Film Production: Who Is The Producer?
Film Production: Who Is The Producer?
Film, like most art forms, is essentially a creative medium but it is also a commercial venture.
So, whilst we might enjoy seeing films that make us laugh, move us, scare us, completely turn
our world upside down or make us consider issues that we had never before considered, at the
end of the day, filmmakers are not providing us with a charitable entertainment. They are key
players in a fast-moving, global, commercial industry.
It is easy to assume that filmmakers, actors and directors who are well-known play the most
significant role in the life of a film. What should not be underestimated however, is the power
of financiers –whose influence extends to the far corners of the global film industry.
The film industry exists to make money through entertaining. Finance is crucial to each stage
of a film's life and will hopefully generate a profit to be reinvested in future film projects.
Exhibitor
Exhibitor
Producer
Production Distribution Exhibitor
Production crew Company Company
Writer Exhibitor
often formed often part of large
just to make multinational Exhibitor
Director
one film conglomerate Exhibitor
Cast
Exhibitor
Finance/Film
Fig. 1. From production to exhibition
The film that we finally see at the cinema is the result of many months, often many years, of
planning and budgeting. Hope, frustration, disappointment, and sometimes elation are some
of the emotions producer’s experience. The process from the original idea for a film to its
arrival in the cinema can involve hundreds of changes and hundreds of people, all of whom
need to be committed to the project if it is to succeed, the most important is the producer.
The variety of different credits which appear at the beginning or end of a film defining the
production personnel can be confusing – producer, co-producer, associate producer, executive
producer etc. What the differences are and how each is involved in a film can vary from
production to production. There are many producer titles because people have different
definitions of the term. For example, 'executive producer' may be little more than a courtesy
title to someone who has invested money in a film.
In the 1940's and early 1950's life was simpler and movies were less difficult to finance. They
were usually made by big studios and the producer was really the administrative partner of the
director. Nowadays, producing almost solely consists of raising the money and overseeing
expenditure. The producer will be involved from the very beginning of the film project,
overseeing the initial planning through all stages from pre-production to post production.
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Producers deal with ideas, especially raising confidence in the idea with financiers and
distributors. They commission the script, secure the finances, hire the director and are
involved in casting, finding locations and hiring the technical crew. A producer must have
legal knowledge, creative knowledge, flair and sales skills.
A producer can either work independently, developing ideas and raising the money for a film,
or can work as part of a big studio proposing projects to the studio's finance team. The
producer's continuity is crucial to the success of the production.
Throughout film history, with rare exceptions, the best creative and profitable work done by
directors has been in collaboration with strong producers: it is an effective collaborative mix
which has to do with personality and compatibility, as well as creativity. A strong producer
will be ambitious for a robust production and will also inspire distribution and marketing
people to invest in a cinema release and the promotion of a film.
The producer is generally assisted by an associate producer (AP), who directly oversees the
daily concerns of shooting. In commercial film making the producer has overall responsibility
for all aspects of production. From a distance, the film's financiers and distributors keep track
of the production of a film, and it is the producer who is responsible for communicating with
them and ensuring that the film lives up to their expectations. Any changes of story and
casting will need to be justified ensuring that all these parties maintains a confidence in the
finished film.
The best producers must have a nose for a good idea and be able to keep up with public taste.
They often take financial risks and are prepared to back their hunches against the criticism of
the cautious. They need to have either great personal charisma to win over the doubters, or an
extremely good track record. Investing in film making is an uncertain venture and bankers are
never over-enthusiastic about putting their money into what seems to be a risk.
“The single most important fact, perhaps, of the entire movie industry is that
nobody knows anything... Not one person in the entire motion picture field
knows for a certainty what's going to work. Every time out it's a guess and, if
you're lucky, an educated one.” Two time Academy Award winning screen
writer - William Goldman
Indeed, the box-office success of a film is never certain. It is always a gamble, both for
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investors and the audience who are taking their own kind of risk; neither can be sure of the
precise nature of the final product – the film!
In talking about the processes at work in the life of a film, it is easy to forget that the first step
in that journey is the IDEA.
The idea can either come from a writer, a director or a producer in the form of a book, a play
or an original idea for a script. Once the idea exists, then it is normally up to the producer to
a) clear the screen rights for the material and b) raise the finance to make the film by
presenting a package to various potential investors.
