MARITIME AND PORT AUTHORITY OF SINGAPORE

PORT MARINE CIRCULAR

NO. 26 OF 2021

28 Jun 2021

Shipping Community
Harbour Craft Community
Pleasure Craft Community

CHANGES TO PRE-ARRIVAL NOTIFICATION AND NOTIFICATION OF

ARRIVAL

1. This circular supersedes Port Marine Circular No. 19 of 2019 and No. 09 of 2016 and
informs all relevant persons of changes to the Pre-Arrival Notification (PAN) and Notification
of Arrival (NOA).

2. The PAN and NOA will, from 09 Jul 2021, require the master of every ship, craft or
unit calling at the Port of Singapore, to declare that he or she knows of, and understands the
requirements of the Singapore authorities for the COVID-19 pandemic, in particular, the safe
management requirements stated in the relevant Port Marine Circulars issued by the Port
Master and/or the Maritime and Port Authority of Singapore. The master must also declare
that he or she has clearly told the crew of his/her ship, craft or unit of the requirements of the
Singapore authorities, and will ensure that he/she and his/her crew comply with the
requirements.

3. Pursuant to Section 44(1), (2) of the Maritime and Port Authority of Singapore Act (Cap.
170A), and Regulations 3 and 63A of the Maritime and Port Authority of Singapore (Port)
Regulations, the Port Master hereby directs owners, masters or agents of vessels to furnish
the required information using the revised PAN or NOA. ANNEX A lists the types of vessels
to which the revised PAN applies, and the revised PAN form is in Appendix 1. ANNEX B lists
the vessels to which the revised NOA applies, and the revised NOA is in Appendix 2.

4. Any queries on this circular on the revised PAN or NOA should be directed to the Port
Security Unit (tel: +65 6221-3127, email: [email protected]) or the Vessel Traffic Management
Department (tel: +65 6325-2493/2494, email: [email protected]) respectively.

CAPT KEVIN WONG

PORT MASTER
MARITIME AND PORT AUTHORITY OF SINGAPORE
 ANNEX A

PRE-ARRIVAL NOTIFICATION (PAN)

The revised PAN must be submitted by the owner, agent or master of the
following vessels:

a) Passenger ships, including high-speed passenger craft;

b) Cargo ships, including high-speed craft, of 500 GT and above; and

c) Mobile offshore units, including mobile offshore drilling units.

2 The revised PAN form is attached in Appendix 1 for reference,

and will be available for download from the website (LINK) from 06 Jul 2021. Owners,
agents or masters are to submit the revised PAN form for all vessel arrivals on or after
09 Jul 2021.

3 The completed PAN must be submitted to the Port Security Unit via email at
[email protected] at least 24 hours before the vessel’s arrival in Singapore. The
vessel’s agent based in Singapore may submit the PAN through MPA’s
digitalPORT@SGTM (https://digitalport.mpa.gov.sg) from 27 Jul 2021.

4 Where the PAN has been submitted for a vessel, a separate NOA need not be
submitted.

5 Any queries on the PAN should be directed to the Port Security Unit (tel: +65
6221-3127, email: [email protected]).
 APPENDIX 1

MARITIME AND PORT AUTHORITY OF SINGAPORE

Tel: (65) 62213127

Fax: (65) 62213036
Email: [email protected]

PAN FORM version 9.0

This form may take 10 minutes to complete. You will need the following information to
complete the form:

1. Particulars of ship and contact details

2. Arrival voyage information
3. Security related information
4. Declarations

Pre-Arrival Notification (PAN)

Owner, Agents or Masters of

a) Passenger ships including high-speed passenger craft,
b) Cargo ships, including high-speed craft, of 500Gt and above, and
c) Mobile offshore units, including mobile offshore drilling units,

must email a duly completed PAN (this form) to [email protected] at least 24 hours before arrival
of the ship, craft or unit into Singapore. A ship, craft or unit coming from a nearby port, with less than
24 hours steaming time to Singapore, m u s t immediately on departure from such port complete
this form and email to [email protected] before arrival into Singapore.

