of M&Eteams

 Documented interviews of project staff and a sample group of

beneficiary population re GAD coverage by M&E teams or
consultants
3. Committed Philippine  Documentation of GAD training sponsored by the project
government agency
 Documented interviews of agency personnel involved in the
project

 Documentation/reports on the GAD strategy and efforts of the

project vis-à-vis agency’s GAD plans

2
4. GAD implementation  Program/project documents, reports, and publications that
processes and procedures include GAD contents or messages

 Program/project criteria and instructions for subprojects

 Program/project accomplishment reports highlighting the

effectiveness of GAD strategies.

 Documented interviews of GAD focal persons/consultants and

other staff

 Program/project budget allocations for GAD

 Actual expenditures on GAD capacity building and activities

 Documented FGDs or interviews with keywoman and man

informants on how the project had involved women and men

Part 3. Program/Project Monitoring & Evaluation

ELEMENT/ITEM Possible MOVs

1. Project monitoring system including  Logical Framework (log frame), Performance
indicators that measure gender differences in Measurement Framework (PMF), Results
outputs, results, and outcomes Framework (RF) that include performance
indicators and targets that measure gender
 Requirement for gender-sensitive outputs differences in outputs, results, and outcomes
and outcomes
 Use of GAD or gender equality indicators  Program/project M&E plan vis-à-vis
inmonitoring activities, inputs, outputs, actualmonitoring indicators used
and results

2. Project database including sex-disaggregated  List of studies supported by the program/project

and gender-related information and completed research reports

 Documentation of project database

 Reports generated by the database

 Documented interviews of project managers

and staff re usefulness of GAD studies and
database
 Reports submitted by subprojects that contain
sex-disaggregated and/or gender-related
information
 Documented interviews of M&E staff re
problems met in the collection and use of sex-
disaggregated data

 Program/project and subproject reports for

GAD content

 Program/project GAD database that contain

data being reported and used at the national
level

3
3. Gender equality and women’s empowerment  Documented FGDs/interviews of women
targets being met beneficiaries re changes in their welfare and
status

 Documented interviews of program/project staff

re impact of the program/project to women
beneficiaries

 Documented interviews of relevant agency

officials and GAD focal persons re project effect
on their capacity to implement gender-sensitive
projects

 Other MOVs/evidence of enhanced capacity

4. Project addressing gender issues that arise  Documentation/reports on the interviews of

during or from its implementation project managers and staff, including GAD focal
persons and consultants

5. Participatory monitoring and evaluation  Documentation/report on M&E visits for

processes peoplewho are consulted for the
program/project

 M&E reports

 Documented FGDs/interviews with a sample of

woman and man beneficiaries

4
 Annex E1
Cover Letter for the Submissions for GADtimpala 2018 for Outstanding Gender
Responsive Government Agency

(Agency Letterhead)

Date: _________________

THE GADtimpala 2018 SECRETARIAT

c/o Policy Development, Planning and Monitoring
and Evaluation Division (PDPMED)
Philippine Commission on Women
1145 J. P. Laurel St.
San Miguel, Manila

Dear Sir/Madame,

This is to officially submit the results of our agency’s self-assessed gender audit
using the Gender Mainstreaming Evaluation Framework (GMEF) complete with the
accomplished GMEF tool, GMEF scoresheets, means of verifications (MOVs) as
summarized in the Agency Gender Mainstreaming Profile, which is also attached.

May we request you to consider our submission for the GADtimpala 2018
Outstanding Gender Responsive Government Agency. I attest tothe integrity of the results
of this assessment including the information reflected in the attached documents as true and
valid to the best of my knowledge. Should you consider our agency for the award, your team
is welcome to conduct validation sessions with our agency, including our management and
staff and programs, and with our stakeholders.

Thank you.

Yours truly,

(Name of the Head of Agency)

(Name of the Agency)
 Annex E2
Cover Letter for the Submissions for GADtimpala 2018 for Outstanding Gender
Responsive Government Program

(Agency Letterhead)

Date: _________________

THE GADtimpala 2018 SECRETARIAT

c/o Policy Development, Planning and Monitoring
and Evaluation Division (PDPMED)
Philippine Commission on Women
1145 J. P. Laurel St.
San Miguel, Manila

Dear Sir/Madame,

This is to officially submit the results of our agency’s self-assessment of our

___________ (state whether Flagship or Women-Focused Program/Project)titled
__________________ (state the name of the program/project)using the Harmonized
Gender and Development Guidelines (HGDG) tool, and the means of verification (MOVs).

May we request you to consider our submission for the GADtimpala 2018
Outstanding Gender Responsive Government (choose between FlagshiporWomen-
Focused) Program. I attest to the integrity of the results of this assessment including the
information reflected in the attached documents as true and valid to the best of my
knowledge. Should you consider our agency for the award, your team is welcome to
conduct validation sessions with our agency, including our management and staff and
programs, and with our stakeholders.

Thank you.

Yours truly,

(Name of the Head of Agency)

(Name of the Agency)