MEDINA COLLEGE IPIL INC.

Don Andres, Ipil, Zamboanga Sibugay

A. PHILOSOPHY, VISION, MISSION, GOAL AND OBJECTIVES* (100% compliant)

 PVMGO statement
 Goals and Objectives
 School catalogue/Prospectus
 Calendar of Activities
 Curriculum Map/Guide
 Learning Plans
 Programs
 PVMGO Orientation and Dissemination
 Minutes of the PVMGO review and revision meetings
 Attendance during the PVMGO review and revision meeting
B. CURRICULUM, ASSESSMENT AND INSTRUCTION *
1. Subject Curriculum Maps
2. System of or procedures for Curriculum Development and Updating
3. Use of mapping codes that show horizontal alignment and correspondence of above entries
4. Subject skills-based vertical learning progression guides or maps
5. Minutes of Curriculum meetings on articulation of student skills across grade levels
6. List and description of Curriculum Development Activities
7. Minutes of meeting of Academic Council or Subject Coordinator’s Council or subject
department meetings
8. Subject Learning Plan
9. Subject Tables of Specification
10. Unit Assessment-Activities Matrix or Unit Assessment Map
11. Instructional Supervision Program
12. Instructional Supervisory reports
13. Sample Assessment Instrument
14. System of Learning Plan Preparation
15. Curriculum evaluation and recommendation
16. Minutes of curriculum meetings of Academic Councilor Subject Coordinators’ Council or
subject department meetings regarding curriculum revisions and updates
17. System of citation of versions of DepEd Curriculum Guides
18. File copy of latest version s of DepEd Curriculum Guides
19. Classroom Observation form
20. Minutes of meetings of Department Subject regarding classroom strategies
21. Faculty Development Training Seminars and Workshops
22. Integrated Performance Tasks
23. Community Awareness, Exposure or Immersion Activities related to Unit Topic
24. System of Technology Integration
25. Technology Platforms or Learning Management System (LMS)
26. Minutes of meetings of Department Subject regarding classroom activities
27. System of selection, Procurement, Development and Utilization of Instructional
Resources/Materials
28. Minutes of meetings of Department Subject regarding instructional resources/materials
29. Library reports on utilization of print, electronic and audio-visual resources for classroom
instruction
30. Samples of Subject Summative and Formative Assessments
31. Samples of Evaluation of Students’ 21st century skills
32. Response to intervention Program or System or Academic Intervention Program
33. Reports on results of academic intervention by PLC groups
34. Subject department reports of student achievement and result of interventions
35. Formative Assessment in different subject areas
36. Minutes of meetings of Academic Council or Subject Coordinators’ Council or subject
department meetings on system of addressing children with special needs
37. Records of classroom observations conducted by supervisors
38. Classroom Observation Sheet
C. INSTRUCTIONAL LEADERSHIP* (39% compliant)
 Orientation Program Minutes/Documentation
Presentation of School’s Curriculum directions with different stakeholders such as Board of
Trustees, officers of Parent’s Association, officers of Alumni Association, and partner
organization
 SSIP Performance Report in Area of Curriculum, Assessment and Instruction
 Annual Operational Plan
 Annual Operational Plan Performance Report
 Minutes of meetings of Academic Council or Subject Coordinators’ Council or department
meetings
Subjects Reports on Student Performance of Curriculum Map Standards and Cmpetencies
Data Presentation in Subject PLC meetings
 System of or procedures for Curriculum Development and Updating
Sample student’s answers in formative assessments in different subject areas
Periodic or annual reports on curriculum evaluation
Curriculum evaluation and recommendations
 Instructional Supervisory Program
Records of classroom observations done by subject coordinators and other academic
supervisors
Records of post-classroom observation conference by subject coordinator or principal with
teacher
Annual interview by principal of teacher
Faculty Professional Development Program and seminars-workshops involving coaching and
mentoring.
 Schedule and Minutes of Year level or subject department PLC meetings
Sample of PLC reports
Minutes of Department Meetings on Student Performance and Intervention Planning
System of Selection, Procurement, Development and Utilization of Instructional
Resources/Materials
 Library Policies for borrowing and using print, audio-visual and electronic resources and
materials
Custodian report on utilization of print, audio-visual and electronic resources and materials
and equipment
 Subject Curriculum Map
 Subject Learning Plan
 Plans in SSIP area of Instructional Leadership, Faculty and Administration and Governance
School support for faculty and administrators’ graduate studies
System for Selecting and Establishing School Partners and Linkages
Directory of School Partners and Linkages
Minutes of meetings with School Partners and Linkages
List of Activities with School Partners and Linkages

