Release Procedure for Purchase Order

“Release strategy is an approval process to control the procurement process in a

company.”
We can define a release strategy on the following basis; some of them are given below:
• Purchasing organization
• Purchasing group
• Purchasing Document
• Purchasing Document’s Total Value
• Plant
• Company

TABLE
CEKKO

T020_PLANT
FIELD: WERKS

Chara. Are assigning to class CLASS

Characteristics T020_ORDERTYPE T020_CLASS
FIELD: EKORG 032

T020_PURCHORG
FIELD: BSART Release
procedure

T020_NETVALUE Release
FIELD: GNETW group

ZP
Release
Code
Release Strategies
T1-T4
Release
Release prerequisites
indicator
Release Statuses B- Block
R-Release
Release Simulation

Classification
Path to perform Release procedure for Purchase order

STEP 1: CREATE CHARACTERISTIC

CHARECTERISTICS TABLE FIELD

Plant T020 CEKKO WERKS

Purchase. Org T010 CEKKO EKORG

Purchase. Order Type CNC CEKKO BSART

Purchase. Order Value Multiple CEKKO GNETW

Note: In This document I have explained characteristic for plant and for order
value for other characteristic process is same
CHARACTERISTICS FOR PLANT
T-CODE: CT04

For plant I selected multiple values

here so while creating strategy I will
be able to put multiple plants there.

This data should be consider from table from ABAP Dictionary from SE11
.

From SE11: ABAP Dictionary

From SE11: ABAP Dictionary

For release strategy we have class type 032

CHARACTERISTIC for Order Value

Format and no. of decimal place should be

like this while putting the values
This data should be consider from table from ABAP Dictionary from SE11

From SE11: ABAP Dictionary

From SE11: ABAP Dictionary

Likewise I have done it for Purchase organization and for purchase order
document type other Characteristics value
STEP 2
CLASS: Is a group of characteristics we can store at one place
I have assigned my three characteristics with the class: T020_CLASS

Here we can see how I assigned all my characteristics at one place

i.e. T020_CLASS Assigned to (T020_PLANT, T020_ORDERTYPE, T020_PURCHORG,

T020_ORDER VALUE)
REALEASE PROCEDURE:

Release Group: A two-digit code assign to the class and group of release codes
that can release a purchase document
I have created it as a ZP

Release Code: Specific two-character ID for the designed users to allow him to
approve /hold/reject the document
I have created T1, T2, T3, T4 and assigned it with release group ZP

These 4 codes I have used for

approval process and I can select
maximum of 8 here.

Release Indicator: Specification of purchasing document for blocked or released

Release Strategy:

While creating release strategy I have to enter

Approver Intervals
T1 0-500 EUR
T2 501-1000 EUR
T3 1001-2000 EUR
T4 2001-3000 EUR

Note: For this I am explaining only the last one others are same just change in the values

For 4tt approval

Till 3rd person there is block
But once 4th person approve then
there will be release of PO
We have to mention classification for at each level separately
FOR 1st Approval: T1

FOR 2nd Approval: T2

FOR 3rd Approval: T3

FOR 4th Approval: T4
Cerate PO ME21N:
As I configured till 500-1000 EUR only two approvals should be there.

As I configured till 2000-3000 EUR only all (Four) approvals are should be there.
Now I will release the PO with
T-CODE: ME29N

Last Approval (T4)

After Release we got the PO number: 4500024723

Thanks & Regards,

Akash Hiwale
7507735563
[email protected]