QUEZON CITY UNIVERSITY

Bachelor of Science in Information Technology

Department

ENROLLMENT SYSTEM

A System Project

Presented to the Faculty of Bachelor of

Science in Information Technology

QUEZON CITY UNIVERSITY

In Partial Fulfillment of the Requirement for

Bachelor of Science in Information Technology

Benavente., Jhon Rex R.

Dela Cruz, John Dexter

Galado, Levy

Trinidad, Christian Paul

December 2019

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
CHAPTER 1

Introduction

In our modern world doing impossible things is now become possible.

With the help of technology, our lives become more convenient and doing things

can be done so fast. Most of the people now is using technology for the fastest

and easiest way of living. Computers seems to have played an important role in

today’s generation. It is very much important nowadays especially to those busy

persons working in a company or in the office. Also it is very helpful to the

students for their assignments, projects and more. To relate all of these to our

study, the proponents wants to help a school to have and to improve their

process of enrollment. Simply by proposing a Computerized Enrollment System

that is more effective and much better than using the old system. Enrollment

system is one of the most important and evident, not only in a university, but also in

lower levels of education. An accurate and efficient enrollment records helps to

ensure a good impression of the institution on possible enrollees encouraging them

to matriculate in the institution. The purpose of an enrollment process is to provide

a means for staffs and the faculty to write down data that are essential to

enrollment. As the enrollees increase every year, the enrollment procedures

become harder and harder to deal. The amount of information that needs to be jot

down also increases. This only serves to slower process and confusion among the

staffs and faculty.

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
Background of the Study

Metro Manila College (MMC), formerly known as Novaliches Academy, is a

private educational institution founded by Dr. Mamerto Serrano Miranda & her

wife Dr. Ligaya Medina Miranda in 1947. MMC offers a comprehensive K-12

basic education program as well as higher education programs in the fields

of education, criminology and commerce. Its senior high school (SHS) program,

on the other hand, has three available tracks---Academic, Technical-Vocational-

Livelihood (TVL) and Sports. Other offerings include Technical Education and

Skills Development Authority (TESDA) training in housekeeping and front

office services and Licensure Exam for Teachers (LET) review classes.

Since its establishment, MMC has been committed to providing quality, holistic

education and training for aspiring educators The school has already produced

passers in the Board Licensure Examination for Professional Teachers (BLEPT).

Housed inside the campus is the historic Katipunan tree. The area where the said

duhat tree stands is believed to be the site where the Katipuneros would meet

and be treated for their wounds. Metro Manila College is also the home of the

non-profit organization Gawad Metronian Educational Foundation, Inc. (GMEFI)

which was established by the Miranda siblings in honor of the school’s founders.

GMEFI mainly provides educational assistance to deserving students. MMC is

recognized by the Department of Education (DepEd) and it is also a member of

the Philippine Association of Colleges and Universities (PACU). Novaliches

Academy began its operation in the building of General and Mrs. Guillermo B.

Francisco with only fourteen (14) high school students enrolled during SY 1947-

1948. On December 3, 1949, the incorporation papers were signed. These were

SYSTEM ANALYSIS AND DESIGN

 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
filed with Securities and Exchange Commission (SEC) on January 17, 1950 with

Registration No. 4859. The original members of the Board of Directors were

Mamerto S. Miranda, Judge Manases G. Reyes, Jose B. Onate, Antonio de las

Alas, Jr. and Ligaya M. Miranda. The school acquired Government Recognition

No. 392 for the Academic Secondary Course in 1950. The first batch of

graduates consisted of five (5) students. In 1951, the school was able to

construct its own building in the heart of Novaliches to provide better facilities to

its growing student population. Vocational courses, namely: Typewriting,

Stenography, Dressmaking, Hair Culture and Beauty Culture were added on July

19, 1965, Recognition No. 8, s. 1965 was granted to the school by then Secretary

of Education.

On July 30, 1977 the name of the school was changed from Novaliches Academy

to Metro Manila College. It was in the same year that the Elementary Department

and College Department were established, thereby making MMC the pioneer

school to offer college degree courses in Novaliches. From then on, different

collegiate courses were granted Government Recognition, namely: Bachelor of

Science in Business Administration (BSBA) with Government Recognition No. C-

006, s. 1980 (formerly Bachelor of Science in Commerce) (BSC), Bachelor of

Science in Criminology (BSCrim) with Government Recognition No. C-005, s.

1980, Bachelor in Elementary Education (BEED) with Government Recognition

No. 078 s. 1985, and Bachelor in Secondary Education (BSED) with

Government Recognition No. C-007 s. 1980.

During this time, the Board allocated 3.5 hectares in Novaliches as the future site

of Metro Manila University, popularly referred to as the “University Site”, three (3)

hectares of which have been fully developed and additional twenty three (23)

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
hectares in Norzagaray, Bulacan was allocated for future expansion. Thus, on

March 4, 1979, the unveiling of the marker and the laying of the cornerstone for

the future university was held at the University Site in Barangay Kaligayahan,

Novaliches, Quezon City. Buildings were then constructed one after the other.

The structures were complemented by the vast and thick foliage of trees that

were lined up in an oval-shaped botanical garden. Inside its compound, a

centennial old “Katipunan Tree” is found. Led by the Philippine Historical Institute

(PHI), now, National Historical Commission of the Philippines (NHCP), it was

marked as a historical site in 1980.

In the expansion site allotted at Norzagaray, Bulacan, Dr. Mamerto S. Miranda

opened an elementary and high school in 1993, especially intended to provide

free education to Indigenous Peoples (IPs) specifically the Dumagats in the area.