1 Particulars of Ship and Contact Details

* Denotes mandatory field

1.1 * IMO number :

1.2 * Name of ship :

1.3 * Flag State :

1.4 * Type of ship :

1.5 * Call sign :

1.6 * Arrival Fwd Draft : Mid Draft : Aft Draft :

1.7 * Air Draft :

1.8 * INMARSAT number : * MMSI number :

1.9 * Gross Tonnage :

1.10 * Name of ship owner's company :

* Name of Company Security Officer (CSO) :
* CSO 24 hours contact tel/mobile no. :
1.11 * Name of agent in Singapore :
* Agent 24 hours contact tel/mobile no. : Fax no. :
* Agent's email address :

1.12 * Ship's email address :

2 Arrival Voyage Information

2.1 * Ship arriving from :

2.2 Port facility information

* Facility/Location : If Others, please specify the facility/location :

* Expected date and time of arrival:
* Expected date and time of departure:
* Purpose of call :
• Loading/ Discharging Cargo
• Embarking/Disembarking Passengers
• Taking Bunkers
• Taking Ship’s Supplies
• Changing Members of Crew
• Repair / Docking/ Outfitting at Shipyard
• Repairs at Anchorage
• Miscellaneous, if Miscellaneous, please specify purpose :

2.3 * General description of cargo onboard:

2.3.1 * Is the ship carrying any Dangerous Cargo? This includes dangerous cargo carried in packaged
form, i.e. IMDG Dangerous Goods (DG) cargo OR Hazardous Noxious Substances (HNS,
chemicals in bulk). Y/N

3 Security Related Information

3.1 * Current security level of ship:

3.2 List last 10 port calls (ship/port interface conducted) - Chronological order beginning with most
recent call

No Date From Date To Port Port Security Special or Additional

Facility Name Level Security Measures
1
2
3
4
5
6
7
8
9
10
3.3 List of most recent 5 ship-to-ship activities during the period specified in 3.2 - Chronological
order beginning with the most recent call :

No Date Date To Lat Lon Activity Security

From Measures Applied
1
2
3
4
5

3.4 * Does the ship have any privately contracted security personnel onboard? Y/N

3.5 * Does the ship have any refugees, stowaways, or persons rescued from sea onboard? Y/N

3.6 Remarks :

4 Declarations

4.1 Arms and Ammunition

* Is the ship carrying arms or ammunition onboard? Y/N

4.1.1 Type and quantity :

4.1.2 Does the ship have a strong room? Y/N If yes, location :

4.2 Mandatory Certificates

4.2.1 Does the ship have the following valid mandatory certificates onboard?

4.2.1.1 * Certificate of Insurance or other Financial Security in Respect of Civil Liability for Bunker Oil
Pollution Damage (BCC)? Y/N
Issuer: Expiry date:

4.2.1.2 * CLC 92 Certificate (for tankers)? Y/N

Issuer : Expiry date:

4.2.1.3 * International Ship Security Certificate (ISSC)? Y/N

Issuer : Expiry date:

4.3 Green Port Programme

4.3.1 Will vessel be using LNG as a marine fuel during entire port stay, or does it exceed current
IMO’s EEDI requirements?
• No
• Yes. Please choose from one of the 2 options:
o Vessel using LNG as a marine fuel during entire port stay
o Vessel exceeds current IMO’s EEDI requirements
4.4 * Ballast Water Management Convention

4.4.1 Does the Convention apply? Y/N

4.4.1.1 Does the vessel have IBWMC/ Statement of Compliance? Y/N

4.4.1.2 Is the ship exempted under Regulation A4? Y/N

(A4: Exemption from the installation of ballast water management systems)

4.4.1.3 Vessel complying with Regulation D1, D2, D4 or “Other approach”?

• D1: Ballast water exchange standards
• D2: Ballast water performance standards
• D4: Prototype ballast water treatment technologies
• Other approach – as annotated in the IBWMC)

4.4.1.4 If D1, was BWE conducted? Y/N

If No, Reason why BWE not conducted
Is ship planning to discharge ballast water in port? Y/N
If ship is planning to discharge BW in port, estimated quantity of unmanaged ballast water
proposed to be discharged in cubic metres:

4.4.1.5 If D2, is the BWMS operational? Y/N

If No, was BWE carried out as contingency measure? Y/N
If BWE was not carried out as contingency measure, is ship planning to discharge ballast water
in port? Y/N
If ship is planning to discharge BW in port, estimated quantity of unmanaged ballast water
proposed to be discharged in cubic metres

4.4.1.6 If D4, is the ship holding “Statement of Compliance for prototype ballast water treatment
technology”? Y/N

4.4.1.7 If “other approach”, please only state the regulation as annotated in the IBWMC (eg Regulation
A3.5).

4.5 * Sulphur Limit

4.5.1 Please specify the method for compliance with MARPOL Annex VI Regulation 14.1 with regard
to 0.50% m/m fuel oil sulphur content limit throughout the vessel’s stay in Singapore port waters.

