Express luck

Egypt Company Process Sheet

Process Name Purchasing department Issue 1
Owner: Purchasing Manager Revision 0
Prepared by Haytham Mohammed Date 15/04/2021
Reviewed by Haytham Mohammed Date 15/04/2021
Approved by Mr Jackie. Date 15/04/2021

Description:
Purchasing is the acquisition of goods and/or services at the best possible prices, in the right quantities and quality, at the right time and In the
right place to the direct benefit of the company in order TO save Money by Maximize buying power, Increase contract utilization and avoid
unnecessary expenditures and this will create Value by reduce manual workload increase responsiveness & efficiency and improve supplier
performance
Inside this process, External provider selection and evaluation criteria are described to keep continuity and business run.

Purpose:
This process is to ensure that the organization systematically:

• Put a documented method for executing the purchases of the company guaranteeing identification of the specified materials.
• Determination of choosing and evaluating method for External providers according to their commitment to the essential needs regarding the
company’s activity whether it was technical requirements regarding outdoor operations in site or any other needed purchases to ensure
continuation of the performance efficiency of the employees and provide special services to customers..

Objectives:
objectives list
1- Increase delivery time of all raw material to reach 90%
2- Improve suppliers performance to reach 90%
3- Reduce cost of all purchasing items by 5% Annually
4- Improve suppliers Quality to be 100% as company standards

Change History
Issue Change summary By
1 Document release Haytham Mohammed

Process Approach:
Inputs Activities Outputs Document Used
Productive Raw material Productive Raw material
Raw material requested Requested offer
Purchasing form Purchasing form

Unproductive material Unproductive material

Unproductive material requested Requested offer
Purchasing request form Purchasing request form

Suppliers offer Receiving & evaluating offers Comparison sheet supplier offer
Comparison sheet Placing orders with suppliers Purchasing order purchasing order
Receiving form Receiving goods Receiving Voucher Receiving Voucher
Receiving form Inspection of receiving goods Accepting voucher Accepting voucher

purchasing requisition
form & receiving voucher evaluation form supplier evaluation evaluation form

Supplier Invoice Payment Transfer of money Supplier Invoice

 Department Authority
1 Commercial Yes
2 IT Yes
3 Aftersales Service Yes
4 OEM Yes
5 HR Yes
6 IR Yes
7 OR Yes
8 Logistics Yes
9 Maintenance Yes
10 Purchasing Yes
11 Production Yes
12 QA Yes
13 QC Yes
14 WH Yes
15 Safety Yes
16 supply chain Yes
17 Finance Yes
ISO Clause: 8.1, 8.4, 8.4.1, 8.4.2, 9.1.3, 10.2, 10.3

WITH WHAT?

1 - Labtop + printer + Telephone

2 - MRP & ERP system
1 - Purchasing M
2-Purchasing su

INPUTS

1 - productive material ordering form

for R/M
2 - Purchasing Request Form for spare
INPUT
parts
3-Purchasing request form for S Purchasing
unproductive material
4- Warehouse stock level Fast moving
& slow items
5-Raw material Standard
specifications

HOW?

1- Process work flow SUPPORT PROCESS

2- Carton inspection procedure
01 Planning
01Sales
02. Warehousing
03. Quality control
04 Accounting

Prepared by Haytham Mohammed Reviewed by

Designation Designation
Date 15.4.2021 Date
 Department Purchasing

WITH WHO?

1 - Purchasing Manager
2-Purchasing supervisor

OUTPUTS

1-Receipt of material on time and on right

condition
hasing OUTPUTS 2- with the right Quality & Quantity

KEY PROCESS INDICATORS RESULTS

1- Delivery on time
2- Supplier Evaluation
T PROCESS 3 - cost saving

g
ol

Haytham Mohammed Approved by MR.Jackie.