D. FACULTY* (77% compliant)

 Recruitment, Selection, Hiring/Placement Policies and Procedures
 Notarized Teachers’ Contracts
 Administration Manual
 Teachers’ Profile
 Teacher’s 201 File
 Teachers’ Program
 Summary Faculty Loads and Assignments
 Minutes of Faculty/Personnel assemblies and meetings showing announcement of DepEd
Orders, etc.
 Faculty Manual
 Minutes of Faculty meetings where the contents of the Faculty Manual were discussed.
 Faculty Development Plan
Faculty Development Plan Evaluation Instruments, Result and Summaries
Faculty Performance Evaluation Instruments, Result and Summaries
 List of PLC Activities
  Minutes of the PLC meetings
 Attendance sheet during the PLC meetings Faculty Evaluation Reports by Peers
Faculty Awards and Recognition package/Documentation
List of Recipients of Faculty Awards
Faculty performance appraisal instruments and results
 Promotion policies
 Salary Scale
 Supervisory Plan/Clinical Supervision Plan

E. ACADEMIC SUPPORT AND STUDENT DEVELOPMENT SERVICES

1. Notarized Contracts of Key Non-Teaching Personnel
2. Key Non-Teaching Personnel 201 File
3. Personnel Profile
4. Number of Key Non-Teaching Personnel
5. Enrolment Statistics
6. Personnel Statistics
7. Personnel-Student Ratio
 Guidance and Counselor – 1: 500
 Librarian – 1: 1000
8. Academic Support Unit Manuals or Handbooks or their equivalent
9. Administration Manual
10. Professional Development Plan for Non-Teaching Personnel
11. Calendar of Professional Development Activities for Non-Teaching Personnel
12. Forms of Assistance for;
a. Graduate Studies
b. Skill Training
c. Coaching and Mentoring
13. Registrar’s office SOPs/Handbook/Manual
14. Data Privacy Policies and Protocols
15. Announcement and Bulletin Board postings of, Registrar’s Office Admission and Enrolment
SOPs
16. Admission and Enrolment Brochures/Flyers
17. Admission and Enrolment Flowchart, etc.
18. Updated and Current MIS
19. School Forms
20. Library- IMC Development Program
21. Library- IMC accession and Inventory Records
22. SSIP
23. Library Budget
24. Annual School Budget
25. School Map
26. Calendar of Activity of the Library
27. Library Activities for Students and Teachers
28. Library Schedule
29. List of Library Services and programs
30. Library Floor Plan
31. Accession Record and Inventory List
32. Actual number of seats
33. Library Collection Program
34. Number of Titles per area per copyright date
35. IMC and digital collection
36. Library Committee membership, functions, schedule of meetings and Minutes
37. Inventory List per laboratory
38. List of Laboratory Activities per subject
39. List of Laboratory Experiments/Activities
40. Laboratory Handbook/Manual/SOPs
41. Postings of Laboratory SOPs
42. Laboratory Orientation Program
 43. Minutes of Laboratory Orientation
44. Laboratory Calendar of Activities
45. Guidance and Counseling Program
46. Guidance and Counseling Program Mechanics, Activities and Schedule
47. List of Guidance and Counseling Program Resources
48. Parents Facilitators
49. Peer Facilitators
50. Development Career Guidance Program
51. Inventory and Testing Program
52. List of Testing Materials Available
53. Students Individual Inventory Records/Student Cumulative Records
54. Testing Program Schedule
55. Student Follow-up Service Program
56. Student Follow-up Activities
57. Student’s anecdotal records
58. Homeroom Guidance Program
59. Homeroom Guidance Activities
60. Homeroom Guidance Schedule
61. Student Information and Records Management SOPs
62. Guidance Center Handbook/Manual
63. Schedule of medical and dental check-ups
64. Student Health Records
65. Assign staff to provide emergency care
66. Trainings of assigned staff
67. Emergency care SOPs/Clinic
68. Student Handbook/Manual
69. First Aid and Emergency care SOPs
70. Student Orientation Program
71. Minutes of Orientation meetings
72. Minutes of the meeting on the review and revision of the Student Handbook
73. Attendance list meeting on the review and revision of the Student Handbook
74. Membership of Student Handbook review and revision Committee
75. Student Activity Program
76. Calendar of Co-Curricular and Extra-Curricular Activities
77. List of Clubs
78. Student Discipline Policy
79. Disciplinary measures and interventions
80. Disciplinary processes and protocols
81. Minutes of Disciplinary Committee meetings
82. Discipline Committee Membership
83. Child Protection Policy
84. Social Media Policy
85. Student Records Management Policies and protocols
86. Student Disciplinary Records and Files