If the film is being made by a film studio they would already have the finance to pay for the
film's production through other successful, profitable films they had made. In turn, profits
from the film would eventually go back to the film studio to finance future films. In the case
of independent film production, no such capital is available and has to be secured. The
producer must persuade banks, investment companies and wealthy individuals to invest in a
film and try to secure a distributor's interest.
Packages consist of either a treatment or draft of the script, a proposed budget, a storyboard of
some scenes, and details of the director and any stars who have been approached and shown
interest or are already secured for the film. The track record of the director of photography
(DP) and composer can also be important elements of the package.
An equity investor puts money into a film rather like a 'loan' for a fixed period which will
gain interest and has the contractual right to reclaim their initial investment plus a share of the
net profits of the film (normally in proportion to the amount invested in the film).
Putting together a deal requires trying to get all the potential investors together at the same
time, hoping that the requirements of the different investors not clash. There is no specific
time limit for putting together a deal, sometimes it can take weeks, and sometimes years. This
is where film festivals come into the picture: providing a forum for producers with their ideas
to meet up with the people with the money in the hope that a deal may be struck. Festivals
such as Cannes are hives of activity where producers take round their film packages.
The stars of a film are very important. If the audience knows and likes the star of a film, they
are more likely to want to see the film than if the star is a newcomer and unknown. The
casting of stars is dependent upon the amount of money available in the production budget.
The more famous the star(s) the larger the sum required to secure them for the project. A lot
of people are also interested in those responsible for making the film e.g. producers, directors
etc.
Investors try to reduce their risk by becoming involved in decisions concerning casting and/or
who directs the film. By insisting on a particular star or director the film is given a different
status, or a wholly different artistic feel.
Q. Choose an actress from the list above. What would they bring to a role in a film?
For the investors the most important thing is that the film is given the best possible chance –
in the hope that they will see a good financial return when the film opens in cinemas – and if
this means pushing to have a particular star then so be it. This sort of negotiation is all to do
with making a film as 'bankable' as possible.
When putting together a film package questions will be raised concerning potential money-
making spin-offs including merchandise that could be produced and linked-up with
promotional partners, all of which will maximise the audience awareness of the film, and, in
turn, maximise the profit the film will make.
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The details within a film package do not guarantee that a film will make money, since they
are based on guess-work before the film is made, but they will give potential investors
confidence in giving money to allow the film to be produced.
Sometimes, even though a film does not make a profit at the box office, it may make an
overall profit because of pre-sales which have been negotiated with DVD and television
companies at the package stage of the production and rental deals with cinema exhibitors.
Unlike television, a film has to attract people to a cinema and/or later to a Blockbuster. People
have to be persuaded to leave the house to buy a product that they have heard about. It is the
marketing of the film that is essential in creating audience awareness.
From the outset, the producer must have an idea as to who the AUDIENCE of the film
will be so that it might stand a chance of recouping all production costs and going into profit.
The financial success or failure of a film depends on the audience. It is the audience who will
decide whether the film is successful by paying for their cinema ticket at the box office.
Interest in a film will escalate or wane depending on the audience's opinion. They will spread
the word about a film and ultimately affect box-office success or failure. This is known as
word of mouth and is the most important aspect of marketing a film.
Q. Think about the films you have seen recently at the cinema. Which ones were
recommended by word of mouth? Why did you go and see those particular films?
It does not necessarily correlate that the more expensive a film is to make the more profit it
will make at the box office. The film industry has many examples of so-called 'blockbuster'
films which cost millions to make and on paper look like they could not fail to make money
but which do not attract audiences. They can be marketed but they will not 'play' at the
cinema. Audiences will not want to go and see them.
Read the credits at the end of any film, listing everyone from actors to technicians, imagine
the cost of so many people working on a film? There are overhead costs such as transport,
accommodation, catering and set hire, then there’s the cost of insurance if anything goes
wrong. After the film’s been shot there is the cost of editing equipment, sound editing and
finally producing a master of the film.
A film's 'negative cost' is all the money that has to be paid out in advance relating to
production. This includes all the expenses listed above along with interest on loans, payments
to talent (actors and directors) and the overhead cost of studios etc. When the 'negative cost'
has been paid, any money the film makes above this is known as the net profit.