Designation
15.4.2021 Date 15.4.2021
 Supplier ► Input ►

Planning Department Productive Raw material

Purchasing form
Warehouse Department Unproductive material
Purchasing request form
Supplier Suppliers offer
Purchasing manager Comparison sheet
Warehouse Department Receiving form
Qc department Receiving form
Financial dep. Supplier Invoice

Purchasing supervisor purchasing requisition form &

receiving voucher
 Express luck Egypt Industrial

Process ► Output ►

Raw material requested Requested offer

Unproductive material requested Requested offer Unproductive material Suppliers

Receiving & evaluating offers Comparison sheet

Placing orders with suppliers Purchasing order
Receiving goods Receiving Voucher
Inspection of receiving goods Accepting voucher
Payment Transfer of money

evaluation form supplier evaluation

rial

Customer ► Responsible ► Documents of

support

R/M suppliers Purchasing supervisor List of approve suppliers

Unproductive material Suppliers Purchasing supervisor List of approve suppliers

choosen supplier purchasing manager Comparison sheet

supplier Purchasing supervisor Comparison sheet
purchasing dep. Warehouse manager Receiving form
purchasing dep. QC Manager Receiving form
Receiving Voucher + Accepting
supplier Financial manager
voucher
supplier purchasing manager
FO-QA-01 Issue# (1 ) Rev # ( 0) dated 15/04/2021

Procurement Procedure
Express luck Egypt Company Procedure #:

Issue #, date 1,15/04/2021

PR-PR-01 Rev. #, date

Ref.: ISO 9001:2015(8.4)

Steps Chart Responsible Description

start
purchase acquisition received from the demand sector ( direct or
indirect materials )
Requesting Department
Recive
Purchase FO-PR-05
1 Aquisition

once the aquicition received,we will decide if we are going to ask

for a quotation or we will use the monthly price list.

In Direcy Direct
Materials Material
s
FO-PR-01 Check Approved
Supplier List
FO-PR-02

Need Offer
2 No Yes

Use Price List Receive Offer Purchase Officer

FO-PR-04

Approval Cycle
once the purchase order request approved on system, it will be
Purchase Officer released to the selected supplier, in case of the reject, the
4 requisition returned back to the demander.

Rejected Approved

Return Aquisition Release P.O

Back
5
inpection process done, so that we can arrange the evaluation
Purchase Manager report.

FO-PR-07
Supply
6
When supplier’s evaluation > 70 the company decides to
keep dealing with the supplier
When supplier’s evaluation between 70 & 60 the company
7 decides to send a warning to the supplies to enhance his
performance

End When supplier’s evaluation < 60 the company decides to stop

dealing with the supplier and exclude it from its approved
supplier’s record

Supplier's selection Criteria:

1- Certified legal papers (Commercial Record – Tax ID …etc)
2- Previous work of the supplier in same field of applying
3- Maintenance and repair service
4- Prices
5- Samples check

Note: External provider property (if any):

When the property of an external provider is lost, damaged or otherwise found to be
unsuitable for use, the organization shall report this to the customer or external provider and retain
documented information on what has occurred.

Prepared by: Approval:

1 Start & End 4 Process

Data
2 input/output
5
Document & Record
3 Decision 6 Connector
FO-QA-01 Issue# (1 ) Rev # ( 0) dated 15/04/2021

selection and supplier Evaluation

Procedure
Express luck Egypt Company Procedure #:

Issue #, date 1,15/04/2021

PR-PR-02 Rev. #, date

Ref.: ISO 9001:2015(8.4)

Steps Chart Responsible Description

searching for the most suitable suuplier based on our company's

start policy and meet also our requirements
Purchasing manager

1 Select the supplier according to company's policy

once select the suitable supplier, will be added to supplier's list,

so thatbwe can relaease trial order via our system

Add to supplier's List

Purchasing supervisor

release trial order to the selected supplier to make sure from the
Release Trial Order ( delivery + quality + price )
Purchasing supervisor

once materials recived, the needed inspection will be done, so

that we can take the final decission.

supplier
2 Evaluation Purchasing manager
No Yes
based on the evaluation report, we take the dessision to add or
remove the supplier from our approved supplier list according to
evaluation Cretria.

Removed from Sullier's List Adding to approved supplier's list

Purchasingmanager

FO-PR-06
process end
4

Rejected Approved

End

Supplier's selection Criteria:

1- Certified legal papers (Commercial Record – Tax ID …etc)
2- Previous work of the supplier in same field of applying
3- Maintenance and repair service
4- Prices
5- Samples check

Note: External provider property (if any):

When the property of an external provider is lost, damaged or otherwise found to be
unsuitable for use, the organization shall report this to the customer or external provider and retain
documented information on what has occurred.

