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SAFETY MANAGEMENT MANUAL STRUCTURE & INFORMATION SOURCES

ENVIRONMENTAL HEALTH & SAFETY MANAGEMENT MANUAL CONTENTS

SL OHSAS OSHAD Section Subject Headings

18001

0 4.2 2.0 Policy Policy Document

1.0 4.3.2 1.0/5,0 Safety Management Manual Structure of the HSE MS

Structure & Information
Sources Abbreviations

Principal Contacts for Health and Safety

Information Sources

Cross Reference Between CSCEC EHMS ,

(OHSAS) 18001 & 14001 and OSHAD

Legal compliance

2.0 4.3. 6.0 Risk Assessment  Introduction and Scope

 Definitions
 Risk Assessment
 Identification of Environmental
Aspect/Impact Assessment
 Risk Assessment Process
 Acceptance or Approval of Risk
Assessments,
 Briefings on Safe Systems of Work
 Implementation and Monitoring
 Permits to Work
Special Risks

 New & Expectant Mothers at Work

 Lone Working
 Night Working
 Records

3.0 4.3.3 4.0 Performance Indicators  Introduction & Scope

 Setting Targets
 Leading Indicators
 Lagging Indicators
 Project & Work Place Controls
 Disciplinary Action

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4.0 4.4.1 3.0 Health & Safety  Introduction and Scope

Responsibilities  Overall Health & Safety
Responsibilities of All Employees
 Individual Responsibilities
 Departmental Responsibilities
5.0 4.4.2 11 &12 Training, Competence &  Introduction
Induction  Scope
 Training, Competence and Induction
Flowchart
 Identification of Training Needs
 Provision of Training & Competence
 Recording of Training

6.0 4.4.3 14.0 Communications,  Introduction

Participation &  Scope
Management Meetings  CSCEC Strategic Health & Safety
Board
 Project H&S Management
 Workplace Consultation Arrangements
 HSE Alerts, Information
7.0 4.4.5 19.0 Contract start,  Introduction
Commissioning & Handover  Workplace Pre-start Activities
 Project HS & E Plan
 Display of Project HSE Information and
Notices.
 Project Health, Safety & Environmental
Launch
 Contract Commissioning and Hand
over.
 Project Closed Out Review

8.0 ISO 17.4 Protecting the Environment  Introduction

14001  Environmental Procedures
 Management Review

9.0 4.4.7 8.0 Fire & Emergency Plans  Scope

 Strategies for Fire Management and
Enforcement.
 Fire Emergency Appointments, Duties
& Plans
 Emergency Procedures.
 Temporary Offices and Sheds
 Flammable and Combustible Liquids
and Flammable Gases

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 Electrical Devices
 Other Combustible Materials
 First Aid
 Projects Controlled By Others.
 Other Emergencies

10. 4.5.1 15.0 Procedures for Inspection &  Introduction & Scope.
Audit  Programming of Tours.
 Carrying out the Senior Manager’s
Tour
 Project Directors /Chief
Representatives/Project Managers
 Managers/Supervisor Weekly
Inspections
 Daily Workplace Inspections
 HSE Routine Inspection
 Safety Inspection Report Form
 Discrepancy Report
 Formal Project Audits
 Corporate HSE Assurance Audits
 Other Combustible Materials
 Specific Audits
 Subcontractor Audits
 External Safety or Environmental
Audits (Certification)
 Close Out Of Actions Arising
 Procedures for Inspections

11. 4.5.3 13.0 Incident Reporting &  Introduction/Scope

Investigation  Accident, Incident Reporting Procedure.
13.1  Accident Investigation & Recording
13.2 Process.
 Reporting Of Reportable Serious
13.3 Injuries/Incidents.
 Accident Investigation Process &
Responsibility for Reporting.
 Significant Near Misses /Incidents.
 Management Actions after a Reportable
Serious Accident/ Incident.
12 7.0 Management Of  Introduction and Scope
Subcontractors & Suppliers  An Overview of the Process
 Subcontractor Selection
 Contractor, Supplier Selection
 Contractor Engagement Procedures
 Managing Contractor / Subcontractor

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Works
 Recommendation of Contractor/Sub
Contractor
 HSE Requirements

13 4.4.6 9.0 Management of Lifting  Introduction and Scope

Operations  Management of Lifting Operations
 Appointments & Summary Duties
 Lifting Team Briefings
 Selection Of Lifting Equipment
 Safe Use Of Lifting Equipment
 Management of Lifting Operations
 The Lifting Plan
 Emergency Procedures
 Inspection, Testing and Maintenance
14 4.4.6 9.0 Management of Temporary  Introduction and Objectives
Works  Scope

15 4.4.6 9.0 Plant & Tools  Introduction

 Procurement Considerations
 Operator
 Test Examination and Inspection
 Plant and Equipment Inspection
 Positioning Plant in the Workplace
 Damaged Plant
 Dismantled /Stored Plant
 Statutory Examinations, Test &
Inspections
16 4.5.2 17.3 Occupational Health  Introduction
 Occupational Health &Health Screening
 General Requirements for Occupational
Health Screening;
 Types of Health Screening and Medical
Surveillance
 Results of Medical Surveillance
Occupational Diseases
 Manual Handling Assessments.
 Noise
 Management Responsibilities.
 Hazardous Chemicals
 Hazardous Chemicals Handling
Procedures
 Summer Working
17 4.4.6 9.0 Transport and Logistics  Scope
 Traffic & Logistics management

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 Role of Directors & Senior / Project

Managers
 Logistics
 Works on the highways

18 4.4.6 9.0 Project & Offices  Scope

 Management of Offices
 Management Responsibilities
 Office Safety & Risk Assessment
 Fire Risk Assessment
 Emergency and Evacuation
Management.
 Welfare
 Workplace Ergonomics
 Visitor Safety
 Communication And Co-Operation
19 9.0 Welfare  Introduction/Scope
 Common Standards
 Mess Rooms
 Kitchens and Canteens
 First Aid Facilities
 Sanitary Facilities

20 4.4.4 18 Filing, Review and Archive  Introduction

 Review of the HSEMS
 Revision and Updating
 CSCEC Site Safety Filing System
 Archive
 Site Safety Filing System Contents

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1.0 Health, Safety & Environmental Management System Structure, Directories

& Information Sources

1.1 The HS& E System

1.1.1 Introduction & Scope

The Environmental, Health & Safety and Management Manual states the general
procedures and objectives of CSCEC ME business for discharging our appropriate
obligations under Health, Safety and Environmental legislation in our projects,
establishments and offices.

The HSE Manual and its supporting procedures integrate with the Health, Safety &
Environmental management system standards of OHSAS 18001:2008 and ISO
14001:2015 for Occupational Health &Safety, Environmental standards and ADEHMS
respectively.

1.2 HSE Manual Structure:

Part 1
HSE Policy CSCEC ME HSE Manual &
&Organization, HSE References
Manual and
Arrangements
HSE MANAGEMENT SYSTEM

Part 2
Safe Operating Guidance on Safe work procedures, Safe
Procedures Working Guidelines

Part 3 Forms, Template Plans, Tool Box Talks, HSE

Tools Alerts & Information and common good
practices.

Different sections are arranged sequentially as per the clause / sub-clause numbers of
OHSE manual which is an integration of OHSAS: 18001:2007 and ISO 14001:2015
certification standards. The page numbers are given serially starting from 1 in each
section of the manual. All controlled copies of manual bear signatures of the CEO/MR
CSCEC Middle East (Approving authority of HSE Manual) on the cover pages of all
sections.

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1.2.1 Document Status:

 The Master documents are saved electronically on the company website and
can be easily accessed from each workplace.
 The master document deemed to be the controlled copy of the HS&E
Management System (HSEMS) and can only be altered by the controller of
the document.
 The system is formally reviewed at least annually and kept updated by
authorized personnel, and outdated documents removed or archived.
 All printed or CD copies are deemed “Uncontrolled issue” documents.

1.2.2 Using the Manual

 The Safe Operating procedures and guidance contained within the HSE
Manual should be used to provide the management framework for CSCEC
Middle East projects and offices.
 Where the activities of the project/division require modification of the
templates or procedures, the authority of the Corporate HSE team must be
requested unless otherwise stated in the HSEMS
 Where the company is part of a Joint Venture project, agreement must be
reached on the manual to be used and approval gained from Corporate HSE
team.
 The current revision number and issue date are indicated on each page.
Issue number 1 and revision number A are given to first issue of the manual.
Whenever any section is revised, the revision number of all the pages of the
corresponding section is incremented by 1. After at least 10 revisions are
made, or at the time of recertification, whichever is earlier, the whole manual
is re-issued by indicating a new issue number and keeping revision number
as 0 in all the sections.
 This HSE-MS Manual is available only in English language.

1.2.3 Responsibilities

 The holder of any copy is responsible for ensuring that they are working from
the latest version of the document and either destroying any old documents
or marking them “S/S to indicate superseded.
 The Corporate HSE Team will keep a copy of the superseded Master HSE
Manual documents until the retention period mentioned in the OSHAD.

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1.3. Company Information and Profile

China State Construction Engineering Corporation CSCEC Middle East L.L.C, CSCEC
in short form, is a multinational company which operates its business in various
countries and is a registered company in the United Arab Emirates. It undertakes
residential & commercial buildings, infrastructure and MEP works that include “Design &
Build” Projects.

Incorporated in August 2003 in Middle East, China State Construction Engineering

Corporation Middle East has completed a number of prominent building construction
projects in Middle East Countries. CSCEC have expertise in building public and private
residential apartments and Condominiums, hospitals, government schools, warehouses
and factories, airports, infrastructure projects and institutes of higher learning.

The Contact particulars of its main office in the Middle East are:

Post Box No. 63932

Dubai,

United Arab Emirates

Tel: +971 4 3991113

Fax:+ 971 -4 3993819

Website:
www.chinaconstruction.ae

The main office can be contacted for details of its worksites offices locations.

Vision:
 CSCEC to be organized as an esteemed premier’s organization in the region.
 Sustain organizational excellence through outstanding technical skills, tenacity,
innovative efforts and an absolute commitment on work.

Mission
 Achieve client satisfaction fully for delivering the quality product on time.
 Sustain organizational excellence through outstanding technical skills, tenacity,
innovative efforts and an absolute commitment on work.
 Ensure we create safe and hygienic working environments for workmen involved in
the project.
 We treat employees as the most valued asset of the company and recognize that the

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quality, motivation and performance of our employees are the key factors in
achieving our success.
 Plan, drive and implement various contributions to support the local and international
societies as a strong belief on the importance of corporate social responsibility.

Terms & Definitions

Acceptable Risk A Risk that has been reduced to a level that can be tolerated by the
organization having regard to its moral, economical and legal obligations and
its own HSE policy.

Audit Systematic, independent and documented process for obtaining “audit

evidence” and evaluating it objectively to determine the extent to which “audit
criteria’s” are fulfilled

Auditee Organization /Department/Section/Individual to be audited

Continual Recurring process of enhancing the HS&E management system in order to

Improvement achieve improvements in overall HS&E performance consistent with the
organization’s HS&E policy

Corrective action Action to eliminate the cause of a detected nonconformity or other undesirable
situation

Document Information and its supporting medium (Note: the medium can be paper,
magnetic, electronic or optical computer disc, photograph or master sample, or
a combination thereof)

Hazard Source, situation, or act with a potential for harm in terms of human injury or ill
health, or a combination of these

Hazard The process of analyzing and recognizing that a hazard exists and defining its
identification characteristics

Ill health Identifiable, adverse physical or mental condition arising from and/or made
worse by a work activity and/or work-related situation

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Incident Event(s) in which an injury or ill health (regardless of severity) or fatality

occurred, or could have occurred. (Note: an accident is an incident which has
given rise to injury, ill health or fatality. An incident where no injury, ill health, or
fatality occurs may also be referred to as a “near-miss”, “close call” or
“dangerous occurrence”. An emergency situation is a particular type of
incident)

Interested Party Person or group, inside or outside the workplace concerned with or affected by
the HS&E performance of an organization

Nonconformity Non-fulfillment of a requirement (A nonconformity can be any deviation from

relevant work standards, practices, procedures, legal requirements of the
HS&E management system requirements)

HS &E Part of an organization’s management system used to develop and implement

Management its HS&E policy and manage its HS &E risks (A management system is a set of
System interrelated elements used to establish policy and objectives and to achieve
those objectives. A management system includes organizational structure,
planning activities (including, for example, risk assessment and the setting of
objectives), responsibilities, practices, procedures, processes and resources.

HS &E Measurable results of an organization’s management of its HS &E risks

Performance

HS &E Policy Overall intentions and direction of an organization related to its HS &E
performance as formally expressed by top management

Preventive Action Course of Action to eliminate the cause of a potential nonconformity or other
undesirable potential situation. There can be more than one cause for a
potential nonconformity. Preventive actions are taken to prevent occurrence
whereas corrective action is taken to prevent recurrence.

Procedure Specified way to carry out an activity or a process (Procedures can be

documented or not.)

Record Document stating results achieved or providing evidence of activities

performed

Risk Combination of the likelihood of an occurrence of a hazardous event or

exposure(s) and the severity of injury or ill health that can be caused by the
event or exposure(s)

Risk Assessment Process of evaluating the risk(s) arising from a hazard(s), taking into account
the adequacy of any existing controls, and deciding whether or not the risk(s) is

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acceptable

Workplace Any physical location in which work related activities are performed under the
control of the organization.

(Note: when giving consideration to what constitutes a workplace, the

organization should take into account the HS &E effects on personnel who are,
for example, travelling or in transit (e.g. driving, flying, on boats or trains),
working at the premises of a client or customer, or working at home.

Environment: Surroundings in which an organization operates, including air, water, land,

natural resources, flora, fauna, humans, and their interrelation.

Environment Element of an organization’s activities, products or services that can interact

Aspect with the environment

Environmental Any change to the environment, whether adverse or beneficial, wholly or

Impact partially resulting from an organization’s activities products or services

Environmental Overall environmental goal, consistent with the environmental policy, that an
Objective: Organization sets itself to achieve.

Environmental Measurable results of an organization’s management of its environmental

Performance aspects.

Prevention of Use of processes, practices, techniques, materials, products, services or

Pollution energy to avoid, reduce or control (separately or in combination) the creation,
emission or discharge of any type of pollutant or waste, in order to reduce
adverse.

Serious Accident An accident leads to the death of one employee or more in worksite (or)
serious Injury of one or more person (or) Lost time injury of more than one
person as result of same accident.

Fire, explosion, collapse, leakage of hazardous material which leads to work

suspension for a period of more than one shift.

Serious Injury Death of any person / fracture of the skull, spine, pelvis or any bone fracture
(Major Injury) amputation of a hand, arm, foot, finger or any body organ.

Unconsciousness resulting from electric shock, heat stroke etc., second or

third degree burn

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Lost Time Injury Lost Time Injury is a work related injury or illness that results in an individual
being unable to work on a subsequent scheduled work day or shift.

Minor Injury An Injury arising out of, or in connection with work which does not fit with any
of the above categories (First Aid Injury).

Near Miss An unplanned, unwanted event, event series or conditions that occurred at the
workplace which although not resulting in a physical injury, material or
environmental damages, but having a potential to do so.

Medical Treatment A work related injury or illness that calls for medication, treatment or medical
Case (MTC) checkup that is administered by health care professional and that goes
beyond a first aid case.

Restricted Work A work related injury or illness that results in limitations on work activity that
Day Case (RWC) prevent an individual from doing any task of his/her normal job of from doing
all of the job for any part of the day.

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ABBREVIATIONS
ACOP Approved Code of Practice
ADHSEMS Abu Dhabi Environmental Health Safety Management System
AFR Accident Frequency Ratio
AIR Accident Incident Ratio
ALARP As Low As Reasonably Practicable
BS(EN) British Standard
CEO Chief Executive Officer
CM Construction Manager
CR Chief Representative
CITB Construction Industry Training Board
COSHH Control of Substances Hazardous to Health
Db Decibel
EA Environmental Agency
HFL Highly Flammable Liquid
KPI Key Performance Indicator
FM Foreman
HO Head Office
IA Impact Assessment
HSEMS Health, safety & Environment Management System
MR Management Representative (OHSE)
HSEM/ HSEO HSE Manager/ HSE Officer
NCR (PI) Non Conformance Report – ( Potential for Improvements)
OHSE Occupational Health Safety and Environment
PM Project Manager
RA Risk Assessment
RIAC Risk and Impact Assessment Committee
SC Sub-Contractor
SE Site Engineer
SI Stores In charge
SUP Supervisor
TI Transport In charge

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1.4. Information Sources

1.4.1 Primary UAE References – Statutes & Regulations.

01 Federal Law of 8 /1980

02 Ministerial Order 32/1982

03 OSHAD SF Version 3.1 of March 2017

04 Dubai Code of Practices

05 UAE Fire and Life safety Code of Practice -2011

06 OHSAS 18001: 2007

07 ISO 14001

08 Federal Law 01/2002 – Regulation and control of radiation materials and sources

09 UAE Decree 37 of 2001 concerning protection and Development of the

Environment in UAE

1.5 Legislation & Compliance

1.5.1 Evaluation of Compliance with Legislation & other HSE Requirements.

The detail and application of the HSE Manual will be constantly reviewed to
ensure our projects, locations or divisions are complaint with legal and other
applicable requirements. Detailed procedure of legal register is attached in
HSE- P-02. This will be carried out by the following process:

Review of Legal Compliance:

 There are adequate numbers of legislation/orders and standards relating to
Health, Safety & Environmental. The key legislations/orders are identified in
the HSE Section1.4, but projects would be expected to demonstrate
compliance through the application of our processes and systems and not to
refer to rulings/ compliances directly.
 Discussion and review of current issues and new legislation at regular HS&E
/corporate executive committee meetings.
 Regular communication/monitoring with the local authority offices and
websites for future HSE initiatives, legislative changes.

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 Ongoing review of HS& E related information/documentation and literature by

corporate HSE team and action where necessary to update the HSEM to
reflect changes.

Measurement of compliances:
 Compliance will be demonstrated through regular inspection and safety tours
as defined in the HSEMS Section 10.
 Checks on the veracity of inspections will be undertaken through independent
and external audits in accordance with the audits defined in HSEMS.
 Outputs and key information are summarized in the monthly reports on HS
&E performance at project, division and group levels.

2.0 CSCEC - Health Safety & Environmental Policy.

Company approach on HSE Compliance, management, commitment and responsibility
is clearly illustrated in the Health, Safety & Environmental policies. Policies will be
periodically reviewed in accordance with the local regulations and circulated to all for
strict compliance by all.

Revision Status

Revisions to the Health, Safety & Environmental Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while
obsolete page / template of Master document / record shall be retained for defined
period of time. Relevant records shall be updated.

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Record of Reviews & Revisions

Date Section Page Issue Description of Prepared Reviewed Authorized

Nos No Revision by By by

18.11.14 Section.1 All Draft Safety Alex George Tarek Zhu

management Emara Jianchao
manual structure &
information sources

18.04.17 Section 1 All 01 Amendment of Alex George Tarek Zhu

revised OSHAD SF Emara Jianchao
legislation details
in section.1.4.1

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SECTION 2: HAZARD IDENTIFICATION, RISK MANAGEMENT PROGRAMME

CONTENTS

2.1 Introduction & Scope

2.2 Risk Assessment

2.3 Risk Assessment Process

2.4 Method Statement Preparation.
2.5 Acceptance or Approval of Risk Assessments Method Statements
2.6 Briefings on Safe System of Work
2.7 Implementation and Monitoring
2.8 Permit To Work System
2.9 Special Risks
2.10 Records
2.11 References
2.12 Revision Schedule

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HAZARD IDENTIFICATION, RISK MANAGEMENT PROGRAMME

2.1 Introduction & Scope

The identification of hazards in CSCEC M&E operations is an on-going activity that

determines the past, current and potential impact of the activities and services. A
procedure has been established to identify the hazards in activities and services which
can be controlled and over which influence is expected. Procedure for evaluation has
also been established to identify significant risks in all works and either eliminate or
reduce them at source, before relying on local controls to reduce them further.

CSCEC shall ensure that significant environmental impacts, aspects and the
corresponding effectiveness of the control measures are taken into account in
establishing, implementing, monitoring and maintaining its environmental management
system.

This section sets out the procedure for carrying out and recording Risk Assessment on all
CSCEC Middle East Projects/Divisions and covers offices, storages & Plant yards.

2.1.1 Definitions

Validity The time period applicable to the present hazards

Hazard The potential to cause harm
Likelihood The chance the hazard will cause an accident or incident
Severity The magnitude of the incident or numbers affected
Risk Combination of likelihood & severity: Risk = Likelihood X Severity
Control A measure to counter /reduce the risk.

2.2 Risk Assessment

An Overview of the Risk Assessment Process

 The HSE standard and legislations states that all risks are considered before
commencement and the significant findings recorded. However, for the
avoidance of doubt, written record of all key assessment should be kept.

 The risk assessment must be undertaken by a competent person closely

associated with (related to/ dealing with) the activity, as they have an overview
and knowledge of concurrent activities.

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 Related documents such as Risk Assessments, Method Statements or General

Task sheets should carry a common serial number to avoid cross referencing.

2.2.1 Activities Covered By Risk Assessment

 Risk assessment is a continuous process and must be carried out for all work
in all establishments under the immediate control of CSCEC ME, at all levels,
starting from concept to post contract works and in permanent
establishments.

 Risk assessments are also required for all subcontracted work impacting on
CSCEC ME and work undertaken by contractors where CSCEC ME is the
Principal Contractor but has no direct contractual relationship. Interfaces
arising from multiple occupancy or activities require a co-ordinate and
location wide approach.

 Particular attention must be paid for risks to members of the public and any
special risks such as young persons, lone working, night working etc.

Please refer the below procedures for HSE Risk Assessment and
Management at operation levels. HSE-P-01: HSE Risk Assessment and
Management

2.2.2 Identification of Environmental Impact & Aspect and Mitigation Measures

A format has been established to identify the environmental impact & aspect
(that are influenced and controllable) of the organization’s activities, products
and services. This procedure also addresses the documentation requirements for
the mitigation measure through appropriate controls. HSE-F-24: Environment
Aspect & Impact Assessment. Rev. A

2.3 Risk Assessment Process

Although risk assessment is a continual process, there are several times when a formal
risk assessment process must be carried out:

 Planning Risk Assessment Review ( i.e. planning and Design stage)

 Job Specific Risk Assessments ( i.e. dictated by programme)
 Interim Risk Assessments Review ( i.e. Operational Stage)

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Planning Risk Assessment Review

 Initial reviews shall be formally undertaken at a planning meeting prior to

project start chaired by the project Director/Manager.
 Hazards, risks, controls, competencies and other EHS issues will be
identified, debated and agreed and output to be recorded.

2.3.1 Job Specific Risk Assessments.

 Individual operations must be looked at in detail, taking into account local

constraints such as environmental and location.
 Where work is subcontracted: The subcontractor will produce Risk
Assessments and Method Statements and submit these for review, comment
and acceptance by a competent and approved CSCEC M.E business staff
member prior to any work being allowed to proceed.
 Reviews of job Specific Risk Assessments must be made when either
the process or programme changes and recorded on a Risk Assessment
form : HSE-F-01- Rev. A

2.4 Method Statement Preparation.

Method statements usually have to be produced to define a safe system of work. Safety
content and controls will frequently be combined with Engineering and Quality
Assurance content.

As method statements will invariably benefit from workforce input, they should always be
involved where possible to bring practical experience in identifying efficiencies or
potential problems. Therefore, The Responsible Manager must nominate suitably
experienced Engineers /members from the team for the preparation of Method
Statements & Risk Assessments (MS& RA).

The level of detail may vary depending on the complexity, phase of a contact or process,
but they must be prepared by a competent person.

During the work stage, those carrying out the work needs to know the detail relating to
individual work items and process.
Address all aspects of the job, programme, method, sequence, engineering, interfaces
etc.

Each method statement will be given a unique number and recorded on The Method
Statement & Risk Assessment Register Appendix: HSE-F-02 Rev. A. The MS& RA
register need to be maintained & updated regularly.

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2.5 Acceptance or Approval of Risk Assessments Method Statements.

 The Responsible Manager must ensure that the Risk Assessments or Method
Statements (MS& RA) are adequately reviewed by the competent staff member
prior to its execution.
 Simple Risk Assessment may not require independent checks but would benefit
from checking by the immediate line manager or their representative who has
knowledge of wider issues in that workplace.

 Internal companies such as MEP division will approve their own documents on
behalf of CSCEC ME business.
 In order to provide additional guidance to managers for the production and
approval of method statements, a Method Statement Checklist App. F-03 can
be used.
 The names of the persons accepting or approving the Risk Assessment,
Method Statements must be clearly stated in the document, including the date
and where applicable the revision number.

Sub-contractor Method Statement

 On projects where CSCEC ME L.L.C is Principal Contractor or we engage

contractors. We must review any method statements affecting our works,
regardless of our contractual relationship. This will be either accepted or reject.
 We have a clear legal responsibility to ensure that the construction/task is
properly planned, managed and monitored. Therefore, we need to understand
the proposed methods of work, the associated risks and the control measures.
We must be reasonably satisfied, to the best of our knowledge that proposals are
adequate before we make arrangements to control interfaces and allow work to
proceed.
 Where CSCEC M.E operate as a sub –contractor to others, we must still assess
our work for risk and produce Safe System of Works such as method
statements, risk assessments and co-operate fully with our client or controller of
the premises.

Specialist Operations

 If review of activities required an intense level of specialist knowledge or a

greater level of risk, managers may seek advice from technical expertise’s
available from the business or external services.
 In case of very specialist operations beyond our normal scope of expertise, the
Project Manager may require that the specialist contractor who originates the
method statement also has it verified by a second person within their
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organization. Prior to final approval by ourselves, we would still need to check all
potential coordination and interface issues.

Pre- commencement and Interim Checks.

 Method statements must be reviewed within a week prior to work commencing as

there may be changes in people, plant, interfaces, weather etc.
 When circumstances change, both Risk Assessment and Method Statements
must be reviewed and re-assessed to ensure they are still valid. They must be
updated, approved and the team given another briefing.
 Risk Assessment & Method Statements may be reviewed at least quarterly and
the records shall be entered in the MS approval sheet.

2.6 Briefings on Safe System of Work

 Agreed methods, procedures and controls defined in the risk assessments and
method statements must be clearly briefed prior to work commencing. If briefings
have not taken place, work cannot be permitted to commence.
 The briefing mechanism must be closely matching with the competence and
language skills of the recipients to ensure that there is a true understanding of
the work method. A practical demonstration or trial run through the work method
is appropriate.
 Briefings will be recorded on signed Task Sheet Briefing sheets Appendix:
HSE-F-04 Rev. A Sub-contracted work require copies of sub-contractors briefing
records and a CSCEC manager will attend sufficient briefings to ensure the
standard and level of information given is acceptable. Daily Activity Briefings
(DABs) will cover specific hazards such as weather conditions or work interfaces.
 Refresher briefings may need to be carried out more than once, especially where
there are changes to the workforce. These may be delivered as part of the
general activity briefing process. Feedback from the work-force must be
encouraged during briefings, toolbox talks, DABs etc.

2.7 Implementation and Monitoring

It is necessary that the approved methods and Safe Systems of Works are implemented
correctly and assessed as relevant to the work being undertaken.
 Therefore, when work commences, the responsible manager must ensure that
the agreed Safe Systems of Work are being applied, and correct working
procedures illustrated in the Method statement are properly followed for the
execution of the task.
 Managers and their supervisors are responsible for ensuring that work
continues to be carried out in accordance with the agreed work methods. This
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monitoring will be recorded in site diaries and inspection sheets.

 For subcontracted work, there must be competent supervision levels provided by
contractors confirmed at the pre start meeting and through CSCEC monitoring for
these activities at a rate proportionate with the risk.
 Safe system of Works compliance shall be monitored at least quarterly via
consultation with task team or a workplace inspection by a competent person and
any major non-compliance shall be highlighted to project Director/Manager.
 Project HSE team shall conduct a risk compliance verification on all major tasks
and confirm the task is performing as per the approved method statement & Risk
Assessment. Any variation or violation shall be issued to project/construction
team via an observation report with Noncompliance Report for immediate
rectification.

2.8 Permit To Work System

A permit-to-work system is a formal recorded process used to control work, which is

identified as potentially hazardous. It is also a means of communication between
site/installation management, plant supervisors and operators and those who carry out
the hazardous work. Essential features of PTW system shall include:-

i. Clear identification of who may authorize particular jobs (any limits to their
authority) and who is responsible for specifying the necessary precautions.
ii. Training and instruction in the issue, use and closure of permits;
iii. Monitoring and auditing to ensure that the system works as intended;
iv. Clear identification of the types of work considered hazardous; and
v. Clear and standardized identification of tasks, risk assessments, permitted task
duration and supplemental or simultaneous activity and control measures.

The permit-to-work specifies the work to be done and precautions to be taken and
therefore is an essential part of a safe system of work, but only if they suit the task and
are managed correctly.

2.8.1 When Is A Permit To Work Required?

a). PTW systems shall be considered whenever it is intended to carry out work
which may adversely affect the safety of personnel, plant or the environment.
However, PTW systems shall not be applied to all activities as experience
has shown that their overall effectiveness may be weakened.

b). PTW systems are normally considered most appropriate to:-

i. Non-Production works (e.g.: maintenance, repair, testing, alteration,
dismantling etc.)

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ii. Non routine operations

iii. High risk activities
iv. Where two or more individuals or groups need to coordinate activities
v. Where there is a transfer of work and responsibilities from one group to
other.

Examples of hazardous activities that shall be controlled by PTW systems are

described below:

Activity Remarks

 Hot Works

 Work in Confined Spaces

 Excavation

 Access to Restricted Areas

 Work On or Near Live services

 Pressure Test work

For detailed guidance on using Permits to Work, refer Procedures in HSE-P-05

2.9. Special Risks

2.9.1 Expectant Mothers at Work

 Employees shall notify the employer about the pregnancy, birth or

breastfeeding as early as reasonably practicable. This shall be a written
notification and should be accompanied by a certificate, stating expected
week of childbirth from a registered medical practitioner
 A suitable and sufficient risk assessment that recognizes the employee’s
condition should be carried out and the significant findings recorded.
 Employees shall notify the employer immediately of any changes to their
condition or health which might affect the risk assessment process.
 ADEHSMS RF EHS RI – COP 9.1 OSHAD SF- New and Expectant
Mothers- V 3.1- July 2017 requires employers to:
- Assess the risks to the health and safety of women who are pregnant,
have recently given birth or who are breastfeeding;
- Ensure that workers are not exposed to risks identified by the risk
assessment which could present a danger to their health and safety.

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For Additional Information and Guidance on Specific Risk to Expectant

Mothers please refer to ADHESMS RF COP 9.1 New and Expectant
Mothers

2.9.2 Lone Working

CSCEC definition of ‘lone working’ refers to a person not working within the
sight, hearing or close proximity of others who supervise, or others who could
respond to an emergency.
 CSCEC does not encourage lone working. No person will be required to
undertake a lone working task unless the task is of low risk and emergency
methods of communication are available and effective in the specific task
environment(s).
 Section Manager/Line managers are responsible for ensuring the health &
safety requirements of the lone working person and appropriate
arrangements have to be made to reduce the risks to lone workers and
others who might be affected by their action.

Typical Tasks in which Lone Working may be an issue

 Security patrols
 Surveying (engineers / architects / estimators / etc.)
 Sampling works
 Wagon drivers
 Tower Crane drivers
 Office staff working early or late
 Fitters / Plant maintainers
 Persons working on defects
 Cleaners

Lone Working Procedures:

Where lone working and or working in remote locations has been identified
CSCEC shall develop a procedure that incorporates the specific instructions
employees are to undertake in the event of working alone. The employer may
incorporate these instructions into a general procedure that is task specific. See
general task specific check list for Lone Working in HSE-F- 71 Rev. A

Assessment
The following issues need to be assessed for Lone Working Operatives:-

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 Understanding of scope of work and limitations

 Environmental constraints
 Condition of working area and access
 Health hazards
 Permissions required
 Contact details – both ways
 Emergency procedures if contact missed
 Provision of Welfare

Competence

All individuals involved in a lone working task should be competent to undertake

the instructed task and be aware of the procedures for maintaining regular
contacts patterns and summoning assistance should the need arise.

2.9.3 Night Working

CSCEC shall ensure that safe systems of work are established for night work
which includes:
 Suitable Risk Assessment to be made and all the issues (such as general
lighting at each access road, work area, level of background lighting and task
specific lighting, reflective signage) should be considered.
 The work site to be fully lit by floodlighting. Where it is not practical to
floodlight the whole work site, consider floodlight on all important/high risk
areas.
 Jersey barriers with flashing beacons mounted on them are placed at
hazardous areas.
 Regular inspections and maintenance to be carried out on the same.

2.10 Records

 Copies of all risk assessments and method statements should be maintained

and referenced to allow prompt access.

 At the completion of work activity, the risk assessments and method

statements should be indexed and maintained to allow future reference. In the
event of an incident, it also allows us to demonstrate we have made suitable
arrangements to plan and control the process.

 When the contract is complete, ensure arrangements have been made for
archiving. Contemporary records will be required to debate, defend and settle

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insurance claims at a future date.

2.11 References:
 UAE Federal Law No (8) of 1980 - Labor Law
 UAE Federal Law No (24) of 1999 – Protection and Development of the Environment
 Dubai Codes of Practice for Construction 2008
 OSHAD SF Version 3.1 of March 2017 Clause 4.3.1 of OHSAS 18001: 2007

Procedures
Risk Assessment Procedures P.01
Permit to Work Procedures P.05

Forms
Risk Assessment Form HSE-F-01 Rev. B
Method Statement & Risk Assessment Register HSE-F-02 Rev. A
Environmental Aspect/Impact Assessment HSE-F-24 Rev. A
Method Statement Check list HSE-F-03 Rev. A
Method Statement & Risk Assessment Briefing Sheet HSE-F-04 Rev. A
Risk Assessment & checklist for Lone Working HSE-F-71 Rev. A
Permits HSE-F-06 A-F Rev. A

2.12 Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to EHS Representative for destroying while
obsolete page / template of Master document / record shall be retained for defined
period of time. Relevant records shall be updated.

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Record of Reviews & Revisions

Date Section Page Issue Description of Prepared Review Approved

Nos No Revision by ed By by

18.11.14 Sect,2 All Draft New HSE Manual Alex Tarek Zhu
George Emara Jianchao

18.04.17 Sec 2 All A Sec. 2.4 MS/RA Alex Tarek Zhu

preparation, review George Emara Jianchao
and compliance
monitoring. Page 24

Sec. 2.7 Risk

compliance
verification. Page
26

Section.2.9.
legislation
reference
amendments

Section. 2.11
References

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SECTION 3: PERFORMANCE INDICATORS & REVIEW

CONTENTS

3.1 Introduction & Scope

3.2 Setting Targets
3.3 Leading Indicators
3.4 Lagging Indicators
3.5 Project & Work Place Controls
3.6 Disciplinary Action
3.7 References
3.8 Revision Schedule

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PERFORMANCE INDICATORS

3.1 Introduction & Scope

China State Construction Engineering Corporation Middle East L.L.C monitors

performance against agreed standards to identify potential improvements, feedback on
system effectiveness and assist in setting realistic future targets. This section covers the
process of setting and measuring HS&E performance Indicators. See CSCEC ME
Inspection and Audit Procedures for more guidance. HSE-P-06

3.2 Setting Targets & Assessment

Each project shall set a program for Project Safety Meeting (PSM) and also set and plan
pragmatic yearly performance targets independently or in compliance with the
Corporate/Division objectives. The following points need to be considered:
 Head of the Division/project will ensure that, the set HSE objectives and targets
are communicated to all for their better understanding,
 The set objectives /targets must be assessed periodically to ensure its
achievement progress. (records of the same need be maintained).
 The set objectives/targets should cover Health, Safety & Environmental areas
associated with.

3.3 Leading Indicators- Performance Measurement & Monitoring

The organization has established a system for monitoring and measuring the actual
performance in terms of key characteristics against the HSE objectives and targets in the
areas of HSE Management Systems and operational controls on a regular basis. This
includes evaluation of compliance with relevant Safety, Health and Environmental
legislation and regulations.

The results are analyzed to determine the areas of success and to identify areas requiring
corrective action and improvement based on performance indicators, which have been
laid down in the relevant HSE-Management Programmes. HSE Performance of the
project is monitored via a HSE Monitoring Program on a monthly basis.

