Procurement Services

Asset Management
Our Services

Management of Capital Asset Inventories

Asset Management provides accountability for all controlled equipment meeting the guidelines
for Capitalization. Capital equipment is assigned a University decal number to provide
identification. The decal numbering system has specific information regarding each asset
including model and serial numbers, vendor, manufacturer, location, department number,
purchase order number, acquisition cost, inventory status, and account code including object
code. Asset inventories can be sorted and printed by many criteria to assist campus departments
in controlling their capital assets. Asset Management also provides a check and balance system
for the University through periodic spot checks of controlled equipment and monitoring of object
codes for capital acquisitions.
Inventory Tracking System for Assets < $5000
As campus departments are responsible for tracking equipment valued at less than $5,000, Asset
Management recommends the departmental adapted use of an asset tracking Excel spreadsheet
(XLS). For larger applications, departments may consider inventory software, such as Sage
Software's Government Asset Inventory Program.
Transfers and Trades of Equipment
If a campus department wishes to transfer capital equipment to another institution, Asset
Management plays a key role. Asset management will request approval from State Surplus, and
provide guidance for approvals of transfers for assets originally purchased with sponsoring
agency funding. Asset Management will also compute and provide a depreciated value for the
exchange, to be reimbursed to the University by the receiving institution.
When Campus departments wish to transfer or sell capital equipment between University
departments, Asset Management provides guidelines documenting the transfer. Departments are
encouraged to consider transfers within University departments to save budget dollars and
maximize the useful life of an asset. Asset Management seeks to facilitate this effort by providing
prompt answers to department questions and timely record keeping.
Equipment trade-ins, while handled primarily by the purchasing department, are recorded by
Asset Management upon approval from State Surplus in Raleigh.

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Know what you own

When your company purchases new hardware or software, it is making an investment. Like any
investment, you want to make sure it is a wise expenditure, secure and able to fulfill your
specific requirements. HP Asset Management will work with you to assess your current
hardware and software inventory, what assets you have, where they are, and make it easy for
users to order more.
At the end of your hardware lifecycle, our experts will help you to extend the usefulness of
existing inventory by repurposing assets that still have additional value or securely
disposing/recycling those that don't. For leased equipment, we will track the lease end date and
prepare the equipment for its timely return.

The whole life-cycle of hardware and software assets is vital for every company to internalize,
and often very difficult to manage. But, done correctly, you can avoid many unexpected hard
costs related to physical assets and the many soft costs related to knowing how to manage them
correctly.

Keep your hardware and software asset in check

From the front-end catalog order and purchase of equipment through integration, deployment
and the retirement of equipment, asset management is an important, and often challenging,
function for organizations.

Regulations continue to increase worldwide making it harder for companies to meet the
compliance changes to avoid severe penalties. To complicate matters, regulations are different
from country to country and global companies have to understand these differences.

Software audits have increased by 20 to 30 percent, making it vital for companies to keep track
of their software license usage and availability. They need to ensure they don't exceed their
license purchase restrictions; which is hard if current user license counts and contract specifics
are not tracked. The proliferation of hardware devices and software makes it harder to know
what assets you have and how to efficiently manage them. Don't pay for support or taxes on a
device that is collecting dust in a warehouse.
How HP can help you

Analysts report that most companies overspend for hardware assets by 40 percent. Of these, most
did not have a reliable inventory for their IT investments and/or they were not leveraging their
buying power across the full scope of their business enterprise.

We help you make necessary hardware and software purchase decisions and save you money by
re-purposing existing equipment. We help you track equipment purchases and leases, manage
software licenses and dispose of unserviceable and fully outdated equipment. This helps you
avoid lease return penalties and keeps you in compliance with government regulations and
software contracts.
HP experts also work to maintain productivity and high satisfaction for your critical resources.
For example, HP's 24-hour Express Exchange service is an option to ship a replacement
computer for delivery within 24 hours of notification. We pre-load and configure the
replacement asset before it arrives to ensure business continues without major disruption.
Related Services
Asset Procurement Services
HP Asset Procurement Services provide the foundation, tools and standard processes to place,
order, get approval for and track the services and equipment your company needs. This easy
access to procurement services provides a catalog of standard equipment and maintenance
services available to the purchaser/end user and enables lifecycle management. Our experts work
with partner suppliers to get you the best product for the best price.
Hardware Asset Management
HP Hardware Asset Management provides your company with a firm grasp on owned or leased
assets. When a new asset is acquired, we open a record for it in a central repository. We provide
monthly tracking and analysis reports that include tracking information with the type, size and
status of your equipment. HP Asset Management has tight integration with HP Service Desk and
Site Support operations so that any changes, moves or repairs that occur to the asset are
appropriately updated in the asset record until the time the asset and the asset record retired.