Prepared by: Approval:

1 Start & End 4 Process

Data
2 input/output
5
Document & Record
3 Decision 6 Connector
 FO-PR-01
Purchasing Request Issue # 1
Date
Local Material Rev # 0
提交时间
Date15/04/2021
EL No. Batch No. Model Brand
PO Qty数量
( MO ) 生产单号 机型 客户

BOM Unit Customer Spare Production Spare

No. Material Name Spec. Purchased Qty Onhand Stock Request Qty Actual Purchase Qty Unit Price Currency
物料单位用 MOQ Qty Parts Parts
序号 物料名称 规格描述（材质/尺寸/页码等） 已申购数量 ( Warehouse ) 需采购数量 实际请购数量 单价 币别
量 客户备品 生产损耗
1
2
3
4
5
Issued By Production Department Warehouse Manager Plant Manager: Purchasing Manager:
 FO-PR-02
Issue # 1
Rev # 0
Date15/04/2021
Purchase Order
EXPRESS LUCK ( EGYPT )
Industrial Company

Doc No.: CGDD004784 Purchase Org.: Currency: EGP

Payment
Purchase Date2021/ / Purchase Dept: Term:

Supplier: Purchaser: Total Amoun

Material Specificatio Delivery U/P Amount Tax-

Material Code UoM Qty inclusive
Name n Date Price

Total
Created by: Approved by:
Created on: 2021/ / Approved on:

Commercial Terms:
Prices: includes 14% VAT
Delivery terms: our warehouse
Notes:
Delivery goods to be from Sunday till Tuesday and from 8:00AM till 4:00PM
Goods must be delivered on wooden pallets
Batch No. Dimension
O-PR-02
sue # 1
ev # 0
ate15/04/2021

EGP

Remarks
 FO-PR-03
Issue # 1
Rev # 0
Date15/04/202
Supplier Evaluation 1
Supplier Name : Category :
Address : Tel.: No. :
E -mail :
Contact person : Mobile :

Purchase order No. : Order Date : / /2021

Item description Requested delivery date : / /2021
Actual delivery date : / /2021
Quantity Quantity received: Quantity rejected :0

Criteria :
s Criteria Grade out of 25 Comment

1 Timeliness of Deliveries

Quality compliance to
2
Company standards

3 Competitiveness in price

Criteria Grade out of 5 Comment

4 Rejection Rate

5 After sales service

6 Fast responding to Claims

Responsiveness to
7
Communications

8 Continious development of
products

9 Continious development of
products

Total Evaluation Score 0

Total Score Grade

95 ~ 100 Excellent
Recomendations
90 ~ 94 Very Good
80 ~ 89 Good
70 ~ 79 Satsfactory
70 < Find another supplier

Prepared By Approved By
Price list for all productive & general materials (01
Supplier Brand Inch item

Normal User
manual
Normal 32,39,40,43
Black stiker
EL BATOOL
Warranty
40S,43S,50N,
5 50S,55N,55S, Smart User
65 Manual

Astero Foam Any Brand 32 poly foam

39,40,43 poly foam
ATC Any Brand
50,55 poly foam
EL BATOOL General Material Battery
For Trading

The Egyptian General Material

Company
Stretch
gulf company General Material

ELMothda
Plast Co General Material Strape
 General Material Barecode
SMART TECH ( 10*5 )
Advanced Barecode
General Material
( 38*25 )
 FO-PR-04
Issue # 1
Rev # 0
Date15/04/2021

al materials (01/04/2021)
Unit price

pc 3.3

Pc 0.6
Pc 0.45

Pc 5

set 13
set 19.25
set 32.45
Pc 1.08

Kg 35

Kg 37

Roll 390
Roll 120

Roll 45
 FO-PR-05
Issue # 1
Rev # 0
请购单 Purchase/Service Requisition Form Date15/04/2021

序号 名称 品牌 型号规格 单位 数量 单价 total 币别 税率 合计金额 备注

NO. Name Brand Specification Unit Quantity Unit price Currency Tax rate Total price Remark

申购人: 部门经理审核： 采购部审核： 批准：

Purchase person: Department head Check and sign: Purchasing Department Check and sign: Approved by：
 FO-PR-06
Issue # 1
Rev # 0
Date15/04/2021

‫م‬ ‫اسم المورد‬ ‫الشخص المسؤل‬ ‫موبايل‬ ‫الصنف المورد‬

E-mail
S Supplier Name Contact Person Mobile Supplied item
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