The following will be used to identify compliance with required HS &E inputs and will be
measured as active indicators and recorded in the CSCEC database.

Sl Category Duration Form

01 CEO/President Operational Reviews Yearly HSE-F-08

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02 Vice President’s Operational Reviews/Tours Quarterly HSE-F-08A

02 Project Director/Manager HS & E Report Monthly HSE-F-08A

Bi
03 Managers’/Supervisor’s routine site inspection HSE-F-09
Monthly

04 Safety Officer’s Routine site inspections Weekly HSE-F-10

05 Project HSE Manager Workplace Audit Monthly HSE-F-12

Half
06 HSE Manager System Audit HSE-F-34
Yearly

HSE Monitoring Program- Program & Checklist to

07 Monthly HSE-F-13
show effective monitoring

08 Project HSE Statistics Report Monthly HSE-F-14

09 Project Assessment Score Sheet Monthly HSE-F-68

10 Project HSE Performance Audit Quarterly HSE-F-91

11. HSE Officers Workplace Monitoring Daily HSE-F-79

3.4 Lagging Indicators- Reactive Measurements

The following reports will identify and measure compliance with reactive measurements
particularly accident frequency rates, dangerous occurrences, high potential incidents etc.

 Project Monthly HSE Reports

Each project HSE manager will produce a monthly HS&E report using the information
collated from the project and discuss it at in the Project Safety Meeting. The project
HSE Manager will forward the monthly HSE statistic report together with the other
requested documents to Divisional HSE Manager ( with a copy to Corporate HSE
Manager) by 05th of every month and then the Divisional HSE Managers will forward
a consolidated divisional HSE report to Corporate HSE Manager by 09th of every
month for preparing the CSCEC Middle East business reports. The time period for
monthly HSE report is from the first day of the month to the last day of the month. The
report should include the following:

 Lost Time Accident Frequency information and graphs of project trends.

 Summaries of Significant Injuries, Incidents, Near Misses, High Potential Hazards and
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Key Actions initiated to prevent recurrences as well as analysis of this data to allow
discussions, consideration and setting of relevant targets.
 Training delivered during the month with photographic evidences
 Monthly HSE report format is attached in Form F-14
 Project HSE performance score with Score analysis sheet – HSE-F-68 & 69
 Resources consumption and waste disposal records
 Records of Monthly Inspections (VPs/PD/PM/HSE Managers etc)
 HSE monitoring sheet
 Photographs of good/bad practices and acheivments.

 CSCEC Middle East Business Monthly HSE Statistics. This will be a summary of
key issues from each of the Project/Divisions reports.

3.5 Project & Work Place Controls

CSCEC Middle East Business Executive Meeting

The CSCEC ME executives will meet every month chaired by the Chief Executive Officer
and review the business wide HSE performances. This review will include:
 Discussion in attaining the objectives, business targets and shapes logical approaches
in achieving the targets compared with the previous performances and industry
standards.
 Results of internal/external audits and closure of non – conformities.
 Status of compliance with legal and other requirements
 Status of incident investigation, corrective actions and preventive actions
 HSE performance review for Projects & Divisions

Annual Review Meeting

An annual review will be undertaken by the CEO and VPs to review previous years HS
& E targets and to either close out these targets or re -assess the time scales and to
set new targets for the next year.

3.6 Disciplinary Action

CSCEC has high assumptions of all staff and operatives on projects and other workplaces
for which we are accountable. However, as a last resort in the unsuccessful event of a
gross breach of HSE standards or continuous disregarding of site rules, it may be
necessary to take a disciplinary action. These actions may be sued as a measure of
compliance. See more guidance in Disciplinary Procedures P-07

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3.7 References

Clause 4.5.1 of OHSAS 18001 and 9.1.1 of ISO 14001

OSHAD RF V. 02

Procedures
HSE Inspection & Audit Procedures P.06
CSCEC Disciplinary Procedures P.07

Forms
CEO/ President Operational Reviews HSE-F-08
Vice President’s Operational Reviews/Tours HSE-F-08A
Project Director/Manager HSE Walk Around Report HSE-F-08A
Manager’s/Supervisor’s Inspection Form HSE-F-09
HSE Officer Safety Inspection Form HSE-F-10
Project HSE Manager Workplace Inspection Form HSE-F-11
CHSM System Audit Form HSE-F-34
Monthly HSE Monitoring Program HSE-F-13
Monthly HSE Report template HSE-F-14
Monthly Project Assessment Score Sheet HSE-069
Project HSE Performance Audit HSE-F-91
HSE Officers Workplace Monitoring HSE-F-79

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3.8 Revision Status

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while obsolete
page / template of Master document / record shall be retained for defined period of time.
Relevant records shall be updated.

Record of Reviews & Revisions

Date Section Page Issue Description of Revision Prepare Revie Authorize

No No d by wed d by
By

18.11.2014 Sect 3 All Draft New HSE Manual Alex Tarek Zhu
George Emara Jianchao

18.04.2017 Sec. 3 All A  3.2- Setting Target Alex Tarek Zhu

and Assessment- George Emara Jianchao
page 34.
 3.3- Leading
Indicators-
Performance
Measurement&
Monitoring- Page 34-
35
 Change in Form
Numbers
 3.4- lagging
Indicators-
Inclusion of
Performance score
sheet and monthly
HSE statistics
submission –Page
35
 New inclusion of
Quarterly Project
Performance report
–HSE-F-91

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Section 4: HSE Roles & Responsibilities

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SECTION 4: HSE ROLES & RESPONSIBILITIES

CONTENTS

4.0 Introduction
4.1 Organization Hierarchy
4.2 Employees Health, Safety &Environmental Responsibilities
4.3 Specific Responsibilities
4.3.1 President/CEO
4.3.2 Directors/Vice Presidents/Division Heads
4.3.3 Management Representative
4.3.4 Senior Management
4.3.5 Corporate HSE
4.3.6 Divisional HSE Managers
4.3.7 Project HSE Managers
4.3.8 HSE Officers
4.3.9 Environmental Coordinators
4.3.10 Engineers/Supervisors/Team Leaders
4.3.11 Workforce
4.4 General Functional Responsibilities
4.4.1 Design Management
4.4.2 Engineering
4.4.3 Tendering/Estimation
4.4.4 Human Resources
4.4.5 Planning
4.4.6 Labor Department
4.4.7 Procurement
4.4.8 Logistics, Store & General Administration
4.4.9 Plant & Equipment
4.4.10 Mechanical and Electrical Engineering Manager
4.4.11 Subcontractors

4.5 Disciplinary Action

4.6 References
4.6 Revision Schedule

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HSE ROLES & RESPONSIBILITIES

4.0 Introduction

Every employee has a duty to take reasonable care of themselves and those around them
through non-compromise of unsafe conditions and practices. We must therefore, all work
together to prevent accidents, occupational illness, environmental damages and
consequences that follow.

4.1 CSCEC Middle East Business Organization Chart

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4.1.1 CSCEC Middle East Business HSE Organization Chart

President & CEO

Vice President/ Vice Presidents /

Head Office/ Corporate Level
Management Representative Divisional Heads

Corporate HSE
Director/Manager

Project Directors/CRs/AGMs
Divisional Levels
Divisonal HSE Managers

Project Managers

Project HSE Manager Construction Managers

Project Levels

HSE Team Construction Team

LEGEND: Reporting structure

Functional Assistance /Reporting

4.2 Employee Health, Safety & Environmental Responsibilities

The United Arab Emirates Federal Law and other HSE legislation require everyone to:-

a) Take reasonable care to safeguard your own health and that of any other people who may
be affected by what you do or not do.
b) Provide suitable means of protection to employees from risks of injuries and occupational
diseases
c) Co-operate with the company in fulfilling its obligations as an employer/Principal

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Contractor/Subcontractor.
d) Comply with all regulations affecting your work and report any defective plant, equipment
or hazardous situations you see to an appropriate person.
e) Ensure appropriate controls and safe systems of works are implemented.
f) Maintaining clean and ventilated workplaces
g) Contributes to the consideration of safety at every level of work environment

Individuals also have a responsibility and duty to be aware of, and discharge any additional
company health, safety & environmental guidance issued by the Corporate HSE.

4.3 Specific Responsibilities

4.3.1 President/Chief Executive Officer

Role: Head of the CSCEC Middle East Business and ultimately responsible for
Company’s HSE performance.

Responsibility:

a) He shall be the Chairman of the CSCEC ME HSE Strategic Safety Leadership

Meeting, and he will lead the progression and implementation of OHSAS 18001 &
14001, OSHAD Management through the integration of HSE into the company
management structure, process and culture and the regular monitoring and review
of HSE performance.
b) He shall be responsible for appointing the Management Representative to
coordinate the implementation and monitoring of the HSE Management within the
company.
c) Establish and monitor the implementation of HSE Management system in active
co-ordination with MR in line with HSE requirements.
d) Ensure and maintain the Health and Safety of all that are affected by the
Company’s Health, Safety and Environmental performance and strive for
excellence through application of the highest standards.
e) Set, promote and implement the CSCEC Policy for Health, Safety, Environment
and the Welfare in conjunction with the HS&E Department.
f) Ensure that arrangements and resources for the operation of the policy are
adequate and reviewed as necessary and the HS&E Management System is
effectively enforced and implemented.
g) Ensure resources are available to maintain an effective Health, Safety and
Environmental performance, including suitably trained and competent staff with
clear lines of command and responsibility.
h) Ensure Health & Safety is the first agenda action point of all Executive Meetings.

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i) Require monthly reports on the Company’s Health, Safety and Environmental

performance and an annual review of the relevant Management Systems.

4.3.2 Directors/Vice Presidents/Division Heads

Role: Evaluate HSE performance of all areas under him and advise Project
Directors/CRs/Project Managers/Managers as required.

Responsibilities:

a) Provide leadership, establish a ‘just culture’ and promote enthusiasm for Health,
Safety and Environment in their workplace.
b) Be familiar with the requirements of CSCEC HSE Management system and ensure
its effective implementation.
c) Review of HSE performance of all areas under him with Project Director/CR/PM /
HSE Manager and initiate appropriate action and work for excellence through
effective implementation of HSE Management system.
d) Carry out HS&E tours, be aware of the principles of current Safety and
Environmental legislation and developments and ensure their staffs are aware of
their accountability for Health, Safety, Welfare and the Environment.
e) Maintain a reporting structure for HS&E matters and ensure reporting lines and
responsibilities of line management are clearly defined.
f) Ensure effective risk management program are implemented and monitored for all
activities under him.
g) Ensure all accidents and incidents are fully investigated and actions closed out.
h) Ensure appropriate support has been offered to those affected by incidents

i) Ensure that during tendering, planning, construction and production, maintenance

and repair, sufficient allowance is made for adequate welfare facilities, safe
systems of work, supervision and HS&E equipment.
j) Ensure adequate provision for HSE information, training and supervision etc..
k) Select subcontractors by assessing their HSE performance and track record.
l) Ensure Health & Safety is the first agenda action point of all project /Divisions
Meetings.

4.3.3 Management Representative - HSE

Role: Represent the Management in Implementation of HSE role & responsibilities.

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Responsibilities:

a) The Management Representative (MR) shall establish & monitor effective

implementation of OHSAS 18001 & ISO 14001 and OSHAD within the business in
line with HSE Department.
b) The MR shall report to the President/CEO on the performance of HSE and the
need for its improvement.
c) Ensure that all senior managers are aware of the HSE management system and to
assist and advise them in the discharging those responsibilities.
d) The MR shall ensure promotion of HSE awareness of customer requirements
throughout the organization.
e) The MR shall be responsible for coordinating with external agency for conducting
certification audit and surveillance audits and will provide required audit finding
details and improvements potentials to President/CEO.
f) Coordination with corporate HSE Team for monitoring HSE performances of
projects/divisions.

4.3.4 Senior Management. (Project Director/Chief Representative / Project Manager)

Role: Evaluate HSE performance of all areas under him and advise Project Engineers/
Managers/Managers as required.

Responsibility:

The Project Director/CR/PM will be fully responsible and accountable for all activities of
the worksite. His detailed responsibilities include the following:

a) The Project Director/Manager will establish the company HSE policy and ensure
the establishment of HSE objectives as appropriate. Strive for the effective
development and implementation of the OHSAS 18001 & ISO 14001 and OSHAD
standards within the project
b) Ensure the Project or Establishment HS&E Plan and Environmental Plans are
produced, approved, kept up to date, and communicated to other contractors as
appropriate and implemented effectively.
c) Ensure that safety critical appointments are made in writing. (Emergency
Controller, Fire Marshals, Crane Supervisors, Temporary Works Coordinator etc.)
Consult with relevant Departmental Heads on suitability of personnel for these
roles.
d) Arrange and chair the Site HS&E Launch meeting and monthly project HSE
meeting for their relevant sites

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e) Ensure employees have been inducted and identify training needs for their
personnel with the assistance of the HR and HS&E Departments and release staff
for attendance at training courses.
f) Check that both overall and specific risk assessments are done, appropriate
method statements produced and communicated to those carrying out work.
g) Ensure work is carried out as planned, relevant legislation is complied with, and
high standards of professionalism, site tidiness and access are maintained at all
times
h) Carry out HS&E inspections, be aware of the principles of current Safety and
Environmental legislation and developments and ensure their staffs are aware of
their accountability for Health, Safety, Welfare and the Environment.
i) Ensure inspection and monitoring is carried out, issues arising are closed out and
also ensure through monthly review meetings, the effectiveness of operational
controls and procedures in the workplace.
j) Ensure that plant, vehicles and equipment’s using in his leadership area is suitable,
properly maintained, operated by competent persons and not misused.
k) Ensure reporting and investigation of all significant injuries , incidents, dangerous
occurrences and environmental incidents to Division & Corporate in conjunction
with accident reporting procedure and ensure that appropriate remedial measures
are taken to prevent recurrences.
l) Ensure work is carried out as planned, relevant legislation is complied with, and
high standards of professionalism, site tidiness and access are maintained at all
times
m) Arrange and maintain the provision of adequate welfare facilities, first aid facilities
and supplies of suitable personal protective equipment to industrial/Local
standards.
n) Commend those who maintain high standards of HS&E performance and discipline
those who consistently fail to achieve the required standard.

4.3.5 Corporate HSE Team

Role: Leadership of the development, implementation, maintenance, monitoring

specialist advice and support to senior management of an appropriate HSE
management.

Responsibilities:
a) Development & review of company HSE policies, Procedures and HSE
Management tools and ensure it is effectively circulated to all for necessary
compliances.
b) Advise and assist all appropriate managers in discharging their responsibilities for
health & safety of employees and others to whom they have a duty of care.
c) Initiate actions to improve Company Health, Safety & Environmental performance.

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d) Inform managers and other employees of existing and potential hazards to Health,
Safety and the Environment at work and of the legal requirements related relevant
to their work and distribute HS&E Information including Alerts and Safety
Information.
e) Monitor and report on working practices and safety systems to ensure that they are
in compliance with the Company HS&E Management System and legal
requirements.
f) Ensure investigation of accidents, dangerous occurrences and Environmental
Incidents, analyze accident data and reports, recommend and promote action at
company level to prevent recurrence.
g) Ensure those necessary statutory and other records/register are maintained.
h) Promote HSE awareness and trainings are delivered at all levels
i) Liaise with external organizations and certification bodies on safety, health and the
environment, especially the AD EHS/HAADA/Municipalities and Environmental
Authorities, identify best practice where appropriate and adopt it into the Company.
j) Review and evaluation of all HSE personals for their performance, promotions and
recognitions.
k) Control of HSE personal recruitments, training, mobilization and demobilization.
l) Advice to management for HSE related resources and PPE.
m) Ensure appropriate HS&E input to the tender process as required. This may
include: responses to pre-qualification questionnaires; assessment of risks at
tender stage; production of outline health and safety plans and providing
appropriate advice to estimators.

4.3.6 Divisional HSE Managers

Role: Provide necessary support to Divisional Head and project managers and all
parties in meeting their regulatory responsibilities, implementing company HSE
Management standards and management of workplace hazards and risks.

Responsibilities:

a) Work with Divisional management to ensure that adequate HS&E advice and
resource can be provided to their projects core activities and offices.
b) Advise and assist all appropriate managers in discharging their responsibilities for
health & safety of employees and others to whom they have a duty of care.
c) Support and encourage the implementation of Company HSE Management system
and procedures and report of the success of their application throughout the
project identifying trends.
d) Conduct monthly/weekly HSE tour /walk around on the site along with Senior
Managers /project management/subcontractor with intention of verifying the

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effectiveness of implementation of EHSMS, particularly that of safe work

procedures, housekeeping and PPE compliances, etc....

e) Review the monthly HSE monitoring program and ensure it is implemented

effectively and adequate documentations are available to prove the respective
KPI compliances.
f) Review and ensure the project HSE score is made truthfully and supportive
documents are maintained.
g) Promote provision of adequate resources and competencies to achieve the
requires HSE performance, including development and delivery of safety training
and instruction.
h) Develop the Monthly divisional HSE statistic's reports (from project HSE statistics)
and forward it to corporate HSE by 09th of every month for preparing the group
HSE Statistics report.

i) Ensure investigation of Major accidents, dangerous occurrences and

Environmental Incidents, analyze accident data and reports, recommend and
promote action at company level to prevent recurrence.
j) Provide assistance in the selection of HSE personal recruitments, training,
mobilization and demobilization.
k) Ensure those necessary statutory and other records/ legal register are maintained.

l) Evaluate all HSE personals performance and provide necessary assistance in

development of their competency levels, improvements and recognitions.
m) Liaise with external organizations and certification bodies on safety, health and the
environment, matters of their division.
n) Provide maximum assistance to the Corporate HSE in the development and
implementation of EHSM system in all areas of work.

o) Ensure appropriate HS&E input to the tender process as required. This may
include: responses to pre-qualification questionnaires; assessment of risks at
tender stage; production of outline health and safety plans and providing
appropriate advice to estimators.
p) Develop and Conduct appropriate HSE training within the division to improve the
HSE awareness of construction staff.

4.3.7 Project HSE Managers

Role: Provide necessary support to project management in meeting their

regulatory responsibilities, implementing company HSE Management standards
and management of workplace hazards and risks.

Responsibilities:

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a) Provide advice and active assistance to project management in production,

maintenance and effective implementation of the HS&E Management Systems
such that:
 Health, Safety and Environmental inspections are carried out to monitor
systems compliance.
 Competent persons are appointed to undertake key site safety or
environmental roles with training needs are identified and actioned.
 Risk assessment processes are established and systems implemented for
production, approval, communication, implementation & monitoring.
 Appropriate fire precautions are taken.
 Lifting operations are carried out safely.
 Systems for the management of temporary works are implemented.
 Induction programmes are established.
 HS&E committees operate effectively.
 The general publics are not exposed to risks from our operations.

q) Ensure the Project or Establishment HS&E Plan and Environmental Plans are
produced, approved, kept up to date, and communicated to other contractors as
appropriate and implemented effectively.
r) Conduct monthly/weekly HSE tour /walk around on the site along with project
management/subcontractor with intention of verifying the effectiveness of
implementation of EHSMS, particularly that of safe work procedures,
housekeeping and PPE compliances, etc....
s) Promote the provision of adequate resources and competencies to achieve the
required HSE performance, including development and delivery of safety training
and instruction.
t) Monitor HSE personals performance, effective utilization of HSE resources and
provide necessary assistance in development of their competency levels.
u) Preparation and submission of monthly HSE statistics of the project as per the
CSCEC ME issued format, identification of the trend and underlying reasons of
unsafe conditions, injuries and unsafe acts and advise project management for
necessary improvement/preventive actions.
v) Investigation of all accidents, significant Near Miss cases, dangerous occurrences
and Environmental Incidents, analyze accident data and reports, recommend and
promote action at company level to prevent recurrence.
w) Provide reports on HSE performance of project/divisions to relevant managers/
Div. HSE/Corp HSE.
x) Liaise with clients/consultants/subcontractors on matters related to HSE issues of
the operation.
y) Ensure the monthly HSE monitoring program is implemented effectively and
adequate documentation must be maintained.

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z) Ensure the project HSE score is made truthfully and supportive documents
maintained.
aa) Conduct mock drills for identified emergency situations at regular intervals and
check the readiness of such emergency arrangements.

4.3.8 HSE Officers

Role: Advice and assist all personnel in the project on the implementation of Company
HSE Management procedures and standards in compliance with local legislation.

Responsibilities:

a) Responsible to the Project HSE Manager for HSE support and advice, and for
promoting the continual improvement in HSE matters.
b) He shall monitor the implementation of HSE procedures, conduct weekly
inspections at work sites and render reports with recommendations for
improvements to project management for necessary closed out actions.
c) Identify the training needs of various levels of employees particularly those
involved in critical activities.
d) Investigate incidents, occurrences and safety complaints in coordination with the
project manager/in charge; charge;
e) Maintain records of all the inspections and surveys in order to report results and
follow up on compliance and corrective actions.
f) Review risk and impact assessments as required by the HSEMS.
g) Prepare weekly & monthly HSE reports and submit them as required.
h) Monitor safety performances of site engineers/Foreman/ Team leaders
i) Conduct HSE Induction training to all including visitors to site
j) Analyze all first aid cases and submit inference report to HSE Manager
k) Ensure tool box talks delivered to all supervisors for further delivery to workforces.
l) Encourage workforces to report unsafe conditions and near miss cases.

4.3.9 Environmental Coordinator

Role: Advice and assist all personnel in the project on the implementation of
Environmental Management procedures and standards in compliance with local
legislation

Responsibilities:

a) The Project Environmental Coordinator will report to the Project HSE

Manager/Project Manager

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b) Ensuring that all relevant environmental policies are displayed and communicated
to all project staff.
c) Ensuring that an initial project Assessment is carried out to identify the key
activities and aspects.
d) Ensuring that an environmental Management Plan is developed and maintained
thoroughly to identify, monitor and report the specific environmental requirements
and responsibilities and include legal, client and other relevant issues.
e) Ensuring that a site waste management plan is developed and maintained to
manage waste and included appropriate responsibilities.
f) Ensure that the general environmental requirements and objectives are included in
inductions, toolbox talks and briefings and records are maintained.
g) Ensuring the specific activity method statements, including those of suppliers is
reviewed to include the relevant environmental and waste requirements.

4.3.10 Construction Managers/ Engineers/Supervisors/Team Leaders.

Role: Assist the project Management in the execution of their duties outlined in
section.4.3.4 and company HSEMs procedures at workplaces. Responsible for HSE
Management in his workplace.

Responsibilities:

a) Incorporate safety and health instructions in routine orders and see that they are
carried out.
b) Suitable brief men under their control so that work is carried out in a controlled
manner and without undue risk.
c) Ensure all workers are issued and use with appropriate PPE & PPC for the task
which they are deployed.
d) Each Engineer/Supervisor/Team Leader/Foreman or any other person who
immediately allocates the activities of workmen shall be responsible and
accountable for the prevention of injuries to employees under their jurisdiction
e) Ensure all operatives are trained and competent for work in which they are
engaged.
f) Ensure new employees are inducted and made aware of hazards and controls in
their workplace. Give them additional information, instruction, training and
supervision to take into account inexperience or immaturity, and frequently check
during their first few days to ensure they are working to acceptably safe and
environmental sound standards.
g) Taking suitable corrective measures to rectify the unsafe observations pointed out
by HSE and others in their inspection reports.
h) Ensure non-employees, including the general public, are protected from the
consequences of work under our control

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i) Check plant & equipment, including power and hand tools are maintained in good
condition and ensure defective items are taken out of use.
j) Brief all operatives including subcontractor persons about the HSE requirements
as explained in the approved Method statements and Risk assessments
k) Conduct Toolbox Talks / Group meeting to the operatives working under them and
maintain records of the same.
l) Ensure that the area under their responsibility is neat and clean, especially at
heights( free from loose materials)
m) Give safety instructions to their workmen on a daily basis as a part of the job
instructions, highlighting the possible hazards of the day’s work and the
precautions to be taken after referring the risk control methods.
n) Ensure workplaces are neat, tidy and organized and waste materials to be
accumulated separately for easy waste removal
o) Reporting any unsafe conditions, near misses, accidents etc. to the safety
engineer/officer for further investigation
p) Conduct Safety inspection once in a week and identify unsafe acts and
conditions and send report to safety Officer/ Manager .
q) Ensure all temporary works such as Form work/False work, de shuttering, back
propping, roof works, deep excavation, erection of high rise scaffolding, heavy
lifting operation, etc..... should have proper calculation and temporary works
designs & approval.
r) Ensure all the temporary works must be periodically inspected by the competent
persons and records of the same to be documented.

4.3.11 Workforce- Direct and Sub-contractors

As operatives does not have direct access to this HSE Manual or the appropriate plans,
these duties are included for completeness and may be expanded on in site rules
,induction and safety guide booklets. These pages may be posted on site notice boards.

All operatives must:

a) Take all reasonable care to safeguard your own health and safety and that of any
other people who may be affected by what you do,or do not do. Develop a
personal concern for safety and health – for themselves and for others,particularly
newcomers,visitors and public. Challenge anything you believe to be incorrect.
b) All employees, as a condition of employment, shall individually familiarize
themselves with and comply with all HSE regulations and instructions.
c) Cooperate with the company in fulfilling its obligations as an employer/Principal
contractor or Sub contractor.

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d) Avoid intentionally interfering with, or misusing anything provided in the interest of

health, safety and environment. Refrain from horseplay or abuse of welfare
facilities.
e) Comply with all workplace regulations affecting your task and report to your
supervisor/Foreman, adverse incidents, accident, defects in plant and tools,
spillages or any visible safety risks.
f) Attend and induction , activity briefing, Toolbox Talks, Method Statement/Risk
Assessment briefings when required to do so, read, understand and implement the
same in your workplace.
g) It shall be prohibited for joining for works after consuming alcohol or drugs.
h) Use specified tools or equipment for the job and use safety equipment and
protective clothing supplied or issued.

4.4 General Functional Responsibilities

4.4.1 Designers

A Designer shall :

a) Ensure so far as is reasonably practicable, that it is designed and or manufactured

to prevent risk of injury.
b) Eliminate hazards where reasonably prcticable
c) Where significant residual risks remain,designers shall provide information to
ensure other stakeholders(eg:other designers,construction contractors) are aware
of these risks and can take account of them.
d) Co-ordinate witht the work, with that of others invoved in the process to ensure
risks are managed and controlled.
e) Demonstrate ,so far as is reasonably practicable , that measures have been taken
to identify hazards and reduce risk throughout all phases,including
i) Construction and or manufacturing
ii) Insatallation/comissioning
iii) Operation(including maintenance,repair,refurbishment and cleaning
operations)
iv) Decommissioning /demolition.
f) Ensure the integration of hazard identification and risk assessment and risk control
methods throughout the design proceess to eliminate or, if this is not reasonably
practicable ,minimize risks to health and safety.
g) A designer shall comply with the local requirements' AD EHS RI –CoP 20.0-
Safety In Design( Construction) and other relevant instructions issued.

4.4.2 Engineering

CSCEC ME L.L.C Engineering Manager shall ensure:

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a. There are sufficient numbers if engineers,suitably trainied, experianced and able

to supervise work for which they are responsible and also those still under training
are adequately supervised.
b. A programe for recruitment and training of engineers is maintained in order to cater
future workload demands.
c. Site Engineers are made aware of their duty to take active responsibility for the
HSE of themselves and others and any impact their work may have on
environmental performance of their site.
d. In addition to this, advice is made available on any proposed new methods,
machines, equipment materials, and such advice included safety and
environmental aspects as well as suitability and economic feasibility.
e Site based engineers will support the Project Manager undertaking duties for
which theyare deemed competent in support of health and safety which may
include:
 Production of Risk assessment and method statements
 Undertake the role of Temporary works cordinator/supervisor
 Undertake the role of crane Appointed Person/Supervisor.
 Proper planning and organizing of the temporary works with proper
calculation and ensure its safe execution.

4.4.3 Tendering & Estimation

The tendering and estimationg section will allow for and advise and assit line
management in providing safe and healthy working conditions. The following areas
indicates how this sections can contribute:

a. Highlight and assess any particularly hazardous elements of work ,seeking advice
as necessary and make due allowances for the safety and environmental
requirements.
b. Identify potentially hazardous materials or process and consider less hazardous
alternatives.
c. Ensure sufficient allowance is made for health and welfare facilities, safety
equipment,emergency environmental equipment and safe working procedures.
d. Where possible , any doubtful terms in the contract documents, which could lead to
unsafe working should be resolved at tender stage and if not,the tender dshould be
qualified by a statement of the company’s understanding and intent.
e. Upon contract award, ensure that all relevant tender information is communicated
to the contract management team.
f. Ensure potential subcontractors are assessed as competent and enquries include
the relevant contract requirements with regard to health,safety and environment.

4.4.4 Human Resources

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The Human resources team will assist and advise line management in providing safe,
health and environmentally friendly working conditions. HS & E aspects of the function
can be identified as:

Recruitment,Training and Development

a) The HR department is responsible to identify and provide appropriate resources

as per the CSCEC competency matrix and ensure the candidates are aware of
the business attitude to health ,safety, welfare and the environment.
b) Assist in the identification ,planning ,organising and administration for overall
competence and training for the company. Training shall be arranged either
externally or in house according to the training needs
c) Ensure records of employees’s HS&E training status are maintained.
d) Ensure all employees receive orientation program for understanding the system
prevailing in the organization and the company’s policy,objectives,roles and
responsibilities,accountability and authorities etc.
e) On completion of an orientation program, a copy of the job description which
include HSE responsibilities, shall be issued to them.

Rehabilitation and Compensation: Provide assistance for employees and their

dependants who may suffer as a result of an accident or from health issues or medical
issues at work.

Records:

Ensure access to an effective record system of all health,Safety and Environmental

training undertaken by staff and operatives that is readyily accessable on request.

4.4.5 Planning

The Planning department should assist and advise line management in allowing for and
organising safe and healthy working conditions.

a) In the preparation of any programme, either at tender or contract stage,due

consideration must be givent to possible health,safety and environmental issues.
These must be planned or designed out where possible in assessing
durations,interfaces,resources and sequencing due allowances must be made for
HS&E procedures and safe working practices.
b) In order to maintain safe and efficient working conditions the department must
liaise with and advise project management/line management at all levels in the
resources required so that sufficient experianced and trained operatives and
suitable plant and equipment are available when required.

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4.4.6 Labour Department

Labour Department of CSCEC Middle East L.L.C is responsible for providing

operatives to project according to their requirements.

a) Safety Induction : New workers shall be recruited as per the company matrix
and cordinate with respective project HSE team for arranging safety Induction
training for underastanding the company HSE requirments and standards.
b) PPE: All workers to be provided with basic PPE prior to their deployment and
instruct for its safe maintances
c) Records: Maintain the worker personal records including competency and other
training records in his personal file ,which shall be available with the Labour
Department.
d) Rehabilitation and Compensation: Provide assistance for employees and their
dependants who may suffer as a result of an accident or from health issues or
medical issues at work.
e) Maintain all workers leagal status working in Middle East.
f) Deal and resolve employee’s grievances through Company legal department.
g) Ensure good, hygenic and standard accommodation with adequate welfare facility
shall be provided to all workers.
h) Conduct regular inspection of workers accommodation areas and non
compliances shall be rectified.
i) Co-ordinate with government Labour department and other enforcement bodies on
their scheduled inspections
j) Ensure all applicable insurance schemes are up to date.

4.4.7 Procurement

Procurement Department can assist in improving HSE performance on site by putting

effects into the following methods:-
a) Ensure suitable schedule of commonly used construction equipment and personal
protective equipment is maintained and stocks of these items are held with project
store to meet the requirements.
b) Liaise with HSE team for recommendations as to which items of Personal
Protective Equipment should be brought as standard items.
c) Purchase of least hazardous conforming materials (COSHH).
d) When ordering materials ask for and ensure that the end user is supplied with,
Manufacturers Safety Data Sheet (MSDS).
e) Purchasing work equipment e.g. winches, pulleys, chains, slings, shackles,
eyebolts etc. ensure they have relevant test certificates.
f) Consult Safety Manager while purchasing new equipment’s on design safety
aspects

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4.4.8 Logistics, Store & General Administration.

a) Ensure that necessary minimum stock level of PPE is maintained and replenished
whenever stock level is decreased. Records of PPE to be maintained and provided
during safety audit.
b) Careful consideration must be given to the delivery, handling and final location of
materials on site especially where they have the potential to cause injury due to
their weight, chemical composition or any other characteristic.
c) Stocking and storing of materials must be on firm level ground, accessible to
relevant plant. E.g. forklifts, stacks must be stable and area kept tidy.
d) Strict control must be exercised over the storage of flammable materials, issue and
use of fuel, liquid propane gas, highly inflammable gas/liquid, and other substance
that may be hazardous to health.
e) Material Safety Data Sheets must be obtained for all COSHH rated or hazardous
materials. Issue of these materials must be controlled from the stores and relevant
guidance, instructions and PPE given to users.
f) Fire extinguishers must be regularly checked by an approved supplied and
arrangements made to instruct the relevant personnel involved.
g) Equipment that is unserviceable or suspect must not be issued.
h) Comply with statutory inspection requirements for plant and equipment.
i) Keep store aisles, access to firefighting equipment and escape routes clear from all
obstructions.
j) Arrange for disposing waste and scrap material on a regular basis from the
collection area.
k) Ensure all construction equipment, hand tools and accessories received are in
good working order and free from any form of physical damage.
l) Identify and tag equipment which are not in working condition or which can be
dangerous if operated and store them in isolated place with proper identification.
m) Ensure all portable electric tools are in good condition and have periodic
inspections.

4.4.9 Plant & Equipment

Plant & Equipment department is responsible for providing necessary work equipment to
projects. They will ensure that all work equipment identified for use during the project
(including but not restricted to construction plant) is designed, selected, procured, used
and maintained so as to enable the task to be safely completed.

Equipment is selected to be suitable for the intended purpose, particularly with regard to
the site conditions in which the equipment will be used.

a) Appropriate maintenance is carried out and any associated logs kept up to date.

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b) Specific Health and Safety risks associated with the equipment are considered and
where appropriate:

 Use of the equipment is restricted to competent, nominated persons.

 Maintenance/Servicing is restricted to designated persons with the
appropriate competence.

c) Persons who will use, supervise and manage equipment receive information and
instruction on training to cover:-

 The conditions and circumstances in which the equipment may be safely

used.
 The methods by which the equipment is to be used including operating
procedures.
 Actions to be taken in the event of abnormal situations including
emergencies.

d) Ensure that operators are trained, competent and authorized to drive or operate any
plant or equipment that they may use, whether regularly or on an occasional basis.

4.4.10 Mechanical and Electrical Engineering Manager

The Mechanical and Electrical Engineering Manager is responsible for his personal safety and
that of all personnel under his authority, including others who may be affected by the company’s
activities. In particular he will:-

a. Understand and implement the Company Safety Policy.

b. Appreciate the responsibilities of personnel under their authority and ensure that each
employee knows his/her responsibility and are equipped to play their part.
c. Ensure that all written procedures identified in the EHS Manual are prepared, contain
sufficient detail for each task to be critically analyzed, and fully comprehensible to all
required to use them.
d. Prepare and maintain a scheme which identifies work equipment requiring inspection by
competent persons and ensuring that the equipment is easily identifiable and available
for inspection on the date required.
e. Prepare and maintain suitable records of all inspections. These records to identify
precisely what was inspected, how, who by, when, any defects found, remedial action
taken and the date/time of the next inspection.
f. Conduct Risk Assessments on activities within their department ensuring that the
methods and systems of work are safe. Also that the necessary procedures, rules and
regulations designed to achieve this are formulated, published and applied.

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g. Ensure that all engineering construction work under his control complies with all relevant
construction statutory instruments.
h. Ensure accident and near-miss reporting procedures are understood and implemented.
Assist with accident investigations where appropriate.
i. Ensure all employees and sub-contractors are suitably trained/competent to carry out
the prescribed task and that the necessary licenses/certificates of competence are in
force and appropriate.
j. Ensure the Statutory Notices, the Safety Policy, Insurance Certificate and the names of
Appointed First-Aiders are displayed and maintained in prominent locations.
k. Ensure that the impending start of any new employee is advised to the Company
Secretary in good time.
l. Reprimand any employee for failing to discharge their health and safety responsibilities.
m. Set a personal example with regard to health and safety matters.

