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Pandemic Tabletop Exercise Report - Nov-23-2020

The document describes a pandemic tabletop exercise conducted at the Advance Research Computing Support Facilities Project in Dhahran, Saudi Arabia. The objectives of the exercise were to train the emergency response team as a unit and evaluate their effectiveness. The agenda included reviewing pandemic response procedures, roles and responsibilities, and discussing scenarios. One scenario involved identifying a worker with COVID-19 symptoms and tracing their contacts. Observations noted social distancing was followed and roles were clear, but direct participation from all personnel was lacking.

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Jonathan Camba
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152 views

Pandemic Tabletop Exercise Report - Nov-23-2020

The document describes a pandemic tabletop exercise conducted at the Advance Research Computing Support Facilities Project in Dhahran, Saudi Arabia. The objectives of the exercise were to train the emergency response team as a unit and evaluate their effectiveness. The agenda included reviewing pandemic response procedures, roles and responsibilities, and discussing scenarios. One scenario involved identifying a worker with COVID-19 symptoms and tracing their contacts. Observations noted social distancing was followed and roles were clear, but direct participation from all personnel was lacking.

Uploaded by

Jonathan Camba
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Pandemic Tabletop

Drill

Advance Research Computing Support


Facilities
BI-10-01764-0003
Contract: 6600038420

MDC DHAHRAN

Date: 27th Feb, 2021

Pandemic Tabletop Exercise / 27-Nov-2021


TABLE OF CONTENTS:

1. Introduction
2. Objectives
3. Scope
4. Responsibilities
5. Agenda
6. Scenario
7. Tabletop Exercise Photos
8. Contact Tracing Category Chart
9. Drill Observations
 Positive Observations
 Negative Observations
10. Drill Critique Questionnaire
11. Participant Attendance

Pandemic Tabletop Exercise / 27-Nov-2021


1. INTRODUCTION
The Pandemic Tabletop exercise is a discussion based sessions where all team
members of the emergency response particularly discuss each roles during the
emergency pandemic situation. The discussion also includes possible scenarios at the
ARCSF Project. This tabletop drill where organized to avoid mass gatherings of all
workers and Project personnel due to tightened covid-19 precautionary measures on
site.

2. OBJECTIVES
 To be enabling the response team to train as a team and develop a good
emergency communication.
 To facilitate a possible scenarios applicable on site.
 Evaluating effectiveness of each member.

3. SCOPE
This Pandemic Tabletop exercise was conducted at Advance Research Computing
Support Facilities Project MDC Dhahran. The Nesma HSE Department in coordination
with SAPMT Safety Adviser conducted an announced Tabletop Drill at ARCSF Nesma
Safety Office (Advance research computing Support Facilities Project) at around
08:30am on February 27, 2021.

4. RESPONSIBILITIES DURING TABLE TOP EXERCISE


Facilitator to ensure that the unified ERP is followed including Pandemic and Medical
Scenarios and reporting. Assigned Nesma Supervisor will be act as Exercise Facilitator
and responsible for scenarios discussion.

Male Nurse to ensure that proper initial response to covid patient and isolation required
was implemented and the reporting procedure from Project up to Local Medical
Authorities.
Members to ensure that instructions given and Covid precautionary measures was
implemented at site and all topics including scenarios has to deliver at all site personnel.

5. AGENDA
 Reviewing the current Pandemic & Medical Emergency Response
 Duties and Responsibilities of each Member
 Develop exercise objectives.
 Identify possible situational obstacles
 Delivery of scenarios and emergency procedure at site to include in daily toolbox.