Production
expenses
The investors and often distributors come into a film project at the 'pre-sales' stage. They will
make decisions based on the strength of the package. The decision to invest in a film will be
based on the film's potential income or revenue, that is, the total profit the film can possibly
make at the box office. The film is sold to distributors' retail outlets such as DVD retail and
rental, and terrestrial (BBC, ITV etc) and satellite (Sky) television. Deals are made with these
companies at the pre-sales stage which provides further income for the making of a film.
Television
Theatrical/cinema
release
DVD sales
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What happens next?
Once the deal has been done the making of the film begins. The film production process is
divided into three stages:
During pre-production the script is broken down into scenes and storyboarded and a shooting
schedule prepared. For the sake of economy all scenes on one set or location will be filmed at
the same time, out of sequence. If a film begins and ends in New York, but the bulk of the
story is in London, then the New York scenes will be shot at the same time. A continuity
person or script supervisor will keep detailed notes about the actors' hairstyles, costumes and
props etc. checking that they look the same in scenes that are supposed to be close together,
and yet are shot weeks apart. For actors and actresses this means having to keep 'in character'
and maintain the appropriate emotional attitude in scenes which are shot out of sequence.
The producer works with the director to bring the screenplay to life. Working relationships
vary depending on personalities but broadly speaking the producer is responsible for the costs
of the production and aspects of planning, and the director is responsible for making artistic
decisions. The artistic decisions and the cost of the production are inseparable. This means
that the producer and director work closely together making combined decisions about the
employment of staff, casting, design, lighting and locations.
The script is the essential element for decisions being made as it dictates casting of characters,
locations to be used plus design issues, such as lighting, camerawork, costume and set
requirements.
The film is interpreted in drawings on the storyboard which will then be used during the
production of the film. The producer and director will brief the location manager, director of
photography, casting director, set and costume designer, and any other personnel that the film
requires such as the musical director, the special effects unit, choreographer and stunt co-
ordinator etc.
Everyone in production receives a copy of the final version of the script. There can be any
number of revisions and rewrites to the script, firstly by the scriptwriter(s), by the director,
lead actors and sometimes the producer. These alterations can be continual throughout the
production stage. The production manager ensures everyone has the corrected, current script
to work from, sometimes updated on a daily basis.
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Budgeting
The cost of production will have been estimated at the deal stage of raising finance; however,
the true cost of a production becomes apparent as filming progresses and the budget
breakdown becomes more precise.
Shooting Schedule
Once a film has been budgeted and the producer has contracted the stars and some of the
technical personnel, the film will have to be 'scheduled'. A schedule is basically a timetable
for the shooting of a film.
A film is rarely shot in the order that we, the cinema goers, finally see it. Restrictions on when
people and locations are available mean that the film's shooting has to be carried out around
particular availabilities. Only so many scenes can be shot in one day. On a good day's shoot,
possibly five minutes of usable film will be shot. With only one film unit, a full-length feature
film could take anything up to six or seven weeks to shoot.
2. Production (Filming)
Production is the actual shooting of the film where everyone is involved; the stars, producer,
director, an army of technicians, other cast, production personnel, make-up and wardrobe
people, set designers and electricians – not to mention the caterers. The numerous credits at
the end of each film gives you a good example of who works on a film and their importance.
The most expensive part of film making is the production which is labour intensive, with
equipment and travel being part of the budget costs. Meticulous planning in pre-production
will help to ensure that potential problems will have been addressed, making sure the often
tight filming schedule runs smoothly.
To make sure the production stays within the planned schedule, daily 'call/ schedule sheets'
are produced and distributed to all members of the cast and crew. These detail the shooting
schedule for the following day including scenes to be shot, the actors required, start times and
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contact numbers etc.
What actually happens on a shoot and how many takes are needed is impossible to define in
any individual film: there are so many variables that depend on individual temperament,
styles of working, planning and organisational skills that each film production is very
different.
The shooting schedule of each individual film varies according to the film's length,
availability of stars, and if the film is being shot simultaneously in more than one country.
Filming is the most exacting part of this creative and energetic industry. Everyone on the set
wants the filming to go well, from the stars down to the caterers hope for the 'right' weather
condition on location shoots to complete the filming schedule on time.