Due to the untimely demise of the Founder-President, the Board decided to close

the school effective SY 1996-97. However on December 16, 2014 the current

MMC Board members created a Foundation in his honor known as Gawad

Metronian Educational Foundation, Inc., making the IPs as one of its

beneficiaries.

Under General Order No. 114, dated October 18, 1979, the Metro Manila College

was granted authority by the Ministry of National Defense as a Unit of

Metropolitan Citizen Military Training Command effective 1 October 1979

pursuant to General Order No. 633, General Headquarters Armed Forces of the

Philippines dated 19 September 1979. MMC is now the center for Citizens

Military Training of several schools in the nearby communities.

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
In 1981, the Graduate Studies Department was opened, offering the following

courses: Master of Arts in Education (MAED) Major in Administration and

Supervision with Government Recognition No. 047 s

1984; Master of Arts in Teaching (MAT) with majors in English and Mathematics

with Government Recognition No. 062, s.1986; and Master of Science in

Criminology with Government Recognition No. 040 s. 1986 (MS Criminology).

Encouraged by the increasing acceptance of the institution and its educational

programs by the community, and in line with the government’s program of

elevating the college to a full-fledged University, the Board of Directors decided to

offer Doctor’s degree program. Thus, in 1995, the Commission on Higher

Education (CHED) granted Government Recognition No. C-025, s. 1995 to the

Graduate Studies leading to the Degree of Doctor of Philosophy in

Developmental Education (Ph.D.-Dev. Ed). In the same year, the Founder and

First President of the institution passed away on August 13, 1995. The

Presidency was turned over to his wife Dr. Ligaya M. Miranda then concurrent

Dean of the Graduate Studies.

January 17, 2000 marked the end of the fifty-year life span of the Corporation.

The Board applied for an extension of another fifty (50) years from the Securities

and Exchange Commission. New set of officers were elected by the Board.

On June 6, 2005, with the relinquishment of the position of Dr. Ligaya M. Miranda

as President to Dr. Erlinda M. Dalag as 3rd President of Metro Manila College,

she and the rest of the Board of Directors were determined to work on accrediting

the programs of the school. Thus, on February 11, 2008, MMC applied for

accreditation of its BSBA, BEED, BSEd undergraduate programs as well as the

Graduate Studies programs in MAEd, MBA, and Ph.D. under the Association of

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
Christian Schools, Colleges and Universities -Accrediting Association, Inc.

(ACSCU-AAI). The pre-survey were conducted on February 16-22, 2009 and was

granted candidate status on April 2009-April 2011. The re-survey visit was

conducted on February 21-27, 2011 for the degrees previously mentioned as well

as the pre-survey visit for the degree of Bachelor of Science in Criminology. On

May 11, 2011, MMC was granted Level I Status for the 5 programs and

Candidate Status for the Criminology program. Plaques and certificates were

awarded during the annual ACSCU-AAI Convention held at Manila Grand Opera

Hotel on May 11-13, 2011.

Technical Education and Skills Development Authority (TESDA-NCR) granted the

following training programs to MMC on November 3, 2009:

- Bookkeeping (NC II) - Housekeeping (NCII)

- Food and Beverage Services (NC II) - Bartending (NCII)

- Front Office Services (NCII) - Household Services (NCII)

On May 18, 2015, Department of Education (NCR) issued Government Permit

(NCR) No. SHS-0131 s. 2015 as pursuant to the provision of R.A. 9155

(Governance of Basic Education Act) and R.A. 10533 (Enhanced Basic

Education Act of 2013), granting MMC the authority to operate the Senior High

School Program effective School Year 2016-2017 with the following

Tracks/Strands.

TRACK - Tech Voc

STRAND - Home Economics (Bartending, Food and Beverage Service, Front

Office Service, Housekeeping and Household Services)

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
TRACK - Academic

STRAND - Accountancy, Business and Management (ABM)

- Science, Technology, Engineering and Mathematics (STEM)

- Humanities and Social Science (HUMSS) and

- General Academic (GAS)

Because of the untiring support, loyalty and dedication of its faculty and

personnel, MMC gained prestige by producing licensed teachers and

criminologists, business leaders in the industry, committed police officers, and

well-known educators.

With the vision of becoming a University, the MMC Board of Directors and

Officers of the Administration under the leadership of Dr. Eleanor M. Agapito, 4th

President of MMC, Metro Manila College has been awarded Level II Accredited

Status from the Association of Christian Schools Colleges and Universities

Accrediting Agency, Inc, (ACSCU-AAI) certified by the Federation of Accrediting

Agencies of the Philippines (FAAP) on May 22, 2014 for the following four (4)

programs with Three-Year Re-Accreditation Status:

• Master in Business Administration (MBA)

• Master of Arts in Education (MAEd)

• Doctor of Philosophy Major in Developmental Education (Ph.D.) and

• Bachelor of Science in Criminology (BSCrim) on May 19, 2016

While another three (3) programs were given by the same accrediting agency

Level II five (5) year re-accreditation status:

• Bachelor of Science in Business Administration (BSBA)

• Bachelor of Elementary Education (BEEd)

• Bachelor of Secondary Education (BSEd)

SYSTEM ANALYSIS AND DESIGN

 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department

Metro Manila College in its 72 years of public service shall pursue the Founder’s

advocacy of serving the youth of the community with its ultimate goal of

upgrading, and continuously providing quality academic standard in line with its

motto, “OUR MISSION, YOUR FUTURE”.

Statement of the Problem

This is the following problem that Metro Manila College Enrollment encountered.