4.5.2 Please specify the type of scrubber installed on board.

Open-Loop (Note: Discharge of wash water from open-loop scrubbers is prohibited in Port of
Singapore. Vessel shall complete changeover to compliant fuel prior entry into Singapore Port
Limits.)

Does the vessel have enough compliant fuel oil on board throughout the vessel’s stay in
Singapore? Y/N

Has arrangement been made to procure compliant fuel in Singapore? Y/N

Close-Loop

Hybrid Type (Note: Scrubber shall only be operated in closed-loop mode or ship to use
compliant fuel)

4.5.3 Please specify the type of compliant fuel oil (<=0.50% sulphur content) that will be used on
board.
• Vessel will be using Low Sulphur Fuel Oil (LSFO)
• Vessel will be using Marine Gas Oil (MGO)
• Vessel will be using Liquefied Natural Gas (LNG)
• Vessel will be using other alternative fuel oil to comply with the requirement
 • Please specify:

4.5.4 Has the vessel completed the Fuel Oil Non Availability Report (FONOR)?
Yes (Please send a copy of the FONOR to [email protected]; [email protected])
Has arrangement been made to dispose the non-compliant fuel oil in Singapore? Y/N
Has arrangement been made to procure compliant fuel oil in Singapore? Y/N

No
• The vessel took on board compliant fuel oil as per Bunker Delivery Note (BDN) but later
test results show the fuel to be non-compliant
• Other reason for not completing the FONOR, please specify:

4.6 * Will vessel be operating any unmanned aircraft (e.g. radio-controlled aircraft, drones, remote-
controlled kites etc) while in port (refer to Port Marine Circular 22 of 2021 “Flying of Unmanned
Aircraft Over Singapore Port Waters”)? Y/N

4.7 Above information is declared by

4.7.1 * Name:

4.7.2 * Title:

4.7.3 * Location of ship at the time the report is made: Lat / Long / Port

4.7.4 * Time:

4.7.5 * Date

4.8 * I, the master of the ship, craft or unit named in this PAN, declare that I know of and understand
the requirements of the Singapore authorities for the COVID-19 pandemic, in particular, the safe
management requirements or measures stated in the relevant Port Marine Circulars issued by
the Port Master or the Maritime and Port Authority of Singapore. I further declare that I have
clearly informed the crew of my ship, craft or unit, of the requirements of the Singapore
authorities, and will ensure that the crew comply with all the requirements.

Declaration made by
* Name:
* Designation
* Time
* Date
 ANNEX B

Notification of Arrival for Vessels Less Than 500 GT

The owner, agent, master or person-in charge of a vessel of less than 500 GT
shall notify the Port Master at least 12 hours prior to the arrival of the vessel at
Singapore.

2 The NOA report shall be addressed to the Port Master and provide the
information in the reporting format as shown in Appendix 2. It shall be transmitted by
any of the following means:

a) Upload via digitalPORT@SGTM (https://digitalport.mpa.gov.sg) from 05 Jul

2021; or

b) Send via email ([email protected]); or

c) Send via Telefax (+65 6224-5776).

3 The NOA for a vessel returning from a location in the Singapore Strait, may be
transmitted via VHF radio immediately on departure of the vessel from the location.
The NOA shall be transmitted on VHF Channel 10 for a vessel in the VTIS East sector,
on VHF Channel 14 for a vessel in the VTIS Central sector, and VHF Channel 73 for
a vessel in the VTIS West sector of the Singapore Strait.