4.4.11 Subcontractors

a. All Sub-Contractors must comply with the aims of this policy as a condition of their sub
contract and will be required to forward a copy of their Safety Policy and Safety plan for
the work to CSCEC for scrutiny.
b) Sub-Contractors will at pre-contract meetings or other time as may be stipulated, submit
Assessments, Test Certificates and Method Statements to comply with statutory
requirements.
c) All Sub-Contractors and their employees must respond to, and promptly comply with,
any instruction issued by the CSCEC employees where it affects health and safety.
d) Operator’s certificates of competence and test certificates for the various types of plant
and equipment to be used will be presented to site management before the operation
commences.
e) Every Sub-Contractor will be responsible for providing his employees with all necessary
personal protective clothing and equipment.
f) All portable tooling and other plant and equipment will be maintained and in good
working order and in the case of lighting appliances and electrical equipment evidence
must be produced as to the correct testing and certification.
g) Any hired ride on plant will only be operated by persons appointed as being competent
and where applicable certificated to local standards for the plant in question.
h) All electrical plant will be rated at 110 volts or lower and be operated through a Centre
tapped earth transformer. Any other electrical equipment must be notified to the site
manager who will require evidence of the additional circuit and equipment protection
measures to ensure the safety of the operatives.
i) Any materials or substances brought onto the site must be correctly labelled and in
approved containers or packages. Such materials or substances must be advised to the
site manager together with an appropriate C.O.S.H.H. assessment to ensure that the

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substance poses no risk to health or safety of those affected by its use and that the
correct storage and fire precautions are adequately catered for.
j) Sub-Contractors will be responsible for ensuring that the personnel placed on site are
fully trained and competent in the work to be undertaken. Evidence of training will be
required at
a. The tendering stage and may be requested during site safety inspections/audits.
k) Sub-Contractors will ensure that they maintain their workplaces in a safe condition and
that their storage areas are kept clean, tidy and free from hazards.
l) Further conditions on any other health and safety matters will be contained in the
conditions of order/contract and will form part of this policy’s requirements.

4.5 Disciplinary Action

CSCEC has high assumptions of all staff and operatives on projects and other workplaces for
which we are accountable. However, as a last resort in the unsuccessful event a gross breach
of HSE standards or continuous disregarding of site rules, it may be necessary to take a
disciplinary action. These actions may be sued as a measure of compliance. See more
guidance in HSE Performance Reward & Disciplinary Procedures P.07

4.6 References

Clause 4.4.1 of OHSAS 18001: 2007 and ISO 14001

OSHAD SF- Elements- V 3.1- March 2017

Procedures
CSCEC HSE Performance Reward & Disciplinary Procedures P.07

Forms
HSE Roles & Responsibilities HSE-F-16 Rev A

4.7 Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table below
indicates the revision status of each page of the HS Manual. When revisions or issues occur,
the date of the page will change as will the revision status of that page. Copyholders are
responsible for incorporating and acknowledging receipt of the change by returning the
superseded page(s) to HSE Representative for destroying while obsolete page / template of
Master document / record shall be retained for defined period of time. Relevant records shall be
updated.

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Record of Reviews & Revisions

Date Section Page No Issue Description of Revision Prepared Review Authoriz

No by ed By ed by

18.11.2014 04 All Draft New HSE Manual Alex Tarek Zhu

George Emara Jianchao
28.04.2017 04 All A  Section 4.3.3. Sl. F Alex Tarek Zhu
page 44 George Emara Jianchao
 Section 4.3.4. Sr.
Management Sl
K – page 45
 Section.4.3.6 – Div.
HSE Managers - Sl.
IH & P Page 47
 Section 4.3.10 –Con.
Managers/Engineers-
S.l. Q-R – page 51
 Section. 4.4.2 Sl. e
Engineering –57
 HSE F 16 –
Obsoleted
 Sec. 4.6 – Inclusion
of Form F 16

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Section 5: Training, Competence & Consultation

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SECTION 5: TRAINING, COMPETENCE & CONSULTATION

CONTENTS

5.0 Introduction
5.1 Scope
5.2 Review of HS&E Training Requirements
5.3 HSE Training, Competence and Induction Flow Chart
5.4 Plant /Trade Competence Training Certificates
5.5 Inductions & Consultations
5.5.1 Business HSE Inductions
5.5.2 Project Specific Inductions
5.5.3 Method Statement & Risk Assessment Briefings.
5.5.4 Tool Box Talks (TBT)
5.5.5 Daily Activity Briefing (DAB)
5.5.6 Non English Speakers
5.5.7 Consultation Feedback
5.6. References
5.7 Revision Schedule

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TRAINING, COMPETENCE & CONSULTATION

5.0 Introduction

The CSCEC Middle East L.L.C has established a procedure for identifying training needs
and providing appropriate training to all personnel whose work has significant risk on the
Health, Safety and Environment.

The training procedure incorporates the need to make the employees at each relevant
activity aware of their roles and responsibilities in achieving conformance with the HSE
policy and procedures.

5.1 Scope

This section covers provision of specific HS & E related training and competencies of
staff or operatives throughout China State Construction Engineering Corporation L.L.C.

The customized HSE training programs ensure that employees are able to undertake
functions and support personnel in fulfilling the various key tasks required of them within
the HSE- Management Systems. The training and continuous HSE education of
personnel is aimed at helping the individual appreciate the direct and indirect effects of
their decisions and actions on the Occupational health and safety.

5.2 Review of HSE & E Training Requirements.

a) The responsible manager or supervisor will identify additional specific skill training
requirements such as Slinger Signaler, Fire Marshals, etc.
b) Line Management, assisted by HR and HS & E will identify overall staff training
needs at least annually by reviewing company personal improvement plans and
group business requirements.
c) Training matrix identifies core HS&E training and competencies. Projects and
Divisions must also consider any additional sector specific training requirements.
Skill Competency Skill & Competency Training Matrix Format: HSE-F-20.
d) Before making any functional appointments or delegating responsibility, line
managers must review competence and identify any additional training needs (e.g.
crane Supervisor, Fire Co coordinator etc.)
e) Training shall be conducted to attendees via using visual media (Power Point
presentation, including pictures, photos, calculations, theories, etc. ) or conducting
a proper demonstration by a competent person.(e.g. Ladders, fire Extinguisher
types & use, Scaffolding erection, use of safety harness, etc....

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f) Attendees of the training shall not be exceeded more than 25 persons in one
session. Records of the training shall be included in the project monthly HSE
statistic
g) Existing qualifications and training records are maintained on the CSCEC HR/HSE
training database. HSE Training / Meeting Attendance Register HSE-F-21.

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5.3 HSE TRAINING, COMPETENCE AND INDUCTION FLOW CHART

GENERAL COMPETENCE & TRAINING

START

YES YES
Employees Is more On Appointment
suitably
competent
training/guidance /delegation to higher
/qualified? required? competency level

NO
Query on
Employment

Assessment
…………………………………………………………………………………………………………………………….

Training
Identify training Nominate for external
needs (Training /internal course
Matrix)

Organize
course/Attendance &
feedback report to HR

Complete & return Upload

Assessment sheet and details in
database
…………………………………………………………………………………………………………………………………

Documentation
Fail Pass

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GENERAL SAFETY INDUCTION & BRIEFINGS

ALL NEW STARTS IN

PROJECTS/DIVISIONS/OFFICES OF CSCEC

CSCEC CSCEC SAFETY

INDUCTION- PROJECT/ ALL SUB
EMPLOYEES OFFICES CONTRACTOR
S

Enter Induction details in

project/Office Safety Database

Establish needs for additional

specific briefings & TBTs

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5.4 Plant /Trade Competence Training Certificates

All Plant and Vehicle Operators must hold a valid driving certificate issued by the local
authority. For plant operations which do not need a driving license, an operator
competence certificate issued by the local approved training agency shall be required.

Subcontractors must comply with the above training requirements. These are to be
addressed in the tender documents and pre- start meetings.

5.5 Inductions & Consultations

The organization has established a procedure for internal and external communication.
The internal communication includes providing information to various levels in the
organization with regard to its HSE aspects and HSE Management Systems. Various
forms of communications used by the company are Intranet, Inter office memos, notice
boards, e-mails and internal meetings with employees such as toolbox talks, HSE training
and monthly meetings.

5.5.1 Business HS &E Inductions

 Senior Managers must ensure the induction of all people in their business.
 Inductions must be delivered by managers to demonstrate their
commitment. Induction content will, as a minimum, contain details of
hazards at the work location, workplace rules and emergency procedures.

5.5.2 Project/Divisions Specific Inductions

 Project Directors/Managers must ensure the induction of all persons in their

project/division.
 Inductions must be delivered by managers/HSE staff to demonstrate their
commitment. Induction content will, as a minimum, contain details of
hazards at the work location, workplace rules and emergency procedures.
 Where working as a large contractor to a principal contractor, agreement
may be reached on delivering a joint induction.
 All employees will be issued a CSCEC Site Safety Induction sticker which is
to be displayed on their hard hat for easy recognition.
 Details of specific training certificates must be collected and permanent site
pass issued, where required. An HSE Induction Register is to be
maintained in the HSE-F-17.

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 Inductees will be asked to reveal any medical conditions or medication.

 Senior Managers must agree and implement arrangements for briefing and
accompanying visitors. Visitors must be given a short briefing if they are
accompanied by a responsible person from the project.
 Specimen of basic induction template is enclosed in. See HSE-P-14.

5.5.3 Method Statement & Risk Assessment Briefings

Method statement briefings relate to overall work activities and should be specific
to the workers who will follow the agreed method of working.

These briefings are a useful means of consultation, enabling those who will carry
out the work to give their views on the proposed method of working, raise any
concerns, contribute their previous experiences, identify areas they feel are not
appropriate and suggest improved methods of working.

Risk Assessment briefings shall be carried out across all CSCEC workplaces to
ensure that workforce understands the hazards, control measures and preventive
actions.
Method Statements and Risk Assessment will be conveyed in a way appropriate
to the audience prior to their task deployment, encouraging their participation and
feedback.

Specialist and suppliers will be asked to carry out specific technical presentation
to managers and briefings to work teams before specialist work commences.

These briefings shall be recorded formally and MS/RA register must be updated. .
Refer MS & RA Briefing Sheet HSE-F-04

HSE team should conduct periodical MS/RA compliance check and evidence of
the same to be documented. If any major irregularities identified, must be
consulted with Project Director/Manager and appropriate action, including
disciplinary action shall be initiated.

5.5.4 Toolbox Talks (TBT).

Regular briefings and toolbox talks must address topics relevant to current work
and be delivered to an agreed program and recorded. Monthly /weekly toolbox
topics to be displayed in prominent work site locations. Records of the toolbox
attendance register HSE-F-18 shall be retained in the HSE department.

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To be considered as a method of consultation, toolbox talks must invite worker

participation and take account of feedback from the workforce. For the fruitful
delivery of Tool box Talks, it is always appreciated to restrict the gathering less
than 30 persons at a session.

Supervisors/Team Leaders/ Foreman/Gang leader must ensure that, all their

workers must receive at least one safety talk per week and their attendance must
be recorded and handed over to project HSE for documentation.

Where the Supervisors/ Team Leaders/ Foreman/ Gang leaders facing difficulty in
communicating the TBT to their workforces, assistance from the project HSE team
shall be requested.

Where subcontractors deliver these talks, they must be monitored on a random

basis for content and TBT quality.

5.5.5 Daily Activity Briefings (DAB)

 A key tool in improving workforce communication is Daily Activity Briefing.

DABs would normally be delivered at the start of a shift to groups of about
15 to 20 persons or less by their immediate supervisor to discuss daily
constraints, interfaces, potential weather issues etc.
 The DAB will be recorded formally .A typical DAB feedback sheet is
attached. HSE-F-19.
 Management will monitor the application of DABs through workplace
observations and may encourage and tutor individual groups throughout the
week.

5.5.6 Non English Speakers.

Suitable arrangements must be made for managing a workforce with either an

imperfect or no understanding of English.

5.5.7 Consultation Feedback. HSE Team must conduct a quarterly consultation feedback
survey to assess the workforce safety awareness on the delivered topics and their
concerns in safety communication. Project HSE Manager to collate all the
consultation feedback and addresses the areas of concern and forward the copies of
consultation to Divisional HSE Manager and Corporate HSE for further action. HSE-F-
90.

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5.6 References

OSHAD RF Version 02
Clause. 4.4.2 OHSAS 18001and 7.2 & 7.3 ISO 14001

Procedures
Basic Safety Induction PPT P -14

Appendices & Forms

Safety Induction Register HSE-F-17
Tool Box Talks Attendance Register HSE-F-18
Daily Activity Briefing Sheet HSE-F-19
Skill & Competency Training Matrix HSE-F-20
CSCEC HSE Training/Meeting Attendance Register HSE-F-21
Consultation Feedback Survey HSE-F-90

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5.7. Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to EHS Representative for destroying while obsolete
page / template of Master document / record shall be retained for defined period of time.
Relevant records shall be updated.

Record of Reviews & Revisions

Date Sec Page Issue Description of Revision Prepared Review Authoriz

tion No No by ed By ed by

18.11.2014 05 All Draft Issue of EHS Manual Alex Tarek Zhu

George Emara Jianchao

28.04.2017 05 All A  Sec. 5.5.3 MS/RA Alex Tarek Zhu

Briefings – Page 68 George Emara Jianchao
 Sec. 5..5.4
amendments to TBT
session attendance
 Sec. 5.5.7-
Consultation Feedback
– New inclusion
 HSE F 90- Feedback
form

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COMMUNICATION,PARTICIPATION &
MANAGEMENT MEETINGS Date 24-05-2017

COMMUNICATION, PARTICIPATION
& MANAGEMENT MEETINGS

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SECTION 6: COMMUNICATIONS, PARTICIPATION & MANAGEMENT MEETINGS

CONTENTS

6.0 Introduction
6.1 CSCEC Middle East L.L.C HSE Management Meeting
6.2 Project HSE Management Meeting
6.3 Workplace Consultation Arrangements
6.3.1 Consultation Policy
6.3.2 Workplace Induction
6.3.3 Method Statement briefing
6.3.4 Toolbox Talks
6.3.5 Daily Activity Briefings (DABs)
6.3.6 Training on Communication
6.3.7 HSE Campaigns.
6.3.8 Suggestion Boxes
6.4 HSE Alerts, Information Notes
6.5 Revision Schedule

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COMMUNICATIONS, PARTICIPATION & MANAGEMENT MEETINGS

6.0 Introduction
The CSCEC Middle East L.L.C has established a procedure for consulting and inter-
acting with the workforce. This is an essential part of creating and maintaining a safe
and healthy working environment. The importance of consultation is reflected in the
local legislation.

These procedures will cover arrangements for consultation with employees and man-
agement at various levels within the company.

6.1 CSCEC Middle East L.L.C HSE Management Meeting

CSCEC maintains a Health, Safety and Environmental Leadership Team of Chief Execu-
tive Officer/President and vice presidents to provide leadership and strategic guidance on
developing the Health, Safety & Environmental culture. The team will meet monthly or
more frequently as per the discretion of the Chairman.

Areas of Discussions

1) Set Policy, objectives and strategies, provide leadership, support and promote en-
thusiasm to further development within the HSE culture of the company.
2) Plan, review and agree the structure and plan for future HSE development, including
required management resource's level and their competencies.
3) Monitor HSE Performance and improvements against specific targets.
4) Ensure the system compliance is monitored through audits and feedback of meas-
urements.
5) Ensure appropriate relationship is maintained with the clients/consultants and local
enforcement authorities.

6.2 Project HSE Management Meeting

Project will establish and maintain an HSE Management Team to ensure:-

 Effective control and steadfast implementation of company safety management

system
 To review the HSE performance and to agree future HS&E management actions,
recourses and training requirements.
 Membership will include Project Senior Managers (Project Director/ CR/Project
Manager), Safety Team and Construction management team.
 Person chairing the meeting will be- Project Director and projects not having Pro-
ject Director, Project Manager shall chair the meeting.
 Frequency of the meeting will be - monthly.
 Prior to the meeting, a meeting agenda is to be circulated to all attendees narrating
venue, time of meeting and areas of discussion. See HSE Meeting Agenda HSE-
F-78.
 On completion of the meeting, Project HSE Manager or his representative shall pre-
pare a minute of the meeting and circulated to all attendees and concern about the
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matters discussed and the decisions taken in the meeting for the improvements of
HSE and other relevant matters.

Areas of Discussions

1) Provide support and leadership and promote enthusiasm for Health, Safety and En-
vironment in order to develop the HSE culture of the workforce.
2) Monitor performance and compliance with group HSE requirements.
3) Implement required actions to correct deficiencies and improve performance.
4) Ensure consultation and communication on HSE issues to and from work place com-
mittee, Group HSE meetings etc.
5) Ensure the compliant HSE performance is measured, the root causes of accidents
& incidents established, trends identified and actions to prevent recurrences initiates.
Major issues will be referred to Group safety Meeting.
6) Propose strategies to improve the HSE performance and effective implementation
of CSCEC HSE Management system
7) Ensure sufficient HSE assurances are carried out to monitor the implementation and
effectiveness of the company HSE management system in risk controlling.

6.3 WORKPLACE CONSULTATION ARRANGEMENTS

6.3.1 Consultation Policy

In order to affect the necessary culture change, the following instructions should
be adopted in the CSCEC projects and workplaces.

 On every CSCEC project, any worker has the right to stop working if they feel
they may be at risk.
 No disciplinary action will be taken against any worker who raises a health,
safety or environmental issue
 Every person at the workplace will behave to people in a manner in which
they would like to be behaved by themselves.
 Aggressive and confrontational language aimed at a worker who raised a
health, safety & environmental issue is completely unacceptable.

6.3.2 Workplace Induction

 Upon arrival of a new worker/subcontractor, the project administration/man-

agement shall ensure that , these workers are legally approved to work in
the site, and supportive documents such as Passport copies with valid visa
page shall be forwarded to site HSE for safety induction.
 Induction session is the first formal contact with the workforce.
 Important project information is presented, including the current activities,
site or office rules, information and specific hazards particular to the project.
 In induction, workers should be encouraged to share their views and ideas
on health and safety methods.

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6.3.3 Method Statement briefing

 Method statement briefing relates to overall work activities and should be

specific to the workers who will follow the agreed method of working.
 The briefing creates an opportunity for supervisors and managers to discuss
the HSE aspects of the task and allows workers to suggest improvement to
the method of working.
 These briefings must be formally recorded in the Form HSE-F-04

6.3.4 Toolbox Talks

 Tool box talks are carried out in the workplace on a regular basis and usually
cover the topics that are relevant to work being undertaken such as excava-
tion, manual handling, work at height etc.
 The Toolbox topics which is planned to deliver for the month should be dis-
played on prominent location of the site for information.
 When an accident/incident or ill health has been identified, the use of a
toolbox talks to be carried out to workforce as a reminder of the risks to the
individuals themselves and helps in making sure of lessons can be learned
from incidents.
 Make sure every operative must receive at least two Toolbox talks in a month
in addition to all other HSE consultations.
 Make sure the toolbox talks session should not exceed more than 15 minutes
and should avoid delivery of broad topics in one time.

6.3.5 Daily Activity Briefings (DABs)

Daily Activity Briefing is a key tool in improving workforce safety awareness and
communication.

 Daily Activity Briefings shall normally be delivered to workforce at the start of

the day's/shift works. This is to be delivered by the immediate supervisor to
a gang of people not more than 15 at a time. The talks should be recorded
on a weekly DAB format and rendered to HSE department for scrutiny and
monitoring. A DAB recording format is attached. See DAB HSE-F-19

6.3.6 Training on Communication

Special training shall be organized to supervisors/Foreman/Immediate Supervi-

sors for easing their difficulties in delivering the Toolbox talks/Daily Activity Brief-
ings and to improve their Health, Safety & Environmental Awareness. Attendance
should be recorded in the TBT attendance Register.

6.3.7 HSE Campaigns.

The aim of the workplace safety campaign is to help in eliminating or reducing the
risk of injuries or illnesses to employees. It also aims to provide safety to employ-
ees as well reduce the organization’s medical and legal expenses. Safety Cam-
paigns are useful for reaching relatively large numbers of people, often in different
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locations and having significant influence in the improvement of workplace behav-

iors(if it applied properly).
Every CSCEC Project must organize HSE campaigns on regular intervals on
selected subjects relevant to the project. Records, including photographs must be
documented. More information in this regard is available in Safe Working Guide-
lines 25.
6.3.8 Suggestion Boxes

If people wish to raise an Health, Safety and Environmental issues, but are nerv-
ous for speaking at an open meeting or directly to site management, suggestion
boxes may be appropriate.
This method does need to be unspecified and any issue raised dealt with in an
appropriate way. This may involve feedback via site notice board stating what if
any action has been taken or why action has not been taken.

6.4 HSE Alerts, Information Notes

Information from either internal or external sources will be assessed by the Corporate HSE
Team for accuracy and potential seriousness to decide appropriate action and level of
communication. The following shall be selected.

HSE Alerts: will be issued by Corporate HSE where potential defects in plant, equipment
or products warrants immediate action ,removal or a change in working procedures . HSE
Alerts HSE-F-76

HSE Information: HSE Information Format HSE-F-75 Will be issued by Corporate HSE
team where there is a need to communicate the safe working practices, best practices ,
change in legislation etc.

 Alerts and Information are produced on standard templates, numbered, dated and
emailed to key senior management, leaders or relevant HSE staff.
 For previously issued Alerts and Information liaise with Corporate HSE team.

6.5 References

Clause. 4.4.2 of OHSAS 18001and 7.2 & 7.3 of ISO 14001

OSHAD SF- Elements- V 3.1- March 2017

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Procedures
Nil

Appendices & Forms

Safety Induction Register HSE-F-17
Tool Box Talks Attendance Register HSE-F-18
Daily Activity Briefing Sheet HSE-F-19
HSE Information Format; HSE-F-75
HSE Alerts HSE-F-76
HSE Meeting Agenda HSE-F-78

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6.6. Revision Status

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to EHS Representative for destroying while obsolete
page / template of Master document / record shall be retained for defined period of time.
Relevant records shall be updated.

Record of Reviews & Revisions

Date Section Page Issue Description Prepared Reviewed Authorized

No No of Revision by By by

18.11.2014 06 All Draft Issue EHS Alex Tarek Zhu

Manual George Emara Jianchao

24.05.2017 06 All A Section. Alex Tarek Zhu

6.5.7 HSE George Emara Jianchao
Campaign

Sec. 6.3.2
Safety In-
duction – ar-
rangements

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SECTION 7: CONTRACT START, COMMISSIONING & HANDOVER

CONTENTS

7.0 Introduction
7.1 Workplace Pre-start Activities
7.2 Project HS & E Plan
7.3 Display of Project HSE Information and Notices.
7.4 Project Health, Safety & Environmental Launch
7.5 Contract Commissioning and Hand over.
7.6 Project Closed Out Review
7.7 Revision schedule

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CONTRACT START, COMMISSIONING & HANDOVER

7.0 Introduction

The principal aim of this procedure is to ensure safe and timely delivery of the project to
our clients. This will be achieved by ensuring a safe and systematic planning,
organization and management of projects from the beginning to the completion of
construction and until the successful handover.

The contents within the section, particularly the construction phase HSE Plan template
should be used along with the rest of this manual to manage the Health, Safety &
Environmental concerns during project start, commissioning and hand over according to
the local HSE requirements.

7.1 Workplace Pre-start Activities

Project Director Actions

CONSTRUCTION MANAGEMENT

 Review team competency and resources – with the Vice President /CEO, to
make sure they can fulfill the construction management responsibilities and roles.
 Ensure designer competence and resource of any designers they engage
including temporary work engineers.
 Provide project information to package contractors, subcontractors and
suppliers to enable safe working and minimizing risk via suitable procurement and
selection of resources.

PLANNING & RISK MANAGEMENT

 Preparation of Risk Assessments- Ensure all work activity risk assessment is

prepared in the approved format. HSE-F-01
 Ensure construction is planned, managed & monitored- with adequate
resources and management corresponding to the risk. Project HSE Plan
Template P-01
 Make arrangements to ensure safe working, coordination, co-operation between
subcontractors and communication with workforce.
 Ensure plans are prepared- Project Waste Management, Traffic Management,
Fire Emergency preparedness Plan and other related and required plans in
accordance with contractual agreements and pre tender information. See all plan

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templates at section 7.7

PROJECT

 Provide good welfare facilities in compliance with local requirements.

 Arrangements for preventing unauthorized entry to worksite - Reasonable
steps, including boundary hoarding, gate control with round the clock security
coverage.
 Prepare Site Safety Rules: Site safety rules shall be displayed at the main
entrance of the project in a legible manner. This should be communicated to all.

7.2 Project HS & E Plan

When acting as the Principal Contractor, we have a legal responsibility to state how we
will manage construction in the construction phase HSE Plan. This plan must be
sufficiently developed for the client/consultant to accept before construction commences
and should commensurate with the size or complexity of the project. All these plan must
be continually developed by the project team during the project as further information
becomes available and situations change.

 The Project HS&E plan shall include :

1. Project Waste Management plan,
2. Lifting Operation plan,
3. fire & Emergency preparedness plan,
4. traffic management,
5. Major Emergency Response plan etc.
 The HSE Plan will also be formally reviewed every six months, or it can be
reviewed in case any other significant changes occur before the period.
 HS&E Plan template can be used for the preparation – See Template P-01
 Were we act as a Package Contractor or sub-contractor, the HS & E plan template
may be used but modified appropriately and re-titled to avoid confusion with the
Principal Contractors' Project H & S Plan

7.3 Display of Project HSE Information and Notices

 To encourage and maintain communication with the project team, the workplace
should clearly display names and where possible photographs of the key person
and the project management.
 Company HS&E information should be displayed in a prominent location. The
details of information are as follows:-
- Health, Safety & Environmental Policies
- Copy of company insurances (Employers Liability Insurance )

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- Emergency procedures
- Emergency contact numbers with details of the nearest government hospital
and location map.
- Project safety rules
- Latest HS& E alerts & information
- Project key appointments
- Project safety committee team members’ details.
Specimen of the HSE Notice Board and Statistic board is available in the Safe Working
Guidelines. SWG-28 – Specification of HSE Notice Boards and HSE Statistics
Board

7.4 Project Health, Safety & Environmental Launch

For every project the responsible Vice President/ Project Director will assemble the
project team and set out the plan of action of HSE issues for the project, demonstrating
a commitment to health, safety and environment.
Timing should be as early in the project as is possible, after the key management
appointments have been made, so that they can attend.
The launch should be chaired by the visiting responsible VP/Director/Manager for the
project.
Attendees to include all project staff appointed to date, regardless of discipline, and also
major off-site support staff.
An HSE launch meeting agenda template is included in HSE-F-22

7.5 Contract Commissioning and Hand over

CSCEC will ensure that the process of commissioning is carefully programmed from
project commencement. Specialist subcontractor installation drawings will be periodically
reviewed to ensure services can be commissioned to programme so that all necessary
provisions are incorporated.

 The project Director must ensure a detailed commissioning programme is prepared

and agreed with procedures for each test criteria plus commissioning and testing
interfaces.
 Site tests of key items of equipment will be carried out under the control of a
competent person to the programme identified.
 Liaise with project design engineer to prove the system operation & programme.
 Arrange building control/ fire officer to witness the emergency systems.
 Present as-built drawings, operational and maintenance manuals, commissioning
manuals, spares, etc. and inclusion in the operation and maintenance manual
section.
 In addition to the above any other relevant methods and procedures for ensuring
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the smooth functioning of commissioning and handover also to be followed as per

the company technical procedures.

7.6 Project Closed Out Review

Before project close, a review sould be carried out to review the perceived success of
the project and any lessons learnt with particular regard to Health & Safety. An agenda
can be found in HSE-F-23

7.7 References

OSHAD SF- V 3.1- March 2017

Clause 4.4.6 of OHSAS 18001 and 8.1 of ISO 14001

Procedures
Nil

Plans & Templates

Project HSE Plan HSE-PL-01
Waste Management Plan HSE-PL-02
Fire & Emergency Plan HSE-PL-03
Lifting Operations Plan HSE-PL-04
Traffic Management Plan HSE-PL-05
Summer Working Preparedness Plan HSE-PL-06
Major Emergency Response Plan HSE-PL-07

Appendices & Forms

HSE Launch Meeting Agenda HSE-F-22
Project Closed Out Agenda HSE-F-23
Safe Working Guidelines HSE-SWG-28

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7.8 Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while
obsolete page / template of Master document / record shall be retained for defined
period of time. Relevant records shall be updated.

Record of Reviews & Revisions

Date Section Page Issue Description Prepared Reviewed Authorized

No No of Revision by By by

18.11.2014 07 All Draft Issue of Alex Tarek Zhu

HSE George Emara Jianchao
Manual

18.06.2017 07 82- A Section 7.2 Alex Tarek Zhu

83 & 7.3 George Emara Jianchao
PHSEP and
details of
HSE notice
/statistic
board

Sec. 7.7
project plan

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SECTION 8: PROTECTING THE ENVIRONMENT

CONTENTS

8.0 Introduction
8.1 Environmental Policies
8.2 Planning
8.2.1 Environmental Aspects
8.2.2 Legal and Other Requirements
8.2.3 Objectives, Targets and Environmental Programs
8.3 Implementation and Operation
8.3.1 Competence, Training and Awareness
8.3.2 Communication
8.3.3 Documentation
8.3.4 Document Control
8.3.5 Operational Controls
8.3.6 Emergency Preparedness Response
8.4 Checking
8.4.1 Monitoring & Measurement
8.4.2 Evaluation of Compliance with Legislation
8.4.3 Non-Conformance, Corrective & Preventive Action
8.4.4 Control of Records
8.4.5 Internal Audit
8.5 Management Review
8.6 Reference
8.7 Revision Schedule

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PROTECTING THE ENVIRONMENT

8.0 Introduction. (ISO 14001.Clause 4.1)

This section describes the China State Construction Engineering Corporation Middle East
Environmental Management System, and how it fulfills the requirements of ISO
14001:2015 standard and local environmental requirements. Environmental Management
within the CSCEC is a business wide issue and is part of the Company’s Corporate
Responsibility. The Environmental Management System is integrated with the Federal
Law of No 24 of 1999; therefore, China State Construction Engineering Corporation is
responsible for the strict adherence to the law in all their workplaces. The main goals
aimed are as follows:

Protection and conservation of the quality and natural balance of the environment:

a. Control of all forms of pollution and avoidance of any immediate or long term
harmful effects resulting from economic, agricultural , industrial development , or
other programs;
b. Protection of society, human health, and the health of other living creatures from
activities and acts that are environmentally harmful or impede authorized use of
environmental setting;
c. Protection of the environment from the harmful effects of activities undertaken in
the project/area;
d. Compliance with international and regional conventions ratified or approved by
the state regarding environmental protection, pollution control, and conservation
of natural resources;
e. The environmental management performance of the business is therefore not
simply a function of the site management teams. Influencing factors are the
actions of Senior Management, procurement processes, estimating decisions,
planning and resourcing decisions amongst others.

This section applied to the CSCEC Middle East Business and will also be applied to
control the use of environmental performance of all and subcontractors working under
CSCEC projects.

8.1 Environmental Policies (Clause 5.2)

The Environmental policy relevant to the CSCEC Middle East Business signed by the
CEO/Presidents is placed in the company portal and website. This documents set out
the commitment and scope of the Environmental Management system. The policy shall
be communicated to all employees of the business and will be made available to the

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public on request.

8.2 Planning (Clause 6.0)

On all CSCEC projects an Environmental Management Plan will be developed together

with the safety Plan, implemented and maintained during:

1. Pre-construction
2. Construction

8.2.1 Environmental Aspects (Clause 6.1.2)

Aspects and Impacts will be developed considering of all the processes,

materials, wastes, energy uses and other factors at our company. The
environmental aspects of our activities shall be initially identified during the
design and bid stages. Once a project or facility becomes live theses aspects will
be reviewed every three months and updated as necessary.

The significance of environmental aspects shall be assessed with consideration

of probability and severity of impact, and will be scored accordingly. This process
will align with the risk assessment process detailed in Section 2. Of the HSE
Manual and will be recorded on an environmental Aspects and Impact Register
HSE-F-24 Aspects with high levels of significance will be communicated with
project management for inclusion in the project risk register.

8.2.2 Legal and other Requirements (Clause 6.1.3)

At pre construction phase of projects, during the development of the Aspects

and Impact Register all legal and contractual (Client) requirements will be
identified using Initial Project Assessment process and appropriate controls
detailed. Permits, Licenses and Consents that may require during construction

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will be identified and applied accordingly, ensuring that sufficient time is allowed
for. CSCEC will maintain an Environmental Legislation Register HSE-P-02
with current environmental legislation relevant to its activities. Any significant
changes that may impact on the organizations operations will be communicated
internally, through the HSE Information, e mails and updates to the
Environmental Legal Register.

8.2.3 Objectives, Targets and Environmental Programs (Clause 6.2.)

Using the significant aspects from element 4.3.1, the company sets annual
measurable objectives and targets for the reduction of significant aspects. It also
identifies the specific environmental programs the company uses to reach those
objectives and targets. For example: reducing natural resource consumption,
reducing hazardous waste, reducing CO2 emissions, reducing landfill waste and
effective waste recycling etc. The targets will be SMART: Specific, Measurable,
Achievable, Realistic and Time bound.

Projects shall develop site specific environmental objectives following the EMS
process. Any corporate targets and objectives that are not relevant may be
discounted.

 The Project HS &E plan, project Waste Management plan and any other
supporting plans covering Lifting, Fire, Traffic management, etc. must be
continually developed by the project team during the project as further
information becomes available and situations change.

8.3 Implementation and Operation (Clause 8.1)

The Management Representative /Director responsible for Environmental, Health and

Safety is responsible for initiating the company environmental policies and ensuring
that each project use the support of Environmental Support team and operate within the
Company Environmental policies.

Project Management will appoint an Environmental Coordinator to implement the EMS

within the project.

8.3.1 Competence, Training and Awareness (Clause 7.4)

Suitable staff will be appointed to roles with responsibilities for managing

environmental issues based on their knowledge, training and experience of the
relevant topic area.

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Environmental Training: suitable training will be offered to the employees on

environmental subject such as wastes, emissions, discharge and other activities
which take places in the site. The primary objectives of the training are to ensure
that;
 Personnel are fully aware of the CSCEC Environmental Policy and their
respective roles and responsibilities ;
 Personal are fully aware of the potential environmental impact of their work
and associated environmental issues;
 Effective communication in respect of environmental issues
 The potential consequence of not complying with the EMS and legal
requirements.
 Projects will determine the environmental training requirements of all
personnel working for on behalf of CSCES and ensure that those needs are
met.
The environmental training needs for CSCEC employees are identified in the
Project training matrix.

8.3.2 Communication (Clause 7.4.2)

Internal

The Environmental Management System is communicated to all via company

portal. Projects shall put in place the appropriate mechanism to ensure that
internal communication between the various levels and departments takes place
regarding but not limited to:
 Significant Aspect/Impacts
 Environmental hazards, near misses, incidents and complaints
 Audit results and trends
 Object and Target Results
 Receiving, distributing and responding to communications from interested
parties.

External (Clause 7.4.3)

CSCEC will coordinate with all relevant customers/stakeholders to ensure

effective communication with regard to its operation. For example local residents
that may be affected by construction works may be notified by letter, newsletter
or through other medias which seems suitable.

Good and best environmental practice shall be captured and communicated as a

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driver for continuous improvement.

8.3.3 Documentation (Clause 7.5)

The Environmental Management system contains three main elements:

Level 1- Environmental Policies

 Sets the policy and general principles for managing environmental matters
across the business.

Level 2- Environmental Management System (this document):

 Details the Scope of the EMS,

 Objectives and Targets,
 Specific Processes,
 Standards and Templates.

Level 3- EMS Plans

 Environmental Management Plan

 Waste Management Plan
 Environmental Technical Guidelines

8.3.4 Document control (Clause 7.5.2)

CSCEC controls all information related to the EMS System by the Environmental
Services Team. All related documents will be filed, reviewed and archived as per
the CSCEC filing system. Section 20.