1. How to make the existing system more efficient?

2. How to make the enrollment easier and faster transaction?

3. How to provide a user friendly environment where user can be serviced

better?

4. How the system will comply with the enrollment rules set out by the school

The registration, adding subjects, grades system and its process its self?

5. How the system is designed only for the library center of general public

Statement of the Objectives

The Metro Manila College is currently doesn't have any enrollment system,

they doing manually by filling out papers and they provide form for their students.

The proponent is proposing an Enrollment System. The System can provide a

systematic registration, checking of subject and schedule, grading system, and

payment process. This system will provide an easier way to register and choose

what course that they will take for College and it will also provide a system for

them to see their subject, schedule and the payment process.

SYSTEM ANALYSIS AND DESIGN

 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
The system will also provide an access for their student record likes grades

and requirement that they lack.

General

The main purpose of this project is to give access to and manages the

enrollment process. This system will also provide electronic means of storage

and help librarians keep track of library information and to store properly the

records of the students. To build a system that can receive input and generate

automatically output in easy way and short time. A well-chosen system will

increase your enrollment efficiency, save valuable administration time, lead to a

better enrollment experience for students.

Specific Objectives

1. To create an online registration for enrollees of Metro Manila College

 For easy registration and convenient for their time.

2. To develop an accurate and easier way of registration for students

of Metro Manila College.

 To be more detail and to lessen difficultness of registration and avoid

any error or problems.

3. To generate reports needed for enrollment.

 The system will provide a report or any information that you need to

comply and to follow the you need to do.

4. To provide a user friendly enrollment website in managing enrollment

of old students, new student and transferees.

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
 It will help them to manage their data or requirements and easily

enroll and also to check their status.

5. To create a module for back-up and restoring data.

 This will help in case of unwanted deletion or corruption data it will

help to retrieve all data has been insert to the system.

6. To improve the enrollment procedures that will decrease working time.

Also to speed & monitoring of student records and transaction that will
help the registrar to update records immediately and for the easy retrieval
of the student records.

 It will help to improve their service to their student and give them an

easy access to their record or data.

7. To manage and maintain the students record for future retrieval and
reference and to monitor the security of the system and confidentiality of
the student’s records.

Scope

The proposed enrollment system was computerized and possible for its
online application; it covered the major processes in the enrollment system of
Metro Manila College Students Information, Billing of fees, Account vouchers,
report generations, student information forms, assessment slip, student list, and
other forms and reports essential to the systems. It also includes the processing
of student’s personal records and the mode of payment that the student would
choose.

1. The system will have a database that contains the student’s personal data
and other information needed for enrollment.

2. Log in name and password is provided as security of the system so that

only the authorized personnel can access the system.

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
3. Administrators have total access to the system, confirming the students
who are currently registering and/or enrolling, generating records,
sectioning the students in every year level.

4. The system will provide reports such as list of students, payment and
others. Automation of the computation of tuition fee, discount and
balances.

5. The system gives further information about the enrollment process as to

know how many students are enrolled in every year level.

Delimitations

The computerized system was not connected by a means to the current

web page that the school is using. The Computerized Enrollment System would
only be used for enrollment purposes only. The Computerized Enrollment System
is intended for the school only. The system not covers all the data for the alumni
student of the school, it will store only the data that the management world enter
in the implementing year. This only for authorized personnel.

1. This study does not display faculty information, class schedule of students
and it is not applicable for online. Only authorized personnel can access
the system.

2. For unregistered students, The new students or transferees have a limited

access over the online enrolment system, they could only view the
following: courses offered available schedule, subject, and slots; projected
amount of the tuition fee.

3. When students logs in his/her account, there would be tabs or menus that
would contain options that the student might want to do in the system.

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
Software Features

File Maintenance

 Students -This module enables the user to add, edit, delete and save
students.
 Teachers-This module enables the user to add, edit, delete and save
teachers.
 Subject-This module enables the user to add, edit, delete and save
subject.
 Rooms-This module enables the user to add, edit, delete and save rooms
 Tracks-This module enables the user to add, edit, delete and save tracks.

Transaction

 Registration for Freshman-allows the user to register freshman by filling up

the form and checking the necessary requirements.

 Registration for Transferee-allows the user to register transferee by filling

up the form and checking the necessary requirements.

 Registration for Returning-allows the user to register returning students by

filling the form and checking the necessary requirement.

 Student Sectioning-allows the user to

 Class Scheduling

 Junior High School

 Senior High School
 Collage
 Students Grades

 Grades Entry by Teacher

 Grades Entry by Individual
 Grades Entry by Section
 Student

 Students List
 Students Status
 Students Ranks

 Students Grades

 Grades Entry by Individual

 Grades Entry by Section

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department

Reports

 School Population
 Audit Trails
 Graduate List
 User logs

Database

 Back-up
 Restore
 Data Archives

Registration

This feature is to be able to apply your data in one place also

lessen your time and effort. The staff will just to check the database for those
records that received one of the students who had applied on this system.
Provides information so much easier than ever before, you need follow the
instruction and you should don’t panic, make sure you the details should correct
and precise.

Grading System

This feature is not difficult at all because it is easy to see and

comply of grades with regarding any problems or errors. Within the grading
system it simplifies the output and changing of grades strictly prohibited.

Security

Point to which a computer system is protecting data corruption,

destruction, interception, loss, or unauthorized access. Software Development is
the development of a software product in a planned and structured process.

Research System Enhancement

This will help for enhancing of the researcher’s knowledge and skills in
software development and to be aware of the needs in the problems of the
community. In this system has the capacity to provide complete records of the

SYSTEM ANALYSIS AND DESIGN

 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
student during the school years spent by the student in the school. It will also
provide a much easier process on retrieving all the records. The system will also
make a security for the files of the students because the system will use an
administrator account to access all the files of the students.