4 A NOA need not be reported if a PAN has already been submitted for that
vessel.

5 Any queries on the NOA should be directed to the Vessel Traffic Management
Department (tel: +65 6325-2493/2494 email: [email protected]).
 APPENDIX 2

NOTIFICATION OF ARRIVAL REPORTING FORMAT

(Note: All fields are mandatory and shall not be left blank)

S/N Item Data Explanation

1 Name of vessel e.g. MILLENNIUM Name of Vessel
FALCON
2 Call Sign e.g. 3ABC6 Call Sign
3 MMSI e.g. 123456789 Maritime Mobile Service Identity Code
4 IMO Number e.g. 0007909853 Vessel’s IMO ship identification number
5 Draft e.g.5 m Draft of vessel in metres
6 Height e.g. 20 m Height in metres1
7 Agent e.g. ABC Shipping Name of local agent
8 ETA e.g. 18062016/1800 First 8 numerals [18062016] denote date,
month and year (i.e. DDMMYYYY) of arrival.
Last 4 numerals [1800] denote time of arrival
(HHMM) at local time
9 Direction From From E or W or S Direction from which the vessel is
approaching Singapore e.g. E (East), W
(West) or S (South). Note: Only one direction
is to be indicated.
10 Intended Location e.g. AEBA or Abbreviated location code in port e.g. AEBA
PEBGA or Name of (Anchorage Eastern Bunkering “Alpha”) or
Terminal or Port name of terminal or port facility.
Facility
11 Purpose of Port e.g. Bunkering, To state the purpose of port call.
Call Taking Ship’s Stores,
Cargo Operations,
Crew Change,
Repairs/ Docking at
Shipyard,
Repairs at
Anchorage
12 Last Port Name of last port Last port of call e.g. Hong Kong
13 Is the vessel Y or N These arms or explosives refer to those
carrying arms2 belonging to the ship or persons on board,
If Y, list type and and not carried as cargo. The vessel shall
quantity. maintain a list detailing the type, quantity, and

1 HEIGHT – Refers to the height declared by the vessel, measured vertically from the water-line to the highest
point of the vessel including its cargo, structure or equipment on board. If there are extendible structures and the
extended height exceeds the heights of its cargo or fixed structures or equipment on board, the highest point
shall be the maximum height attainable by these structures when fully extended. The height must be verifiable
with the appropriate plans or documents carried on board the vessel.
2
Arms means – (a) firearms, air-guns, air-pistols, stun guns, electronic dart guns, automatic guns, automatic
pistols, guns or any other kind of gun from which any shot, bullet or other missile can be discharged or noxious
fumes or noxious substance can be emitted, and any component part of any such arms; (b) bayonets, swords,
daggers, spears and spearheads; and (c) such weapon, accessory, or other article or thing, as specify to be arms
for the purposes of the Arms and Explosives Act (Cap. 13) or any part thereof;
 S/N Item Data Explanation
and/or explosives3 identification numbers for each item and to
onboard4? make available such list when requested by
the Authority, or, an authorized officer.
14 Will vessel be Y or No Examples of unmanned aircraft include radio-
operating any controlled aircraft, drones and remote-
unmanned aircraft If Y, vessel is controlled kites.
while in port? required to submit Refer to Port Marine Circular 22 of 2021
the notification via “Flying of Unmanned Aircraft over Singapore
LINK Port Waters.”
15 Remarks (if any) The following information is to be declared as
appropriate:
Conditions affecting the navigation of the
vessel such as defective propulsion
machinery, steering equipment, thrusters, list
and/or awkward tows;
Fire hazards on board. These include hazards
involving dangerous goods;
Nature of damage in the case of damage
vessels; and Nature of immediate assistance
required on arrival (if any) such as medical or
firefighting.
Note: To indicate NA if not applicable

I, [state name] the master of the vessel named in this NOA, declare that I know of and
understand the requirements of the Singapore authorities for the COVID-19 pandemic,
in particular, the safe management requirements or measures stated in the relevant
Port Marine Circulars issued by the Port Master or the Maritime and Port Authority of
Singapore. I further declare that I have clearly informed the crew of my vessel of the
requirements of the Singapore authorities, and will ensure that the crew comply with
all the requirements.

Declaration made by

Name :
Designation :
Time :
Date :

3
Explosive means any explosive within the meaning of the Arms and Explosives Act (Cap. 13).
4
Arms and/or explosives carried onboard– Refers to arms or explosives belonging to the ship or persons on board,
i.e. such articles as form part of the ordinary armament of any vessel or as are required for the service of any vessel
or the personal use of the crew or the passengers thereof;