8.3.5 Operational Controls (Clause 8.1)

CSCEC senior management will ensure that appropriate environmental controls

are fully implemented. In particular, senior management will:
 Ensure projects are designed, where possible, with a view to having
minimum effect on the environment during construction and after
completion of project:
 Ensure that environmental requirements are controlled through appropriate
method statements and work instruction including those working on behalf
of CSCEC.
 Ensures that procured materials minimizes harm to the environment and

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ensures safe movement;

 Ensures that material(s)/are stored to prevent pollution;
 Encourage CSCEC workforce and subcontractors to recycle material, to
conserve energy and water, to reduce waste and to protect/enhance
biodiversity.
 Ensure the environmental representative/HSE conduct a monthly inspection
and report the following to Project Manager/Corp HSE.

o Compliance with EMS

o Audit results
o Incidents
o Non compliances/Environmental violations
o Future actions

Project Manager must ensure that, environmental matters shall be discussed in

the monthly meetings, and appropriate controls must be implemented to protect
the environmental conditions.

Significant issues will be included in the monthly HSE statistics.

8.3.6 Emergency Preparedness Response (Clause 8.2)

For every project, potential emergency situations or accidents shall be identified

and the appropriate action plans put in place to respond to them. The action plan
shall be communicated and periodically tested, reviewed and modified as
appropriate.

A plan shall be prepared, maintained and implemented as required. In the event

that there is a significant impact on the environmental that appropriate local
environmental authority will be contacted.

In the event of any contact being made with the local authorities, the CSCEC
Corporate HSE must be notified immediately.

8.4 Checking (Clause 9.0).

8.4.1 Monitoring & Measurement (9.1)

The EMP shall identify how the applicable environmental aspects of the project
/location will be monitored (e.g. visual inspection, tests or reports) and the
frequency that such monitoring will be undertaken.

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All operations and activities having a significant impact on the environment shall
be regularly Monitored and measured. Supervisors will inspect the site on at least
a weekly basis, HS&E Officers will conduct a project review on at least a monthly
basis and Senior Managers will conduct a project review on at least a quarterly
basis. Any equipment used to monitor or measure shall be checked and
calibrated to ensure results are reliable. Records of maintenance and calibration
shall be retained. See Environmental Inspection Format. HSE-F-25.

8.4.2 Evaluation of Compliance with Legislation (9.1.2)

In order to determine whether a project / location / Business is compliant with

legal and other applicable requirements an evaluation must be undertaken
regularly. This will be carried out by the following processes:
 Regular inspections and tours as defined above.
 Audits, in accordance with the HSE Company Audit Process as defined
below.
 Management Review in accordance with the EMS Review Process.

All records of evaluation will be maintained, controlled and disposed of in

accordance with HSEMS requirements.

8.4.3 Non-conformance, Corrective & Preventive Action (10.2)

All environmental non-conformances raised during an Internal EMS Audit will be

closed out through the Action Close out Format Form: HSE-F-27 Failure to
comply with the timescales for closing out actions should be notified shall be
communicated to the Project Manager/ HSE Leader for action.

Non-conformances and issues raised during other audits shall be recorded on an

Audit Non Compliance and Observation sheet (Form: HSE-F-36/IF-16) and
actioned accordingly. Failure to implement the specified corrective action will
communicate to the Project Manager/Director for action and justification.

Environmental hazards, near misses and incidents shall all be recorded on the
monthly HSE statistics. The categorization of environmental incidents is detailed
in Environmental Management Guidance Note. All Category 1 & 2 incidents
shall be reported, investigated and communicated to Divisional / Corporate HSE
in Form HSE-F-05

In the event of a significant pollution incident, it is essential that the Project

Manager and Project HSE Manager be informed immediately, so that they can

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contact the relevant environmental authority if required. Later a detailed

investigation must be conducted for identifying the underlying reasons and copy
of the report must be forwarded to Corporate HSE for necessary information

All projects and facilities are required to implement pollution prevention

measures, to minimize the risk of their activities impacting on the environment.
Guidance on project Pollution Prevention can be found in Environmental
Guidance Note 7 and EA Pollution Prevention Guidance Note 6.

8.4.4 Control of Records (7.5.2)

All records related to this Environmental Process will be identified, maintained,

controlled and disposed in accordance with the processes within the HSE
Manual. These records will include but not be limited to:

 Information on applicable environmental legislation or other requirements

 Complaints
 Training
 Process information
 Product Information
 Inspection and test reports
 Contractor and supplier information’
 Incident reports
 Inspection , measuring and Test equipment maintenance and calibration
 Information on emergency preparedness
 Audit results
 Management review
 Environmental Management Plan
 Waste Management records
 Environmental Permits /consents.

Environmental management file is identified in HSE Manual Section 20 filing

systems.

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8.4.5 Internal Audit (9.2) - Audits of the system at project level.

Each Project shall prepare an environmental audit schedule which will identify
the project / location to be audited together with the planned date. All
environmental audits will be carried out in accordance with the EMS group audit
process. The standard environmental audit checklist, which sets out the audit
criteria, should be used to carry out the audit. Environmental Audit Report &
Check List. Form HSE-F-26

8.5 Management Review (clause 9.3)

It is the responsibility of the CSCEC Management and Corporate HSE to ensure that
environmental management system is reviewed at least annually so that it continues to
reflect accurately the organization and environmental practices as applicable to the
CSCEC business.

The following items will be considered during the Management review:

 Results of internal audits, including the evaluations of compliance with legal
requirements and other applicable requirements
 Communication from interest parties, including complaints
 Environmental Performance
 The extent of which objectives and targets have been met.
 Non –Conformance, corrective and preventive actions
 Results of the previous management review
 Changing circumstances (Which included development in legal and other
requirements related to environmental aspects)
 Recommendations for improvement

Once these reviews have been agreed, this will be submitted to the Management
Representative to approve any proposed changes to the Environmental Policies,
Objectives and Targets and other elements of the Environmental Management System.

8.6 References

Federal Law 24 of 1999 - Environmental Management

OSHAD SF COP - 55 - Environmental Management
ISO 14001: 2015 - Environmental management System

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Flow Chart
Nil

Plans & Templates

Environmental Management Plan PL-01
Environmental Legal Register HSE-F-79
Waste Management Plan PL-02

Appendices & Forms

Aspect and Impact Register HSE-F-24
Environmental Inspection Form HSE-F-25
Environmental Audit Report & Checklist HSE-F-26
Closed Out Report Format HSE-F-27
Environmental Permits, License and Consents HSE-F-29
Environmental Incident Reporting Form HSE-F-05

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8.8. Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while
obsolete page / template of Master document / record shall be retained for defined
period of time. Relevant records shall be updated.

Record of Reviews & Revisions

Date Section Page Issue Description of Prepared Reviewed Authorized

No No Revision By By by

18.11.2014 08 All Draft New HSE Alex Tarek Zhu

Manual George Emara Jianchao

15.08.2017 08 All A Change of Alex Tarek Zhu

new ISO George Emara Jianchao
14001:2015
clauses and
amendment of
OSHAD
regulations

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SECTION 9: FIRE & EMERGENCY PLANNING

CONTENTS

9.0 Scope
9.1 Strategies for Fire Management and Enforcement
9.2 Fire Emergency Appointments, Duties & Plans
9.3 Fire Emergency Plans
9.4 Emergency Procedures
9.5 Temporary Offices and Sheds
9.6 Higher Risk Fire Areas
9.7 Smoking
9.8 Hot Work
9.9 Flammable and Combustible Liquids and Flammable Gases
9.10 Electrical Devices
9.11 Other Combustible Materials
9.12 First Aid
9.13 Projects Controlled By Others
9.14 Other Emergencies
9.15 CSCEC Directives on Fire Safety Management –Best Practices
9.16 Revision Status

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9.0 Scope

This section contains procedures for dealing with fire and emergencies. It also contains
Template for Fire Plans for projects and offices where fire risk could be high.

9.1 Strategies for Fire Management and Enforcement

A written Fire Protection plan shall be developed for significant or complex construction
projects prior to the foundation works for new projects/buildings or commencement of any
demolition work in alteration projects. The plan shall be consistent with the fire safety
precautions as specified in the UAE Fire and Life Safety Code. CSCEC is responsible for
carrying out provisions of the fire protection plan and communication shall include the
following:

1. Procedures for reporting emergencies to the Civil Defense

2. Procedures for emergency notification, evacuation/and or relocation of all persons
in the building under construction and on the site
3. Procedures for hot work operations, management of hazardous materials and
removal of combustible debris and maintenance of emergency routes
4. Floor plans identifying the locations of exits, exit stairs, exit routes and portable fire
extinguishers
5. Site plans identifying the designated exterior assembly areas for each evacuation
routes
6. The name and emergency contact details of key personal /Emergency Response
Tea.

External Enforcement

 Permanent offices must comply with UAE Fire and Life Safety Code of Practice
Regulations enforced by the Local Civil Defense Authority
 Establishment fire safety standards are enforced by the HSE
 Temporary Accommodation Units (TAUs) are also enforced by the HSE

9.2 Fire Emergency Appointments, Duties & Plans

Responsible Person

Where CSCEC is in control of an Office or Project, the Office or Project Director shall
designate a person, who shall fulfill the role of Responsible Person. The Project Manager
(or delegated deputy) will be the Responsible Person. The Responsible Person must
appoint a suitably trained and Competent Person to assist in these duties, usually the
Fire Safety Coordinator.

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Where the office or project is under the control of another company, then CSCEC must
comply with the requirements of the Project Manager’s Responsible Person and their Fire
Plans and emergency evacuation arrangements.

9.2.1 Competent Person/Fire Safety Coordinator

 The competent person would usually be the Fire Safety Coordinator.

 The Fire Safety Coordinator will arrange a Fire Risk Assessment for the
workplace Form HSE-F 64 ensure that a written Fire Protection Plan (see
Template P-02 is completed and ensure its communication, inspection and
evacuation drills are carried out.
 Fire Safety requirements - See Checklist and record sheet compliance based
on Joint code of practice “Fire Prevention on construction Sites”.
 Fire Coordinator shall coordinate with the Project HSE and Project
Management in implementing the CSCEC Fire safety Directives best
practices.
 The Fire Safety Coordinator shall be responsible for the following:
 Ensuring that proper training in the use of protection equipment has
been provided
 Ensure adequate numbers and types of fire protection devices and
appliances are available and for their maintenance
 Ensure that no hot works are performed without a valid Hot Work Permit
 Ensure weekly/monthly inspection program for fire extinguishers are
conducted and records of the same maintained
 Ensure that adequate numbers of individuals are trained in the proper
use of portable fire extinguishers and their details to be displayed. (At
least 10% of the occupants- (employees and supervisory personnel)
 Ensure flammable materials are stored in an appropriate area safely
according to the local requirements

9.2.2 Fire Marshals

 Fire Marshals/wardens (with deputies) must be appointed to assist in
evacuating the building. Numbers will depend on the layout of the building,
but they must be trained in evacuation procedures and the use of firefighting
equipment as applicable and also briefed on specific arrangements for their
area of work
 Where CSCEC is not the controller of the premises, they will deploy suitable
trained fire marshals to liaise with the Principal/Main contractor Fire safety
Coordinator

9.3 Fire Emergency Plans

CSCEC Projects/Offices /warehouses shall develop and implement a fire safety and
evacuation plan before work starts. This plan should be in writing and displayed and
communicated to all workers and trades on project, including visitors. The fire safety
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evacuation plan should be reviewed periodically and communicated to all.

9.4 Emergency Procedures

All supervisors /Managers with responsibility of a place of work must have a clear
understanding of the emergency procedures. They must know the key contacts and
actions in the event of an incident. Form: HSE-F-31

Emergency contact details to be displayed in all prominent locations.

9.5 Temporary Offices and Sheds

Separation distance between buildings under construction and construction related

structures, such as temporary offices, sheds, storage areas, plant shed and other facilities
for storage of tools and materials having combustible construction or contents shall be in
accordance with the UAE Fire & Life safety Code Table 12.1.

Detachment between temporary structures, adequate temporary fixed fire protection

systems, and portable equipment shall be provided as required by the authority having
jurisdiction.

Only safely approved heating devices shall be used in temporary offices and sheds.
9.5.1 Emergency Alarms

Hand operated alarm bells are usually adequate for office set ups with less than
20 occupants or where there are less than 10 occupants on the top floor of double
stacked offices.
For larger office complexes or sites, and high rise developments, an alarm system
will be required.

9.5.2 Emergency Lighting

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Provide 1 emergency light for every 3 lights in corridors and stairs where it may be
necessary to use these in the dark. These should be checked monthly.

9.5.3 Canteens & Mess Rooms

If possible, canteens should not be located underneath large occupied offices due
to an inherently greater fire risk.
Fire blankets are required if LPG is used in kitchens or if deep fat fryers are used.
Heat rise detectors are used in canteen kitchens instead of smoke detectors.

9.6 Higher Risk Fire Areas

 High Rise structures are regarded as high risk due to their height, frequently limited
number of potential escape routes during construction and special firefighting
arrangements.
 Adjacent buildings may present a high fire risk or be at higher risk in the event of a
fire.
 Projects/workplaces adjacent to Fuel storage/Process plants must contact the plant
operator to agree to alarms, emergency and evacuation procedures.

9.7 Smoking

 A no smoking policy has been adopted in all CSCEC Offices and work sites.
 External smoking areas may be identified within project or office boundaries.
 Safe receptacles must be provided for safe disposal of cigarette and matches.
 Smoking shall be prohibited at or in the vicinity of hazardous operations or
combustible /flammable materials. “No Smoking” signs shall be posted in these
areas.

9.8 Hot Work

A “Permit to Work” system must be operated where any hot work includes operations
capable of initiating fires or explosions, including cutting, welding, razing, soldering,
grinding, thermal spraying, thawing pipe, torch applied roofing or any other similar activity.
The use of hot work equipment shall be in accordance with the following requirements,
including a preside inspection, fire watch and post inspection procedures.

9.8.1 Welding, Cutting, Brazing and other Hot Work & open flame or smoke
producing Operations

A Hot work Permit (Written Permission) shall be obtained on a daily basis for all
welding, cutting, brazing and other open flame producing operations when it is
determined that the work can be done safely at the requested location,
combustibles have been separated from the work area, the atmosphere is not
flammable and a fire watch is posted for the work period and 30 minutes thereafter.
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9.8.2 Pre- Site Inspection

An inspection of the hot work site shall be conducted by the HSE or his designee
prior to hot work operations to ensure the following:
 The Hot work area is clear of combustibles or that combustibles are
protected.
 Exposed construction is of non-combustibles materials or that combustible
materials are protected.
 Openings/riser are to be protected .Ensure that there are no exposed
combustibles on the opposite sides of the portions, walls, ceilings, floors etc.
 Fire extinguishers are available, fully charged and operational.
 Fire watch personnel are assigned, equipped and trained.

9.8.3 Fire Watch

The sole duty of fire watch personnel shall be to watch for occurrence of fire during
and after hot work operations. Individuals designated to fire watch duty shall have
fire extinguishing equipment readily available and shall be trained in the use of
such equipment. Personnel assigned to fire watch shall be responsible for
extinguishing spot fires and communicating an alarm. Hot work conducted in areas
with vertical and horizontal fire exposures that cannot be observed by a single
individual shall have additional personnel assigned for fire watch to ensure that all
exposed areas are monitored.

9.8.4 Post – Work Inspection

The fire watch shall be maintained a minimum 30 minutes after the conclusion of
the work to look out for leftover sparks, slag or smoldering combustibles.
Permit Initiator and Hot work performer to examine the area thoroughly and if the
conditions is safe and suitable to close out the permit, closed out the HWP and
return to HSE Office for record.

9.9 Flammable and Combustible Liquids and Flammable Gases

9.9.1 Fuels & Flammable Liquids

Quantities of fuel or highly flammable liquids must be minimized and stored in

clearly marked specially designed containers preferably 10m but at least 15m from
a building or flammable material. Small quantities should be kept in minimum ½
hour fire resisting, well ventilated bins or cupboards.

Flammable liquids should be stored in modified containers (Metal containers in

accordance with NFPA 30 and 30 A requirements or shall be an approved design)
with adequate bundled and roofed storage areas with suitable extinguishers,

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clearly signed, ventilated and minimum of 10 m from buildings or other fire load.

Secondary containment or means of spill control or drainage control shall be

required for containers or storage tanks. In addition to this, suitable means shall
be provided to dispose of leakage and spills promptly and safely.

Plans for installation/use of any above ground storage tank (i.e. container greater
than 60 gallon) shall be submitted to the HSE and civil defense if required.
Overnight storage of combustible liquids or paints within 50 feet (15m) of a
building/office shall not exceed 10 gallons, unless stored within an approved
flammable storage cabinet in a location approved by the project Manager.

9.9.2 Pressurized Gases

Full and partial cylinders are potentially dangerous and must be stacked in the
correct orientation and suitably restrained. Gas cylinders shall be protected as per
the following:

 Cylinders shall be protected against physical damage

 Cylinders shall be stored upright and secured to prevent from falling.
 Cylinders shall not be placed near the elevators or unprotected edges or
other areas from where they drop more than 2 ft.
 When cylinders are not in use, the cylinder protective caps shall be in place.
 Ropes or chains or slings shall not be used to suspend the gas cylinders,
unless the cylinder was manufactured with appropriate lifting attachments.
 When gas cylinders are stored, it shall be separated from each other based
on their hazards
 Empty cylinders shall be stored separately.

9.9.3 Liquefied Petroleum Gas (LP Gas)

LP gas cylinders are potentially dangerous and must be stacked in the correct
orientation and suitably restrained.
Regulator shall be approved for use with LP- Gas. Fittings shall be designed at
least for 250 PSI service pressure.

9.10 Electrical Devices

All construction operation electrical wiring and equipment for light, heat or power purpose
shall be in accordance with the applicable provision of NFPA 70, National electrical code.
 Electrical devices and extension cords shall be maintained in safe condition and free
from damages.
 Damaged equipment’s and cords and shall be removed from service until it is
rendered safe.
 Temporary lightings shall be equipped with guards to prevent accidental contact with
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bulb and burns/electric shocks.

9.11 Other Combustible Materials

Combustible construction materials shall be stored at least 20 feet (6m) from building
under construction or undergoing renovation except for:
 Materials that are staged for installation on a floor level
 Materials may be stored in parking areas of construction areas of Type 1 building
with Civil Defense approval. However, must ensure the automatic sprinkler system
is operational and vertical risers are protected.

Wood, cardboard, packing material, forms lumbar and similar combustible debris shall not
be accumulated or stored inside the construction buildings. Such combustible debris shall
be collected and removed to an outside waste disposal area on daily basis.

Oil rags or similar waste materials shall not be mixed up other waste materials and it
should be stored outside the building in metal or other approved containers with tight fitting
covers.

9.12 First Aid

Sufficient suitably trained and certified first aiders shall be appointed for each site.
Selected employee will undergo First Aid/CPR training through an approved training
agency.

Recommended First Aid Cover

Where special circumstances such as remoteness from emergency medical services, shift
works, or sites with several separate buildings dictate, there may be a need for additional
cover as per the local standard requirements.

9.13 Projects Controlled By Others

CSCEC will nominate fire marshal and first aiders to CSCEC controlled workplaces and
will display their details. They shall ensure that all CSCEC workforces are briefed on
emergency arrangements for their workplace.

Small team carrying out remedial or maintenance works must ensure that the controller of
that premises has explained the emergency procedures, emergency contact and first aid
provision applying to that project, particularly if work is being carried out as “Out of hours
working”.

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9.14 Other Emergencies

Other emergencies can include:

 Bomb threat
 Industrial Action
 Structural collapse of crane age or buildings
 Earthquake
 Weather events
 IT failure

Where any of these occur and generate the need to evacuate the site or cause evacuation
or emergency response for the occupiers of properties adjacent to CSCEC working area,
Major Emergency Response Plan shall be implemented. See HSE-PL-06

9.15. CSCEC Directives on Fire Safety Management –Best Practices

In order to prevent any, calamities and inconveniences arising from fire incidents, CSCEC
projects and offices are hereby directed to comply with the CSCEC ME Directives on Fire Safety
Management – Best Practices by installing extra fire extinguishing /prevention measures
mentioned, in addition to the local fire safety requirements. Project Director/Manager must ensure
its effective compliance at all times. Detailed guidance in this regard can be found in the CSCEC
Directives on Fire Safety Management- issued on 01.02.17.

9.16 Fire Safety Compliance Inspection:

All project shall ensure that , the CSCEC fire safety directives are compiled in all areas of work
, irrespective of the task or levels and the fire safety compliance level shall be assessed in the
format attached and circulated to project Management and corporate for information and action.
Ensure all the identified fire safety lacking (if any) shall be actioned at the earliest to ensure
operational readiness at all times. HSE-F-95.

9.17 References

 UAE Federal Law No (8) of 1980 - Labor Law

 UAE Federal Law No (24) of 1999 – Protection and Development of the Environment
 OSHAD SF- Manual- V 3.1- March 2017
 Dubai Code of Construction Practice 2008
 UAE Fire and Life Safety Code of Practice 2011

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Procedures
Emergency Preparedness & Response HSE-P-04
Permit to Work Procedures HSE-P-05

Permits
Storage of Flammable Liquid & Gases HSE-SWG-13
Welding, cutting & Brazing HSE-SWG-15
Fire prevention & Protection HSE-SWG-05
Fire & Emergency Plan HSE-P-12
CSCEC Directives on Fire Safety Management HSE-D-01

Appendices & Forms

Fire Risk Assessment Sample HSE-F-64
Emergency Action & Contact Details HSE-F-31
Fire Prevention at site checklist HSE-F-38.5

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9.18 Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while obsolete
page / template of master document / record shall be retained for defined period of time.
Relevant records shall be updated.

Record of Reviews & Revisions

Date Secti Page Issue Description of Prepared Reviewed Authorized

on No No Revision By By by

18.11.2014 09 All DRAFT New HSE Alex George Tarek Zhu

Manual Emara Jianchao

18.06.2017 09 101 A 9.2.1 Fire Alex George Tarek Zhu

Coordinator Emara Jianchao
duties

Sec. 9.14 Major

107 Emergency
Response Plan

108 9.15 Fire

Directives Best
practices

9.16 Fire
Safety
compliance
inspection – F
95

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SECTION 10: INSPECTION & AUDITS

CONTENTS

10.0 Introduction & Scope

10.1 Programming of Tours
10.2 Carrying out the Senior Manager’s Tour
10.3 Project Directors /Chief Representatives/Project Managers
10.4 Managers/Supervisor Weekly Inspections
10.5 Daily Workplace Inspections
10.6 HSE Routine Inspection
10.7 Safety Inspection Report Form
10.8 Discrepancy Report
10.9 Formal Project Audits
10.10 Corporate HSE Assurance Audits
10.11 Other Combustible Materials
10.12 Specific Audits
10.13 Subcontractor Audits
10.14 External Safety or Environmental Audits (Certification)
10.15 Close Out Of Actions Arising
10.16 Procedures for Inspections
10.17 Disciplinary Action
10.18 Safety Award Selection and Issue
10.19 References
10.20 Revision Status

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INSPECTION & AUDITS

PRESIDENT/VICE PRESIDENT’S & PROJECT DIRECTORS TOURS, SENIOR MANAGER

REVIEWS

10.0 INTRODUCTION & SCOPE

CSCEC Middle East will have a programme of formal HS & E inspections to ensure
compliance with both legislative and CSCEC monitoring requirements. Tours and reviews
will be carried out in accordance with agreed programmes to ensure good coverage, while
avoiding over-inspection and undue disruption.

The positive attitude of Senior Management/Directors communicates powerful signals

about the importance and significance of health, safety and environmental objectives and
will reinforce the positive safety culture when they lead by example. Equally, negative
behavior seriously undermines the development of a positive HS&E culture. For this
reason it is important that before a senior management visit any projects/ construction
site, they carefully consider the following points:
 Formal entry procedures must be followed e.g. report to reception or security.
 Ensure that as a visitor, you are escorted at all times, unless you are inducted.
 Appropriate PPE must be worn, e.g. reflective jacket, safety footwear, helmet etc.

10.1 Programming of Tours

 The CSCEC Corporate HSE should develop and manage the programme for
CEO/VPs’ tours.
 Each project is subject to a quarterly review by the Vice Presidents / Director and
another interim tour or audit in between, resulting in a review every six weeks.

10.2 Carrying out the CEO/Senior Manager’s Tour

 It is not necessary to look at every item/area on every visit. However sufficient

items must be checked in sufficient depth to provide a “feel” for the HS&E culture
and confirm a commitment to health, safety and the environment.
 CEOs Tour check list is HSE-F-08A Rev. A and VPs /Senior Managers Tour
checklist is HSE-F-08 Rev. A
 HSE-F-08 Rev. A - The checklist is in three parts. Part A covers physical
conditions, Part B, the workforce and Part C for physical conditions. Any
significant issues identified or raised should also be noted on the attached report
sheet.
 The Senior Managers may issue an Audit Discrepancy Report - NCR Form
HSE-F-36 / IF 16 in the case of serious breach of HS&E regulations, imminent
danger or if significant actions from previous reports have been willfully ignored or
no action taken.

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 It is essential to discuss the results of your tour with the Senior Management at
that location and agree close out dates and any required action plan before
Leaving.

10.3 Project Directors /Chief Representatives/Project Managers

Project Directors /Chief Representatives/ Managers must carry out at least one inspection
per month in their respective project to assess the level of HS & E implementation and
compliance with the company HSEMS. They shall use the Safety Inspection Tour Form
HSE-F-08 Parts A, B & C (Physical Conditions and Workforce), from which they may
select relevant topics.

10.4 Managers/Supervisor Weekly Inspections

The aim of routine workplace inspection is to detect and rectify the simple and mainly
obvious hazards that can often be the cause of accidents or environmental incidents.
These include obstructed passageways, debris on scaffolds, missing guardrails,
unprotected edges, openings to slabs, etc.
CSCEC Managers/Supervisor in charge of the work that is taking place in their section
should carry out the inspection and complete the inspection Form HSE-F-09 The HS&E
Plan will state the inspection frequency, but formal routine inspections will be carried out
at least bi- weekly for all projects.

 Inspection Report Reviews & Closed Out Actions

The Manager/Supervisor will initiate necessary action to close out the observation
and render the closed inspection report for review and documentation. The visiting
Senior Manager/CHSM will examine completed reports when visiting the place of
work to identify trends or repeat items which have not had their underlying causes
identified and addressed.

10.5 Daily Workplace Inspections

All workplaces must be safe before any work commences. Works supervisors must check
the workplaces daily and initiate necessary corrective actions to make them safer for
workforce deployment. Any significant issues shall be informed to Construction
Management team for necessary rectifications.

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10.6 HSE Routine Inspection

The HSE team will be more comprehensively involved in ‘Health, Safety & Environmental
audit and coaching role, concentrating on identifying future risk, underlying problems and
system failures.

The HSE Person will visit all high risk operations daily and advise management for
necessary actions to ensure workers safety.

 Frequency of Safety visits

The HS&E will agree the frequency of visits to each workplace with Corporate
/Divisional HSE and the Project Director/Manager and will use the Safety Report
Form HSE-F-11 comparative scoring may be used at the discretion of the project.
This frequency will be reviewed at regular intervals, but will generally be a minimum
of a monthly visit.

10.7 Safety Inspection Report checklist /Form

HSE officers at the site will use the daily workplace safety monitoring checklist HSE- F 79
and will report significant observations to respective construction supervisor/manager
with intimation to project HSE Manager. He will ensure that all the identified
observation/noncompliance is rectified by the supervisor within the stipulated time frame.
Any failures of this will be intimated to project HSE Manager daily for further action.

Besides the above checklist, HSE Person must complete the inspection report form at
least weekly by using. Form HSE-F-10
 The brief inspection checklists allow recording of the elements inspected and the
scores if desired following the marking system summarized at the bottom of the form.
The scoring system may be used for comparative purposes at the discretion of
Corporate HS&E or Senior Management.
 The HSE should make a summary of the report in the box before the observation
section which will reflect overall impressions and positive responses and will help to
put the detailed observations into a context.
 The HS&E person can be of most assistance to the Management team by not merely
recording symptoms on site but by looking ahead and analyzing problems,
identifying underlying causes and suggesting remedies, particularly in areas of
improvements to both management and systems. These recommendations should
be noted on the observation sheet.
 On subsequent visits to the work location, the HS&E person should review the
actions taken by the team in addressing and closing out previous reports.

10.8 Discrepancy Report

The HS&E may choose to issue a Safety & Environmental Non Conformance Report
Form HSE-F-36/IF 10 in the case of serious breach of safety regulations or imminent

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danger. A report may also be issued if significant actions from previous reports have been
willfully ignored or no action taken.

10.9 Formal Project Audits

The Divisional HSE Managers will review, assess and summarize all existing HS & E
information from HSE tours, accidents/incidents, external audits, HSE interventions, HSE
Meetings and HSE objectives etc.

The Divisional HSE Manager will forward the project audit report to Project Director and
Corporate HSE for review and for preparing group performance records.

10.10 Corporate Project HSE Performance Review Audits

The Corporate HSE team will arrange and coordinate a series of formal project audits in
a quarter to monitor system compliance and behaviors to be assessed in depth and
producing non conformances and a summary audit report. See more details on audit in
IMS Audit Procedures: I-P-04 Rev B.

Audit Checklists – Auditors will audit against the SMS and workplace HSE compliance
via using audit checklist. Form HSE-F-34 for audit non-compliances or observations and
it should be recorded on NCR sheets. Form HSE-F-36

Audit Opening Meeting – In an opening meeting, the auditor will outline their intended
audit plan to the Project Director/Manager and agree those who will accompany them
around the site or establishment and assist in accessing the relevant files.

Audit Closing Meeting – After the audit, the auditors will meet with the Project
Director/Manager, and discuss and review the results of the audit. Any key safety issues,
non-compliances and observations will be discussed in detail and agreement reached on
required actions and timescales to close these items out.

Formal Audit Report – HSE-F-91. A formal copy of the report sheet, together with
noncompliance / observation sheets completed with agreed actions and timescales will be
accompanied by an executive summary. This summary will give a clear unbiased
appraisal of the project’s level of compliance with Company HSEM systems, procedures
and standards. The report will be copied to the Vice Presidents and the Divisional Health,
Safety Manager.

Quarterly Corporate Assurance Report: The corporate HS&E Team will produce a
Quarterly project safety performance review rating & report by summarizing the audit
results and findings to CEO/ Divisional Heads, Project Directors and all other concerns.

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10.11 Specific Audits

The Corporate HS&E or their nominee will determine the need for any specific safety
audits on particular areas of concern or interest. Where required, these audits would
supplement the quarterly audit and could focus on Temporary Works, Lifting and
Protection of the confined space etc.
Specific audits will be organized by the Corporate/Divisional HS&E Leaders or their Senior
Management and a record of such audits will be produced and kept updated.
HS&E staff may record these audits in the body of S.O report Form HSE-F-10 and detail
audit non-compliance and observations on the NCR sheets which are appended

10.12 Subcontractor Audits

An HS&E audit of specific subcontractors may be made using Form HSE-F-35 to assess
their systems and performance on a live project. Observations should be sent to
Procurement for inclusion on their subcontractor database which is used as part of the
selection process. All actions recorded should be closed out.

10.13 \ External Safety or Environmental Audits (Certification)

External audits by clients or certification bodies will be arranged as required by the

corporate HS&E Team for the business. Prior to any audit, the auditor will establish the
audit protocol with the Senior Manager of the workplace to be audited.

10.14 Close Out of Actions Arising

All the inspections listed above must be formally recorded and any resulting actions must
be clearly signed off as complete when fully closed out. See closed out report format Form
HSE-F- 27

10.15 Monthly HSE Management Program

A detailed monthly program Form HSE-F-13 will be developed for each project within the
business identifying all HS&E activity checks planned for the coming month and those
delegated to carry them out. It should be posted in a prominent location and actively
updated by those involved as activities progress.
Additional check sheets may be added to reflect individual business specializations and
should be numbered consecutively. Unused activity references should be retained on the
program and marked ‘Not Used’.

Selection of Topics: It is NOT essential that all activities and supporting checklists are
used every month. However, a representative sample of key activities must be selected
reflecting the key HS&E activities within the project.

Competence: Any person selected to carry out inspections must have at least a basic
competence and knowledge of the allocated subject. Eg. Fire Marshal – for fire

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extinguisher inspections, crane Supervisor-for lifting accessories, Electrician for–

electrical equipment/leads etc…

The Checklists: Detailed checklists for all activities on the program are available Form
HSE-F-38 Checklists can also be added to particular projects, phases or activities.

Review: The program and check sheets must be reviewed at the end of the month by
the Project Manager or responsible manager and the closeouts recorded.

Filing: The completed programs and checklists should be retained within the relevant
sections of the Site HS&E Filing System

10.16 Procedures for Inspections

10.16.1Statutory Inspection: Project Director/Chief Representative/Project Manager

must ensure that the preparation and review of a detailed programme of statutory
and company safety inspections commensurate to the risk.

 Work Place Inspections: Competent staff must be nominated to carry out

required inspections at the frequencies specified. See Statutory Inspection
form in Form HSE-F-37

 Other Statutory Inspections: There are a number of other regular statutory

inspections to cover plant, cranes & lifting equipment, fire precautions,
electrical items etc. These inspection requirements are covered in the
relevant section of the HSEMS.

 Statutory Inspections by Subcontractors On Behalf Of CSCEC: If a

competent sub-contractor carries out statutory inspections on our behalf,
CSCEC will still maintain overall responsibility and liability; therefore the
responsible manager/HSE must verify the contractor’s inspector’s
competency and must also either countersign the inspection records or
maintain their own independent records.

10.16.2 Company Inspections

 Vice President’s HS & E Tour: VPs & Division Heads must carry out
scheduled safety tours of project or construction place using Form HSE-F-
08.

 Project Director/Chief Representative /Manager Safety Tour: will also

conduct project safety tour monthly by using Form F-08.

 Monthly HSE Management Program: HSE Program and checklist shall

give evidence that work is being managed in a safe manner. See program
and checklists. Form HSE-F HSE-F-13, HSE-F-38

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 Manager/Supervisor Bi weekly workplace Inspection: Nominated

Managers/Supervisors will carry out bi-weekly work place inspection and the
check list shall be prepared. See Form HSE-F-09

 Daily Workplace Inspections: All workplaces must be safe before any work
commences. Work supervisors must check the workplaces daily and initiate
necessary corrective actions to make them safer for workforce deployment.
Any significant issues shall be informed to Construction Management team
for necessary rectifications.

 HSE officers: will conduct daily workplace safety inspection by using HSE
F 79 and advise construction management for necessary rectification

 Environmental Inspection: Form HSE-F-25.Will be used to audit

compliance with ISO 14001.

 Formal Project Audits: The Divisional HSE Managers will review, assess
and summarize all existing HS & E information from HSE tours,
accidents/incidents, external audits, HSE interventions, HSE Meetings and
HSE objectives etc.

 Quarterly Project safety Performance Review Audits: The CHSM

together with Divisional HSE Managers or selected auditors will arrange
and coordinate a series of formal project audits in a quarter to monitor system
compliance and behaviors to be assessed in depth and non-conformances
produced and a summary audit report created.

Type of By whom HSEMS Ref Other requirements

Quarterly
Monthly
Weekly
Initial

Inspection & comments

Legislation
Statutory Competent Person compliance , Hazards
HSE-F-37 √ √
Inspections appointed and risks dictate

As advised by
HS& E Tour CEO/VPs HSE-F-08A √ corporate HSE

Project
Directors/Chief To comply with
HS& E Tour HSE-F-08 √ HSEMS
Representatives,
Project Managers
HS&E Project HSE-F-13 Review of

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Management Directors/Chief √ Management

Program Representatives, Program

Managers/ Bi weekly Inspection

Const.Managers/ of work areas-which
Supervisors HSE-F-09
Supervisors √ they are responsible
inspection
Inspection of
HSE Officer HSE-F-79 workplace weekly to
√
Inspection HSE-F-10 comply with PHSP

To comply with
Env. legislation and
Env. Inspection HSE-F-25 √ √
Coordinator/HSE HSEMS

Corporate Audit on a particular

Formal Inspection /Divisional HSE HSE-F-12 √ project as per safety
Manager tour schedule

Quarterly Project Quarterly HSE review

HSE-F-34,
Safety Review Corporate HSE √ and HSE Inspection
HSE-F-91
Audit

10.17 Safety Appreciation & Disciplinary Procedures

CSCEC has high expectations of all employees on project and offices which we are
responsible for. However, as a last resort in the unfortunate event of a gross breach of
Health, Safety & Environmental standards or continuous disregarding of site safety rules,
it may be necessary to initiate disciplinary actions as a result of observations during
inspection or audit. The use of incident notices for CSCEC personnel must be operated
strictly in parallel with the HR disciplinary process. For more guidance on the disciplinary
procedures refer Procedures HSE-P-07.

