Preliminary Investigation Report

Vivian Fondo

IFSM 461 (6380) Systems Analysis and Design

Professor University of Maryland University College

Vivian Fondo, an Independent Business and system analyst, has done a Preliminary Investigation

Report of Precision Electronic Parts, PEP, payment system and current billing system, and

related business functions or processes. The investigation was requested by

PEP’s Information Technology Steering Committee (ITSC) which includes the following

member: Carolyn West who is the CEO), Tim Uduak, Jr. the COO, Karl Manley the CFO, Mark

Temple the CIO, Susan Black the SVP, and Jason Udo the VP.

SYSTEMS REQUEST SUMMARY

In the last year, PEP has come up with a low voltage vehicle that is capable of lessening

electricity expenses in addition to making aged medical equipment more eco-friendly; PEP has

included an additional new line of better efficient low voltage motors which is purposed to be

used in other fields other than medicine. This has led to a supply-demand rise for the vehicles, to

the point where the current operating system cannot handle it. No expansion plans have been

created in the Orders & Shipping department, the Inventory Management, and the finance

department, despite progress and plans to cater to the Increased demand in the other departments.

The Finance department urgently needs to get systems upgrade to facilitate efficiency with the

orders and inventory. The finance department is also lagging when it comes to processing

customer payments, invoicing, and billing. PEP needs to have a system that has been equipped to

handle an infinite amount of payment transactions, billing, and track inventory.

PRELIMINARY FINDINGS

Scope of the project

The extent of this undertaking is to improve the proficiency and viability of PEP's day-by-day

business tasks, whether it is planned by Vivian or Commercial of the Shelf (COTS). This IT
framework execution will empower PEP to accelerate and improve the nature of its day-by-day

strategic policies and guarantee the organization is in arrangement with the Health Insurance

Portability and Accountability Act (HIPAA) and Privacy Act (PA) industry principles, seeing as

they direct business in the clinical business. This new framework will empower the money

division to convey solicitations and bill clients conveniently, just as they similarly cycle their

installments, limiting overabundance. With the execution of another IT framework, PEP can now

extend staff astute. They will currently have the essential innovation to stay aware of the

developing requests for the low voltage engines.

The framework should be secure, permitting monetary records to be documented and kept upper

National Archivist rules. Vivian, will be liable for equipment and programming establishment

and guaranteeing all client information is transferred effectively and can be available by totally

required PEP staff. Vivian will either prepare or plan to prepare staff individuals on the

utilization of the new framework. Preparing materials, equipment, and client aides will likewise

be given.

Constraints of the Project

The following imperatives have been recognized in regards to this project:

● All business will be done nearby, and onsite, the server won't take into consideration

remote or far off access (by not permitting distant access, this will restrict the day-by-day

work input, anyway it will guarantee that all delicate data won't leave the PEP

workplaces.

● Equipment and programming assets will be accessible as provided by merchants, and this

may influence the timetable (once decided) of included assignments or the more

noteworthy project itself.

decided), the actual task might be in danger of cost invades; to salvage this, assets might

be reassigned to guarantee that the undertaking is finished inside the dispensed financial

plan.

● In the event that task colleagues become inaccessible under any circumstance, the on-

time conveyance of the product might be endangered.

● Cessation of support for hardware or software segments by merchants may require extra

uses or potentially re-assessment of project engineering and architecture.

Fact-finding

As stated before, PEP has seen an increased demand for their products and items; both the

manufacturing division and the marketing and sales activities have been extended to address this

issue. More workers, however, are required in the finance as well as the ordering and shipping

departments. An increment in faculty will incredibly profit the organization, as it will consider

better accuracy in finishing the day-by-day business processes. The specific number of

employees to hold per department will rely significantly on the enhanced IT system and model.

PEP is also hoping to enhance its present inventory management model to satisfy the current

need for low voltage engines. Currently, they are meeting the challenges; however, better

progress will be made with more faculty and a superior invoicing framework to stay keen on the

demand.

Current Costs

The expense of the current system and model has not been specified. The costs related to a

system redesign, upgrade, or replacement will be founded on what is required similarly to

software and hardware needs for the undertaking.

Technical Feasibility  

The innovation will require a complete system substitution or upgrade that will interface

appropriately with the current framework. PEP will be in a position to deal with the increment in

sales through marketing and sales activities. 

Monetary Feasibility

PEP ought to have the option to see a profit from investment in the preceding year after the

project is dispatched. Once set up, the new technology will be easy to work, maintain for, and

require moderately minimal expense. 

Organizational/Behavioral Feasibility 

Minimal increments to set up are needed without any progressions to hierarchical structures. No

new offices or capital speculations are required. This drive will permit PEP to reach a more

considerable number of target groups electronically at a lower cost. PEP will be capable of

growing its client base to worldwide organizations

RECOMMENDATION 

Time & Cost Estimate 

Until a particular arrangement has been identified, Vivian can't give a deadline for project end,

though the project should not take any more than a half year to end. Incorporating time for

testing before full-scale dispatch all through the association. On the off chance that is using an

online help like Intuit Quick Books, the yearly expense will be $480 (Intuit, n.d.); this assistance

will:  

● Track expenses and inventory

● Create Invoices and estimates  

● Sync bank accounts and apps

● Manage and pay bills  

● Generate Instant sales and reports of profits

● Prepare as well as print 1099s 

Benefits expected

Towards the end of the System analysis stage, the IT department ought to have the option to

characterize, in full detail, the issues that exist in the Inventory management system. Although

Vivian will propose arrangements that will take out late invoicing and charging and assortments

of installments, this new framework will likewise diminish the processing of errors.
References

Intuit. (n.d.). Intuit Quickbooks. Retrieved on September 4, 2016 from

https://quickbooks.intuit.com/ business-type/product-sellers/?cid=ppc_YB_Phrase_

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ppc.bing.inventory%2520system&matchtype=p&adposition=%7badposition

%7d&creative=%7bcreative

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0160905014118:s