BiMS – WaMS - Proceedings

(Bill Information and Management System)

User Manual
User Manual Bill Information Management System

Table of Contents

Contents Page No

Chapter 1 Introduction 3

Chapter 2 TSB 3

2. 1 TSB Account 3

2. 2 Present Details 5

2. 3 Forward Details 7

2. 4 Beneficiary Master 8

2. 5 Add Proceedings 9

2.6 Proceeding Status 14

2.7 Clear Rejection 15

Chapter 3 Get Started with the ‘DDO Admin’ 16

3.1 TSB Approval 16

3.2 Proceedings Approval 17

3.3 Proceedings E-submit 18

3.4 Proceedings Status 19

3.5 Clear Rejection 20

3.6 WaMS 20

3.7 Proceedings for WaMS 20

3.8 Clearance letter send to TRY 21

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User Manual Bill Information Management System

CHAPTER 1
Introduction
Bill Information and Management System (BiMS) is an e-Bill portal for Claim
Settlements by Drawing and Disbursing Officers (DDOs). The DDOs can prepare online
contingent bills and e-Submission to treasury through BIMS. DDOs can access the
system through username and password.

Website address of BiMS: https:/treasury.kerala.gov.in/bims/

Figure 01: BiMS Home Page

CHAPTER 2

2.1 TSB
This is used for adding present details, forward details, TSB Accounts Details of
Special TSB (STSB) and Plan Scheme TSB (PSTB) can be entered through this option.
For creating Proceedings respective STSB/PSTB account has to be selected.

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User Manual Bill Information Management System

Figure 03: TSB Accounts

STSB and PSTSB Accounts details can be viewed.

Figure 16 : View TSB Accounts

Link 2 : Add

This section is for adding STSB/PSTSB Accounts.

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User Manual Bill Information Management System

Figure 17 : Add TSB Accounts

Link 3 : Edit

This section is for editing Accounts details.

Figure 18 : Edit TSB Accounts

2.2 Present Details

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This section is for entering the Present details (name and designation of Head of
Office), which is required at the time of preparation of Proceedings.

Link 1 : View

This section is to view all created Present Details.

Figure 10 : Present Details View

Link 2 : Add

This section is for adding new Present details. Enter the present details carefully as
it is used in the proceedings.

Figure 11 : Add Present Details

Link 3 : Edit

This section is for editing Present details.

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User Manual Bill Information Management System

Figure 12 : Edit Present Details

2.3 Forward Details

This section is for entering the Forward (designation of the officer who forward the
proceedings) details. The Forward details are required at the time of preparation of
Proceedings.

Link 1 : View

Figure 13 : Forward Details View

This section is to view all Forward Details.

Link 2 : Add

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User Manual Bill Information Management System

This section is for adding Forward details. Enter the Forward details, which are
used at the time of preparation of proceedings.

Figure 14 : Add forward Details

. 2.4 Beneficiary Master

This section is for the creating beneficiary list, which may be required for
Proceedings. Beneficiaries that are used multiple times, may be created in the master list.

Link 1 : View

Figure 19 : View Beneficiary Master

This section is to view Beneficiary details.

Link 2 : Add

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User Manual Bill Information Management System

Figure 20 : Add Beneficiary Details

This section is for adding Beneficiary details.

Link 3 : Edit

This section is to edit Beneficiary details.

Figure 21 :Edit Beneficiary details

2.5 Add Proceedings

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User Manual Bill Information Management System

Figure 25 : View TSB Accounts in Proceedings Creation

This is section is to view Account numbers and AS (Administrative Sanction)

Figure 26 : View TSB AS Details

Select TSB Account for which proceedings is to be created and Click GO button.
That section will have 3 tabs viz. Add, Edit and View

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User Manual Bill Information Management System

Figure 27 : Proceedings Creation section

Link 1 : Add

This section is for the creating Proceedings for the selected account number. Then
select the AS details and Cheque number.