10.18. Selection procedure for Safety Appreciation.

CSCEC Middle East projects shall pick 5% of the total Manpower in accordance with the
safety selection criteria mentioned in the Safe Working Guidelines SWG: 26. The
selected workers shall be issued with safety awards by the Project Director in a safety
award function by exhibiting them as an example to encourage other workers.

10.19 References

Clause 4.4.6 of OHSAS 18001 and 8.1 of ISO 14001

I-P-07-RevB-CAPA-Procedure

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OSHAD SF- Manual- V 3.1- March 2017

Procedures
HSE Inspection Procedures HSE-P-06
Disciplinary Procedures HSE-P-07
Stop Work Procedures HSE-P-08
Audit Procedures I-P-04
Safety Award Selection Criteria SWG-36

Appendices & Forms

CEO/President Safety Tour Report HSE-F-08A
Senior Managers Safety Tour Report HSE-F-08
Managers/Supervisors Inspection Checklist HSE-F-09
Safety Officers HSE inspection report Format HSE-F-10
HSE Managers Monthly HSE Audit Format HSE-F-11
Corporate HSE Quarterly safety Audit Checklist HSE-F-34
Corporate HSE Quarterly safety Audit Report HSE-F-91
Subcontractor Safety Audit format HSE-F-35
Safety Noncompliance Report HSE-F-36
Statutory Inspection Report format HSE-F-37
Safety Observation closed out Memo Format HSE-F-27
Monthly HSE Management Program HSE-F-13
Activities Checklists HSE-F-38
HSE Officer Daily Workplace Safety Checklist HSE-F-79

Plans & Templates

Nil

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10.20 Revision Status

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while obsolete
page / template of Master document / record shall be retained for defined period of time.
Relevant records shall be updated.

Record of Reviews & Revisions

Date Sectio Page Issu Description of Prepared Reviewed Authorize

n No e No Revision By By d by

18.11.2014 10 All Draft New HSE Manual Alex Tarek Zhu

George Emara Jianchao

18.06.2017 10 112, A Sec. 10.2 CEOs Alex Tarek Zhu

114, HSE Tour, George Emara Jianchao
118,
119 Sec.10.7 Safety
officer daily
Checklist,
Corporate
Sec.10.16.12
Quarterly Safety
review audit and
inspection
program

Sec. 10.18-
Safety Award
selection and
issue of awards.

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SECTION 11: INCIDENT REPORTING & INVESTIGATION

CONTENTS

11.0 Introduction & Scope

11.1 Accident, Incident Reporting Procedure
11.2 Accident Investigation & Recording Process
11.3 Reporting Of Reportable Serious Injuries/Incidents
11.4 Accident Investigation Process & Responsibility for Reporting
11.5 Significant Near Misses /Incidents
11.6 Management Actions after a Reportable Serious Accident/ Incident
11.7 Revision Status

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INCIDENT REPORTING & INVESTIGATION

11.0. Introduction & Scope

All accidents or incidents related to China State Construction Engineering Corporation

workplace will be reported and is to be investigated by competent persons. Adequate
details will be recorded to enable us to identify the root causes and therefore, take
appropriate actions to prevent recurrences and to avoid significant financial losses.

Definitions

Accident Unplanned event that has caused injury to a person.

Incident Unplanned event that has resulted in property damage to

equipment or operations interruption.

First Aid Any immediate (one time) care or assistance given to a

person suffering from any injury or illness, until
professional medical care can be provided.

First Aid Injury Is a minor work related injury or illness that calls for only
simple “First Aid” and does not call for follow–up to
treatment by a health-care professional. First Aid Injuries
do not result in lost time from work restrictions.

Lost Time Injury (LTI) Lost Time Injury is a work related injury or illness that
results in an individual being unable to work on a
subsequent scheduled work day or shift.

Major Injury Major Injuries including fractures (not fingers or toes)

amputation, dislocation, hip or spine, loss of sight (either
temporary or permanent) burn or penetration of eye, injury
caused by electricity or requiring resuscitation or over 24
hour stay in hospital

Fatality (Work-Related) Work related fatality is a death resulting from an injury or

illness (during the work period /connected to the work).

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Reportable Incident/ A work related incident consists of or results in :

Reportable Serious
Injury  Fatality
 Reportable Serious Injury
 Reportable Dangerous Occurrences
 Reportable Occupational Illness/Disease and /or
 Major or Moderate Environment Incident

Near Miss An unplanned event, event series or conditions that

occurred at the workplace which, although not resulting in
any injury, illness or environmental damage had the
potential to do so.

Occupational Any work related abnormal condition or disorder, other

Illness/Disease than an injury, which is mainly caused by the exposure to
environmental factors associated with the employment. eg.
Muscular skeletal disorders (back ache), chronic illness or
diseases that may be caused by repetitive motion,
inhalation, infectious organisms, absorption, ingestion or
direct contact. See Appendix C for more info

Medical Treatment MTC/SI is a work related injury or illness that calls for
Cases(MTC)/Significant medication, treatment or medical check that is
Injury administered by a health–care professional and that goes
beyond the first aid case. MTC does not result in Lost Time
from work beyond the date of injury.

11.1. Accident, Incident Reporting Procedure

All Incidents, irrespective of its nature, shall be verbally reported to the Project HSE
Manager/Officer in the same shift by the Foreman, Supervisor or anyone who witnessed
the incident.

The following procedures shall be followed if or when an incident occurs which involves
or results in an injury to an individual on a CSCEC project.

 All events requiring any first aid treatment must be advised by phone to the Safety
Officer of the project as soon as practicable. In situations where it cannot be done
with the relevant officer on the day of the event an e-mail/short message shall be
sent to them and copied to the Divisional/Corporate HSE Manager.

 Any incident requiring an individual to attend a hospital/clinic/doctors practice for

first aid or further medical assistance resulting from an injury sustained must be
communicated by phone immediately to the Project Manager and the HSE Officer
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of the project in order that they are aware of the potential of further actions or
absence. Project Manager will then initiate necessary action for follow up the
matter.

 Any event or incident requiring the attendance of an ambulance to the workplace

must be communicated by phone immediately to the Project Manager and HSE
Officer of the project.

 Events following notification as above, where there is a potential lost time to be

incurred or considered to be potentially reportable under Reportable Serious
Injury, the Project Manager will provide a more detailed summary report to the
Divisional Heads of the business employing or managing the injured person(s)
and the Corporate HSE within 24 hours of the event occurring. This report will
contain a minimum of the following:

o The condition of all affected persons

o The immediate causes of the incident
o All steps taken to prevent a recurrence
o Any disciplinary action under consideration

The Project Director/Chief Representative or Project Manager, will organize a meeting

with managing the injured person(s) and with the Divisional/ project HSE Manager/Officer
to discuss the summary report and any further action required.

A completed accident investigation report and supporting documentation must be

forwarded to Corporate HSE within 7 days of the incident or unless agreed with the
Corporate HSE.

11.2. Accident Investigation & Recording Process

1. Reporting & Recording

All site employees are made aware at induction that all accidents or injuries must
be reported immediately. Any accidents should be recorded in a standard accident
register Form HSE-F-43; the project appointed First Aider will ensure these
documents are accessible, as required by the local legislation. The monthly
accident register needs to be submitted to HSE department for review and
inclusion in the monthly HSE report.

Where CSCEC ME Divisions works with another CSCEC ME workplace that

controls the project activities both will enter details of injury/incident in the monthly
HSE Statistics. Duplicate entries are filtered before production of the ME business
reports.

Accident records of subcontractor’s workers are also to be recorded.

Project must render full incident reports for the accidents & incidents listed below
to Divisional Heads and Corporate HSE, within 48 hours of the accident/incident:

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 All Lost Time injuries where a person does not report for work the next day
 All reportable serious injuries and dangerous occurrences
 All accidents & incidents involving member of the public
 All incidents which result in damages to plant and equipment
 All near misses that could have had serious consequences
 All environmental or pollution incidents in accordance with local
environmental guidelines.

2. Preliminary Incident Reporting

Preliminary Incident Report (PIR) Form HSE-F-39 is a learning tool enabling the
immediate supervisor and project management to review the accident or incident
and determine whether any of their actions could have helped to avoid the accident
or incident. PIR is completed in two stages:

First stage is completed by the immediate supervisor or Safety Officer with his
recommended preventive measures.

Second stage when the Project Director/Manager will review the recommendation
and advise concern management for implementing the preventive measures and
close out.

3. Photographs

Photographs should be taken of the area where the accident took places as soon
as possible after the event. Photographs of the injury may also be recorded with
the permission of the I.P

4. In addition to the information above, the following should also be recorded:

Witness Statements Form HSE-F-41 (For Lost Time and Major Injuries)

 Witness statement should be recorded as soon as practicable possible

following the accident and preferably before any injured person leaves the
site.
 Witness statement should be taken by responsible project staff.
 Statements should be taken from any person involved with the accident and
anyone who saw what occurred.
 These statements must be signed by the person giving the statement to state
that they are happy with the contents and should be kept confidential outside
of any investigation.

Medical Reports

Medical reports and sick leave certificate (if any) should be obtained from the
hospital, doctor or any other medical facility where the I.P was treated.

Safety Implementation Documents

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 Method Statement, Risk Assessment and Permits (If any).

 Information related to the operation being undertaken at the time of injury.
 All relevant signature sheets (Such as Tool Box Talks, MS/RA briefing
sheets, Daily Task briefings etc.).
 Proof of safety induction.
 Training and competence record.

11.3. Reporting Of Reportable Serious Injuries/Incidents

After preliminary investigation, the Project Director/Manager/Chief Representative

assisted by the Project HSE manager will determine if an accident is reportable and how
the Sector Regulatory Authority should be contacted (if required). In case of any doubt,
contact Corporate HSE.

Reporting categories will include the following:

 Fatalities
 Major Injuries/Reportable Serious Injuries
 Accidents to member of the public
 Lost Time Injuries
 Dangerous Occurrences- usually failure of lifting machinery, electrical short circuit,
collapses of structures, false work or scaffolding.
 High Potential Incidents.

List of Reportable Serious Injuries (Extract from ADHSEMS RF version 2.0

Mechanism, 6.0)

An Injury requiring reporting is classified as:

a) Person(s) requiring immediate treatment as an in-patient in a hospital

b) Person(s) requiring medical treatment within 48 hours of exposure to a substance
c) Person(s) requiring immediate medical treatment for:
i. The loss of a distinct part or organ of the injured person’s body, including the
amputation of any part of an employee’s body
ii. Loss of consciousness and or requiring resuscitation
iii. A serious head injury
iv. A serious eye injury, including loss of sight (temporary or permanent)
v. Exposure to a hazardous material
vi. Penetration injury with a risk on infectious disease transmission (such as
needle–stick injury)
vii. The separation of skin from any underlying tissue (such as scalping or de-
gloving)
viii. Electric shock or electoral burn
ix. Entrapment of any part of a person in machinery/equipment/plant
x. A spinal injury
xi. Dislocation of the shoulder, hip, knee or spine
xii. Compressed gas or liquid injection injury
xiii. The loss of bodily function and

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xiv. Serious laceration.

11.4 Accident Investigation Process & Responsibility for Reporting

CSCEC Project Director /Chief Representative have prime responsibility for ensuring the
full reporting and investigation of accidents on their premises.

Where working on non CSCEC project as subcontractor, the senior manager for that
business will ensure incidents are reported and arrange suitable and sufficient
investigations.

Accidents will be investigated by an authorized person using CSCEC Accident Reporting

form or similar approved. See Incident & Reporting Procedures: HSE-F-03 and
Accident /Incident Matrix: HSE-SWG-023

Assigned investigators may choose to delegate specific tasks to others, including

specialists, but must exercise overall management control of the accident investigation to
reach a meaningful conclusion and make realistic recommendations to ensure that:

 Reports are completed, accurate and examined for legally uncomfortable

phrasing.
 Appendices include appropriate diagrams and photographs.
 Witness statements/supporting documents are appended and referenced.
 Conclusions and recommendations are agreed and clearly presented.
 The report and recommendations are closed out, and the report circulated.

All relevant information must be collected to allow retrieval in the event of a claim.
Information will also help statistical analysis of accident trends.

Once the underlying reasons and its corrective/preventive measures are identified, Project
Director/Manager and other concern shall ensure the corrective preventive actions are
effectively implemented on the site to prevent any such recurrences. Project /Divisional
HSE Manager will produce a Safety Alert and circulate to all for initiating necessary
precautions in other similar tasks.
.
Final Investigation report shall be recorded in the HSE-F-40 Rev. A and it must be
forwarded to the Divisional Vice President /Management Representative (for CEO) and
Corporate HSE for records and for onward distribution to Senior Management’s
review/discussions.

Site HSE Manager and Divisional HSE Manager must verify the closed out action within
15 days after the incident and render closed out status to Vice president and Corporate
HSE.

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11.5 Significant Near Misses /Incidents

Some Incidents, whether they may be near misses or property damage, may be
considered to have a clear potential for a more severe outcome than in fact occurred, and
this requires a further investigation with a view to improved learning.

11.6 Management Actions after a Reportable Serious Accident/ Incident

Urgent Actions

 Ensure First Aid assistance if any persons are involved and call the emergency
services on 999.
 Without risking life, take measures to make immediate area safe for any Injured
Person or those assisting, by isolation, guarding or removing any hazard.
 Identify a Senior Manager to tale control and to provide a central point of contact.
(Usually the Project Director/Chief Representative or nominee)
 Identify the Emergency Coordinator who can maintain contact with project
management at the scene and also security personal for controlling the site access
or location.
 Protect accident location and isolate the area.
 Identify and protect actual witnesses.
 Obtain contact details of the I.P from HR and inform next of kin (if necessary).
 Notify relevant authorities with initial Incident details. See Form HSE-F-42

Further Actions

 Provide necessary assistance to Police or Enforcement Agencies including

accompanying staff members, providing PPE and access to control or interview
rooms.
 Corporate HSE /Director will discuss with legal department for their legal
assistance.
 With the approval of the police or enforcement agency secure potential evidence
and commence collecting evidence & statements.
 Brief all staff and operatives that no person should give a formal statement or
documents to the Police or Enforcement Authority unless this has been discussed
with the senior manager
 Formally update senior management on progress and possible consequences.

11.7 Dealing with Investigation by Police or the Enforcement Authorities

In the unfortunate event of a fatality, serious injury or incident, the Police will invariably
take charge of the investigation; and work in conjunction with the local Enforcement
Authority.

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CSCEC will co-operate fully in investigating the incident. We must avoid making hasty, ill-
considered or incriminating statements. Therefore causal “throwaway “comments must be
avoided in the aftermath of an accident or incident when a person may still be in a state
of shock or confusion. However, full assistance must be offered.

A senior manager is to be appointed to take control as the focal point for all contact with
external agencies. This person must be the channel for information flow and
communication. All document issue and communication must be recorded.

No person should give a formal statement or document to the police or EA unless this has
been discussed with the appointed Senior Manager.

11.8. References

OSHAD SF- Manual- V 3.1- March 2017, COP 4.0.V 3 July 2016
Clause 4.3.3/4.5 of OHSAS 18001 & ISO 14001
IMS Procedure for Control of Records. I.P.01
IMS Procedure for corrective and Preventive action. I.P.07
Dubai Code of construction Practices 2008

Plans & Templates

Nil

Procedures
Accident/Incident Reporting, Recording & Investigation Process HSE-P-03
Accident/Incident matrix HSE-SWG-023

Forms
Preliminary Incident Report HSE-F-39
Final Investigation Report HSE-F-40
Witness Statement form HSE-F-41
Serious Accident notification HSE-F-42
First Aid Record Form HSE-F-43
Near Miss Report Form HSE-F-44

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11.9. Revision Status

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while obsolete
page / template of Master document / record shall be retained for defined period of time.
Relevant records shall be updated.

Record of Reviews & Revisions

Date Section Page Issue Description Prepared Reviewed Authorized

No No of Revision By: By by

18.11. 11 All 01 New HSE Alex Tarek Zhu

2014 Manual George Emara Jianchao

18.06. 11 129-130 Sec. 11.5 Alex Tarek Zhu

2017 Final George Emara Jianchao
Investigation
and closed
out

Sec11.8
Reference
amendment
OSHAD

Section 11 Incident Reporting & Investigation

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ACCIDENT/INCIDENT REPORTING,RECORDING & INVESTIGATION PROCESS – GUIDANCE

SL Type of Incident Responsi Reporting By Investigat Investigatio Investigation Form Remarks

ble for to when ion n by should
reporting required complete by
or not

01 First Aid Treatment First Aid First Aider

First Register should check
I.P/ Aider/ Within Form F43 details of injury
No NA NA
Insignificant Foreman Safety 12 hrs Entry in Monthly
environmental Officer HSE Record
Impact

Significant Near All PM/HSE Within Yes HSE/PM Within 48 Near Miss Reports to be
Miss cases 12 hrs hours’ time Report forwarded to
Form F44 PM/CHSE

02 Significant first aid I.P/ Preliminary Reports to be

injuries where a Foreman/ Incident forwarded to
person does not Supervis Report PM/CHSE
report for work the or Form F.39
next day or more Within SO/Supervi Within 48
SO/CM Yes
12 hrs sor/CM hours’ time
Temporary
damage/disruption Foreman/
to the environment Supervis
or

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03 Reportable Serious PIR F:39 /F Report to
Injuries/Dangerous 40 Divisional
Occurrences VP/CEO/
CHSE/Client/
See details of RSI in Foreman/ PM/ Sector
HSE Immedi
section: Supervis Yes DIv.HSE Within 24 hrs Regulatory
Mgr/PM ate
or/ CM MGR/CHSE Authority(SAR)
Significant Env.
damages to Incident
Environment Report-PIR
39

04 Fatality Foreman/ HSE Immedi Yes PM Within 24 hrs PIR F:39 /F Report to
Supervis Mgr/PM/ ate /Div.HSE 40 Divisional
or/CM PD/VP MGR/CHSE VP/CEO/
/VP CHSE/Authority

Section 11 Incident Reporting & Investigation

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Section 11 Incident Reporting & Investigation

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INTEGRATED MANAGEMENT SYSTEM
MANAGEMENT OF SUB CONTRACTORS & SUPPLIERS
Date 05-09-2017

Section -12

MANAGEMENT OF SUB CONTRACTORS &

SUPPLIERS

Section 12 Management of Subcontractors and Suppliers

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SECTION 12: MANAGEMENT OF SUBCONTRACTORS & SUPPLIERS

CONTENTS

12.0 Introduction & Scope

12.1 Overview of the Selection Process
12.2 Contractor, Supplier Selection
12.3 Contractor Engagement Procedures
12.4 Managing Contractor / Subcontractor Works
12.5 Recommendation of Contractor/Sub Contractor
12.6 Revision Status

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MANAGEMENT OF SUBCONTRACTORS & SUPPLIERS

12.0. Introduction & Scope

The Subcontractor and suppliers' Management Procedures outlines the selection and
relationship between the CSCEC and sub-contractors and the methods by which
CSCEC, as the main contractor, will ensure the safe production of quality deliverables
from each of its subcontractors and assure the development of long-term business
relationships between the Companies.

Procurement Managers at both Corporate and Division levels are expected to ensure
that procedures are applied to establish competence and adequacy of resources and
ensure the appropriate communication of CSCEC standards to contractors, sub-
contractors and suppliers.

12.1 Overview of the Selection Process

The procurement process is owned by the procurement department and defined under
the entire enabling process. The key elements are summarized below:

The key safety issues are:

 Procuring suppliers who can provide services, materials and products with a high
standard of safety and quality.
 Availability and communication of Health, Safety and Environmental Information
between parties.
 Assessments and competence resources relative to the level of risk.
 Engaging specialist contractors who are competent to undertake work
 Identify subcontractor resource and competence availability, to minimize
unnecessary everyday management intervention from CSCEC.
 Identify subcontractor ability to comply with the CSCEC HSE procedures and
systems at their place of work.
 Developing site-specific procedures relevant to site hazards and work activities at
the site.

12.2. Contractor, Supplier Selection

 Subcontractor competence and resource will be assessed by a pre-employment

questionnaire coupled with an audit, site visits and reference to the company’s
database to check previous experience.
 The tender list will be signed off at pre selection in accordance with the
procurement procedures.
 Contractor will be let to address outstanding issues and reach satisfactory
agreement only after the successful completion of the pre-release meeting.
 The procurement procedure includes feedback mechanisms allowing recording
and analysis of actual HS & E performance.

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12.3. Contractor Engagement Procedures

The following procedures must be followed when engaging a contractor or

subcontractor.

(a) Contractor HS & E Management. Contractors must provide details of their HS &E
management structure, HS &E record and their technical and commercial ability for
consideration when their suitability for the work is assessed.

(b) Documented HS &E Requirements. The written contract, or in short term cases,
a letter of engagement to carry out the specific task, both must include commitment
to meet contactor’s own HS &E management standards and a reference to
meeting CSCEC’s HS &E standards. In the case of a contractor not having their
own HS &E standards, a commitment to apply and meet CSCEC’ s HS &E
standards is satisfactory.

(c) Personal Protective Equipment. All contractors are required to wear the
mandatory personal protective equipment. Contractors are also to wear any
additional PPE as detailed in their own safe work practices or risk assessments.

(d) Insurances, Licenses, Registrations & Certificates. The Contractor manager or

supervisor must ensure that contractor’s or subcontractor’s employees possess the
insurances, licenses, registrations and certificates required by local legislation.

(e) Pre-Work HS &E Induction. Before work is commenced, the

Contractor/Subcontractor manager or supervisor will organize for the CSCEC HS
&E induction training to be completed. Contractors and sub-contractors are not
permitted to start work until the Company HS &E induction is successfully
completed.

(f) Safe Work Procedures. Where applicable, copies of CSCECs written safe work
procedures must be given to the contractors/subcontractors. Particular attention
must be paid to lock out or tag-out procedures. Copies of the contractor’s written
safe work procedures must be provided prior to any work being undertaken. If
contractors are undertaking CSCEC’s standard work tasks, CSCEC’s procedures
can be utilized by the contractor.

(g) Supervision. The Contractor/subcontractor manager must arrange supervision for

their work to be monitored, to ensure their compliance with documentations, safe
work procedures, CSCEC standards and procedures, maintenance and correct use
of tools or equipment and observance of good housekeeping.

(h) Feedback. If the contractor or subcontractor is not working to expected HS &E

standards, the project manager or supervisor must discuss the deficiencies with
the persons concerned and work with the contractor to resolve the problems. At the
completion of works or contract, appropriate feedback is to be provided to the
contractor on their HS &E performance.

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(j) Reporting Incidents, Injuries and Property Damage. Contractors,

subcontractors, or any other persons must be advised during CSCEC’s HS &E
induction that all incidents, injuries or damage to property must be reported to the
relevant CSCEC’s person on site, e.g. Manager, Safety Officer or Supervisor.
Contractors or Subcontractors who fail to meet the reporting standard will be
subjected to CSCECs disciplinary processes.

(k) Emergency Procedures. Emergency procedures must be explained to contractors

and subcontractors during CSCEC’s HS &E induction. Contractors and
subcontractors will be required to take part in practice drills should they occur when
the contractor or subcontractor is on site. If the contractor is undertaking any tasks,
or brings onto site any tools/equipment or product that may affect the site’s
emergency management, CSCEC project management is to be notified prior to
commencement of work to allow for a risk management strategy to be developed.

(l) Environmental Protection. Company’s environmental standards must be clearly

outlined prior to contractor engagement with the contractor or subcontractor having
an understanding that strict adherence to these standards is required. This applies
to, but not limited to: noise, dust, gas or fume emissions, water management,
spillages and preservation of the local ecology.

(m) Property Security. Contractors, subcontractors or other persons must be made

aware that they will be responsible for the security of their own property while on
site.

(n) Drug and Alcohol Policy. Contractors and subcontractors will be made aware of
the details and the requirement to meet CSCEC’s Drug and Alcohol Standard
during Company’s HS &E Induction. Any person found to be not conforming to the
Drug and Alcohol standard will be immediately removed from the workplace and
will be subjected to the CSCEC disciplinary processes.

(p) HSE Training and Instruction. When undertaking a training needs analysis,
contractors are considered and will be included where assessed as necessary.
Contractors and subcontractors will be included in any training that is required to
meet CSCEC or legislative requirements. Records of contractor's training provided
will be maintained by CSCEC. If a contractor has completed the required training
externally, training records will be requested by CSCEC.

Short Term Work on Site

In addition to the points detailed above, consideration must be given to the following
standard work procedures that may be relevant to the contractor and their employees:

 Required permits e.g. hot work, entry into confined spaces etc.
 electrical isolation
 lockout and tag-out

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 chemical handling
 manual handling
 housekeeping
 use of personal protective equipment
 use of power operated tools
 use of scaffolds and elevated platforms
 working at elevated levels, e.g. roofs
 disposal of waste and spills
 Compliance with Company’s emergency procedures and Site Emergency
Management Plans.

Copies of these, if deemed relevant, can be given to the contractor or sub-contractor.

12.4. Managing Contractor / Subcontractor Works

During the work's development stage, CSCEC will monitor contractor/sub-contractor

works for compliance with the plan and ensures unforeseen issues are addressed
promptly. CSCEC will monitor works in the following manner:

 Review monitor and supervise contractors by HSE documents

 Regular site inspections
 Reviewing HSE performance
 Integrate HSE in review meetings
 Workplace audits
 Provide advice on risks & non-compliance

12.5. Recommendation of Contractor/Sub Contractor

If there have been problems in the contractor’s H&S performance, then ensure that
improvements are implemented before further work is conducted. If the contractor has
demonstrated unsatisfactory performance and/or shown the lack of improvement,
recommendation should be made in the CSCEC Management to EXCLUDE/NOT to
engage the contractor any more.

12.6. References:
OSHAD SF- Manual- V 3.1- March 2017
Clause 5.3-5.5 of ISO 14001 and OHSAS 18001
IMS-PM –P-07 Rev A

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Appendices & Forms

Contractor/Subcontractor- Pre Qualification Questionnaire HSE-F-45
Contractor/Subcontractor- Pre Start Meeting Agenda HSE-F-46

Plans & Templates

Contractor/Subcontractor- Audit Sheet HSE-F-35

Procedures
Nil

12.7. Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while
obsolete page / template of Master document / record shall be retained for defined
period of time. Relevant records shall be updated.

Record of Reviews & Revisions

Date Section Page Issue Description Prepared Reviewed Authorized
No No of Revision By By By

18.11.2014 12 All Draft New HSE Alex Tarek Zhu

Manual George Emara Jianchao

05.05.2017 12 All A No alteration Alex Tarek Zhu

except George Emara Jianchao
reference
amendment of
OSHAD

Section 12 Management of Subcontractors and Suppliers

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MANAGEMENT OF LIFTING OPERATIONS
Date 28-07-2017

Section 13 Management of Lifting Operations

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SECTION 13: MANAGEMENT OF LIFTING OPERATIONS

CONTENTS

13.0 Introduction
13.1 Scope
13.2 Management of Lifting Operations
13.3 Appointments & Summary Duties
13.3.1 Responsible Senior Manager
13.3.2. Appointed Person
13.3.3 Crane Supervisor
13.3.4. Crane Operator
13.3.5 Slinger/Signalers
13.4 Lifting Team Briefings
13.5. Selection Of Lifting Equipment
13.6. Safe Use Of Lifting Equipment
13.6.1 General Requirments
13.6.2 Safe Working Load (Swl).
13.6.3 Safe Load Indicators
13.6.4 Means Of Communication.
13.6.5 Wind Speed.
13.7 Lifting Planning
13.7.1 Basic Lifts.
13.7.2 Standard Lifts
13.7.3 Complex Lifts
13.7.4 Prohibited Lifts
13.7.5 Multiple Crane Lifting Operations
13.7.6 Collision Of Lifting Equipment
13.7.7 Lifting Operation Assessment Form

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13.8 Raising Or Lowering Personnel ( Man Lifting)

13.9 Emergency Procedures
13.10 Selection And Types Of Cranes
13.10.1 Excavators
13.10.2 Fork Lifts and Telescopic Handlers.
13.10.3 Truck Mounted Mobile Cranes
13.10.4 Lorry Loaders
13.10.5 Gantry Cranes
13.10.6 Goods and Passenger Hoists
13.11. Other Lifting Equipment
13.11.1 Mobile Elevating Work Platforms
13.11.2 in Summary
13.12 Inspection, Testing and Maintenance
13.12.1 Daily Checks
13.12.2 Weekly Inspections
13.12.3 Maintenance
13.12.4 Thorough Examination
13.12.5 Testing
13.13. Hired Mobile Cranes
13.14 Record Keeping
13.15 References
13.16 Revision Status

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MANAGEMENT OF SUBCONTRACTORS & SUPPLIERS

13.0 Introduction

Lifting Operations differ in complexity from lifting with excavators to tandem lifts with very large-
capacity mobile cranes. The outcome of any lifting failure is potentially very serious, so all
suitable procedures and control must be fully implemented.

13.1. Scope

Lifting Operations will include any suspended loads lifted by tower, mobile and crawler cranes,
lorry loaders, crawler and wheeled excavators, crawler and wheeled front-end loaders, forklifts
or tele-handlers, winches, hoists and mast climbers, mobile elevating working platform
(MEWP), manually operated forklifts, etc....

13.2. Management of Lifting Operations

The Project Director/Manager of CSCEC projects must ensure the following prior to engaging
the lifting operations:

 Must formally appoint a trained “Appointed Person” for lifting operations in accordance
with the local requirement (ADHSEMS RI. COP 34) and ensure they have sufficient time
and resources to carry out these extra duties.
 CSCEC projects must have a “Lifting Operation Plan”. Lifting plans are prepared and as
regularly as necessary, updated to reflect the type of lifting operations being carried out at
the site.
 Where CSCEC is to use lifting equipment or lifting accessories provided by another
contractor, they shall ensure that it is inspected by a competent person and declared safe
and appropriate for use.
 Specific lifting strategies to be developed when special (Complex and Tandem) lifts are to
be performed.
 All lifting operation are planned and carried out in accordance with the specific control
measures identified in the lifting plan.
 For small sites strictly limited to very low risk lifting such as materials at ground level or
lifting drainage to open excavations with 360 excavators, method statements or safe
working procedures may replace a fully developed lifting plan, but only if fully risk
assessed and approved by the responsible project Manager/HSE.
 Crane team undertaking lifting operations should have received appropriate medical
surveillances as required by local regulations (ADHSEMS RI COP 5.0 Medical
Surveillance- V 3.1- June 2017)
 Shall ensure that the lifting equipment and accessories used in operations is fitted for safe
use, properly maintained and serviceable, and that any risk associated in using the
equipment are identified and mitigated or appropriately controlled.

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13.3. Appointments & Summary Duties

13.3.1 Responsible Senior Manager

 The Responsible Manager is defined for the purpose of this guidance as the
person who has overall responsibility for work activities.
 Where CSCEC controls the workplace, the Senior Responsible Manager or Project
Manager will formally appoint a competent “Appointed Person” and deputy, both
of whom have sufficient time and resources to carry out these duties.
 The responsible person recognizes, or is advised about the need for a lifting
activity, and either notifies the competent person to plan the lifting operation.
 The responsible Manager will retain any duties not formally delegated.

13.3.2. Appointed Person

Appointed person shall undertake their specific roles and responsibilities with regards to
the use of lifting equipment and lifting accessories by ensuring the following:

i. The competent person should have the practical skills, theoretical knowledge and
ability to carry out risk identification, assess lift plans, conduct pre-lift meetings and
have the supervisory skill and experience required for organizing the specific lifting
operation.
ii. That a lifting operation plan is prepared and regularly updated. See LOP Template
HSE-P-04
iii. The competent person may or may not supervise the lifting operation, but is the
focal point of authority for safety and technical aspects of the lift. In certain
circumstances, the Responsible Manager (13.2.1) may undertake the duties of the
competent person, provided he has the necessary competence and practical skill
as described.
iv. Develops a procedure to ensure that where special lifts are undertaken,
arrangements are in place to ensure that lifting operations can be carried out
safely.
v. Qualification for the Appointed Person shall include consideration of the following:
a. Previous experience in similar lifting operations in a supervisory role
b. Minimum 5 years’ experience working with lifting equipment
c. Training certificate from a locally approved third party training provider
vi. The appointment of the Appointed Person should be in writing and a copy of the
same to be recorded as part of the Lifting Operations Plan. Appointment Letter
Format HSE-F-47.

13.3.3 Crane Supervisor

 The Crane Supervisor, who should be appointed by the Appointed Person, is

defined in this manual. The delegated person must ensure that all lifting operations
are carried out as per the approved lifting methods and in a safely manner.
 For first time basic lifts, standard lifts and all complex lifts involving man riding,
vacuum and blind lifts, a crane supervisor must be present at all times.

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 Note that an Appointed Person could act as a Crane Supervisor using their
Appointed Person’s card but must still possess a valid slinger signaler certificate
before carrying out this role.
 If the load is not always visible to the lifting equipment operator, the Crane
Supervisor should ensure that clear communication systems are in place to ensure
sufficient coordination between pick-up and lay –down areas.

13.3.4. Crane Operator

Lifting Equipment Operators must be appropriately certified by the local approving

authority (driving license and third party assessments) and must also be competent and
familiar with that particular element of plant. The operators must comply with agreed
operating, lifting methods and slinger & signaler instructions.

13.3.5 Slinger/Signalers

Slingers & Signalers are responsible for use of the correct lifting gear in accordance with
the Lift Plan or Method Statement, attaching or detaching loads and directing the crane.
They must comply with the following:
a. Follow a safe system of work when lifting operations are being carried out.
b. Report any condition or situation to the employer immediately that could affect
lifting operations being undertaken safely:
c. Visually inspect lifting accessories prior to each use and immediately report any
damage or suspicion of damage to the Crane Supervisor/Appointed Person.
Not use any damaged or defected lifting equipment or undertake any lifting
operation that is not safe to do so.
d. Ensure that lifting accessories are used in accordance with the lifting plan and their
individual Safe Working Load (SWL).
e. Suspend immediately any lifting operation where there is a loss of and/or
breakdown in communication with the operator of the lifting equipment.
f. Slinger Signalers will wear distinctive helmets and /or high visibility clothing as per
CSCEC PPE Policy (Red Helmet, coverall and Orange Hi visible jacket) and must
be in possession of Red flag and whistles.

13.4 Lifting Team Briefings

All lifting team members should be briefed at the beginning of each day/shift to discuss the
scheduled work, correct equipment, low risk aerial transit routes, the order of delivery, critical
timings and possibility of clash with other plant etc. Mobile phones or radios may have to be
used for effective communications with cranpe operator.
A record of the briefings to be maintained. Briefing Record DAB Form HSE-F-19.

13.5. Selection of Lifting Equipment

CSCEC Project Management shall ensure during the planning of lifting operations that
consideration is given to the type of equipment that is required to carry out the lifting operation
safely. The Appointed person shall be consulted during the selection process and decision on
the type of crane shall be based on the following factors.
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a. Weight of the load

b. Frequency and duration of work
c. The working environment (ground conditons,access restrictions etc)
d. Mobility of the crane (will lifting operations be carried out in one place or several
different locations).
e. Lifting radius and,
f. Ensure the selection of cranes are carried out following the principles of Risk
Assessment

13.6. Safe Use of Lifting Equipment

13.6.1 General Requirements

 CSCEC Project Management must ensure that prior to any lifting operation being
carried out, the work shall be planned, and the safe working method shall be
identified and communicated to all employees in a comprehensive manner.
 Ensure that the lifting operation strictly complies with the Project Lifting Operation
plan and the correct means of lifting equipment and correct lifting accessories are
used.
 Ensure that, the lifting team deployed for the operation are competent and having
all required level of certifications as per the local law.

13.6.2 Safe Working Load (SWL)

 Safe Working Load of every item of lifting equipment is known and clearly
understood by lifting equipment operators and signaller/slingers. SWL shall be
clearly marked on the lifting equipment in a prominent position and on lifting
accessories, it should be clearly marked or on a metal tag fixed securely to the
lifting accessories.
 Safe Working Loads apply only to freely suspended loads. Loads must not be
dragged along the ground, and before any lift takes place, the hoist rope must be
plumb.
 Travelling with a load can affect the safe working load/radius and stability of the
crane. Failure to enusre this can result in collapse or overturning of the crane
without warning.