CHAPTER 2

REVIEW OF RELATED STUDIES AND LITERATURE

Local Studies

Based on the researcher, a web-based enrollment system for Veritas Parochial

School (VPS) in Web Based enrollment system, Manila was developed to help its
students enroll in a more efficient way without the hassles of waiting long hours in
filling out forms, which sometimes become redundant, or to stand in line and pay
at the cashier. It is with the Web-based Enrollment System for VPS that this new
style of enrollment may be achieved. This new type of system offers its students
new options for enrolling at VPS. By logging on to VPS website, one can register
and enroll subjects for a school year. With these, all the students are required to
fill out certain forms that do not take more than a few minutes to accomplish. The
system stores its records in the school database for future references.
Confirmation of the transaction made by the students need to be verified, the
payment of tuition fees must be made in the schools registrar. The students may
also browse the web site of VPS and he can check his current account. He can
also refer to the list of the school current tuition fee rates (Pascual & Riceo, 2008)
.
According to Lopez (2005), a registration system helps and provides efficient and
reliable services to the students, enrollment personnel and administration.
Moreover, this system improved the process of enrollment in terms of searching,
retrieving and subject schedules.
While in a study conducted by Cayabyab (2007), many problems and difficulties
were identified in the existing system of Dagupan City National High School
(DCNHS). These major concerns are affecting the efficient enrollment system of
students. Security of the students records were found to be at high risk. The
current system may fail to protect some important documents. It has also
untimely and inefficient report generation. A computerized system for DCNHS
shall result to a significant increase in the number of enrollees Network-Based
Enrollment system Conde (2007) in his study entitled “Network-bases Enrollment
System of Paete National High School cited that the manual process of
enrollment and manual handling of information and reports of the students is very
laborious one. The proponents developed a network based system enrollment
system to the said school to solve the huge amount of task.
Garcia (2002) created the “LSPC Enrollment System”, the study can be a great
help to persons concerned during the enrollment period, the registrar, instructor
of the students as they retrieval necessary information when needed and lessen
the burden manually browsing over enrollment slip for record purposes

SYSTEM ANALYSIS AND DESIGN

 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
Saayo et.al (2008) developed the system “Network based automated Enrollment
and grading system for Morong National High School. Due to increasing
population of the institution, and the school currently implementing the manual
system, every student spends a lot of time during enrollment period, such as
paying their tuition fees and processing the school requirements.

Valina et.al (2009), in this work entitled “Network-based student Permanent

Record keeping and Enrollment System of Balian National High School”. This
System was made to lessen the time and effort exerted by both student and
school employees. It is also made to give accurate reports and keep records of
every students every students and for easy and fast way of enrollment.
Soria (2006), constructed a system entitled “Network-based Computerized
inventory System for the supply office o the LSPC main campus. With the
advancement of technology, devices and machines were improve , developed
and inverted to cope up with the need of new world. There are different systems
designed for reliable, efficient and very useful to the user.
Cabang et al(2003) developed the ‘computerized Students Record Monitoring
System of Siniloan National High School”, Computerized Student data will be
exceedingly helped to the user through continuous management of the School. It
could help the registrar for a less effort services in the institutions especially in
updating, printing and deleting student’s record.
Velasco (2002) Study entitled “Maulawin National High School Student
Information System” .cited that maintaining students, records manually is a very
difficult task and time consuming. In that case, computerization system that can
help and handle 17 this data needed to speed up the process of student’s record
keeping and to promote and reliability.
Cura et al. (2004), Designed system entitled “computerized inventory system of
office of the supply in LSPU” is capable of handling voluminous data about the
flow of item insurance and reply to the flow of items’ issuance and return in
supply office Torres et al. (2002), conducted a study that resolves around the
importance computerization of student information. This study was conducted
with the hope that it would help minimize time and effort in processing student’s
information in Maulawin National High School. The basic feature of this study is
after the storage and access of retrieving and updating the data.
Alcaira (1999), stated that the using of computer are continue to grow, the need
for a more timely information and data processing comes on demand keeping the
record of any manual operations need the application, because handling it
manually will only be conflicting. Aravia et al. (2002), show the growing
importance of computers in the society. The significance of the study revolves the
automation of student permanent record keeping. Garnace (1999), developed
application software for the computerized information system of a commercial
piggery using the concept of the database and implemented it in database.

Automation Enrollment System Gumitao (2001), system is designed to provide

reports of the list of enrollment per school year, periodical grade of students, and
list of new, old and transferees Revalla (2005) created an Automation Enrollment
System for the computer Science Department of the Laguna College business
and Arts. The study was conceived because of the need to update the current
registration system of LCBA, which is done manually. Her study, was based on