Once the day's film rushes have been approved they are transported to the post production
facility house where they are viewed and logged by an assistant editor. The process of
logging, which involves writing a brief description of each shot, is fundamental for the
systematic editing process. The editor then assembles the footage from the shooting script,
joining the best takes into a 'rough assembly' which the director and producer view and
comment on. This is tightened up into a 'rough cut' and then into a 'finished edit' or 'fine cut'
where gradually the film starts to take shape. During the shooting of most films, editing
begins during production, with the editor and the director conferring about the rushes and
tentatively putting together a rough assembly.
Recent developments in digital technology are having a profound effect on the skills of the
editor and the process of editing. Computerised editing allows for greater flexibility, speed
and accuracy, and gives the editor the chance to try out a variety of sequences and be creative
by 'mixing' shots whilst doing away with the need for the traditional 'cut' of a film print.
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The sound editor puts the sound onto the film and assembles different soundtracks, sound
effects and music. During the shooting of the film the sound is recorded separately. The film
and sound tape have lip-synchronisation. If there are alterations needed to the timbre or
recording levels of the dialogue, the actors are recalled at the editing stage to re-record or
‘dub’ their lines. This happens in a small studio while they are watching the corresponding
piece of finished film.
The sound effects on a film are carried out by sound effects specialists. These skilled artists
work in small studios, and whilst watching the film will create appropriate sound effects for
the film. Their skills lie in using weird and wonderful methods of simulating particular
sounds, for example, breaking ice cold celery in water which sounds like a leg breaking!
More common sound effects can be obtained from a sound effects library.
A good soundtrack often becomes famous in its own right. Indeed, there are some films for
which the driving force is the music, not the plot. Those responsible for marketing films at the
distribution stage have been quick to catch on to the selling power of a good soundtrack, and
most films now have an accompanying CD and download. The involvement of a well-known
band will help in getting air time on radio stations and, therefore, additional publicity.
Q. Can you think of any more recent film soundtracks that have proved popular with
audiences?
The film is finally finished off, colour graded and copies made in a laboratory; it is these film
prints that will be shown in cinemas. The producer hands the film over to the distributor to
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target an audience. In raising the money for the film the producer will have estimated the
potential income that the film could make through various pre-sales outlets and box-office
takings. The distributor's marketing campaign will heighten awareness of the film and,
ultimately, it will be the cinema-going audience who will decide whether the film is
successful or not.
Lionsgate found great success releasing a line of horror films that became popular sequel
franchises and solid sources of revenue on DVD when sold to their core 16-25 cinema,
predominantly male audience. Examples included Saw I-VII (starting in 2004) and Hostel
(2005 & 2007).
Underlying the central activities of Lionsgate was a more diversified operation that sought to
create some of the security achieved by the Hollywood majors. They also combined this
horror success with other releases including more sophisticated indie/art house offerings such
as Girl with a Pearl Earring (2003) and the Best-Film-Oscar-winning Crash (2004).
Founded in Vancouver in 1997, Lionsgate was the product of a former investment broker,
who aimed to create a smaller-scale Canadian answer to Hollywood. It was born through the
convergence of a number of existing companies, very much as it was to continue to develop
up to and including the purchase of Artisan. The main initial components were Cinepix,
Canada's second-largest domestic film distributor, North Shore Studios, the country's largest
studio facility, and Mandalay Television.
Its status as a company with major independent ambition was confirmed in 2000 with its $50
million takeover of Los Angeles-based producer/distributor Trimark Pictures. One of the main
attractions was Trimark's library of 650 (mainly horror) films which were a useful source of
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DVD revenue.
Resources of this kind were also at the heart of Lionsgate subsequent purchase of Artisan for
$160 million. Artisan had a more substantial library, some 6700 features, including films
ranging from Terminator 2: Judgment Day (1991) and Basic Instinct (1992) to Reservoir
Dogs (1991) and It's a Wonderful Life (1947).
Lionsgate’s takeover activities also gave it an important stake in the development of new
forms of distribution to the home market via the Internet. Its acquisition of Trimark made it
majority owner of Cinemallow, one of the pioneers of online video-on-demand, to which the
major studios signed up in 2006 for new services such as permanent legal downloading and
the burning of films to DVD.
Q. How has Lionsgate attempted to survive in the cut-throat world of film production?
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