13.6.3 Safe Load Indicators

 CSCEC Plant/ Project Management must ensure that every crane with a SWL of
1 tonne or more is fitted with a safe load indicator which emits an audible warning
when the crane approaches its safe working load.
 Safe Laod Indicators shall be clearly visible to the crane operator and calibrated to
the specific requirements of the crane.

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13.6.4 Means of Communication.

 Project Managemt must ensure that there is an agreed and recognised means of
communication between the operator of the lifting equipment and the
signaller/slinger.
 The agreed means of communication shall be documented in the lifting plan and
followed by all those involved in lifting operations.
 Where hand signals are used as the means of communication, the signaller/slinger
shall be within easy viewing distance of the crane operator. Where there is no clear
line of sight between the signaller/slinger and the crane operator, radio
communication shall be used.
 On tower cranes where the driver's cab is more than 35 meters from the ground-
level radio communication shall be the mandatory means of communication
between the crane operator and the signaller/slinger.
 Project Management must provide clear instructions to all workforce that only the
appointed signaller/slinger are to communicate with the crane operator. Crane
Operator should also be instructed not to accept signals from any person other
than the appointed signaller/slinger.

13.6.5 Wind Speed

 All cranes have a maximum design wind speed for safe operation. When the wind
speed exceeds this limit the crane must be taken out of service.
 Anemometers (Wind Speed meters) should be used when high or gusting winds
are likely. This shall be fitted to the highest point of the tower crane where
reasonable practicable. Handheld anemometers shall only be used as a secondary
means of measuring wind speed at ground level.
 In all cases lifting operation must be ceased when the recorded wind speed
reaches or gusts in excess of 38km/h (20.5) knots.

13.7. Lifting Planning

All lifting operation must be planned to ensure that they are carried out safely and that all
foreseeable risks have been taken into account. In cases of repetitive or routine operations,
periodic review may be required to ensure no factors have changed.

The selection of a suitable crane appropriate to the operation, ensuring that adequate
clearences are maintained between the load(s) and the crane structure.

Special consideration must be given to travelling with loads

 The selection of lifting accessories, the weight of which must be taken into account when
assessing the load on the crane.
 The positions of the crane and load before, during and after the operation.
 The site of the operations, taking into account proximity hazards, space availability and
suitability of the ground or foundations.

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The amount and detail of planning required for a lifting operation will depend on the complexity
and risk involved. Lifting operation can be divided into three catagories.
1. Basic Lifts 2. Standard Lifts 3. Complex Lifts

In each case a risk assessment must be carried out as part of the planning process and the
results of the assessment and planning be recorded in a Method Statement .

13.7.1 Basic Lifts

Where the load to be lifted is of established weight and there are no hazards or
obstructions within the area of operation. Typical examples of the type of load are:
 Pallet of bricks or blocks
 Bundles of rebar
 Scaffold tubes

13.7.2 Standard Lifts

Where the load to be lifted is of established weight and there are hazards to be
considered, either within the working area of the crane, or on the access route to the
working area, but no multiple crane lifting is involved. Typical example of the type of load
are:
 Pick and carry duties
 Oversailing other cranes
 LIfting Persons

13.7.3 Complex Lifts

Where the lifting operation requires more than one crane to lift the load, or a crane using
load enhancement attachments (Superlift etc.) or the lift is to take place at a location
with exceptional hazards such as chemical plant or any significant hazardous nature. All
complex lifts require Risk Assessments and Method Statements and the approval of the
Crane Appointed person.

13.7.4 Prohibited Lifts

All lifts are required to be carried out in accordance with the “CSCE Best Practice”.
However, specific attention is drawn to the folliwing lifts which within the industry have
proven problematic and necessarily prohibited.

 Pallets without pallet forks and net

 Waste skips lifted by lugs with chains
 Compressed gas cylinders without lifting cage
 Loads with loose components or other material
 Tandem lifts with Tower Cranes
 Taling lifts with Tower Cranes

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13.7.5 Multiple Crane Lifting Operations

Multiple lifting (i.e Lifting load with more than one crane at one time) should only be
carried out when the physical dimensions, characterstics and weights required
movments of the load or access restrictions prevent the operation from being carried out
by a single crane.

 Multiple lifting must be planned with extreme care, and a written Method
Statement produced. It must include an accurate assessment of the share of the
load to be carried by each crane, which may change with the load to be lifted.
 One competent person, the Crane Supervisor, must be in overall controll of a
multiple lifting operation. Only this person should give instructions to the crane
operators.
 Radio communication between the crane supervisors and all the crane operators,
and betweem each of the crane operators, is essential to maintain a safe
operation.
 Multiple lifting should not be carried out using tower cranes.

13.7.6 Collision of Lifting Equipment

CSCEC Management must ensure that where two or more pieces of lifting equipment
are used within the same radius, measures must be taken to prevent collision. The lifting
plan shall set out the working procedures, and all crane operators and
signallers/slingers shall be briefed on the specific arrangements.

In case of tower cranes working within the same radius, CSCEC Project management
will consider the use of an appropriate electronic anti-collison device as far as
practicable.

13.7.7 Lifting Operation Assessment Form

Before any lift takes place, the crane Appointed Person/Crane supervisor will inspect
the lifting equipment & accessories, crane operator competency and complete the
Lifting Operation Assessment Form (LOAF) Form HSE-F-48. The project HSE staff
will inspect the LOAF during inspection.

13.8. Raising Or Lowering Personnel (Man Lifting)

Raising or lowering of personnel by crane is not encouraged and is to be used as a last resort
only.
Approval for man riding should only be given by the Appointed person/Project Manager after
consideration of the following:

 Is there a viable and inherently safer alternative to man riding?

 Is it for limited man riding operations or for multiple usages?
 The crane and equipment to be used
 The risk assessment for the operation and its resultant Method Statement.
 Man riding must NOT be carried out utilising excavators under any circumstances.
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Man Riding Can Only Be Carried Out On Cranes:

 That preferably has a hydraulic or electrical/electronic control system rather than a

mechanical/pneumatic one.
 Lifting Equipment must be fitted with “dead man” controls (Crane will come to rest if
controls are released.
 Fitted with power load lowering (with any free fall system locked out)
 That has been thoroughly examined by a competent person within last six months and
a satisfactory report issued.
 Been tested within the past years and certificate issued.
 With all hydraulic cylinders fitted with devices to prevent movement in the event of a
hydraulic failure.
 With control systems that will ensure smooth movements of the persons being carried
,limiting their speed to 0.5m/s
 Fitted with limit switches to prevent movement beyond the machines physical limit,
including an over hoist (anti-block) limit.

Man Riding Baskets Can Only Be Used To Carry Personnel If They Have:

 Been properly designed for the purpose, stable in operation and approved.
 Been thoroughly examined within last six months and a satisfactory report issued.
 Been clearly marked with its safe working load (which will not be exceeded) and also
marked to indicate the number of people it can lift safely.
 Been inspected before each use and this inspection recorded.
 A safe means of access and egress.
 A storage system for tools, etc. in case of the carrier tipping.
 Sufficient designated fall harness anchor points for the carrier’s rated number of
persons.

Before The Operation, Check And Record The Following:

 Daily inspection of crane and carrier

 If lowering down a hole, the carrier must be sent down empty to ensure that the hoist
rope is long enough.
 A means of communication must be provided between the crane operator and the
personnel in the carrier.
 A system must be in place to rescue the personnel from the carrier in the event of a
crane or power failure, or the operation of any of the crane’s safety systems cutting out
the crane’s motions.

During The Operation ( i.e. with personnel in the carrier suspended from the crane):

 Measures should be taken to prevent the carrier from spinning

 The wind speed should not exceed 7 m/s
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 The crane operator and signaler must concentrate solely on this operation
 The crane operator must remain at the crane’s controls at all times
 No lifts may be made with any other hoist line on the crane
 The crane may not travel
 Personnel must wear suitable fall arrest harness and have them securely attached to
the designated anchor point in the carrier.
 Personnel should ensure that all parts of their bodies are contained within the carrier to
prevent a trapping hazard against external objects.
 Personnel must not work whilst standing on any part of the carrier except its floor
 Care should be taken with electrical cables required power tools and weld sets to guard
against entanglement or stretching (also applies to air horses for pneumatic tools)
 Care should be taken so that welding from the carrier not to cause any stray electrical
currents to pass through the crane.

13.9. Emergency Procedures

CSCEC Projects shall develop emergency management plans that take account of all
reportable emergency scenarios that could arise from lifting operations, in compliance with the
local requirements.

When planning the emergency procedures, the following must be considered

 Recovery of a collapsed crane operator or erector from a tower crane

 Employee becoming suspended by their safety harness following a fall during the
erection or maintenance of a tower crane;
 Overturning of a crane /lifting equipment whilst lifting;
 Load being snagged during lifting operations;
 Security of the load being compromised during lifting operations; and
 Any other foreseeable emergency situations that may occur.

13.10. Selection and Types Of Cranes

13.10.1 Excavators

All types of excavators and loaders are required to be inspected weekly and thoroughly
examined at twelve monthly intervals. CSCEC Management must ensure the following
with regards to excavators used as cranes:

 Any excavator used as a crane with safe working load greater than one ton shall
have check valves fitted to the boom and outward reach of the excavator arm.
 If used as a crane with a variable safe working load greater than one ton the
excavator shall be fitted with an automatic safe load indicator and the SWL should
be clearly marked on the machine.
 Lifting shall only be carried out with the excavator arm in the outward reach mode
only.

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 Lifting operations shall be permitted only from the certified lifting point of the
excavator boom; under no circumstances are the teeth of an excavator bucket to
be used to lift loads.
 Excavators must be restricted to very basic lifting at or near ground level and
should not travel except over short distances. The use of crane is usually a better
option.
 If some limited travel with suspended load is unavoidable, the appointed
person/crane supervisor should agree the limitations and agree an appropriate
safe system of work for inclusion in the schedule of common lifts.
 The excavator operator must be a competent and must hold of valid driving license.
 The use of excavator for man riding is strictly prohibited.

13.10.2 Fork Lifts and Telescopic Handlers.

All types of forklifts, including telescopic handlers, are required to be inspected weekly
and thoroughly examined at 12 monthly intervals.

 The load must be lifted from a properly designed lifting point, NOT by hooking a
chain onto the forks.
 The safe working load of the forklift must be marked on the machine or displayed
in the operator's cab along with a load reach/radius diagram.
 Where the stability of the forklift is dependent on the use of outriggers or the locking
of oscillating axles, suitable interlocking devices should be fitted so that in the
event of a hydraulic failure during lifting, they remain in position.
 Forklifts and tele-handlers should avoid traveling with suspended loads due to the
high risk of dynamic instability. The use of a crane is a better option.
 The Forklifts and tele-handler operator must be a competent and must hold a valid
driving license.

13.10.3 Truck Mounted Mobile cranes

CSCEC Management must ensure the following with regards to the setting up and use
of truck-mounted mobile cranes.
 Truck mounted mobile cranes shall be set up on ground that is level stable and
compacted.
 Where truck-mounted mobile cranes are to be set up near excavations, culverts,
made up ground or close to building foundations, a competent engineer shall be
consulted for advice on crane location and control measures to be taken.
 Outrigger and base plates shall always be used in accordance with the
manufacturer’s instruction.
 The area around the truck-mounted mobile crane shall be set up as an exclusion
zone for all unnecessary personnel.
 Truck mounted mobile cranes shall never be used free on wheels to move loads
around the site unless specifically permitted and detailed by the manufacturer’s
operating manual.
 Windows and wind screen shall be maintained in good condition, if glass is broken
the crane shall be taken out of services until it can be repaired.
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13.10.4 Lorry Loaders

Lorry loaders (often known as HIABs) are common on construction sites. The primary
function of these units is to unload materials from the delivery vehicle on which they are
mounted. The following points to be ensured prior its use:

 Lorry loaders must be operated on firm level ground with the outriggers properly
deployed and the vehicles tires correctly inflated.
 Spreader plates may be required under the outrigger feet.
 Machines may only be used with outriggers partially retracted if this duty is
permitted by the manufacturer.
 Lorry loaders should always be positioned so that there is no risk to the operator
being trapped between the lorry and the load or loader arm.
 Lorry loaders with an SWL in excess of 1000Kg must be fitted with suitable
overload cut out devices. These must enable the boom to return to a safe position
in the event of an overload.
 Where the SWL is dependent upon the operating radius or boom configuration, a
load radius diagram must be provided at each operating position.

13.10.5 Gantry Cranes

 Where gantry cranes are used in the same bay and there is the possibility of
collision between cranes an anti-collision system shall be installed;
 In the design of gantry crane installations, utmost consideration must be given to
ensure the safety of the lifting zone in relation to persons and plant.
 Ensure that the rated load capacity of the crane, hoist, chain, cable, slings, or other
components will not be exceeded.
 Each overhead crane shall have the directions of its bridge and trolley movements
displayed on the underside of the crane.
 The load will not be suspended over personnel at any time and under no
circumstances may anyone ride the hook or load.
 Ensure that the remote emergency stops are installed for cranes used for critical
lifts where the crane operator’s view is obstructed/restricted.
 Ensure only certified and trained operators shall be authorized to operate/use the
cranes.
 During the periods of inactivity, the crane operating mechanisms shall be
appropriately disabled by the operator (powered off, ignition key removed, etc.)
Only licensed operators or appointed personnel shall be able to power up and
operate the crane.

13.10.6 Goods and Passenger Hoists

CSECE Project Management shall plan the use of the hoist on-site and ensure that
hoists are appropriate for purpose and erected in accordance with the
manufacturers/suppliers recommendations.

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 Ensure that all persons involved with erecting/dismantling hoists are competent
and experienced in carrying out the work.
 Prior to the hoist being used for the first time, employers shall ensure that a
handover certificate is provided by the hoist installer and a thorough examination
and test of hoist is carried out by an approved third party engineer.
 Hoist mast sections are tied to structure in accordance with the
manufacturers/suppliers recommendations.
 Safety devices are provided to prevent the over run of the hoist at the top of the
mast sections.
 The hoist base is securely fenced to prevent persons being struck by the
descending hoist;
 Material hoists are used only for the carriage of materials. It is strictly prohibited to
carry a person on a hoist designed only for material use.
 Landing points shall as far as reasonable practicable be provided with interlocking
gates fitted at each levels.
 The SWL of each hoist shall be clearly marked on the hoist and communicated to
the hoist operator.
 Passenger hoist shall be thoroughly examined and tested every six months in
accordance with the UAE legislations.
 Under no circumstances shall materials be allowed to protrude through the open
hatch on the roof of passenger hoists.
 The hatch in the roof of a passenger hoist shall be kept closed and where
reasonably practicable be fitted with an interlock to prevent the hoist being used
with the hatch in the open position.

Hoist operators shall be trained in safe working procedures and emergency procedures for the
hoist they are operating.

Ensure the hoist is inspected weekly by the plant department and daily visual inspection by the
operator.

13.11. Other Lifting Equipment

CSCEC management must ensure that any other equipment used for listing such as pump
trucks, manual lift pallet jacks and winches are used in accordance with the local legislations
and in particular the management must ensure the following:

 Correct selection and suitability of other lifting equipment

 Operators are trained to use other lifting equipment and understand the safe working
load requirements and safe operating procedures; and
 Other lifting equipment shall be subjected to thorough examination and testing
requirements.

13.11.1 Mobile Elevating Work Platforms

CSCEC project management must ensure the following with regards to the use of mobile
elevating work platforms (MEWPs):
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 MEWPs operators must be trained and competent to use the equipment.

 MEWPs shall be subject to a 6 monthly through examination and testing.
 Working platforms of MEWPs shall comply with the local requirements
 Safety harness shall be worn at all times by employees working from the platform
of a MEWP.
 MEWP shall only be used when the ground conditions are favorable for this type
of device
 Step ladders or hop-ups shall never be used from the working platform of a MEWP
 Employees shall not be allowed to leave the working platform whilst in an elevated
position, e.g. climbing off the platform to gain access to an elevated place of work.
 Wind speeds shall be monitored and the wind off speed shall be in accordance
with the manufacturer’s instructions.
 MEWPs shall have the safe working load of the platform clearly marked on the
equipment; and
 Ensure detailed hazard identification and risk assessment is prepared for the use
of MEWPs and a detailed procedure of emergency situation management.
 MEWPs shall be fitted with an emergency lowering to devise in the event of power
failure or other malfunction.
 MEWP operator must complete the checklist prior to the use at site.

13.11.2 Summary

Any equipment that lifts a load out of its initial horizontal plane by means of a rope and
hook, or chain and hook as a crane, this shall be subject to the same inspection regime
and rules as all other lifting appliances. Operators of these items must meet the training
and other requirements as per the local legislation.

13.12. Inspection, Testing and Maintenance

The inspection, thorough examination, testing and maintenance of cranes and lifting
accessories must be carried out in accordance of the Local legislations. (UAE Ministerial Order
No 32, 1982 Article 20.)

If any thorough examination or test shows that a crane cannot be used safely, the crane/lifting
equipment must not be used.

13.12.1 Daily Checks

At the beginning of each shift or working day, the crane/lifting equipment should be
checked by the operator to ensure that is in a fit condition to start work. Daily Routine
Check List Form HSE-F-50

Daily visual inspections of lifting accessories to be carried out by the signaler/slinger or

other competent persons

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13.12.2 Weekly Inspections

Once a week, the crane/lifting equipment should be inspected to ensure that no damage
or wear has occurred and that all safety systems are functioning correctly. This
inspection is normally carried out by the operator or other individuals to assess as
competent to carry out the task. The weekly inspection record is to be prepared and
maintained in the Lifting Equipment Inspection Register. Form HSE-F-38.8

Weekly detailed inspection of lifting accessories to be carried out by the signaler/slinger

or other competent persons and recorded formally in the lifting accessory inspection
register.

13.12.3 Maintenance

Cranes/lifting equipment must be maintained in accordance with the manufacturer’s

instructions at intervals which take into account the intensity of use, operating
environment, variety of operations and the consequence of malfunction or failure.
Maintenance should only be carried out by personnel who are both familiar with the
equipment and competent to carry out the work. Sufficient time should be allowed in the
site programme for maintenance to be carried out effectively.

All maintenance activities should be recorded in Plant Maintenance Log.

13.12.4 Thorough Examination

All crane /lifting equipment must be thoroughly examined by a competent person before
being taken into use for the first time, after any substantial alteration or repair; or in the
case of a tower crane, after each erection or climbing on site. Cranes/lifting equipment
should also be thoroughly examined at intervals not exceeding twelve months, if the
equipment is NOT used to lift persons.

Where a crane/lifting equipment is used to lift persons then the interval between
thorough examinations must not exceed six months.

CSCEC Management must ensure that only a third party engineer who is approved by
the local enforcement authority are used, to thoroughly examine and test lifting
equipment and the lifting accessories.

13.12.5 Testing

All cranes should be overload tested by a competent person before being taken in to
use for the first time, after any substantial alteration or repair, or in the case of a tower
crane, after each erection on site. The results of the test and subsequent thorough
examination should be reported and recorded in a suitable form.

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13.13. Hired Mobile Cranes

All mobile cranes used on company sites must have, as a minimum, a twelve monthly thorough
examination report and a four yearly test certificate, so that site personnel are checking
documents which they are familiar. A six monthly thorough examination report is required for
cranes used for lifting persons. These requirements must be included on all hire orders for
mobile cranes up to 500 tones. Larger cranes may be examined in accordance with a scheme
of examination, but any resulting reports must be submitted to CSCEC Plant division for
approval, well before the crane arrives on site.

A suitable clause for inclusion in hire orders for all mobile and crawler cranes, and all relevant
subcontracts involving carnage, is:
“Any crane supplied under this order must be accompanied by a report of thorough examination
made within the previous 12 months (Six months if crane is to be used for lifting persons)”.

13.14. Record Keeping

Appropriate records for the following shall be maintained by the Project Management:

 License of Operators
 Lifting equipment and accessories third party testing and certification evidence
 Records of repairs/servicing/maintenance and
 Log books and inspection check sheets.

13.15. References
Clause 4.5.2 of OHSAS 18001: 2007
OSHAD SF- Manual- V 3.1- March 2017
Dubai Code of Practice 2008
OSHAD SF- Plant and Equipment- V 3.0- July 2016
OSHAD SF- COP 34 V 3.0- July 2016Lifting Equipment and Lifting Accessories
OSHAD SF- COP 23 V 3.0- July 2016 – Work at Heights

Plans , Templates & Guidelines

Lifting Operation Plan HSE-PL-14
Heavy Equipment Operations HSE-SWG-10
Mechanical Plant & Equipment HSE-SWG-11

Appendices & Forms

Appointment - Letter HSE-F-47
Lifting Operation Assessment Form HSE-F-48
Crane Check list HSE-F-38.8
Routine Checklist for Plant HSE-F-50

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Lifting Equipment Register HSE-F-51

13.16. Revision Status

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table below
indicates the revision status of each page of the HS Manual. When revisions or issues occur,
the date of the page will change as will the revision status of that page. Copyholders are
responsible for incorporating and acknowledging receipt of the change by returning the
superseded page(s) to HSE Representative for destroying while obsolete page / template of
Master document / record shall be retained for defined period of time. Relevant records shall be
updated.

Record of Reviews & Revisions

Date Secti Page Issue Description Prepared Reviewed Authorized

on No No of Revision By By by

18.11. 2014 13 All Draft New HSE Alex Tarek Zhu Jianchao
Manual George Emara

28.07.2017 13 A Only Alex Tarek Zhu Jianchao

amendments George Emara
in OSHAD
regulations

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SECTION 14: MANAGEMENT OF TEMPORARY WORKS, Specific Risk & Controls

CONTENTS:

14.0 INTRODUCTION

14.1 SCOPE

14.2 ROLES & RESPONSIBILITIES

14.3 MANAGEMENT OF TEMPORARY WORKS PROCEDURE - OVERVIEW

14.3 TEMPORARY WORKS APPOINTMENTS - OVERVIEW

14.4 ADDITIONAL TEMPORARY WORKS AND SAFETY PROMPTS

14.5 SPECIFIC RISKS & CONTROLS

14.5.1 EXCAVATIONS

14.6 REVISION SCHEDULE

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MANAGEMENT OF TEMPORARY WORKS

14.0 INTRODUCTION

It is very necessary that temporary works needs are identified as early as possible to allow
safe and economical temporary works schemes to be advanced

The Management of Temporary Works process which can be found in the Engineering swim
lane in Enabling Process describes how temporary works must be designed, constructed,
maintained and dismantled safely.

14.1 SCOPE

This section of the EHSM summarizes some key safety considerations abstracted from
the COP. 43 OSHAD SF V 3.0- July 2016 and UAE Fire & Life Safety Code 2011. The
purpose of this is:

 To define the way in which Temporary Works (TW) are to be managed

 To ensure that TW are identified, designed, constructed, maintained and dismantled
safely

Temporary Works means all works required for the execution, completion, maintenance
and/or demolition of permanent works and which will normally be removed from the site on
completion. Examples include:

 Site establishment including temporary offices, hoardings, sign boards, access

gantries workshops, fuel storage, temporary roads, bridges, barriers, welfare
facilities

 Stability of existing and new structures during construction or demolition, needling,

temporary underpinning, façade retention

 Excavation support systems, open excavations, rock cuts, dewatering

 Formwork and falsework systems, access scaffolding, temporary roofs, loading

towers, mobile towers, temporary access cradles

 Tower crane bases and ties, hoist foundations and ties, mobile crane foundations,
piling mats & foundations for crawler cranes, lifting & handling gear, cast in devices

This method applies to all projects and divisions within the CSCEC Middle East, all trade
contractors and all subcontractors working on CSCEC sites. However where CSCEC are
operating as part of a Joint Venture (JV) or as a subcontractor, the specific JV or main

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contractor procedures may be adopted provided it meets the minimum standards of this
procedure. In such cases, if another company’s TW procedures are adopted rather than our
own, then such procedures must be consulted with the CSCEC competent person.

14.2 ROLES AND RESPONSIBILITIES

Employers shall undertake their roles and responsibilities with the general requirements of
local legislations, Self-Regulations and UAE Fire & Life Safety Code 2011.

Tender Director: At bid stage the Tender Director (TD) must ensure that major items of
Temporary Works are identified, detailed sufficiently, that time for design & approvals is
allowed including impact on the permanent works design, all such that risk is minimized. If
necessary the bid must be qualified. Drawings, methods, design requirements, programme
etc. must be passed to the PM on contract award

Project Director /Manager: The Project Director or Manager at contract stage is ultimately
accountable for all Temporary Works. The PD/PM may delegate a competent individual to
control the temporary works as Temporary Works Engineer or either retaining the role with
him. The PD /PM and the appointed TWE shall undertake their specific roles and
responsibilities in accordance with the following:
a) Temporary Structures shall be fit for the purpose and meet all the requirements of
the UAE Fire & Life Safety Code 2011.
b) Where temporary structures are to be used a detailed risk assessment shall be
undertaken;
c) Specific emergency arrangements shall be developed to deal with the emergency
evacuation of temporary structures; and
d) All persons involved in designing, specifying and erecting temporary structures are
trained and competent.

Temporary Works Engineer (TWE): The Temporary Works Engineer (TWE) is responsible
for ensuring that all temporary works are identified, classified and their risk assessed and
managed in accordance with this process. The TWE has full authority to stop work if
requirements of this process are not being followed and not allow work to continue until they
have been complied with. The TWC may delegate Temporary Works Supervisors on behalf
of the Designated Individual.

Design Manager: The Design Manager (where appointed by CSCEC) must ensure that the
TWE (or other suitably experienced person if the TWE is not yet appointed) is included in
design development of the permanent works where TW are likely to be involved.

Employees: All Employees shall undertake their specific roles and responsibilities in
accordance with the following:

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a) All employees including the Construction Manager, Supervisors, Foremen and

Engineers who are involved in managing work involving Temporary Works must
ensure that all the requirements of this process and method statements are applied
effectively.
b) Shall follow all instructions and training they receive on erecting and working in
temporary structures; and
c) Shall report any activity or defect relating to temporary structures which they believe
is reasonably foreseeable endanger their safety or the safety if another person.

Subcontractors: On projects where parts of the works are subcontracted to external

subcontractors, the Project Director/Manager shall ensure that subcontract documents
clearly define what elements of this procedure that CSCEC requires the subcontractor to
carry out as part of their contract. Specifically, requirements for TW Design and TW Design
Checks must be specified to be in accordance with this procedure. The TWC will ensure
that subcontractors provide all appropriate documentation to allow the TWE to fulfil their
duties.
14.2.1 The Role of Temporary Works Engineer during Construction:
The TWE must ensure that:
a) Method Statements for the erection and use of the TW covering any Residual Risks
are prepared for the TW and that these are communicated to and understood by
those involved in the TW. The TW designer may assist in this.
b) Those people responsible for the erection of TW receive full details of the design
including any limitations or constraints associated with the TW, including any which
will affect the stability of the TW during erection, use and dismantling
c) TW are inspected during construction, ensuring adequacy of materials
d) Hold Points are known by all those involved and that Hold Points are not passed
until a Permit is signed by the TWE or appropriate (Permit to Load, Move, and Unload
etc.)
e) Where precast concrete elements are being erected, the TW supporting or
restraining vertical components are inspected and signed off using the Precast
Erection Permit form
f) All temporary works related to precast elements are inspected on a daily basis and
recorded using the Daily Precast Inspection form
g) Ground conditions, general site conditions, loadings etc. are as stated on the design
brief or the TW design assumptions (and remain so during use).
h) Where testing is required for ground bearing, pull out tests, runway beams etc. that
test records and certificates are produced and retained
i) Anyone carrying out fabrication of bespoke temporary works is competent to do so
for example by a quality audit of the fabricator, checking welder certification,
procedures, etc.

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14.3 MANAGEMENT OF TEMPORARY WORKS PROCESS - OVERVIEW

The Management of Temporary Works procedure is a mandatory control document detailing the
duties of all parties involved in the design and management of Temporary Works. It includes
systems, controls and forms to be used on all CSCEC sites. The following key procedures to be
followed during the temporary Work Process:

Key requirements, in the Temporary Works process are:

1. Identify TW requirements at tender and construction phases

2. Establish & maintain communication with temporary and permanent works

designers, contractors, suppliers etc

3. Assess the level of Risk associated with the temporary works and classify
them.

4. Prepare Design Briefs where applicable, clearly detailing specific

requirements and ensure these are accurate, prepared in time and
communicated.

5. Ensure TW Design is produced, complies with the brief and where applicable,
checked

6. Ensure Method Statements are prepared, communicated and understood

7. Ensure site conditions & temporary works materials are in accordance

with the design brief and design information before starting erection.

8. Ensure any changes, deviations or adaptations are communicated, agreed

with the designer & recorded.

9. Ensure Inspection is carried out by competent Temporary Work Supervisors

during construction, use & dismantling

10. Ensure records are kept and maintained

14.3.1 TEMPORARY WORKS APPOINTMENTS – OVERVIEW

Temporary Works Engineer (TWE)

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The TWE is the competent person with responsibility for the coordination of all activities
related to the temporary works

The Project Manager is the TWE by default until they formally appoint a TWE. If the Manager
retains these duties, they must also be competent and trained.

14.4 ADDITIONAL TEMPORARY WORKS SAFETY PROMPTS

14.4.1 Inspection of Scaffold or other Temporary Works
Where scaffold or other TW inspection is carried out by a competent Engineer/Supervisor
on behalf of CSCEC, it must be noted that the CSCEC TWE maintains overall responsibility.
The TWE must therefore verify the Engineer/ Supervisor possesses the training and
competence to inspect the Temporary Works adequately and must also either countersign
subsequent inspection records by the Engineer/Supervisor or maintain their own
independent records.
14.4.2 Crane/MEWP/Pump Ground Bearing Pressure, Pads, Spreaders
Although the planning and positioning of cranes and consequent outrigger loading is the
responsibility of the Lifting Supervisor (Lifting), the TWE is responsible for ensuring that
outrigger loads are safely distributed into the ground.
14.4.3 Temporary Works in Long Term Use: Inspections
It must never be forgotten that temporary works can deteriorate over time and a regime of
periodic inspections must be put in place. Routine inspections, at periods determined by the
TWE and engineering staff, must consider long term deterioration of materials such as
timber wedges in facade retention, the integrity of ties, the stability of embankments etc.
Records of these routine inspections must be kept.

14.4.4 Edge Protection

Edge protection is an important element of temporary works and must comply with the
local AUH/DM requirements. Edge protection must be managed in the same way as all
other temporary works.

14.4.5 Ladder Integrity

Where it is not practical to use stair access towers, ladders must be inspected either as an
integral part of the scaffold working platform, or as individual ladders used for access
through the structure e.g. through slab openings etc. Inspections must include condition,
suitability of openings and ties and records must be kept.

14.4.6 Anchor Points for Harnesses & Winches

The safe attachment of winches and harnesses is critical and the TWE (or their nominee)
must ensure that an assessment of their load bearing capacity is carried out before use.
Anchor points may require re-assessment over the longer term to identify any deterioration.
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14.4.7 Demolition
Demolition works may require engineering involvement to determine and check load path
assumptions which underlie proposed demolition methods and possible temporary
instability. This could require temporary bracing or support or alternatively be managed by
appropriate sequencing and methodology. Additional specialist assistance may be required.

14.5 SPECIFIC RISKS & CONTROLS

14.5.1 EXCAVATION

1. INTRODUCTION
The majority of incidents involving service strikes occur because the service locations are either
unknown or their assumed positions are inaccurate. It should always be assumed services are
present until proved otherwise. Poor working practices and the poor condition of some services
add to the chances of damage. To minimize chances of a strike, three basic processes must be
applied and a ‘Permit to Excavate’ system implemented:
1. Collect information on all possible services from approved service providers/clients.
2. Test and supplement information through site survey and detection, marking and
recording services locations.
3. Assess risk, prepare and brief a Safe System of Work, including the use of excavation
permits
4. Manage and supervise work - check work proceeds to agreed methods.

2. SCOPE
This standard applies to all excavations or any ground penetration, e.g.:
 Trial holes,
 Topsoil or ground strip
 Driving of any pins or posts into ground for fencing, barriers, shutter support or setting
out,
 Excavation for construction of manholes, service pits or drainage runs
 Piling, boreholes
 Bulk excavations
 Works in the vicinity of exposed services.

Services could include electricity cables, gas pipes, water and sewerage, fuel lines,
telephone fiber optic and other communications cables

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3.0 ON SITE SURVEY AND IDENTIFICATION OF SERVICES

3.1 Identification
All known existing services within the relevant work area will be marked out using spray
paint, wooden pin or signs (or a combination of all three) by the party who raised the Permit
to Excavate.
But beware of driving pins or pegs through shallow services – holes should not be pre
formed by pick or pinch bar. Posts should not be driven more than 300mm into the ground.
Services location scans must always be carried out in 2 phases;

o Firstly, before works commence and

o Secondly, immediately ahead of the work in progress.

3.2 Observation
This must be done on site by:
 Opening up manholes and access chambers with manhole lifting keys.
 Looking for evidence of resurfacing or filled ground
 Noting visible tails or services entering adjacent buildings
 Presence of lamp posts, control boxes etc. requiring supply

3.3 Ground Radar etc.

Utilities Identification service providers can deliver a full service of identifying and marking
services making full use of their extensive contacts and their expertise in the use of
sophisticated techniques and modern technology including ground radar. They can also
provide full CAD 3D models of their results.

3.4 Cable Detection CAT

Buried Services
Specialist Cable detectors will pick up electric and telephone cables
but not gas or water unless these are fitted with a Tracer. Clip on
signal generators give mixed results and should be treated warily,
although they can be very good. All Statutory Undertakers will come
to site and mark out the line of their plant but be aware that gas and
water providers cannot not trace their own plant accurately either. The
position they give will either be a guess from a plan or an "as laid"
survey.

Anywhere that there are houses, commercial buildings etc., there

will be private connections. These are usually small size branches off the main service
which serve individual properties. The local service distribution bodies have no records of
their position and no interest in locating them.
Overall the best practice is:
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1. Assume there are connections there - use common sense for a rough position
2. Look at the ground in the area. Are there any obvious trench reinstatements?
3. Hand dig as far as possible
4. Some services, e.g. High Pressure Gas mains, require special procedures when
working close to them

 Even when no excavation is taking place, think about the effects of the works. It is not
unheard of for setting out pins to be driven through cables.
 The full area within the works boundary described on the Permit must be swept (visually
and by scanner) to check for uncharted services.
 A CAT (Cable Avoiding Tool) manufactured by Radio detection should be available on
each site where excavation is to take place. This device can assist in the location of
electric and telecommunications cables.
 Users must have received training in the use of the equipment and follow the operating
instructions supplied with the CAT.

Trial Holes
 Trial holes will be dug as deemed necessary by the Utility Services Provider or
concerned local authority. Additional trial holes will be required where a service is not
found in its as-drawn location or an uncharted service is located and requires
investigation.
 Frequently there are no surface markers or marker tapes above service runs, especially
with old services or where trenchless construction techniques have been used.
 Where tiles or marker tapes are found, they must be treated with great caution as they
could have been moved or disturbed and may not indicate the true position of the
service.
 As the excavation proceeds, cable locators should again be used to provide more
accurate information on the true position and depth of the cable.
 When the services have been exposed, it is essential they are identified correctly.
 it is essential that all services are treated as live and assumed to be the worst case
service until identified otherwise.
 All black cables, pipes and dusts must be assumed to be electricity until proved
otherwise. Pot ended, terminated cables must be treated as live.
 Cast iron or steel water pipes may look like gas pipes and must be treated as gas until
proven otherwise.
 The path of the cable between successive trial holes should never be assumed to be a
straight line. Electric cables or other services are often looped in an excavation to use
the extra cable length and avoid cutting to exact length.

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4. Marking Services on Site

All identified services within the work area must should be marked out using spray paint of
the appropriate color, wooden pins or signs (or a combination of all three) by the party who
raised the Permit to Excavate.
Beware of driving pegs or pins through shallow services – never pre form holes with picks
or pinch bars. Never drive posts more than 300mm into the ground otherwise you could hit
and image shallow services.

5. PERMITS

5.1 Permit Approval Process

The Permit to Excavate will be raised by the party intending to carry out the physical works.
The permit initiator must consult with the local utility service providers for “No objection
Certificate” or permit approval / latest utility service drawings. No work shall be
commenced without a valid excavation permit.

5.2 Distribution of Permit Copies.

The approved Permit to Excavate shall be displayed on:
1. The machine involved in works.
2. Issue a copy to each of their direct Works Supervisors.