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
the special problem of Mr. Bonifacio E. Bacani, Jr. about “Student Record
information System”.
Kampitan (2000) developed an Enrollment System of Liceo De Victoria that is
designed to keep the students records. This is used to provide an effective and
faster of providing information of the student and also the accounting purposes’
Liceo De Victoria Enrollment was developed and implement using relational
database and designed in clipper 5.3.
Earlier, Encila (1999) Introduced the Enrollment System for the computer Science
Department of LCBA and traders, designed of enrollment System is
advantageous to the school because it speed up the process and with only a
minimum amount of power and resources. Cacao (2002), designed the “Morning
Star Montessori School incorporated form 137implemented in Fox Base.
Solomon (2002), developed Enrollment and Record keeping System, to know
how to read sign the data that is used to be kept the record files of students and
also that, it could be mange more efficiently in computer with his project.
Quiver (2001), developed a program using database III which capable of
retrieving, access in manipulating of data in easy way. A computerized system to
minimized the lost of record and burden of work was designed by Pajarillo in
2002.
Monsalve and Ilagan (2005), developed a program and designed using Microsoft
Visual Basic 6.0 and Microsoft access. The system is capable of receiving
access, searching items, providing adequate information and data gathering.
IPizzara and Veridiano (2001), this system was done using Microsoft Visual
Basic 6.0. This conducted system goes along the trend of computerization to be
in the field of competitiveness and survive to the complicated works. Relayo
(1999) this study will assist the researcher regarding to the use of database and
Visual Basic. This system have been designed in order to speed up the access
and retrieval information and to lessen manual effort involve in the library routine
of transaction.
Magalang (2003), he proposed this to developed software that will help the
management of the school “lyceum’ in giving good service to its student in
speeding of the process involve in monitoring account acquired during the
enrollment & other payment transaction.
Lazaro (2004), this study entitled “Liceo de Los Banos record monitoring system”
password was created for the protection and was designed to be user-friendly by
only authorized persons and to ensure security of data basic information.
Lumbers (2002), stated in her study entitled “a systematic enrollment process
using database system in Saint John academy. Calamba, Laguna” that the
application of database system to the enrollment process will greatly increase its
efficiency; automation of enrollment process will upgrade the quality of the
services provided for the qualified enrollees. Online enrollment system An Online
Registration System was proposed to replace the manual enrollment system of
Cavite Maritime Institute in order to advance an organized flow of transaction and
an ease of work concerned on how the manual enrollment performs throughout
the institution’s operations. The numerous transactions that the manual system
covers, such as updating and adding student records, generating the advising
and assessment slips, and the like considering the manual operating system to
be inefficient for the need of the institution. Since the study involves proper record
handling, tracing the constraints and evaluation of the manual system is essential

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
(Bacala and Reano, 2009). In educational institutions like Harvent School in
Dagupan City, Composed of elementary and high school level. The school puts
premium to its registration. The enrollment process is the initial stage in gathering
bonafide fide and accurate student information necessary to establish student
permanent records. A registration and billing system is needed by the institution
to address the stated situation. The study has been made to help Harvent School
gather fast and deliver accurate information (Calabozo & Fernandez, 2006)
Online enrollment system is utilized today by many universities to facilitate the
enrollment of their students into classes every semester (Gaton, 2012). The
system allows students to choose courses they want to take with the available
class schedules. This allows students to make up their time schedules for
different class courses without time schedule conflicts. After the allotted
enrollment period, the system runs and assigns slots to students. With the Online
Registration System, students could log in, check their schedule, and set desired
changes and pay online without having to stand in a line and rushing to meet
deadlines to accomplish all the transactions required for enrollment (Ella, 2012).
The Online Registration System is a method designed to perform the process
involved in registration, advising, assessments, and payments of students as well
as scheduling of classes in any educational institution. According to Aquino
(2005), importance of computer application is increasing day by day. In the latest
decades of the millennium winning organizations are those which are willing to
integrate business strategy and information technology in plying their respective
trades. The use of information technology results for them to be able to develop
products fast and make decisions fast, ability to have fluid organization
structures, able to cope with the demanding work force and external environment
by the rapid development of innovative approaches, and lastly, using information
system confirms the company’s vision and mission. Schools use information
systems in the way of implementing an enrollment system. This results for them
to attract enrollees and earn an income. Enrollees are attracted because the use
of the said system makes the transactions faster and easier. Alcuaz (1988) stated
that the use of computer can give competitive advantage and improve
profitability. Computer helps to increase the productivity of people. This is true
whether they are working alone or working with others within a formal
organization such as business corporations. As said by Adrian(2011), “Lack of
enrollment system in schools can lead to chaos and troubles.” Students will be
confused on what they should do to be able to enroll that is why such systems is
extremely useful in the way that it gives an ease on working on enrollment
processes. Enrollment is very useful in retrieving vital information of the students.
Without it can lead difficulty both for the administration of school and student in
enrollment processes Many countries today, especially the developing nations
are challenged by the rapid technological changes. This has radically changed
the living and working styles of the entire society. This transformation has been
driven partly by rapid technological innovation. While in the 20th century, people
saw the rise of the industrial revolution with steam-powered machines intensifying
and expanding human productive power, the 21st century was characterized by
the birth of machine-powered flight and the emergence of broadcasting and
computer technologies that extend the reach of human creativity even more and
made new ways possible by which humans could live and work together (Tinio,
2002). The transformation of manual enrollment transaction to automate and now

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
into a web-based automation is one example of what was driven partly by the
rapid technological innovation. Any ways just to make work easier and faster like
enrollment transactions is possible with the emergence of computer technologies.
Technology innovation had influenced man’s work from data processing,
business transaction, research, planning, monitoring and even in medical
operation on human anatomy are now entrusted to computer technology. Web
applications are popular due to ubiquity of its applications. The ability to update
and maintain web applications without distributing and installing software on
potentially thousands of client computers are key reasons for its popularity. A
significant advantage of building web applications to support a standard browser
feature is the ability to perform as specified, regardless of the operating system
installed on a given client (Bacala &Reanno, 2009). Web-based enrollment
system A web-based enrollment system has features that meet most of academic
institutions system’s needs and requirements. This includes standardized
modules for student registration, enrollment, grade management, and other
modules that are deemed necessary to operate a school. Based on the
researcher, a web-based enrollment system for Veritas Parochial School (VPS) in
Web Based enrollment system, Manila was developed to help its students enroll
in a more efficient way without the hassles of waiting long hours in filling out
forms, which sometimes become redundant, or to stand in line and pay at the
cashier. It is with the Web-based Enrollment System for VPS that this new style
of enrollment may be achieved. This new type of system offers its students new
options for enrolling at VPS. By logging on to VPS website, one can register and
enroll subjects for a school year. With these, all the students are required to fill
out certain forms that do not take more than a few minutes to accomplish. The
system stores its records in the school database for future references.
Confirmation of the transaction made by the students need to be verified, the
payment of tuition fees must be made in the schools registrar. The students may
also browse the web site of VPS and he can check his current account. He can
also refer to the list of the school current tuition fee rates (Pascual & Riceo, 2008)