F. PHYSICAL PLANT AND INSTRUCTIONAL SUPPORT FACILITIES

1. Approved As-Built Plan
2. Approved School Electrical Plan
3. Local Engineering Unit Inspection Visit Result
4. Energy Management Board Certificate
5. Fire Department Clearance Certificate
6. Calibrated school map
7. Number of classrooms for student population
8. Number of seats per classroom
9. Size of classroom
10. Size of laboratories
11. Inventory list per laboratory
12. List of acquisition in the last 3 years
 13. Laboratory fixture
14. Physical Plant Development Plan
15. SSIP
16. Clinic Equipment Tools/Materials Annual Inventory
17. Clinic Annual Acquisition List of Equipment /Tools/Materials
18. Clinic Emergency and First Aid Materials and Equipment
19. Emergency Care Policies and Procedures
20. Drinking fountains
21. Canteen menu
22. Current Health Certificates of Food Handlers
23. Certificate of Water Potability/Result
24. Maintenance and sanitation SOPs
25. Number of maintenance personnel assigned
26. Preventive Maintenance Plan
27. Sources of water
28. Rainwater catchments
29. Fire escapes/exits, fire Extinguishers, fire Alarm, sand bags, water hoses, etc.
30. Hand rails
31. Non-slip rubber or metal strips, etc. on stairways
32. Directions and signage, warning signals, etc.
33. Covered walks
34. Floor plans
35. Security personnel list
36. Disaster and Risk-reduction SOPs
37. Fire/Earthquake/Bomb/Threat Evacuation Plan
38. Fire and Earthquake Compliance Certificates
39. First-Aid Kits
40. Building lay out
41. Vicinity Map
42. Site Plan

G. ADMINISTRATION AND GOVERNANCE* (70% compliant)

 School Organizational Chart
201 File of Principal
OTR of the Principal and Notarized Contract
 DepEd Recognition, DepEd approved Schedule of Fees, Student Forms (SF 1-9), School
Calendar, e-BEIS, etc.
 GIS and Updated SEC Registration
 Audited Financial Statements
 Alpha List, etc.
 SSS, Philhealth, Pag-IBIG monthly Reports
 Others; PRC licenses of teachers, etc.
 School Calendar of Activities
 Minutes of General Assemblies, and Council meetings, Ad Hoc and Standing Committee
meetings
 List of Standing and Ad Hoc Committees and their Membership
Minutes of Consultation meetings with Stakeholders
Minutes of Planning and Evaluation meetings with stakeholders
 Administration Manual
 Minutes of the General Assemblies on discussions of the Administration Manual
 Records of Distribution of the Administration Manual
 Professional Development Plan for Administrators
 (Proposed) List of Upgrading Activities for Administrators
 Provisions/Assistance for Administrators’ Upgrading
 Turn-Over SOPs
 Personnel Clearance Forms
 Data Management SOPs
Resource Management policies and SOPs
 Financial School Sustainability Policies and Measures
 Minutes of BOT meetings
 Salary scale
 Pay roll
 Benefit Package
 Faculty Manual
 Succession Plan
Others;
Community survey
Community Profile
List of Community Linkages and Partners
List of Community Project/Activity Involvement of Teachers, Parents, Students and
Alumni
 List of Community Activities Held in the School

H. SCHOOL BUDGET AND FINANCES

1. Financial policy and procedures Manual
2. Accounting Manual
3. Administration Manual
4. Department budget proposals and requests
5. Minutes of Department budget hearings
6. Consolidated School Budget
7. BOT-approved budget
8. Quarter Budget Performance Reports
9. Quarter Cash Flow Statements
10. Minutes of Orientation-Dissemination meetings of the Quarter Budget Performance
11. Distribution of Quarter Budget Performance Reports to the responsibility centers
12. Minutes of Orientation-Dissemination meetings
13. Annual Budget
14. Budget Performance Reports
15. Administrative Manual/Operation Manual, Department Manuals or SOPs
16. Procurement and Construction Flow Chart
17. Selection, Procurement and Construction Committee, its membership and Minutes of their
meetings
18. Minutes of Orientation meetings
19. Minutes of evaluation meetings
20. Statement of Income and Expenditures
21. Income Generating Centers/Structures
22. Deed of Donations/List of Donations
23. Supervisory Plan
24. Supervisory Reports
25. Department Evaluation Results
26. Internal and External Audit Results
27. Internal and External Audit calendars
28. Audited Financial Statements
29. Cash Flow Management System
30. Auditing System
31. Internal Control Policies
32. Financial policy and procedures Manual
33. SSIP
34. Minutes of BOT/Administrative meetings
35. Saving and investment portfolio
I. INSTITUTIONAL PLANNING AND DEVELOPMENT (73% compliant)
 SSIP
 Department Plans for Improvement
 Minutes of Department meetings
 Minutes of Administrative meetings/BOT meetings
 E-BEIS
Inventory of program needs
Survey of Parents’/community/stakeholders’ expectation
 Minutes of SSIP planning meetings
 Annual Operational Plan
 Minutes of the Planning meeting
 School Performance Data/Indicators (3-years)
 Teachers Profile ( 3 years)
Teachers Performance (3 years)
Students Performance Data/Indicators ( 3 years)
 Monitoring and Evaluation reports of the AOP
 Monitoring and Evaluation reports of the SSIP
 Minutes of the monitoring and evaluating meetings
Attendance list of the monitoring and evaluating meetings
 Minutes of the General Assembly meetings
 Minutes of the Year-End School Assembly
 Minutes of the Semestral-End School Assembly
Attendance list during Year-End/Semestral-End School Assemblies