5.3 Close-Down of Works/Permit

On completion of the site works activity the permit initiator must be closed out the permit
and returned to the Project HSE department for review and record.

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5.0 EXCAVATION & SAFE DIGGING PRACTICE

5.1 Pre Start

 Ensure all services are identified by a local utility service provider or using
information supplied by owners, are located and clearly marked.
 Inspect work and adjacent areas to note access chambers, evidence of
previous excavations or property service inlets indicating other services.
 Scan full area of the work to check for uncharted services

 Brief workforce involved on task in working methods, permit requirements

and control measures including emergency response plan and
arrangements.
 Obtain signatures of all operatives to demonstrate they have received and
understood the briefing.
 Sweep the area immediately ahead of workface to double check for
uncharted services or services which may deviate from charted route.

Ensure that the validity of the Permit to Excavate is maintained for the duration of
the works.
Monitor and inspect the works regularly to ensure application of approved methods. If not
completely satisfied with the control measures, stop work until any problems have been
rectified.

5.2 PPE

PPE will be identified by risk assessment, but as burns are the main injuries which would
result from damage to a live cable or from fire and explosion following a gas leak, this must
be the main area of concern.

5.3 Excavation Methods (Specific Project or Client restrictions may apply)

Hand digging with spades and shovels could be used as an alternative to hydraulic vacuum
techniques. Careful use of picks or forks may be necessary in special circumstances to free
lumps of stone or break up hard layers of chalk or sandstone but only with the agreement
of the services provider.
Mechanical hand held Power Tools should not be used within 0.5m of normal services,
but may be subject to a wider exclusion zone for high energy or critical services.
Mechanical excavators should only be used if at least 1m from the service. For HV cables
or other services identified as critical, a 2m (or more) exclusion may apply as well as the
positioning of physical barriers to avoid incursions.

5.4. Structural Stability of Excavations

Support Materials

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Support materials of the specified and correct type must be on site and checked before the
excavation proceeds. These will be of a design or type approved by the Temporary Works
Engineer and would usually be trench sheets and struts for shallower runs with manholes
or drag boxes for deeper runs

Collapse of excavations
Requirement for temporary support must be considered and assessed. Before digging any
trench pit, tunnel, or other excavation, decide what temporary support will be required and
plan the precautions to be taken.

Make sure the equipment and precautions needed (trench sheets, props, baulks etc) are
available on site before work starts.

Localized slope stability, battering the excavation sides to a safe angle of repose may also
make the excavation safer.

In granular soils, the angle of slope should be less than the natural angle of repose of the
material being excavated. In wet ground a considerably flatter slope will be required.

Falling or dislodging material

Loose materials may fall from spoil heaps into the excavation. Edge protection should
include toe boards or other means, such as projecting trench sheets or box sides to
protect against falling materials.

The potential impact of undermining adjacent structures must be considered and

assessed. Check that excavations do not undermine scaffold footings, buried services or
the foundations of nearby buildings or walls. Determine if extra support for the structure is
needed before you start. Surveys of the foundations and the advice of a structural
engineer may be required.

The potential effect of loading from plant, vehicles and surcharge materials must be
considered and assessed. Do not park plant and vehicles close to the sides of
excavations. The increased loadings can destabilize excavations increasing the likely risk
of collapse.

Falling into excavations

Edges of excavations should be protected with substantial barriers where there is a
potential risk of a fall from height. Protection can be provided by;

 Guard rails and toe boards inserted into the ground immediately next to the
supported excavation side.
 Fabricated guard rail assemblies that connect to the sides of the trench box.
 The support system itself, e.g. using trench box extensions or trench sheets longer
than the trench depth.

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5.5 Inspection

A competent person who fully understands the dangers and necessary precautions should
inspect the excavation at the start of each shift. Excavations should also be inspected after
any event that may have affected their strength or stability, or after a fall of rock or earth. A
record of the inspections will be required and any faults that are found should be corrected
immediately.

5.6 Encountering Uncharted Services

Should an uncharted service be discovered all work must immediately stop and the
Supervisor/Temporary Works Engineer/Utility Services Provider informed.

5.7 Action in the Event of Damage

In the event of a possible cable strike, the driver should stay on the machine to avoid acting
as an earth in the case of electrical discharge. If they have to dismount they should jump
The Banksman must stay in attendance to keep persons clear of the area
Contact must be made with the project emergency Controller to alert the relevant emergency
services
The owner of cable must be contacted to isolate or make necessary repairs.

5.8. Reporting of Incidents

Any of the above incidents must be reported to the Project HSE for necessary assistance
and advice. The incident area must be protected and workers must be moved in to safe
location.

14.6. References

OHSAS 18001: 2007

OSHAD SF V 3.0- July 2016
UAE Fire & Life Safety Code 2011.

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14.7. Revision Status

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table below
indicates the revision status of each page of the HS Manual. When revisions or issues
occur, the date of the page will change as will the revision status of that page. Copyholders
are responsible for incorporating and acknowledging receipt of the change by returning the
superseded page(s) to HSE Representative for destroying while obsolete page / template
of Master document / record shall be retained for defined period of time. Relevant records
shall be updated.

Record of Reviews & Revisions

Date Section Page Issue Description Prepared Reviewed Authorized

No No of Revision By By by

18.11. 14 All Draft New HSE Alex Tarek Zhu

2014 Manual George Emara Jianchao

28.07. 14 All A No Alex Tarek Zhu

2017 amendments George Emara Jianchao
except
OSHAD
legislation

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Appendices & Forms

False Works SWG -21
Confined Space SWG -07
Underground services SWG -08
Permits HSE-F-06

Plans, Templates & Guidelines

Nil

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Section 15 Plant & Equipment

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SECTION 15: PLANT & EQUIPMENT

CONTENTS

15.0 Introduction
15.1 Plant Procurement Consideration
15.2 Operators
15.3 Operation
15.4 Positioning Plant in the Workplace
15.5. Damaged Plant
15.6. Dismantled /Stored Plant
15.7 Statutory Examinations, Test & Inspections
15.7.1 Lifting Equipment - Specific Test and Inspection.
15.7.2 Compressors & Boilers - Specific Test and Inspection.
15.8 Other Inspections (Non Statutory)
15.8.1 Routine Planned Preventative Maintenance
15.8.2 Daily Inspections
15.8.3 Weekly Inspections
15.8.4 Pre Delivery Inspection Report
15.8.5 Other Inspections
15.9 Hiring of Plant and Equipment
15.10 References
15.11 Revision Status

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PLANT & EQUIPMENT

15.0 Introduction

China State Construction Engineering Corporation (CSCEC) Middle East L.L.C plant and
equipment are hired, cross hired or purchased through CSCEC Plant Division. CSCEC
Plant division will maintain a range of plant and equipment for construction and Infra
structure works. The controls in this section will also be applicable to the contractor’s plant
and equipment.

15.1 Plant Procurement Consideration

CSCEC Middle East Business will only procure plant and tools confirming to local
legislation. Where CSCEC Plant division have a specific product specifications, suppliers
will be informed of these standards at the time of the order.

Statutory Requirements

Prior to purchasing the equipment, plant & equipment, the following points shall be taken
into account:

 Managers must ensure that work equipment is suited to the task, properly
maintained and the users are competent to operate it.
 Salutatory examinations, tests and routine inspections will be programmed and all
certification and records are kept available and retrievable.
 Any devices preventing contact with moving parts (e.g. mechanical or electrical
interlocks, guards etc.) must be in good order and fitted during operation.
 The design of any supporting structure, including existing structures, loading bays,
hoist ties, grillages etc must be checked by a competent person.
 Control devices such as start/stop switches shall satisfactorily perform their
intended function.
 Alarm system shall be provided where appropriate. For instance, to warn people
of an imminent start-up where moving plant may endanger any person.
 Noise and vibration levels shall not be a risk to hearing or health.

15.2 Operators

Operator Training, Competency & Experience

Operatives must be competent and trained, with a relevant driving license/assessment

from an approved licensing authority.

Even where an operative holds a license, the supervisor must consider whether the
operator has sufficient experience in the area or requires additional training or briefing in
use and maintenance.

Copies of all certification must keep accessible.

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15.3 Operation

Managers must ensure that plant/equipment/tool is used only where it is capable of

performing safely with the manufacturer’s instructions.

Plant shall be used in accordance with the manufacturer’s specification; that is:

Design conditions Design pressure

Design load Production rate
Control capabilities Maintenance schedule ;and
Replacement period

Managers shall consider and address the risks that may result from such things as:
 Operator fatigue
 The performance of routine (repetitive) tasks
 Misuse of plant and
 Local conditions and working procedures

15.4 Positioning Plant in the Workplace

Managers must ensure a risk assessment is carried out to identify the risk in location
operating plant and the plant shall be positioned so that:

a. Risks from hot plant (eg. Molten materials, friction, hot gases, fume etc.) are
controlled, for example through restricted access, guarding or insulation.
b. Ergonomically safe design of the plant and work area.
c. There is appropriate space (suggested 600mm, the minimum width of a walkway)
for safe access to the plant for operation, cleaning, maintenance, inspection and
emergency evacuation;
d. It does not obstruct doorways and emergency exits.
e. Proximity to other plant does not have a negative effect on the operation of the
plant or on work processes;
f. It rests on an appropriate foundation, for example, on a floor or other support that
ensures the plant is stable and secure according to the designer’s or
manufacturer’s instructions.
g. Emergency shut –down /off controls are easily accessible.
h. Ventilation is appropriate to the nature and volume of emissions from the plant
and;
i. Employees and others are not exposed to noise levels greater than those stated
in the local regulations.

15.5 Damaged Plant

When a plant has been damaged, the plant manager shall withdraw it from service until
any risks to environment, health and safety have been assessed and controlled.

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15.6 Dismantled/Stored Plant

Where plant is to be dismantled/stored, the plant manager shall ensure that:

 The plant is clearly identified as not in use

 The plant is dismantled safely
 It is dismantled in accordance with the designer’s and manufacturer’s instructions
by a competent person.
 Relevant environment and health and safety information supplied by the designer
or manufacturer is provided to the person who is to dismantle or store the plant;
and
 When preparing to dismantle the plant, develop control measures which prevent
or minimize the risks of damage to plant during storage

15.7 Statutory Examinations, Test & Inspections

 Thorough examinations are carried out by a competent person and supported by

certification to ensure the plant is safe for use.
 Tests with loading are carried out by a competent person and supported by
certification if required, following a thorough examination.
 Inspections are carried out daily or weekly by the operator/user with any defects
reported. Depending on risk, some weekly inspection records are required for
statutory reasons and records must be kept using either register Form HSE-F-53
or alternatively a proper register.

15.7.1 Lifting Equipment - Specific Test and Inspection

Suppliers of the cranes should submit copies of all current certification with the
machine. All certificates must be inspected on site prior to any machine starting
work and this is to be attached in the Lifting Operation Assessment Form
(LOAF) HSE-F-48

15.7.2 Compressors & Boilers - Specific Test and Inspection

Compressors and boilers are generally examined every 2 years against a written
scheme of examinations drawn up by a competent person. Thorough examinations
are usually carried by the insurance companies according to the written scheme,
at frequencies dependent upon the scheme and type of plant.

15.8 Other Inspections (Non Statutory)

15.8.1 Routine Planned Preventative Maintenance

In addition to statutory inspections carried out by competent persons, planned

maintenance is required to keep the equipment in good working order. This is
carried out by engineers or mechanics to a timetable based on the hours a machine
has worked or to a specific time period.

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15.8.2 Daily Inspections

Daily inspections are to be carried out as specified; but usually checks are done to
monitor oil or water levels, battery, tires, guards etc. These checks are not usually
recorded unless a fault is found, in which case it must be reported to the supervisor
for further action.

15.8.3 Weekly Inspections

Weekly inspections must be carried out and recorded for all types of hoists, cranes
or other plant or equipment used for lifting. eg. Forklifts, excavators etc. Inspection
registers/reports will contain the following minimum information: Weekly
Inspection Register HSE-F-52
 Information on the type and model of equipment;
 Any identification mark or number;
 Its normal location;
 The date that the inspection was carried out;
 Who carried out the inspection;
 Any faults and any actions taken and to whom faults have been reported;
 The date when repairs and other necessary action were carried out.

15.8.4 Pre Delivery Inspection Report

All plant/equipment must be checked by a competent technical person prior to the

onsite delivery.

15.8.5 Other Inspections

CSCEC safety program contains additional optional check lists for several plant
items which may be used to prove scheduled inspection and check adherence to
company standards such as MEWPs, Cranes & Lifting, Excavators and General
Plant HSE-F-53

15.9 Hiring of Plant and Equipment

The hirers of the used plant have a responsibility to:

 Examine and test the plant to ensure the plant is safe and without risk to health
when used appropriately;
 Ensure that the hirer has given an assurance that the plant has been examined
and tested to ensure it is safe and without risk to health when used appropriately;
 Ensure the plant is accompanied by information about the way the plant shall be
used to ensure environment, health and safety risks can be managed.
 Hirers of plant shall ensure the plant is inspected between hires and that any
maintenance and repairs are carried out to minimize the risks to environment,
health and safety.

Section 15 Plant & Equipment

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 The hirer shall ensure that all statutory testing requirements are identified and
incorporated into a robust inspection program for the hired equipment/plant.

The hirers of the supplied plant/equipment have to ensure that, the equipment is met with
all necessary safety & environmental requirements as per the local legislation. CSCEC
Project Management/Plant Manager must forward the plant/equipment safety requirement
to the hirer at the time of hiring request and ensure the supplied equipment are complied
with the following: External Plant Checklist Form HSE-F-56.

 Valid thorough examination certificate from approved third party agency

 Competency /Assessment certificate of operator(s)
 Lifting Accessory's valid test certificate and ensure they are safe & suitable for the
task.
 Plant /equipment should be fitted with reversing alarm and beacon lights.
 Plant /Equipment control panel is operational
 Machineries and parts are free from any damages and oil leakages (especially
lifting equipment).
 Valid plant/equipment registration from local authority.
 Proper outrigger pads for safe placements of outriggers.

15.10 References
Clause 4.5.2 of OHSAS 18001; 2007
OSHAD SF COP 36 Version 3.0 July 2016- Plant and Equipment
Dubai Code of Construction Practices 2008
OSHAD SF COP 38Version 3.0 July 2016-Concrete Placing Equipment
UAE M.O 32/1982 Article 19
Dubai Local Order 61/91- Machine Guarding, Noise & Gas emission

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15.11 Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while obsolete
page / template of Master document / record shall be retained for defined period of time.
Relevant records shall be updated.

Record of Reviews & Revisions

Date Section Page Issue Description Prepared Reviewed Authorize

No No of Revision By By d by

18.11.2014 15 All Draft New HSE Alex Tarek Zhu

Manual George Emara Jianchao
28.07.2017 15 All A No Alex Tarek Zhu
Amendments George Emara Jianchao
or inclusions
other than
OSHAD
legislation

Appendices & Forms

Weekly Plant Inspection Register HSE-F-52
Plant Inspection Report HSE-F-53
Lifting Operation Assessment Form HSE-F-48
Crane Checklist HSE-F-38.8
Routine Checklist for Plant HSE-F-50
Lifting Equipment Register HSE-F-51
External Plant Checklist Form HSE-F-56

Appendices & Forms

Heavy Equipment Operations HSE-SWG-11
Lifting Operations HSE-SWG-09
Mechanical Plant & Equipment HSE-SWG-12

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Section 16 Occupational Health

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SECTION 16: OCCUPATIONAL HEALTH

CONTENTS

16.0 Introduction
16.1 Occupational Health Screening
16.1.1 General Requirements for Occupational Health Screening;
16.1.2 Types of Health Screening and Medical Surveillance
16.1.3 Results of Medical Surveillance
16.2 Occupational Diseases
16.2.1 Manual Handling
16.2.2 Procedures for Carrying Out Manual Handling Assessments.
16.3 Noise
16.3.1 System –Wide Approach
16.3.2. Exposure Action Levels
16.3.3 Hearing Conservation Program & Overall Management Approach
16.3.4 Management Responsibilities.
16.4 Hazardous Chemicals
16.4.1 Management Responsibility.
16.4.2 Hazardous Chemicals Handling Procedures
16.5 Summer Working
16.5.1 Procedures
16.5.2 Monitoring
16.6 Smoking
16.6.1 Summary of Restrictions on Smoking on CSCEC Projects
16.6.2 CSCEC Required Actions
16.6.3 Signage
16.7 References
16.8 Revision Status

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OCCUPATIONAL HEALTH

16.0 Introduction

China State Construction Engineering Corporation (CSCEC) Middle East L.L.C have both
a duty and a moral responsibility to protect the health of our workforce. In addition,
sickness and absence is expensive and reduces productivity. Managers can take effective
steps to eliminate or substitute hazardous materials or process by changing work methods
and also by selecting and providing appropriate tools, training and management control.

16.1 Occupational Health & Health Screening

Occupational health screening shall be undertaken with regards to the potential exposures
expected related to the employee’s occupation and before an employee is exposed to
hazardous work environment.

16.1.1 General Requirements for Occupational Health Screening

Occupational health screening and medical examination shall be conducted to

determine:
 If employees are medically and physically able to perform the assigned
duties without substantial risk of harm to themselves, others, or the job to
be performed (fitness for duty examination);
 To identify pre-existing medical conditions which may be aggravated by
workplace hazards or exposures
 To monitor whether control measures in place are appropriate and
effective.

16.1.2 Types of Health Screening and Medical Surveillance

A. Baseline Examinations: These examinations are performed before

placement in a specific job to medically assess if the employees shall be able
to perform the job safely. They may be combined with occupational medical
surveillance to record the baseline of values for future comparison. These
examinations shall be done before the employees commence work.
However, if the individual has already started work, these examinations shall
be completed within 30 days of assignment.

B. Periodic Medical Surveillance Examinations: Periodic monitoring

examinations are conducted with appropriate frequency dependent on the
results of risk assessments. Periodic examinations may include an interval
history, a physical examination, and /or clinical and laboratory screening tests
based on exposures or work place requirements.

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C. Occupational Health Medicals: will be undertaken during working hours by

approved local medical authority (HAAD/DM) medical team in their medical
examination centers and may consist the following :

a) Completion and review of health questionnaire covering previous

occupational and medical history
b) Height
c) Weight
d) Pulse
e) Blood Pressure
f) Urinalysis
g) Hearing questionnaire and audiometric test
h) Respiratory health questionnaire and lung function test
i) Skin assessment
j) Muscular- skeletal review and assessment
k) Vision screening
l) Color vision where required.

16.1.3 Results of Medical Surveillance:

Results of medical surveillance remain confidential and person may be referred to

either their own General Practitioner (for non-work related issues), or to an
occupational health physician.

In case of a severe medical condition which could compromise the safety of the
individual or others, managers may be advised to change the individual’s duties.

Medical records shall not be provided to any person or party outside the Company
or company’s approved medical provider without the written consent of the
employee.

Medical record date may be used to evaluate the health of employees in general,
guide employer sponsored wellness programs, or determine funding of employee
sponsored wellness programs. When used for these purpose, the management
must delete:
Any data that could be used to identify an employee.

Employee can request a copy of their medical records and a copy shall be provided
within five (5) working days and employees may not be charged for receiving a
copy of their medical records.

16.2 Occupational Diseases

16.2.1 Manual Handling

Manual handling is having a significant role in accelerating the occupational

diseases. Health and Safety legislations require employers to avoid the need to

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carry out manual handling which created a risk of injury. The local HSE directives
(HSEMS) contain a well-defined sequence of activities that have to be followed to
meet the requirements. This section gives procedures for assessing risk and
guidelines for reducing the risk.
16.2.2 Procedures for Carrying out Manual Handling Assessments

The Manager will ensure an initial assessment of significant risk activities is

completed to identify manual handling concerns. This should comply with the
guidance. At its most basic, frequently lifted loads such as blocks should not
exceed 20Kg and occasional loads should not exceed 25Kg in weight. For items
exceeding these weights and heavier items such as plant, cable drums and
trunking which could present difficulties in mechanical handling, the manager will
consult with the Designer /management to discuss alternatives.

The Manager will delegate a responsible person to carry out the task risk
assessment or review the risk assessment of subcontractor. HSE Officer may be
requested for further assistance.

The manual handling implications must be reviewed along with other risks in a risk
assessment, should a change in circumstances occur.

The output from completed risk assessments must be briefed to those carrying out
the task and where applicable, retained on site for reference.

A general training arrangement for manual handling shall be organized via Project
HSE. Anyone injuring their back at work must report the injury to their manager
and site medical centre for necessary medical care and follow up. The
supervisor/manager must ensure that the individual is not deployed for the same
manual handling works before he gets a complete recovery. See Manual
Handling /lifting Assessment Form HSE-F-57

Manual Handling Assessment Process:

 Look operation or supportive activities.

 Ask “does the work involve manual handling”? If the answer is yes, then
further assessment is required.
 Where reasonably practicable, manual handling operations must be
eliminated. This can usually be achieved by avoiding the operation or using
mechanical means.
 If the activity cannot be eliminated and residual risks remain, you must make
a detailed assessment. Consider the factors identified in the initial
assessment involving the task, load, environment and individuals’ capability
and record their contribution to the task.
 Risk can be reduced by some redesign, making units smaller to reduce the
risk of overstrain or larger to remove the possibility of manual handling and

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dictate mechanical handling. In this case, the design should consider lifting
points, inserts and information or recommendation on handling.

When manual handling is necessary, injury may be prevented by:

 Avoidance of unnecessary handling.

 Identifying, before work has begun, operations that involve either lifting heavy
or awkward loads or repetitive lifting operations.
 Find ways of either avoiding the operation altogether, or using mechanical
aids to minimize the amount of manual handling; for example the use of
wheel barrows, hoists, tele-handlers, and other plant and equipment so that
the manual lifting of heavy objects is kept to an absolute minimum.
 Sharing heavy or awkward loads which have to be lifted by hand.
 Positioning loads by machine and planning to reduce the height from which
they have to be lifted and the distance over which they have to be carried.
 Training workers in safe lifting techniques and sensible handling of loads
 Ordering bagged materials in small easily handled sizes where possible,
most building products are now available in 25Kg bags.
16.3 Noise

Exposure to noise from work activities can lead to irreversible damage to hearing;
therefore noise levels must be assessed and controlled. Where risk to hearing cannot be
eliminated, suitable hearing protection; must be provided.

16.3.1 System–wide Approach

The primary approach is to eliminate or reduce noise generation and transmission

on our projects or premises to below the exposure limit values and to avoid
infringement of contractual or local authority restriction regarding nuisance noise.

The first stages of this should occur as part of the project planning process where
there must be an engagement of designers and suppliers to remove noise at
source where possible (off site fabrication) or consider alternative process or
materials where available.

Operatives will benefit from occupational health screening and encouraged to

provide feedback on symptoms of Noise Induced Hearing Loss at their health
screening.

16.3.2. Exposure Action Levels

1) The first action level is now at 80dB (A) continuous noise (135 db peak sound
level) and at this level, suitable hearing protection must be made available
on request, and the employee given training on its use.

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2) The second (Upper) action level is now 85dB (A) continuous noise (137dB
peak sound level), and the use of appropriate hearing protection must be
strictly enforced when this limit is exceeded.

16.3.3 Hearing Conservation Program & Overall Management Approach

CSCEC Project management shall administer a continuous, effective hearing

conservation program, whenever the noise exposure level equal or exceed 85
decibels measured on the A-weighted scale (see below attached chart).
Management must ensure that no employee is exposed to any continuous,
intermittent, or impact noise in excess of 100dB (A) without the use of hearing
protection. See Noise Assessment Checklist. Form: HSE-F-58

Hearing conservation programs shall consist of the following elements:

1) Management must use a competent person to develop and implement a

monitoring program and sampling strategy to assess employee’s exposure
to noise.
2) Where circumstances such as high employee mobility, significant variations
in sound level, or a significant component of impulse noise make area
monitoring generally inappropriate, the Project Management shall use
representative personal sampling to comply with the monitoring
requirements.
3) The procedures that should be followed are essentially the same as with the
previously identified noise action levels, but these levels have been
significantly reduced to provide greater protection for a wider range of
workers.

The following hierarchy of management controls should be employed to

reduce the risk as far as possible, by considering:

 Alternative work methods;

 Selection of plant emitting lower noise values;
 Designing out the need for using noise emitting tools or work practices;
 Information and education of workforce to improve understanding of
noise related issues and personal protection;
 Reduce noise by technical means, shields, enclosures, isolation or
damping.
 Maintenance of equipment
 Organization of work schedule by reduction of exposure duration & rest
periods.

4) All continuous intermittent and impulsive sound levels from 80dB(A) to 130
dB(A) shall be integrated into the noise measurements;
5) Instruments used to measure noise exposure shall be calibrated as per
manufacturer’s recommendations to ensure measurement accuracy.

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6) If following the above hierarchy of risk reduction measures, this or 140Pa

peak action level could be exceeded, the following controls must be applied:

i. Individual hearing protectors must be used, chosen to suit the type or

level of noise being emitted and must eliminate or reduce the risk to a
minimum.
ii. Appropriate signage to be displayed;
iii. Area to be delimited and access restricted where feasible
iv. Site Management to establish technical and or organizational control to
reduce noise exposure. Consider:
 Alternative work methods;
 Selection of plant emitting lower noise values;
 Designing out the need for using noise emitting tools or work
practices;
 Information and education of workforce to improve understanding
of noise related issues and personal protection;
 Reduce noise by technical means, shields, enclosures, isolation
or damping
 Maintenance of equipment
 Organization of work regime by reduction of exposure duration &
rest periods.
 There is also a new exposure limit value of 87dB (A) continuous
noise, and /or 140dB (A) peak sound level, which MUST NOT be
exceeded and this level can take into account attenuation
provided by hearing protection.
 Exposure levels are based on an 8 hour weighted average, and
can be calculated daily or weekly.

16.3.4 Management Responsibilities

CSCEC Management shall eliminate noise hazards by purchasing low noise and
vibration producing equipment, maintaining equipment to manufacturer’s
specifications, eliminating noise hazards, erecting barriers, or implementing other
control measures to eliminate/reduce noise hazards, where reasonable
practicable.

CSCEC Management must provide protection to workers and visitors against the
effects of noise exposure, when the sound levels exceed those shown in section
16.3.2.

Management must ensure that workers and visitors are not exposed to any
continuous, intermittent, or impact noise levels above 100 dB (A), unless the
appropriate hearing protection is provided.

Management must develop and implement the hearing conservation program

mentioned in section 16.3.3

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CSCEC Management must provide adequate training to all employees exposed

to noise at or above an 8 hr time weighted average of 85dB(A). Training shall be
provided to workforce prior to their deployment in to the noise area. The training
includes:
 Health hazard associated with exposure to noise above 85dB (A)
 Signs and symptoms of noise exposure and hearing loss
 Information on the company’s hearing conservation program
 The advantages of wearing hearing protectors and various attenuation types
of hearing protectors
 Instruction on selection, fitting, use and care of the ear protection

Supervisors Must Ensure:

 That all plant provided is fitted with serviceable silencers, mufflers, doors,
etc. and all equipment and noise reducing doors etc, are used.
 All noise control items fitted to plant or in the premises are kept in good order
and that any defects noted are immediately reported to the appropriate Plant
Manager/Technician or hire company.

16.4 Hazardous Chemicals

The Hazardous Chemicals Management rules provide a legal frame work to protect people
against health risks from hazardous materials /substances used at work. Hazardous
chemicals are generally anything that can do you harm by inhalation, ingestion, injection
or skin contact. Exposure to such materials can cause immediate or long-term health
issues.

Moreover heavy concentration of fumes /dust in unventilated areas (i.e. confined spaces)
will affect or harm you and your rescuers unless the correct procedures and controls are
followed.

Definition of Hazardous Chemicals

Hazardous and toxic substances are defined as those chemicals present in the workplace
which are capable of causing harm. In this definition, the term “chemicals” include dusts,
mixtures, and common materials such as paints, fuels, and solvents. HSE guidance lists
some of the effects of hazardous chemicals/substances as:

 Skin irritation, dermatitis or skin cancer from frequent contact with oils
 Asthma resulting from sensitization to isocyanates in paints or adhesives
 Being overcome by toxic fumes- injuries or death can be caused by the substances
themselves or by falling after losing consciousness.
 Poisoning by drinking toxic liquids.
 Cancer, which can appear many years after first exposure to carcinogenic (cancer –
causing) substances at work.
 Infection from bacteria and other micro- organisms(biological agents)

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16.4.1 Management Responsibility

CSCEC Management must ensure that all hazardous materials handling/using in

the project shall perform a risk assessment. The assessment shall cover all
activities, products and services to identify all hazardous materials that are
present, stored or being handled at the worksite and the risk associated with them.

Management shall familiarize themselves with the requirements of all Federal and
Emirates laws and regulations applicable to the hazardous materials they handle:

Management must ensure that chemical which are banned or restricted by

applicable laws and regulations should not be produced, stored, exported or
imported.

CSCEC management must ensure that they obtain the necessary permits,
licenses and approvals and other necessary documentation required by the
relevant competent Authorities.

Management shall appoint competent persons to oversee the storage, use and
disposal of hazardous materials within the workplace.

Manufacturer Safety Data Sheets must be obtained to enable the assessment to

be carried out. These data sheets must always be cross-referenced to the
Hazardous Chemical Assessment sheet.

16.4.2 Hazardous chemicals Handling Procedures

Ordering:

The manufacturer’s data sheet should be obtained by procurement on placing the

order, but must be available to all relevant personnel before material issue or use.

Storage:

All hazardous chemicals should be stored away from other stores, in a separate
locked container, or secure area and marked “Hazardous Materials”. The
Hazardous Chemicals Assessment sheets (not the MSDS) will be available from
the stores person, prior to material issue.

Hazardous Chemicals Stores must be:

 Ventilated with vents top and bottom, front and back
 Designated as “No Smoking “area.
 A 9L AFFF and Dry chemical powder fire extinguishers must be in the
immediate vicinity.
 PPE/RPE can be stored adjacent to the hazardous materials ready for issue.

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 A register of hazardous chemicals in store must be kept by the stores person,

and issued to all first aid personnel. Hazardous Chemical Record Form
HSE-F-59
 Keep the assessment sheet next to the hazardous chemicals ready for issue.

Issue & Use

Hazardous chemicals must be signed out to the operative(s) involved, not the
supervisor. The operative must be briefed on the assessment sheet, and be issued
with all necessary PPE/RPE. These should be to a specified standard and where
appropriate checked for suitable fit. The operatives will only sign the issue sheets
once they fully understand the stated safe use of the chemicals/materials.
Hazardous Chemicals Briefing Form: HSE-F-60. No worker is to be deployed
for Hazardous Chemical handling/use without briefing.

Disposal:

All hazardous materials must be disposed off in accordance with the local
Hazardous Chemicals and Environmental policy/regulations.

Checking /Audit of Process

To ensure that the Hazardous Chemicals’ process is being implemented correctly,

the Check/audit Sheet Form: HSE-F-38.7 may be used to carry out periodic
audits across the projects and the records must be archived.

16.5 Summer Working

Exposure to sunlight can be harmful during the hot summer working periods. Periodical
instructions from the local authority shall be circulated during the month June to
September every year for initiating necessary precautionary measures to avoid health
related problems.

16.5.1 Procedures

Project that requires their employees to work outside under the strong sun should
provide suitable measures to control the risk of heat related illnesses.

Such control may include a clothing policy (a mandatory minimum dress code of
long trousers and full sleeves shirt) that provides protection, but may also extend
to the provision of information and other measures, such as, provision of cold water
at work locations, shaded rest areas and restricting work around the higher risk
hours in the middle of the day.

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The Project management shall develop a summer working plan for the
management of construction work which is reasonably required for the purpose of
health and safety. See Template of Summer Working Plan.P-17

Ensure, so far as is reasonably practicable, that every contractor and every

employee at work in connection with the project complies with the rules of the local
enforcement authorities.

Managers/Supervisors must ensure that any works which need to be carried out
on exposed areas during the break hours must obtain approval from local
enforcement authorities.

Management must ensure adequate heat exhaustion rooms, cooling

arrangements and first aid supports shall be made available at work locations.

16.5.2 Monitoring

CSCEC Managers/supervisors will carry out random checks on all

operatives/teams to ensure summer working safety compliance by all including
subcontractors.

Managers/Supervisors must ensure; no worker/team is allowed to violate the

midday break rules and working during these hours at exposed areas.

16.6 Smoking

Smoking laws have banned smoking in all enclosed public spaces, including vehicles, to
protect workers and the public from harmful effects of second-hand smoke. United Arab
Emirates banned smoking in public places vides regulations of Federal Law No 15 of
2009 on Tobacco Control and the Decision No 24 of 2013.

Definitions

‘No-smoking Premises’
Premises which are wholly or substantially enclosed and:
- To which the public or a section of the public has access
- Which are being used wholly or mainly as a place of work by persons who are
employees.

‘Wholly or Substantially Enclosed’

- Any area with a ceiling or roof that, except for doors, windows and passageways,
is either wholly enclosed (whether permanently or temporarily); or is enclosed but
for an opening which is less than half of the area of its walls.

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16.6.1 Summary of Restrictions on Smoking on CSCEC Projects

 Smoking is NOT allowed in any CSCEC Offices, workplace, except in

specially designated smoking areas complying with the conditions approved
by the Civil Defense.
 Smoking by staff, customers or visitors will not be allowed within any wholly
or substantially enclosed premises including previously-designated ‘smoking
rooms’.
 Smoking is also prohibited in most vehicles used for business purposes.
These include light and heavy goods vehicles and crew buses.

16.6.2 CSCEC Required Actions

 Clearly display the required ‘No Smoking’ signs in such a way as to make
staff, workforce and visitors aware that they must comply with the smoking
law.
 Designated smoking areas shall be provided outside the offices with
provision of receptacles for smoking materials disposal.
 Make necessary references to H&S plan, induction & rules to identify and
manage smoking area(s)
 Inform anyone smoking that they are committing an offence - request that
they extinguish their smoking materials immediately.
 CSCEC Management must initiate disciplinary action against the violators.

16.6.3 Signage

 CSCEC Management must clearly display and

maintain standard min. 160mm x 230mm ‘No
Smoking’ signs in our premises, so that they can be
seen and read by people within and approaching
the premises.
 A4 Mandatory signage must be bilingual.
 Vehicles must also prominently display a minimum
75mm dia. red ‘no smoking’ symbol.

16.7 References

 UAE Federal Law No (8) of 1980 - Labour Law

 UAE Federal Law No (24) of 1999 – Protection and Development of the Environment
 UAE Ministerial Order 32/1982 Article 23
 UAE Federal Law 8/1980 Article 95- Half yearly Medical surveillance
 Dubai OHS regulations 61/1991
 OSHAD SF- Occupational Standards and Guideline Values- V 3.0- July 2016 COP 5.0

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16.7 Revision Status

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HS Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while obsolete
page / template of Master document / record shall be retained for defined period of time.
Relevant records shall be updated.

Record of Reviews & Revisions

Date Sectio Pag Issu Description Prepared Reviewed By Authorize

n e No e No of Revision d by
By:

18.11.2014 16 All Draft New HSE Alex Tarek Emara Zhu

Manual George Jianchao

27.07.2017 16 All A No Alex Tarek Emara Zhu

amendments George Jianchao
/Inclusions
other than
OSHAD
legislation

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Flow Chart
Nil

Appendices & Forms

Manual Handling /Lifting Assessment Form HSE-F-57
Noise Assessment Checklist Form HSE-F-58
Hazardous Chemical Record HSE-F-59
Hazardous Chemicals Briefing Form HSE-F-60
Hazardous Chemical Assessment HSE-F-61
Hazardous Chemical Checklist HSE-F-38.7

Plans & Templates

Summer Working Plan PL-06
Major Emergency Response Plan PL-06
Waste Management Plan PL-02
Control of Substances Hazardous to Health (COSHH) HSE-SWG-06

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SECTION 17: TRANSPORT & LOGISTICS

CONTENTS

17.0 Scope
17.1 Roles and Responsibilities
17.2 Traffic and Logistics Management in the Workplace
17.2.1. Roles and Responsibilities of Logistic Manager / Traffic Management
Coordinator.
17.2.2 Workplace
17.2.3 The Vehicles
17.2.4 Operators & Drivers
17.3 Logistics
17.3.1 Site Set Up
17.3.2 Storage Areas.
17.3.3 Materials Delivery/Collection
17.4 Works On The Highway
17.4.1 Role Of The Traffic Management Coordinator On Road Works
17.4.2 Additional Guidance For Safe Working
17.4.3 Monitoring & Inspection
17.5 Revision Schedule

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TRANSPORT & LOGISTICS

17.0 Scope

Transport, Logistics and work on the highways present many public interfaces in which risk
must be minimized.