Foreign Studies
According to Jennifer Rowley (2005), information systems are a tool to support
information management. Information systems are increasingly being used in
organizations with the objective of providing competitive advantage. The
information systems used by organizations can be grouped into different types
such as transaction processing system, management information system,
decision support system, executive information system, expert systems and office
information system. Information Technology has heralded the advent of the
information society. The information society may be a “virtual society”. The
concepts of the electronic classroom, the electronic office and electronic library
have been explored. Information system poses a number of issues on society in
general, including: changing employment patterns, archiving, and bibliographic
control, security and data protection, intellectual property, marketplace issues
and access. An registration system is basically included in one of the
classification of information system that is stated by the author, thus it serves as
a tool to support information management with regards to the student data,
enrollment fees information and other with a connection to the enrollment

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
process. Every school gain competitive advantage of having this system for they
will have the capacity on handling important information at ease and with
security. The iterative implementation approach is a theory that eliminates
problems of using a waterfall study. This is invented to avoid a linear and
sequential development of study. The overall functionality of the system is broken
down into feature sets. These features sets often based upon use cases from the
analysis stage, containing group of individual features that are related, typically
by a functional area (Stephen McHenry, 2010) Adopting the theory of Stephen
McHenry which is known as the iterative implementation covers the breakdown of
overall functionality of the system to a what he called feature set and those
feature sets represents different process involve in an enrollment system. It helps
locate what feature an enrollment system will have since that this kind of systems
does many activities and processes. As said by Dunn and Scott (2005), science
and technology is the root of emerging innovations in this world. For many years
now, a person in this field of expertise does not stop to reshape the landscape of
today’s business world. Enrollment system has made huge impact into the school
arena. It is a system that is built on innovative program strategies. It is a system
that will help both the enrollment personnel-in-charge and the students to easily
process the enrollment at a lesser time. Distinct from traditional enrollment, LAN
enrollment system process large assortment of student records and provides
efficient and consistent information services. As stated by Holmes (2006), “The
Internet is neither an extraordinary communication tool nor revolutionary. It simply
represents the current stage in the development of human capabilities through
written language, which itself derived from the spoken form.” That statement only
shows that advancement in modern technology is at their highest peak.
Nowadays, Web-based applications are widely used due to their ubiquity. Web-
based enrollment system is currently emerging on markets for they are offering
transaction convenience and service efficiency through the use of Internet. This
system becomes a powerful tool in dealing with information management
regarding enrollment transactions. According to Forman (2007), continuing
innovation in technologies can lead to organizational changes that range from
improvement of day to day operation and for easy access it provides for the end
users. Many schools today have adapted this innovation in offering of their
services which is parallel with the concept of Tinn (2001), stated that the
computerization responded to the call the office or any workplace to help their
daily operation. Malolos et.al (2002) stated that the study of automation is
important in the sense time it minimizes the time and effort normally exerted in
manual process. While Janes (2001) stated that computers are extremely reliable
device and very powerful calculators with some great accessories applications
like word processing problem for all of business activities, regardless of size,
computers have three advantages over other type of office equipment that
process information because computer are faster, more accurate more
economical. Reyes (2005) task would be time consuming to accomplish manually
and more practical with the aid of computers field in cabinet. According to Flores
(2002), the automation is described simply as the substitution of machine control
of human. Dioso (2001) stated that computer assist careful intelligent planning,
organizing, actuating and controlling This maybe observed from the past that they
monitor production activities, solve scientific problem and help arrive in tentative
answer to a multitude of involved conditions. Ralph M. Stair (1999) emphasized

