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The document contains an agenda for a kick off meeting with 5 items. The agenda includes an introduction of team members, an administrative discussion to confirm contract details and procedures, a technical discussion on the project execution plan and milestones, and a section for any other business. Key points to be discussed are the scope of work, project organization, reporting procedures, health and safety plans, quality control, and mobilization plans for resources.

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22 views

Untitled Extract Pages

The document contains an agenda for a kick off meeting with 5 items. The agenda includes an introduction of team members, an administrative discussion to confirm contract details and procedures, a technical discussion on the project execution plan and milestones, and a section for any other business. Key points to be discussed are the scope of work, project organization, reporting procedures, health and safety plans, quality control, and mobilization plans for resources.

Uploaded by

ban-mrw Companies
Copyright
© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
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Reference No: OHTL2-PMG-LET-007(2202)

Page 3 of 4

APPENDIX I - AGENDA FOR KICK OFF MEETING

1. Introduction
Opening remark
Introduction of team members
Purpose of meeting
Brief presentation on consortium/joint venture companies profile
(Company background, scope of service, list of work
experience/achievement, certification etc)

2. Admistrative Discussion
Confirmation of Letter of Award and CONTRACT effective date
Retention Sum
Submission of insurance policies
Bank detail information
Contract Document signing
Essential Document submission (procedures, reporting etc)
Compliance with Contract Terms and conditions
Correspondences and communication
Invoicing procedure and change order procedure
Focal person on Logistic, transportation and tax exemption
Tender Fee Payment Recovery
Contractor Performance Management
Registration of Iraqi Social Security Department (SSD)

3. Technical Discussion
Presentation on CONTRACTOR’s Project Execution Plan for the WORK
Scope of WORK and Project Milestones
Project Organisation chart and key personnel
Documentation template
Submission of Technical Document Register(TDR)
Engineering execution and office
Procurement execution, logistic execution and compliance with four(4)
region of origin
List of subcontractors and vendors
Reporting (Weekly progress report/Monthly progress report)
HSE Plan and security plan
Quality Control and Assuarance (QA/QC) plan, procedures, third party
inspection company and inspection test plan (ITP)
Freedom of Movement, Security Clearance and security requirement
Mobilisation plan for manpower, equipment and material
Location of temporary facilities and workshop
Corporate Social Responsibily (CSR)
4. Any other business
5. Meeting adjournment

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