Personal Computing

EN1301
Word Processing Applications (12 hrs.)

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 Instructional Objectives

 Explain word processing

 Distinguish different word processing
applications
 Discover the different features of a word
processing application
 Prepare different types of documents using
available functionality
 Use and apply macros
 Apply and work with advanced options 2

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 Sub Topics
 Introduction to Word Processing
 Get Started with Word Processing Applications
 Document formatting
 Working with Graphics and objects
 Working with Tables
 Creating a Booklet
 Mail Merge
 Document collaboration
 Working with Macros
 Advanced Writer Options
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 Introduction to Word Processing

● Word Processing ?
Writing, editing, and production of documents,
as letters, reports, and books, through the use
of a computer program or a complete
computer system designed to facilitate rapid
and efficient manipulation of text.
[Dictionary.com]

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 Introduction to Word Processing

● History
– Read History of Word Processing@
http://users.ipfw.edu/jehle/deisenbe/compartics/History_of_Word_Processing.pdf
● Published in: Encyclopedia of Library and
Information Science, vol. 49 (New York:
Dekker, 1992), pp. 268-78

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 Introduction to Word Processing

● Examples
– Proprietary
● Microsoft Word, WordPerfect, Lotus Word Pro
– Free and Open Source
● Abiword, Kword, LyX, OpenOffice.org Writer,
LibreOffice Writer ...etc
– Online
● Google Docs, EtherPad, WriteOnline ...etc

For more information refer: 6

http://en.wikipedia.org/wiki/List_of_word_processors
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 Get Started with Word Processing
Applications
● Before moving to this section you MUST
– DOWNLOAD & INSTALL OpenOffice.org 4.0
– http://www.openoffice.org/download/index.html
● For more information
– Ref2 : pp10 – pp 17
● The next few sections will be based on
– OpenOffice.org Writer

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 Working Environment

● For more information

– Ref3 : p10 - p17 8

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 Basic File Operations

● For basic file operations refer

– Ref3: p17 - p23

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 Typing a simple document

● Type a simple essay about your self using

OpenOffice.org Writer and Save it as
“Exercise 1_Typing”

HINT 10

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 Typing a simple document

● Open OpenOffice.org Writer

● Type the essay.
● Press enter key on the keyboard to go to a
new line.
● To Save
– Go to File ->Save
– Select the drive and the folder
– Type “Exercise 1_Typing” on Files Name
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– Click “Save”
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 Text Selection Techniques

● Try out the following.

Ref3: p63 – p64 HINT 12

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 Text Selection Techniques

1) Select one word  Hold Ctrl  Select rest

2) Bring the cursor to the beginning of the
sentence  Hold left mouse button Select
the sentence
Challenge: try the same using arrow keys
while holding the Shift button.
3) Go to Edit Select All
Note: This is only one way to do the selection.
Try out other means. 13

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 Copy, Cut & Paste

● Open “Exercise1_Part2.odt” file

● Copy “Copy this text” sentence
● Paste it 5 times on the same document.
● Cut “Cut this text” sentence
● Paste it on the beginning of the page 2 times.
● Save as “Exercise1_Part2Ans”
● Ref3: p64 - p65
HINT 14

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 Copy, Cut & Paste

● To Copy ● To Paste
– Select the text – Copy / Cut Text
Edit  Copy Edit  Paste
Right click Copy Right click Paste
Ctrl C Ctrl V
● To Cut Challenge : Try out “Paste
Special”
– Select the text
Edit  Cut
Right click Cut
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Ctrl X
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 Find & Replace

● Open “Exercise1_Part1Ans.odt”
● Replace the word “text” using the word
“Sentence”
● Ref3: p65 - p68

16
HINT
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 Find & Replace

● Go to Edit  Find & Replace or Press Ctrl + F

● Type the following
– Search for – text
– Replace with – sentence
● Click “ Replace All”
Challenge: Try out other means and
possibilities. Check out more options.

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 Inserting special characters

● Try and see how to insert special characters

from
– Insert  Special Character
● Ref: p68 - p70

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 Document Formatting

● Read Ref3: p70 – p92 & p97 - p101

● Now open “Exercise2.odt”
● Format the document to match the formatting
given in “Exercise2_Ans.pdf”
● Save as “Exercise2_Ans.odt”

HINT 19

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 Document Formatting

● In this exercise you may learn

– Character formatting : Bold, BoldItalic, Italic,
Underline, Hyperlink, Font effects(Change
case), Font Color
– Paragraph formatting : Indents & Spacing,
Alignment, Borders
– Bullets & Numbering
– Manual breaks
– Page formatting: Header, Footer
– Spelling & Grammar 20

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 Document Formatting

● Open “Exercise3.odt”
● Format the given data to view the following
and Save as “Exercise3_Ans.odt”.

● Ref3: p72 - p73 HINT

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 Document Formatting
● Select the given Data
● Go to “Format  Paragraph”
● Select “Tabs”
● Set the following Position, Type & Fill Character
respectively and Click OK.
1.0, Centered, …...
–
– 2.0, Centered, None
– 3.0, Centered, None
– 4.0, Centered, None
– 5.0, Decimal, _______
●
Use the Tab Key on the Keyboard to format the given
Paragraph. 22

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 Page Formatting

● Ref3: p102 – p144

● Challenge: Try out the following
– Page layouts
– Page background
– Page Header & Footer
– Page borders
– Columns
– Footnotes
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 Working with Graphics & Objects

● Read Ref3: p236 – p263

● Try out the drawing tools.
● Add an image to a document.
● Format the image as desired.
Challenge : Create an image map

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 Working with Tables
● Ref3: p265 - p287
● Open “Exercise3_Ans.odt”
● Convert the data into a table using
“ Table Convert  Text to Table” to get
the following.

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 Working with Tables View Table
● Delete the last two empty columns.
● Calculate the Total.
● Insert two more rows to the bottom of the
table.
● Name one row as “Maximum” and the other as
“Minimum”
● Calculate the maximum and minimum values
for each subject.
● Format the table using Auto Format Option.
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● Sort the data using the field “Total”.
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 Working with Tables

● At the end of this exercise you will learn

– Basic table operations
– Formatting tables
– Converting techniques
– Sorting and Calculations 27

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 END of PART 1

● Topics covered
– Introduction to Word Processing
– Get Started with Word Processing
Applications
– Document formatting
– Working with Graphics and objects
– Working with Tables

Next go to PART 2 28

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 PART 2

● Topics to be covered
– Creating a Booklet
– Mail Merge
– Document Collaboration
– Working with Macros
– Advanced Writer Options.

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