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
that the development of technology through the years have enabled us to do
more with less effort. From the orientation of the light bulb to the industrial
revolution and beyond, we have continuously tried to in a more efficient means of
doing tasks. Lewis (2002) stated that the reason for using computers vary from
person to person. Some of the computers in business are to perform accuracy, to
be as productivity, to decrease bottle necks or hassles to alter cash flows or to
simplify elevate your status. Gold Chager et al (2003) said that computer as a
device for processing information knew computer plays a significant role in their
lives, but few are aware of just how pervasive role is. Mane (2000) mentioned
that the creation of the computer made the easier to accomplish task than by
doing it manually, to have the direct access on straightforward answer just
monitoring record where in the needs of computer make possible for everyone to
get data in a particular need. We can consider that the computer is necessary
and it is a productive tool for individual. Gurewich (1999) stated that the database
system makes the work faster for every institution. For the mere fact that instead
of doing things manually, with the use of computer technology everything is done
faster. Computer- Based Enrollment system Halili, M.C.N. (2004) that man’s
actions are just involuntary movements especially when time allow to plan his
next action. These responses pass through the process of reasoning and
analysis. Huntchinson et.al (2001) stated that file is a collection of related
records. Examples are the entire student’s courses card for Anthropology 101 or
the transcript of all courses in the register’s office. Bryan (2006) emphasized the
information system is a set of people, procedures and resources that collects,
transforms and disseminates information in an organization to do’s ends rely on
many types of information system (IS). They might include simple manual
information system and informal system and also computer based information
system that uses hardware, software telecommunication and other forms of
information technology (IT). Sander (2002) computers are an intelligence
amplifier that can free human to use their time effectively. Because a computer is
a fast and accurate electronic symbol or data manipulating system that design
automatically accept and store input data process and procedure output results
under the direction of the stored program or instruction. Tows and (2005), stated
that database is instructed collection of data. The data may be about people,
product events in short, any type of information is to manage the collection of
data for reporting and making decision. Adamski (2007), give some advantages
of database processing first economy of scale getting more information from
some amount of data, sharing data balancing conflicting requirement,
enforcement of standard, controlled redundancy consisting integrity security
,flexibility and responsiveness ,increase programmers productivity, improve
program maintenance and data independence Perkins (1999) stated that
computer has an impressive impact upon business, governmental organization;
bank and all sorts of organization and on how they are operate and manage.
Alcaria (2004) explained that the use of computer are continue to grow, the need
for a more timely information and data processing comes on demand keeping the
records of any manual operations need the application of computer because
handling it manually will only be conflicting. Kroenke (2002) in the early 1970’s
database processing was considered an esoteric subject of interest only to the
longest corporation with the largest computer. Information system-Database
System Concept Today, database processing is becoming an information system

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
standard. Silberschatz (2006) in his book “” the goal of database system is to
simplify and facilitate access to data.In relation to Ahitud et.al (2007) mentioned
that information system are more collection of hardware, software and people.
They should be constructed to fit the organization’s strategy and structure so that
it could easily be adapted to the information they needed. Asumbra (2002)
Access to information is the best way to. In line with technology access to
information within fingertips is the easier way to be equipped in the future. While
Hammer (2003), said that computer could eliminate the need for copying and
rearranging information, which was entered into system. They also perform
mathematical computation; in short computer can eliminate most of the paper
works. Microsoft Corporation (2002), explained that computer network are
collection of computer and intelligent peripheral equipment that are inter
connected by telephone lines, micro wave relays and other high-speed
communication links of the purpose of exchanging data and sharing equipment.
Cognos-based enrollment management system Southern California Community
College Long Beach City College has gone live with a Cognos-based enrollment
management system that was designed by Irvine, CA-based professional
services firm e2e Analytic. Prior to installing the new system, LBCC, which has
two main campuses and multiple satellites that support nine schools and 34
departments, handled its enrollment via manual spread sheets. With no reporting,
continuity, or standard practices, and with lengthy error corrections, the school’s
enrollment management budgeting and planning took up to three months to
compile, consolidate, and implement (Koft 2007) The study on problems
regarding on school such as the Long Beach City College is an aid for the
proponents to have the idea on formulating solutions on transferring manual
enrollment transactions to an automated or computerized one. According to the
coordinator of Admission Support of Kerian Greenaway, the system known as the
Edith Cowan University Web Enrollment System (ECUWES) had replaced the
traditional hard copy system of enrollment. The system offers immediacy and
convenience of course enrollment via the internet. The said university in Australia
is currently enrolling more than 5,000 new students with easier transactions
cause of their online enrollment system. In the local setting, academic institutions
both the private and government schools are shifting from manual to
computerized system including student registration. This is accomplished either
on an intranet or internet-based environment. The desire to overcome these
problems and difficulties has led the acceptance of advanced technology. It
includes Local Area Network of computers, CD ROM and powerful processor.
These technologies led to the development of information databases that
provides simple and prompt retrieval of information through networking, In Local
Area Network Enrollment System (LANES), the problems on admission and
evaluation of academic records, subject reservation, assessment and payment of
fees and issuance of class cards are besieged. Likewise, searching of records is
effective due to its major key that is being used in retrieval of records. A Local
Area Network Enrollment System (LANES) is a broad system. It is a combination
of different function areas such as databases, searching, retrieval, and update of
student records, checking of students’ schedule, computation of fees. (Dzubeck,
Frank, 2003) Inspired by the advancement of modern technology and the
problems regarding enrollment transactions the proponents have come up with
an online enrollment system exclusively for school with many enrollees. Several

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
factors are considered in designing the proposed system. First is the tedious task
of filling out application forms and inaccuracies of information provided by the
students that cause delay on the enrollment process. Other is that were problems
on giving and announcing schedules of enrollees and cause for them to be late at
their very first class. The researchers gathered data necessary in the enrollment
system for the success of the study in providing benefit for the employees and
students so they can have access and have the ability to manage information
directly and conveniently. A software development and IT service firm
implemented its catalyst in Governor Andres Pascual College was integrated web
platform to provide content management, transaction processing, marketing, and
interactive community function to the two rice schools. Catalyst deliver on the
Jones school’s two primary criteria for selecting a web-based platform: simplifying
content management; and enabling user response to information such as event
RSVP and course registration. The content management tools lets the Jones
school staff edit, update or add to the volume of curriculum and event information
without calling for technical assistance. They simply cut and paste document into
the content management system audit for consistency and publish to the web.
The school’s diverse audiences, which include MBA’s executive Mb As, executive
education participants, and alumni, now receives prompt notification of news and
events, and can RSVP for event or register online for Executive Education
courses.