6. SCENARIOS

SCENARIO ANALYSIS WORKSHEET


Plant/Unit/Equipment: Project Site Scenario No.: 1
Type of Emergency: ________ Flammable Vapor Release _____ _ Structural Collapse
_____ Fire ________ Toxic Vapor Release ___ ___ Search/Rescue
_ ___ Explosion ________ Hazardous Material _______Confined Space
__X__ Medical ________ Natural Disaster ___ ___ Equipment Failure
___ _ __ Security _Pandemic_ Other

Pandemic Tabletop Exercise / 27-Nov-2021


A. Description of the Scenario:
(Provide a detailed description of units/equipment involved, as well as possible effects on them, on personnel, on
other units/equipment, outside the fence, etc.)
During the daily temperature monitoring of all workers in the morning. The male nurse found one employee record
shows a symptom’s of high body temperature with mild cold and a bit cough. The Male Nurse immediately sends
the suspected worker to As Salama Hospital for Covid test and required isolation. Then he notifies the Safety
supervisor and Project manager. Right after the incident happened, the safety supervisor immediately trace the
closed contacts of the patient and reported to SAPMT thru contact tracing forms and give the necessary isolation
and precautions as required. The disinfection of the Bus was immediately performed right after the incident and
Notify the Camp for Camp Covid precautionary measures.

B. Possible Causes:
(List all possible causes; this will help in identifying preventive measures.)
 No safe distancing and frequent roaming outside the camp and in the markets
 Not following precautionary measures such as proper wearing of mask and hand washing
 Not taking care of any healthy life style

C. Expected Size, Areas Affected, and Duration:


(Provide estimates of the size, the areas affected, and duration of the emergency.)
 4 workers placed in isolation as closed contacts
 2 Workers quarantined for 7 days
 1 personnel from 2 workers is key personnel in construction site

D. Effect on Operations:
(List all possible effects on involved operations [including up & downstream] that may be affected.)
 Construction operation slow down due to two key personnel placed under quarantine with additional 6
workers less in the daily production plus the Covid patient.

E. Location-specific/Equipment-specific Notes:
(Identify specific locations and equipment involved and provide information on items that may intensify the situation
and information that may need to be known by responders [restricted access; types, quantities, and locations of
hazardous materials stored in the affected area; etc.].)
 N/A

F. Preventive Measures:
(Identify existing preventive measures in place and determine additional measures [engineering controls, etc.] that
might be put into effect.)
Comments Recommendations

Pandemic Tabletop Exercise / 27-Nov-2021


 N/A  N/A

G. Initial Response:
Required Actions: (List all required initial response actions.)



H. Pre-Incident Plan Information:


(Information in this section shall be provided by the pre-incident plan team, which includes personnel from applicable
response and support organizations to develop and execute pre-incident plans. Identify all human and material
resources required, as well as those available, and provide recommendations for upgrades as required.)
Resource Required Resource Available
 Thermometer, ambulance  Contractor ambulance and medical team

Recommendations:
I. Key Affected, Response, and Support Organizations Review:
(Add all organizations that should review the Scenario Analysis Worksheet for comments/input on items A-H and for
identification of needed responses.)
J. Evaluation and Ranking:
(Assess risk [severity and probability of occurrence] and assign a ranking to prioritize scenarios.)

Probability Consequences Ranking


(1=most likely; 5=least likely) (1=most severe; 5=least severe) (Probability x Consequences)
4 3 12
Reviewed by: _______Jonathan Camba__________ Date: ____27-Feb-2021____________________
Approved by: ___Tamilarasan Ashok Kumar_______ Date: ____27-Feb-2021____________________

Pandemic Tabletop Exercise / 27-Nov-2021


7. TABLETOP EXERCISE PHOTOS

a. Delegation of Team Role and responsibilities

b. Discussion of Possible Pandemic Scenarios

Pandemic Tabletop Exercise / 27-Nov-2021


Pandemic Tabletop Exercise / 27-Nov-2021
8. CONTACT TRACING CATEGORY CHART

Pandemic Tabletop Exercise / 27-Nov-2021


9. DRILL OBSERVATIONS

Positive Observations
 All Table top drill participants followed a social distancing and wearing protective
mask during exercise.
 All team members are aware on their roles and responsibility.
 All team members are familiar with the pandemic scenarios.
Negative Observation
 All Project and Site personnel don’t have a direct participation during the
discussion of topics and scenarios.

10. DRILL CRITIC QUESTIONNAIRE

Pandemic Tabletop Exercise / 27-Nov-2021


11. PARTICPANT ATTENDANCE

Pandemic Tabletop Exercise / 27-Nov-2021

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