Equipment lease, warranty and maintenance tracking and reporting are also available in addition
to the base service for desktop, midrange and mainframe equipment. These services will allow
you to minimize potential lease return penalties, while fully maximizing available warranty
benefits.
Software Asset Management
HP Software Asset Management helps you understand what software:
• Has been deployed in the environment
• Requires licensing
• Is compliant with software agreements
Our experts properly analyze licensing terms and conditions of your existing software. We
discover how many licenses are available, in use and are needed, and we provide reports that
validate this information. Software Asset Management helps your company cut costs, gain
control, and end license compliance concerns.
Managed Logistics Services
Managed Logistics Services manages your IT assets as they are added to and retired from your
workplace inventory. It is composed of hardware logistics and asset recovery, and includes all
needed specialized skills, infrastructure and staging facilities to efficiently manage your
company's physical IT assets.

Hardware Logistics manages the introduction of physical devices into your workplace
environment. For your refreshes or project-based rollouts, we take care of all of the deployment
or integration logistics including asset tagging, hardware upgrades, software upgrades, imaging
and delivery to make sure that every user gets the assets that they need in a timely and accurate
manner.

On the other end of the lifecycle, Asset Recovery focuses on extending the value of de-installed
assets or the proper disposal of assets that have no additional value. In this way, HP mitigates a
company's potential security and privacy compliance risk through secure and environmentally
sound recycling.
The experience to provide for your business

Proper asset management is about minimizing the risk associated with owning or leasing
hardware and software and having the underlying processes and structure to report on and
maintain an accurate asset database. Each of our services is built on IT best practices through the
use of Information Technology Infrastructure Library (ITIL®)-based standards.

HP Asset Management provides automation, systems and workflows for the tracking, control and
reporting of hardware and software assets through every phase of their lifecycle (acquisition,
deployment, day-to-day operations and to their final disposition). This comprehensive and
economical approach to Asset Management improves tracking, visibility and full utilization of
enterprise assets, while maintaining data needed to ensure fiscal and regulatory compliance.
Asset Management services improves IT reliability, financial control, and business performance,
delivering timely information managers need to make intelligent business decisions.
What can HP do for you?

Learn why HP is the right choice for you by reading more about how HP Web Hosting Services
is helping other businesses excel online. Whether you need a help hosting a one-time event or an
on-going series, HP Web Hosting Services is here to help.
Related Services

» Service Desk and Site Support

» Workplace Server Management Services

» Workplace Software Management Services

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Welcome to AMS
For 20 years, Asset Management Services has been raising assets for a wide variety of alternative
and specialty investment managers. Our preference is to find high quality investment teams that
are effectively managing unique strategies and increase the assets available to them. Generally
the managers we represent are in the early stages of gathering assets for their funds from North
America institutions.

As independent third party marketers, we have the resources and experience to assist an
investment team in growing their business such as these recent following examples:

• Grow a Long/Short hedge fund from $25 million to $500 million

• Drive the process of forming and raising a $500 million private equity second fund
investing in Global Infrastructure
• Advise a regional equity emerging markets manager on product creation and marketing
strategy to fit the needs of the North American market. Create the parameters for a new
product structure and then raise the targeted assets
• Market an existing event driven hedge fund with current AUM of $200 million and carve
out a new offering to address the turnaround opportunities in the credit markets
• Joint venture with other third party marketers for product positioning and distribution

So far we have placed over $6 billion from institutional and family office investors throughout
North America and some offshore assets.

We work as exclusive marketing representatives for our manager clients offering their services to
institutional investors. We are registered reps with the broker dealer First American Municipal.

We are founding members of 3PM, the Third Party Marketing Association.

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