Comparison

With the above mention studies,According to Lopez (2005), a registration system

helps and provides efficient and reliable services to the students, enrollment
personnel and administration. Moreover, this system improved the process of
enrollment in terms of searching, retrieving and subject schedules.Valina et.al
(2009), in this work entitled “Network-based student Permanent Record keeping
and Enrollment System of Balian National High School”. This System was made
to lessen the time and effort exerted by both student and school employees. It is
also made to give accurate reports and keep records of every students every
students and for easy and fast way of enrollment. Automation Enrollment System
Gumitao (2001), system is designed to provide reports of the list of enrollment
per school year, periodical grade of students, and list of new, old and transferees
Quiver (2001), developed a program using database III which capable of
retrieving, access in manipulating of data in easy way. A computerized system to
minimized the lost of record and burden of work was designed by Pajarillo in
2002. Monsalve and Ilagan (2005), developed a program and designed using
Microsoft Visual Basic 6.0 and Microsoft access. The system is capable of
receiving access, searching items, providing adequate information and data
gathering. Lazaro (2004), this study entitled “Liceo de Los Banos record
monitoring system” password was created for the protection and was designed to
be user-friendly by only authorized persons and to ensure security of data basic
information.

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Bachelor of Science in Information Technology
Department
METHODOLOGY

The systems development life cycle (SDLC) is a conceptual model used in

project management that describes the stages involved in an information system

development project, from an initial feasibility study through maintenance of the

completed application.

Planning

Analysis

Design

Implementation

Maintenance

Waterfall Model: This model involves finishing the first phase completely before
commencing the next one. When each phase is completed successfully, it is
reviewed to see if the project is on track and whether it is feasible to continue.

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
Planning
Having an effective and efficient enrollment system is a plus to a school
whereas the faculty and staff would be benefit together with the students. In the
case of Metro Manila College, the school uses a manual system for the
enrollment so we decided to propose a computerized enrollment system. We see
MMC as a perfect school for this proposed system considering the bigger
population of the school and its location. With the help of the computerized
enrollment system it will improve the enrollment process of the school as well as
the faculty and staff. As we went to the said school, we check the system that
their using and think for the alternative solution for their enrollment problem.

Analysis
Metro Manila College as a private school needs to improve their
enrollment by having a computerized enrollment system rather than using the old
fashioned way or the manual system. Since they are only using pen and paper
for the enrollment, it is very difficult for them to keep the pile of papers for the
record of their students. The enrollees might also encounter difficulties with their
records. So, Computers is very much important for this proposed system in order
for the school to have a better enrollment system.

Design
This enrollment system that we proposed is perfect for the school. We
ensure that the design of the said system is suitable and easy to recognize. By
putting in a simple but detailed way of design, anyone in the school wouldn’t have
a very hard time in using the system. It will be also useful to the staff and every
detail in the design of the system is appropriate to location of the school. The
researcher used Microsoft Visual Studio in making the interface of the program.

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department

Implementation
Before we implement a system, we would like to ensure that it is surely
tested and done well. The system should be construct in a very simple way that is
good enough to have and to reach the betterment that is seeking in a system. It
should be also credible for the users not to hesitate in using the system.

Maintenance
Every system is like human, it gets tired, get logy and even give up when it
is over use that is why a good maintenance for a system is needed. The
proposed system has a weekly back-up and support. It should be also a man
friendly system that is the users will know how to use it.

CHAPTER 3

DESCRIPTION OF THE EXISTING SYSTEM

CONTEXT DIAGRAM / DATA FLOW DIAGRAM

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
CHAPTER 4

DESCRIPTION OF THE PROPOSED SYSTEM

An enrollment system combines all activities involved in the entire

enrollment process and integrates them into a system. This way, everything

happens in one place, both manual and computerized. The conversation

happened with the prospects, the pages they are visiting, their interests and

motivations, their personal details, the meetings scheduled with them to name a

few. The overall objective of an enrollment system is to help admission teams

ultimately enroll more students. One of the ripple effects of the stifling competition

for education institutes is the growing necessity for schools to enhance their

mechanisms for better serving applicant’s queries and objections. This is where

enrollment systems come into play, simplifying and accelerating student

enrollment. In the enrollment system, the school can trace what are the standings

of the students. It automatically computes for student transaction in enrollment,

calculates other charges, miscellaneous, expenses and even penalties. A

student’s account is entered into the system with corresponding due dates- lack

of enrollment system in a school can lead to chaos and troubles, the students will

be confused on what they should so and how they will do to be able to enroll. It is

extremely useful in the school in the way of making the processes of enrolling

much easy.

SYSTEM ANALYSIS AND DESIGN

 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department
CONTEXT DIAGRAM

Clearance for Payment

Official Receipt

REGISTRAR Student Information

STUDENT Payment
CASHIER
Assessment Form

Official Receipt

Assessment Form COMPUTERIZE

ENROLLMENT
Student Information FOR METRO Record of Payment
MANILA
COLLEGE
Student Registration Form Computation of tuition fee

Discount and balance

Confirmation of Reports

Report Generation

PRINCIPAL

DATA DICTIONARY

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 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department

ENTITY RELATIONSHIP PROGRAM

PROGRAM FLOWCHART

SYSTEM ANALYSIS AND DESIGN

 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department

FORM SPECIFICATIONS

REPORT SPECIFICATIONS

SYSTEM ANALYSIS AND DESIGN

 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department

CHAPTER 5

COST OF BENEFITS ANALYSIS

SCREENSHOTS

SYSTEM ANALYSIS AND DESIGN

 QUEZON CITY UNIVERSITY
Bachelor of Science in Information Technology
Department

PROGRAM LISTING

USER MANUAL

GANTT CHART

SYSTEM ANALYSIS AND DESIGN