This section is divided into three sections covering Logistics and Traffic Management on
Projects and covers the planning and management of transport, arrangements for delivery
and distribution of materials and works on and near the highway traffic.

17.1 Roles and Responsibilities

CSCEC Project Director/Manager must ensure that a competent person is appointed as

Project Logistic Manager / Traffic Management Coordinator.

They shall undertake their roles and responsibilities in accordance with the following:-
 Site traffic management shall be appropriately planned, organized and supervised;
 Pedestrians and vehicles routes shall be segregated so far as is reasonably
practicable and adequate signs and barriers to be provided.
 Separate site entrance /exit routes shall be provided for vehicles.
 Appropriate speed limits shall be enforced for the facility, taking into account
pedestrian movements and the risks from the operations being undertaken.
 Visitor vehicle movements shall be managed in an appropriate manner for the
facility at a minimum traffic. Vehicles shall be stopped at the site entrance and
drivers briefed about the site traffic management arrangements.
 All persons involved in site traffic management and logistics are trained and
competent.

17.2 Traffic and Logistics Management in the Workplace

This section covers the management and operation of vehicles and control of pedestrians
at workplaces other than construction sites, to include:

 Workplace (Traffic Risk Management)

 Vehicle Safety/Activities/Selection
 Maintenance/Inspection
 Selection & Training of Drivers & other employees
 Contractors, visiting drivers & shared workplaces
 Re-fueling /re- charging

17.2.1 Roles and responsibilities of Logistic Manager/Traffic Management

Coordinator

 Key decisions must be made during the project pre-construction /Construction

phase where traffic routes, crane locations, storage areas and material
handling process are agreed.

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 Preparation and implementation of a detailed logistics/traffic management

procedure and plans. Plans will include entry and exit points, signage, security
control, one way systems around site, planning of traffic routes, planning of
storage areas and maintenance arrangements.
 Liaising with project managers, HSE team, supervisors and personnel to
identify suitable training arrangements for banksmen.
 Ensure arrangements are in place for provision of induction (for visiting
drivers) relevant training, in particular, information about hazards, speed
limits, parking and unloading areas.
 Organize Monthly /Weekly Tool Box Talks for all drivers/plant operators.
 Ensuring that all necessary support personnel are available to implement the
procedures and discharge their duties.
 Ensure adequate signage shall be provided to clearly indicate the traffic route,
direction of travel and any specific instructions that the driver or operator may
need to know.
 Where there is a public interface at the site entrance and /or exit, warning
signs and traffic control measures shall be provided.
 Where speed bumps are used they shall be clearly signposted, physically
marked and designed so as not to create additional hazards for the type of
vehicles using the traffic route
 Traffic routes shall be maintained and the surface shall be kept in good
condition. Pot–holes and other wear shall be identified through inspection and
remedial action shall be taken.

17.2.2 Workplace

 Prepare and implement a detailed traffic/vehicle/ management procedures for

the work place.
 Organize the specific contingency plans for services, emergency lighting,
clean-up operations etc.
 Ensure adequate space is available for maneuvering vehicles safely and
efficiently and that all visible hazards are removed or reduced.
 Provide one-way route for all vehicles if practicable to avoid reversing.
 Ensure maximum segregation of vehicles from pedestrians.
 Consider road markings, traffic signals, general workplace speed limits, signs
barriers and adequate lighting at pedestrian crossover points.
 Parking and off-loading areas must be clearly identified, with waiting and
parking in all other areas prohibited as necessary.
 Plan for dust suppression and inclement weather contingency plans.
 Maintained stable road surfaces which are easily cleaned and maintained.
 Provide wheel wash, sheeting down arrangements and other associated
contaminated land protection and environmental issues.
 Ensure height, width and weight restrictions to be clearly marked.
 Stop blocks (Kerbs/Wheel checks) are provided to prevent vehicles falling into
excavations.
 Plan for adequate ventilation, especially in basements, buildings, nearing
completion and at battery charging areas.

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17.2.3 The Vehicles

 Vehicle selected to meet the site needs (2WD/4WD, ground clearance, center
of gravity etc.)
 Vehicles must be well maintained, especially brakes and parking brakes
 Clear all-round vision (good quality windscreens, operational wipers, mirrors
and rear vision mirrors are applicable.
 Vehicles must be with audible reversing warning device, horns, lights,
reflectors and hazard warning lights/beacon.
 Guards are fitted for dangerous parts (rotating shafts, fans and belts etc.)
 Safe means of access to & from the operating position.

17.2.4 Operators & Drivers

 Drivers and plant operators must comply with transport or traffic management
plans and hazard assessments, together with the rules for company vehicle
drivers/plant operators.
 Drivers of articulated vehicles must ensure that all trailers are chocked when
parked and during the coupling and uncoupling process to prevent any risk of
runaway or traitor unit.
 Operators, drivers and banksmen must be inducted prior to their works and
site hazard and site safety requirements (including speed limit,
parking/loading areas etc.) must be briefed thoroughly to avoid any violations.
 Operators/drivers and banksmen must be competent for their task and should
have a valid certificate issued by the local authority.

17.3 Logistics

17.3.1 Site Set Up

Project Management must ensure that prior to the commencement of the main
works the site is set up to meet the following requirements:
i. Establishment of the site perimeter fencing
ii. Provision of welfare facilities to meet the requirements of the anticipated
workforce numbers when work commences.
iii. Establishment of site offices and
iv. Provision of traffic routes, pedestrian routes, delivery areas and storage
areas.

17.3.2 Storage Areas

Project Management must ensure that appropriate and adequate areas are
provided for materials than can be easily accessed and do not present a danger to
employees.

Management must ensure that:

 A concrete or heavily compacted hard standing area is provided for the

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storage of palletized materials,

 Palletized materials are stacked no more than 3 pallets high or in accordance
with manufacturer’s recommendations.
 Appropriate space is allowed around the storage area for worker’s free
movements without the risk of being trapped between stacked materials, walls
or barriers.
 Arrangements are made to ensure the safe loading and unloading of materials
to and from storage areas and;
 The storage areas must have proper lighting facilities, adequate barriers and
signs.

17.3.3 Materials Delivery/collection

Management must ensure appropriate dedicated vehicle parking areas for delivery
/collection vehicles. Parked vehicles shall be turned off with hand brakes on.
 Material delivery/collections is made at designated storage/collection areas
 Materials can be unloaded/loaded by mechanical means where appropriate
in safety and without risk to others on site.
 Adequate fall protection arrangements must be made for workers during
loading /unloading of materials.

17.4 Works on the Highway

Works on the Roads/Highways can include the management of road closures,

vehicle/pedestrian diversions, maintenances of installation on the highway (street lights and
drains) construction of infrastructures (flyovers, bridges, tunnels, etc.).

17.4.1 Role of the Traffic Management Coordinator on Road Works

The Traffic Manager/Coordinator is responsible for the preparation, agreement,

approval and implementation of a detailed transport/traffic management procedures
and plan. The procedures must be presented clearly; illustrating any phases or
changes over time.
 He must ensure that risk assessments have been prepared for deliveries,
loading and unloading, public interfaces and high-risk situations.
 Prepare and communicate specific contingency plans for services,
emergency lighting, fire, accident, cleanup operations, etc.
 Formally reviewing the procedures regularly in order to ensure that they
remain relevant and include training requirements, route or layout changes
and maintenance strategy.
 Liaising with line management, supervisors and personnel to identify suitable
training for workers exposed including banks men.
 Ensuring that all necessary support personnel are available to implement the
procedures and discharge their duties.

17.4.2 Additional Guidance for Safe Working

Traffic Management on public roads must be planned, managed and signed in

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accordance with DOT regulations.

 The Traffic Manager/Coordinator responsible for work on public roads must
be trained and competent in Traffic Management.
 Supervisors and operatives must be trained for safe working, and all must
wear PPE at all times.
 Wherever possible operatives should be separated from moving traffic by
concrete barriers. Where the works include over bridge work, then the loading
capacity of the bridge should be checked as the barriers impose considerable
additional loading. Jersey barriers water filled red & white for Dubai (Yellow &
Black- Abu Dhabi), and also provide a barrier which may require drilling into
the road surface to provide some fixing.
 Red cones with rope provide only a visual barrier, not protection.

17.4.3 Monitoring & Inspection

Constant monitoring by a supervisor, who is not immediately involved with the

operation process, is required, using a pre-prepared checklist.
 Schedule inspection of signage and protection measures.
 Temporary work's inspection (Temporary roads, road plates, etc)
 Daily/Weekly/Periodic reviews by management to optimize:
 Occupation of the highway/traffic route,
 Specifying signage and protection measures,
 Vehicle movements and routes and
 Specifying appropriate vehicles.
 Inspection of site cleanliness to prevent waste affecting any routes.
 Test and inspection program for vehicles using the highway to include
licensing and Road Transport Authority(RTA) /DOT tests where relevant
 Daily checklist by drivers
 Maintenance program by the plant department.
 Statutory Inspections( Lifting appliances/Work equipment)
 Overall Systems safety and environmental audit and workplace inspections
by the Safety Department.

17.5 References:
UAE Ministerial Order 32/1982
UAE Federal Law 24/1999
Dubai OHS regulations 61/1991
Dubai Code of construction Practices 2008
OSHAD SF- Manual- V 3.1- March 2017
OSHAD SF COP 36, 51, 47

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17.6 Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The
table below indicates the revision status of each page of the HS Manual. When
revisions or issues occur, the date of the page will change as will the revision status
of that page. Copyholders are responsible for incorporating and acknowledging
receipt of the change by returning the superseded page(s) to HSE Representative
for destroying while obsolete page / template of Master document / record shall be
retained for defined period of time. Relevant records shall be updated.

Record of Reviews & Revisions

Page Issue Prepared Reviewed Authorized

Date Section Description of Revision
No No By By by

18.11.2014 17 All Draft New HSE Manual Alex Tarek Zhu

George Emara Jianchao

25.06.17 17 All A No Addition or alteration Alex Tarek Zhu

other than OSHAD George Emara Jianchao
legislation

Flow Chart
Nil

Plans & Templates

Traffic Management Plan Template HSE-PL-05
Major Emergency Preparedness & Response Plan HSE-PL-07
Mechanical Plant & Equipment HSE-SWG-12
Heavy Equipment Operations HSE-SWG-11
Safety at Road Works HSE-SWG-16

Appendices & Forms

Traffic Routes Checklist HSE-F-62
Highway Works Checklist HSE-F-63

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Section 18 Office & Establishments

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SECTION 18: OFFICE & ESTABLISHMENTS

CONTENTS

18.0 Scope
18.1 Management of Offices
18.2 Management Responsibilities
18.3 Fire Prevention and Controls
18.4 Office Safety & Risk Assessment
18.5 Fire Risk Assessment
18.6. Emergency and Evacuation Management.
18.7. Welfare
18.7.1 House Keeping /Cleanness of Offices and Facilities:
18.7.2 Pest Control
18.8 Workplace Ergonomics
18.9 Visitor Safety
18.10 Communication and Co-Operation
18.11 References
18.12 Revision Schedule

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OFFICE & ESTABLISHMENTS

18.0 Scope

This section applies to all CSCEC Offices, including permanent or temporary offices,
Project Offices, Equipment and Plant Yards, Storage Depots and Stores.

18.1 Management of Offices

 The Senior Manager of the Office will delegate a staff member, usually the
Administration Manager, to monitor, implement and organize the Office Safety Plan.
 Small offices may not require a standalone Office Safety Plan; instead they may
comply with their landlord’s existing arrangements if these are of an acceptable
standard. However, the manager may need to produce supplementary safety
guidance notices to the occupiers.
 Each permanent and temporary offices/yard/store must be inspected by the HSE
team at least twice annually.

18.2 Management Responsibilities

 The Senior Manager or his delegate must monitor the staff work areas and activities
ensuring that buildings and equipment’s are maintained to high standards.
 All formal inspections, reviews and maintenance programs need to be identified in
an office year plan.
 Inspection frequencies are to be included within the office safety plan, but must be
reviewed if the nature of the work or condition changes.

18.3 Fire Prevention and Controls

CSCEC ME business has implemented a ‘Directives on Fire safety management- HSE-

D-01. The purpose of this is to provide information to help the projects in preventing fires
at the work locations and to ensure good standards of fire safety management on CSCEC
Projects & Offices. The strict compliances of these fire-safety guidelines will substantially
moderate the risk of fire from our workplaces.

On certain types of construction works, fire safety management of this level may not be
required according to local legislation. However, as a best practice and our necessity to
safeguard employees, material and information of CSCEC ME offices & projects, every
CSCEC ME projects/Offices /Warehouses shall comply with the fire safety management
best practices detailed in the directives.

18.4 Office Safety & Risk Assessment

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Workplace activities must be assessed for risk using an office risk assessment form and
reviewed at least every 6 months or when significant changes are made. This review may
also identify potential hazards requiring more detailed risk assessments using standard RA
form. Form HSE-F- 66

All significant hazards should be identified and recorded along with the actions to be taken
to eliminate those hazards. Where hazards cannot be completely eliminated, the steps being
taken to reduce risk and any control measures necessary to minimize any residual risk must
be detailed. Chemicals such as cleaning liquids/detergents and toners etc must be assessed
and appropriate actions may be initiated.

18.5 Fire Risk Assessment

Fire Certification: Fire Certification in permanent or temporary offices is subject to the local
requirement. A responsible person must carry out Fire Risk Assessments in the attached
format Form HSE-F-64 and necessary control measures may be initiated.

18.6 Emergency and Evacuation Management

Senior Manager or his delegate must ensure that appropriate emergency and evacuation
management provisions have been developed, implemented and maintained as per the
local requirements and ensure necessary arrangements for the following:
 Evacuation route maps, complete with locations of emergency exits and assembly
points, shall be posted throughout the facility in a manner and quantity that assures
the availability of the information to all occupants.
 How people shall be warned if there is need to evacuate;
 Where people shall assemble after they have left the premises and what procedures
shall be used to account for occupants/visitors and confirm full evacuation;
 Arrangements for the safe evacuation of people with special needs, such as those
with disabilities, lone employees, pregnant women etc.
 Arrangements to deal with people once they have left the premises;
 Training needs and arrangements for ensuring this training is given.

18.7 Welfare

The Senior Manager responsible for the office will ensure the welfare standards as per the
local regulations are compiled before occupation. Maintenance of welfare facilities is very
important; so weekly inspections will be made and findings recorded on Performa Form
HSE-F-65 or similar approved.

18.7.1 House Keeping /Cleanness of Offices and Facilities

Office Administrator/Office Manager or the appointed person must ensure that all relevant

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facilities, common areas and services are maintained and kept clean and in a healthy
standard.
18.7.2 Pest Control

An appropriate program for controlling pests/insects shall be developed and maintained that
includes all requirements as per the local legislations, including selection of approved pest
control agency, materials/chemicals and processes. Ensure the records of the pest control
treatment are maintained.

18.8 Workplace Ergonomics

Posture and movement at work will be dictated by the task and the workplace; the body’s
muscles, ligaments and joints are involved in adopting a posture, carrying out a movement
and applying a force. The muscles provide the force necessary to adopt a posture or make
movement. Poor posture and movements can contribute to local mechanical stress on the
muscles, ligaments and joints, resulting in complaints of the neck, back, shoulder, wrist and
other parts of the musculoskeletal system.

Ergonomic principles and safe methods are illustrated in Form HSE-F-67

18.9 Visitor Safety

CSCEC have a clear duty of care to all persons visiting our offices and projects, whether
CSCEC visiting staff, external visitors, vendors or delivery drivers.
 All visitors visiting offices/projects must be advised to record their details at the
visitors register at the reception, and they must be informed of the emergency
evacuation arrangements.
 No visitors shall be permitted to carry any hazardous materials or equipment’s
without the valid written permission from the Senior Manager responsible for offices.
 No visitors shall be permitted to take out any valuable materials or information
without the consent of Senior Manager/Administrator.

18.10 Communication and Co-Operation

All employees are encouraged to raise safety issues or concerns with their manager, HSE
Team or HR Manager.

All staff working in CSCEC offices will be informed of specific “local rules” via formal safety
induction and briefings by their immediate manager.

18.11 References
UAE Ministerial order 32/1982
UAE Federal Law No.8/1980

Section 18 Office & Establishments

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Dubai Code of Construction Safety Practice 2008

OSHAD SF Version 3.0 of March 2017
CSCEC HSE SWG-01
CSCEC HSE SWG-02
CSCEC HSE SWG-021
CSCEC HSE SWG-022

18.12 Revision Status

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table below
indicates the revision status of each page of the HS Manual. When revisions or issues occur,
the date of the page will change as will the revision status of that page. Copyholders are
responsible for incorporating and acknowledging receipt of the change by returning the
superseded page(s) to HSE Representative for destroying while obsolete page / template
of Master document / record shall be retained for defined period of time. Relevant records
shall be updated.

Record of Reviews & Revisions

Page Issue Description of Reason for Reviewed Authorized

Date Section
No No Revision Revision By by

18.11.2014 18 All Draft New HSE Manual Alex Tarek Zhu

George Emara Jianchao

25.07.17 18 Pg.219 Section.18.3 Fire

Prevention &
Controls-
Directives on Fire Alex Tarek Zhu
Safety George Emara Jianchao
A
Pg.223 Section 18.12
Forms- HSE D 01

Fire safety
Inspection F 95

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Forms Procedures & Guidelines

Directives on Fire Safety Management HSE-D-01
Office Risk Assessment HSE-F-64
Welfare Inspection form HSE-F-65
Work place Fire Risk Assessment HSE-F-66
Ergonomics Principles and Safe Methods HSE-F-67
Welfare Area Inspection List HSE-F-38.1

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Section 19 Welfare- General Workplace

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SECTION 19: WELFARE- GENERAL WORKPLACE

CONTENTS

19.0 Scope
19.1 Image, Access & Security
19.2 Access Routes
19.3 Common Standards for Welfare
19.3.1 First Day in Project or On Site
19.3.2 Access
19.3.3 Closure to Underside of Portable Cabins
19.3.4 Ventilation & Windows
19.3.5 Lighting
19.3.6. Electrical Installations
19.3.7 Housekeeping
19.3.8 Floor Loading and Shelf Loading Protection
19.3.9 Pest Control
19.3.10 Drinking Water (Potable Water)
19.4 Mess Rooms
19.5. Sanitary Facilities (Toilets)
19.5.1 Washing Facilities.
19.5.2 Toilet & Washing Facilities Provision For Offices
19.5.3 Toilet & Washing Facilities Provision For Offices
19.6. First Aid Facilities
19.7 References
19.8 Revision Schedule

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WELFARE-GENERAL WORKPLACE

19.0 Scope

China State Construction Engineering Corporation (CSCEC) will ensure suitable and sufficient
temporary offices and welfare facilities are provided at all sites where we have overall control.
The entrances, offices and facilities convey a vital first impression of company standards and
priorities and must therefore be presented in a proficient manner and be continuously maintained.

This section provides the guidance and standards that must be provided in our welfare facilities
in accordance with the Chapter 5 of Federal Law No. 8 of 1980.

The welfare arrangement includes the following:

 Prayer room/Mosque
 Appropriate facilities for eating
 Clean and adequate sanitary bathrooms; and
 Changing rooms

19.1 Image, Access & Security

Signage, Hoarding & Security

CSCEC management shall provide fencing, hoarding and signage around the workplace to
prevent unauthorized entry of personnel and equipment to work places. This must comply with
local requirements and presented in a professional manner.

 Management must identify someone to carry out routine perimeter inspection for cleanliness
and integrity.
 Specially designed site HS&E notice boards are to be used to display all the key project
HS&E notices and policies.

19.2 Access Routes

Roads and primary access routes will be detailed in Traffic Management Plans and site layout
drawings as appendices to the Project HSE Plan.

 All-access routes must be designed to be clean, safe, easily maintained and laid to fall to
assist drainage.
 Pedestrians and vehicles must be segregated wherever possible to minimize risk of
contact. Crossing points must be clearly marked with warning signs and barriers to funnel
pedestrians to a safe crossing point with good sight lines.
 Similar warning signs are required on the road with marked crossings and speed ramps
to reduce the over speeding of vehicles.
 Suitable lightings must be provided to all access and emergency routes.

Fixed Stairs

 Fixed stairs shall be provided for access from one structure level to another where
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operations necessitate regular travel between levels and for access to the operating
platform of any equipment, which requires attention routinely during operations.
 Fixed stairs that have openings on one or both sides shall be guarded by a railing system
consisting of a top rail and mid rail.
 Fixed stairs shall also be provided where access to elevations is required daily or at each
shift or purposes such as:
o Inspection, regular maintenance, etc. where such work may expose employees to
hazardous materials;
o Carrying of tools or equipment by hand is normally required.

19.3 Common Standards for Welfare

19.3.1 First Day in Project or on site.

Suitable welfare arrangements must be provided from day one.

19.3.2 Access

 Steps must be adequately non-slip and fixed, constructed with handrails if required.
 Ramps should be provided at offices for the disabled.
 Boot scrapers or boot washes should also be provided at the entrances
 Doors to open outwards and in the direction of travel.

19.3.3 Closure to Underside of Portable Cabins

Close gauge wire netting or mesh is required for medium/long term contracts to prevent
rubbish build up causing a fire hazard or encouraging rodent infestation.

19.3.4 Ventilation & Windows

Management must ensure that adequate arrangements for air circulation to be provided
inside the offices via ventilation/windows.

Fresh air intakes for HAVAC systems shall be located in a place that shall not pull in
environmental contaminates such as vehicle exhaust, noxious fumes, unpleasant smells,
or chemical contaminants.

 No window, skylight or ventilator shall be capable of being opened, closed or

adjusted in a manner which exposes any person performing such operation to a risk
of health or safety.
 All windows and skylights in a workplace shall be of a design or be so constructed
that they may be cleaned safely.

19.3.5 Lighting

Workplaces shall be lighted to a minimum of the following intensities.

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Area Required level of

lighting (Lux)

Offices, general work areas, first aid stations and medical 323 Lux
treatment centers

Bathrooms, dining halls, mechanical and electrical 118 Lux

equipment room, carpenter shops and general construction
plant and shops and store rooms

Access ways, storage areas, warehouses, refueling, 54 Lux

maintenance areas and loading platforms

General construction sites, concrete placement, excavation, 54 Lux

tunnels, shafts and underground work areas

19.3.6. Electrical Installations

 All electrical installations must comply with legal requirements and guidance.
 Temporary site distribution systems, new permanent installations and extensions or
alterations to existing systems must be tested with certificate held on site.
 Where RCD units are incorporated, they must be tested quarterly and recorded.
 Site electrical distribution systems must be tested monthly by a competent person
and record of inspection must be displayed and maintained.
 Installations in welfare facilities and offices must be inspected and tested every year
or after every individual cabin set up. It is preferred to display stickers showing details
of last test and date of the next test due.
 See attached Temporary Electrical Checklist Form HSE-F-38.4

19.3.7 Housekeeping

 All places of employment including, passageways, storerooms, and service rooms

shall be kept clean and orderly and in a sanitary condition.
 The floor of every office shall be maintained in a clean and, so far as reasonably
practicable, dry condition. Where wet processes are used, drainage shall be
maintained and false floors, platforms, mats or other dry standing places shall be
provided where reasonably practicable.

 Workplaces shall be free from biological and chemical hazards.

 Workplaces shall be free from excessive storage of paper, materials and trash which
could cause health issues, create fire hazards, or promote infestations of rodent and
pests.

19.3.8 Floor Loading and Shelf Loading Protection

In every building/office or other structure, or part thereof, used for storage purpose, shall
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have the approved loading identified in a visible location.

19.3.9 Pest Control

An appropriate program for controlling pests/insects shall be developed and maintained

that includes all requirements as per the local legislations, including selection of approved
pest control agency, materials/chemicals and processes. Ensure the records of the pest
control treatment are maintained.

19.3.10 Drinking Water (Potable Water)

A cold water tap should be provided, marked as ‘drinking water’ with suitable drinking
vessels. If disposable cups are not used, there must be a cup washing facility.

 Alternatively, a drinking water jet will remove the need for cups.
 If disposable cups are used, provide suitable bin and arrange recycling.
 Drinking water dispenser shall be cleaned on a weekly basis.
 Drinking water quality shall be maintained at all times.

19.4 Mess Rooms

It is recommended that a sufficient suitable area is made for the messing area for operatives and
staff. Non-smokers must be protected from tobacco smoke by banning smoking in mess rooms.
Dustbins: Provide suitable dustbins with top lids for rubbish, preferably with bin liners, away from
eating/food distribution areas.

Cleaning & Maintenance

 Mess rooms should be cleaned at least daily or as frequently as required, with rubbish
cleared after each break.
 Waste bins within the mess rooms or canteen must have tightly fitting lids and should be
lined with bin liners. Open receptacles are not acceptable.
 Suitable means of food waste disposal to be arranged.

19.5 Sanitary Facilities (Toilets)

Appropriate sanitary conveniences shall be provided at readily accessible places and designed
in accordance to the local legislations. Sanitary conveniences shall:

 Be well ventilated and lit;

 Kept in a clean and orderly condition;
 Be well maintained and operational;
 Have floors made of non – slip surface;
 Have separate rooms for men and women and a door which is capable of being secured
from the inside.

Portable sanitary facilities shall be provided for temporary workplaces and construction sites
should include toilet (water closets both western and ethnic closets), urinals and hand washing

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facilities and, the facilities shall be cleaned on a regular basis to maintain a sanitary condition.
Public toilet and washing facilities shall only be used as a last resort and if they are convenient to
the worksite.

19.5.1 Washing Facilities

Appropriate washing facilities, including showers if required by the nature of the work for
health reasons, shall be provided at readily accessible places.

Washing facilities shall:

 Be provided in the immediate vicinity of every sanitary convenience, whether or not
provided elsewhere as well;
 Include a supply of clean water (hot and cold water as far as reasonably practicable);
 Include soap and towels or other means of drying.
 Be ventilated and lit.
 Have separate facilities and changing rooms for men and women.
 Be well maintained and operational at all times.

19.5.2 Toilet & Washing Facilities Provision for Offices

Recommended Provision for Office employees – Mixed Use* or Women Only

* Men and women may only use the same toilet and wash hand basins if there are
12 persons or less and there is no alternative, as long as they are in a separate
and lockable room.
No. of Persons No. of Toilets No. of Washbasins
1-5 1* 1
6-25 2 2
26-50 3 3
51-75 4 4
76100 5 5

19.5.3 Toilet & Washing Facilities Provision for Site

CSCEC Provision for Site / Operatives - Toilets Used by Men Only

No. of Persons No. of Toilets No. of Urinals No. of Washbasins
1-11 1 1 1
12-22 2 2 2
23-33 3 3 3
34-44 3 3 4
45-55 4 4 5
56-66 4 4 6
67-77 4 4 7
78-88 5 5 8
89-99 5 5 9
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Additional
Persons 1 extra per 25 1 extra per 30 1 extra per 20
** Separate toilet facility (with lock and key) shall be provided where lady workers
are deployed

19.6 First Aid Facilities

If risk of injury is high or the workplace is remote from accident & emergency facilities, consider
providing a first aid, treatment and recovery room.
 The first aid room must be looked after by a nominated first aider, and sited near other
welfare facilities and access routes
 Rooms must be clearly marked with a standard first aid signage, text on green background
with a notice identifying names and locations of first aiders.
 The room must be kept open and available for immediate use, only used for first aid treatment.
 The first aid room should contain the following:

- Sink with running water

- Bowl and soap
- Paper disposable towels
- Drinking water and disposable cups
- First aid box suited to the nature and size of the contract & eyewash station
- Suitable storage for first aid materials
- Chair and a couch with waterproof cover, pillow and blankets
- Foot operated bin suitable for the safe disposal of clinical waste
- A record book for recording incidents when first aid has been given- Form HSE-F-
43

Cleaning & Maintenance

 The first aid room must be kept clean, tidy, heated and well ventilated.
 It should be cleaned daily and after every incident.
 An appointed first aider to be nominated to maintain stocks of first aid room

19.7 References:

 UAE Federal Labor law 8 Article 93-97- Arrangement for First Aid
 Ministerial Order 32 Article 5- Welfare Facilities
 ADHSEMS COP.4 First Aiders and Medical Staff
 ADHSEMS COP.5 General Amenities at Worksite

19.8 Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table below
indicates the revision status of each page of the HS Manual. When revisions or issues occur, the
date of the page will change as will the revision status of that page. Copyholders are responsible
for incorporating and acknowledging receipt of the change by returning the superseded page(s)
to HSE Representative for destroying while obsolete page / template of Master document / record
shall be retained for defined period of time. Relevant records shall be updated.

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Record of Reviews & Revisions

Reviewed
Reason
Page Issue Description of By Authorized
Date Section for
No No Revision by
Revision

18.11.2014 19 All Draft New HSE Manual Alex Tarek Zhu

George Emara Jianchao

26.07.2017 19 Pg.228, A Section.19.3.6 Alex Tarek Zhu

Electrical George Emara Jianchao
229 Installation and
Section 19.3.10
Drinking Water

Appendices & Forms

Nois Temporary Electrical Inspection Form HSE-F-38.4
First Aid Treatment Record HSE-F-43
Monthly Welfare Inspection Report HSE-F-65

Plans & Guidelines

Emergency Preparedness & Response- HSE-F-38.4
Fire Emergency Plan HSE-F-43
Office Safety HSE-F-65

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Section 20 Document Management

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SECTION 20: DOCUMENT MANAGEMENT (FILING, REVIEW & ARCHIVE)

CONTENTS

20.0 Scope
20.1 Review of the Environment, Health & Safety Management System
20.2 Revision & Updating Of the System
20.3 Archiving-Health & Safety
20.4 References
20.5 Revision Schedule

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DOCUMENT MANAGEMENT

20.0 Scope

China State Construction Engineering Corporation (CSCEC) Management will ensure all
records must be maintained so they are easily retrievable for accreditation, statutory and
contractual reasons both when in use and when safely archived.

20.1 Review of the Environment, Health & Safety Management System

Documents referred to in the HSE Management system will be kept under review and
either removed from system and archived. The current copy of the HSE Manual shall be
on the company website, and controlled. All printed copies deemed to be uncontrolled.

20.2 Revision & Updating Of the System

 China State Construction Engineering Corporation Middle East HS&E Policies and
system are formally reviewed by the Corporate HSE at least annually or on any
key changes in the local legislation and updated as necessary.
 The strategic HS&E Board will approve significant revisions with major policy
changes being approved at the Management Review Meetings. Corrections on
minor typographical errors will be undertaken by the approval from the
Management Representative responsible for Health, Safety & Environment.
 Significant revisions on the HS&E Policy will be announced through the company
website/portal.

CSCEC Filing System

 Corporate HS&E Records: Incident/injury reports, correspondences related to

HSE Improvements from local authorities, copies of all HSE documentation such
as Safety Alerts and Safety Information, HSE Statistics, etc.
 Project Records: Each contract may use the established site safety and
environment filing system detailed below Filing System HSE-F-74. Where more
sophisticated systems are required in larger or more complex contracts, alternative
agreed filing systems may be used. Records must not be left in an uncontrolled
manner.

20.3 Archiving-Health & Safety

Where projects are required to archive HSE records, see the below filing list for a
suggested minimum list, both hard copy and electronic would often form part of the
archive and there must be an index produced stating which documents are archived and
where they have been stored.

All documents must be maintained in a manner that will ensure their safe keeping for the
required time period.

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SAFETY FILES

FILE FILE NAME CONTENTS REMARKS

NO

1.0 Legal HSE Policy

2.0 Project Details  Project HSE Plan Review plans

(Archive)  Waste Management Plan quarterly
 Fire Emergency Plan
 Lifting Operations Plan
 Traffic Management Plan
 Key Appointments
3.0 Key Performance Data & statistics to support
Indicators(KPIs) KPIs claim (eg. HSE Statistics
reports, Dash Boards,
Environment targets,
Resource consumption details
etc.
4.0 Fire & Emergencies  Emergency Preparedness Fire extinguisher
Plan inspection- Monthly
 Site Layout Fire Risk
 Fire Prevention System Assessment- half
check sheet yearly or as and
 Fire Risk Assessment when required
 Evacuation Procedures

5.0 Safety Induction  Induction Attendance

register
 Copy of Site Induction.

6.0 Risk Assessments  MS/RA Copies

Method Statements  Risk register
Task Sheets  Task Briefing Sheets
(Archive)

7.0 Tool Box Talks  Attendance Sheet of TBT

8.0 Safety Information  HSE Information details.

/Alerts

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9.0 Near Miss /  Records of all Near If Dangerous

High Potential Miss/HPI/DOCCs Occurrences/High
Incidents/ Dangerous Potential Incident
Occurrences then immediately
notify CHSM
10 Inspections  Senior Management
(Archive) Engagement Tour
 Project Director/Manager's
HS&E Tour Report
 Corporate HSE Tour Report
 HSE Manager/Officer
Inspection Report
 Supervisors Safety
Inspection
 Inspection Closed out report
10A Audits  Internal Audits
 External Audits
 Non Compliances Reports
 Closed Out reports
11 Accident/Incident  Preliminary Accident
Reports Report
(Archive)  Incident Investigation report
 Witness Statement
 Final Investigation Reports
 Closed Out Reports
12 Subcontractors  Subcontractor Assessments
Safety File  Subcontractor Inspection
Reports
 Memos/Correspondences
related to safety

13 Cranes/Hoist  Certifications
 Operator competency
certificates
 Assessments

14 Scaffolds/Mobile  Statutory Inspection Before use, after 7

Towers Reports days, after
substantial change or
bad weather etc.

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15 Plant & Equipment  Certifications

 Operator competency
certificates
 Assessments
16 Hazardous  Material Safety Data
Chemicals/Materials Sheets(MSDS)
 Hazardous Chemicals
Assessments
 Inventory of Chemicals
 Details of Chemical
Handlers training.
 Hazardous chemical
disposal details.
17 Excavation/Confined  Statutory Inspections and
Space check lists.

18 Safety Violations  Disciplinary Notices

 Records of Penalties -
Subcontractors
19 Welfare  Inspection Records of
Welfare areas
20 Training  Slinger/Signalers
records/Certificates  Banks man
 Competency Certificates
 First Aider/Fire Marshal
 Others
21 Daily Activity  Attendance Sheets
Briefings

22 Permits  Excavations
 Hot Works
 Lifting Operations
 Work at Heights
 Confined Spaces
 Working on & near High
voltage
 Others
23 Meetings  Project Safety committee
Meeting
 Welfare Meetings
 HSE Team Meetings
Others

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 Miscellaneous
24 General File
correspondences
25 Environmental  Env. Monitoring /Inspections
 Env. Incidents
 Impact Aspect register
 Environmental Emergencies
 Env. TBT attendances

26 Resources  Resources consumption

consumption records
 CO2 Emission records
 Recycle waste records

20.7 References:

 UAE Federal Labor law 8 Article 94,95- Arrangement for First Aid
 Ministerial Order 32 Article 5- Welfare Facilities
 OSHAD SF COP.4 First Aiders and Medical Staff
 OSHAD SF COP.5 General Amenities at Worksite
 IMS Procedure I.P 01,Control of Documents
 IMS Procedure I.P 03,Control of Records

20.8. Revision Status:

Revisions to the Environmental, Health & Safety Manual shall be controlled. The table
below indicates the revision status of each page of the HSE Manual. When revisions or
issues occur, the date of the page will change as will the revision status of that page.
Copyholders are responsible for incorporating and acknowledging receipt of the change
by returning the superseded page(s) to HSE Representative for destroying while obsolete
page / template of Master Document / record shall be retained for defined period of time.
Relevant records shall be updated.

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Record of Reviews & Revisions

Date Section Page Issue Description Prepared Reviewed Authorized

No No of Revision By By by

18.11.2014 20 All Draft New HSE Alex Tarek Zhu

Manual George Emara Jianchao
03.08.2017 20 All A No Alex Tarek Zhu
Alteration George Emara Jianchao
/Addition
other than
OSHAD
legislation

Appendices & Forms

CSCEC HSE File List HSE-F-74

Procedures & Plans

IMS Procedure for Control of Documents I.P 01
IMS Procedure for Control of Records I.P 03

Section 20 Document Management

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