Figure 28 : Proceeding Creation Section (AS and Cheque Details)

Enter Proceeding number, date, amount , purpose, Present details , Subject, Read,
To, body of the proceedings, Forward Details, then Save at Draft stage.

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User Manual Bill Information Management System

Figure 29 : Proceedings Details Enter

Enter the Beneficiary details. Beneficiaries can be added as Manually, Pick list,
File Upload and Self.

Figure 30 : Proceedings Beneficiary Details add

Add Manually means, enter beneficiary details manually. Pick list to pick from
Beneficiary master. Beneficiary list can be prepared as Excel file and using File upload,

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User Manual Bill Information Management System

beneficiary list can be added. Use SELF for self payment. After entering beneficiary
details, press Save.

Figure 31 : Proceedings Document Upload

Link 2 : Edit

This section is to edit the Proceedings. Draft level Proceedings can be prepared.

Figure 32 : Edit View Of Proceedings

Click the Download button to show Proceedings and Edit button to edit the
Proceedings.

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User Manual Bill Information Management System

Figure 33 : Edit Proceedings

2.6 Proceedings Status

This Section is to check the status of Proceedings. Enter the Financial year,
Proceeding number, From date, To Date to get the details. Click GO button to get all the
details.

Figure 34 : Proceedings Status View

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User Manual Bill Information Management System

The Proceedings have to e-submitted to Treasury. Click the view status button to
know the status of the proceedings.

Figure 35 : e-submitted proceedings status are shown in the figure

2.7 Clear Rejection

If any beneficiary account is rejected due to invalid Bank account, it can be

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User Manual Bill Information Management System

CHAPTER 3
Get Started with the ‘DDO Admin’
This role is for Approval Authority. All approvals have to be done using the login
with this role. Login name of approval authority is same that of draft user. Password can
be maintained separately.

3.1 TSB Account Approval

This section is to Approve STSB and PSTSB Accounts.

Link 1 : Inbox

This section is to view TSB Accounts waiting for approval.

Figure 53 : Inbox TSB Account Approval

Link 2 : Outbox

This section shows the Approved STSB and PSTB Accounts.

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User Manual Bill Information Management System

Figure 54 : Approved Accounts

3.2 Proceedings Approval

This option is for Approving Proceedings.

Link 1 : Inbox

This section is for listing the Proceedings waiting for approval. Proceedings can
be Approved by Officer.

Figure 64 : Inbox Proceedings Approval

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Link 2 : Outbox

This section is to view Approved Proceedings. After approval, proceedings can be

Figure 65 : Approved Proceedings

3.3 Proceedings E-Submit

Proceedings can be e-Submitted to Treasury using this option. This is available in

Link 1 : Inbox

This section is for listing Proceedings waiting for E-Submission.

Figure 66 : Inbox Proceedings E-Submit

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Link 2 : Outbox

This section shows the E-Submitted Proceedings.

Figure 67 : E-Submitted Proceedings

3.4 Proceedings Status

This Section is for checking the current status of Proceedings. Enter the Financial
year, Proceeding number, From date, To Date for getting the details. Click GO button to
get all the details.

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Figure 68 : Proceedings Status View

The click view status button for showing the status of proceedings.

Figure 69 : e-submitted proceedings status are shown in the figure

3.5 Clear Rejection

This section is for correcting the invalid account number rejected by Bank.

3.6 WaMS
This section is for sending the Proceeding to the WaMS Section for clearance
Letter. Get clearance letter and send to Treasury.

WaMS Proceeding for WaMS

Clearance letter send to TRY

3.7 Proceeding for WaMS

This section is for sending the Proceedings to WaMS for Clearance letter. Docket
number will be generated after sending the details to WaMS. Clearance letter received
from WaMS will be available in the subsequent menu.

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Figure 92 : Proceeding for WaMS

3.8 Clearance letter send to TRY

This section is for sending the clearance letter to treasury.

Figure 93 : Clearance letter send to TRY

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