B.

Com III YEAR I SEMESTER EXCEL FOUNDATION LAB WORK

1. Create a Student table (5 Records) with appropriate Number formatting: i) Roll Number ii) Name iii)
Class iv) Date of birth v) % of Marks vi) Fees paid in INR vii) Remarks
Use five data entry techniques while creating the table.

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS – Excel application will be opened.

Step2: To open a new workbook, Click on Office Button, Click on New and select the Blank Workbook
and press Create button.

Step3: To insert a Table select the range of cells and click on insert tab and click on table icon.

Step4: Type the field names in the column.

Step5: Enter the corresponding data in the cells.

Step6: To enter the correct format place the cursor in the cell and click on home tab and select the
appropriate format from "format cell" section

Step7: Data Entry techniques (Short cut keys).

 Number formatting: Ctrl + Shift + 1.

 Date format : Ctrl + Shift + 3

 Percentage format : Ctrl + Shift + 5

 Currency format: Ctrl + Shift + 4

2. Create an Employee table with appropriate Data Validation criteria with the following columns:
i) Emp Number ii) Name iii) Sale Quantity iv) Sale Value v) Commission

a) Sale Quantity and Value should be in whole numbers

b) Commission is 8% of Sale value and be in two Decimals

c) Sale value column should accept only values from 5000

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS – Excel application will be opened.

Step2: To open a new workbook, Click on Office Button, Click on New and select the Blank Workbook
and press Create button.

Step3: To insert a Table select the range of cells and click on Insert tab and click on table icon.

Step4: Type the field names in the column.

Step5: Enter the corresponding data in the cells.

Step6: To make (validate) the date of Sale Quantity and Sale Value a whole number follow the below
procedure

Place the cursor in the cell contain Sale Quantity and click on Data tab and Data Validation a
pop up window appears select the appropriate "Validation Criteria" from settings

Step7: To calculate the commission place the cursor at commissions cell and use the following formula

= (Cell number of Sales value * 8)/100

Step8: To make Sale value column should accept only values from 5000 repeat step6 with validation
criteria equals to 5000.
3. Construct a table of a student with the following:
Paper % Marks Grade Letter Grade Point
I 90
II 80
III 50
IV 40
V 65
Use appropriate function to choose the Grade Letter and Grade points basing on the following logic:

Range of % Marks Grade Letter Grade Point

85-100 O 10
70-84 A 9
60-69 B 8
55-59 C 7
50-54 D 6
40-49 E 5
Less than 40 F 0

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS – Excel application will be opened.

Step2: To open a new workbook, Click on Office Button, Click on New and select the Blank Workbook
and press Create button.

Step3: To insert a Table select the range of cells and click on Insert tab and click on table icon.

Step4: Type the field names in the column.

Step5: To Calculate the grade letter Place the cursor in cell C2 and use the following table(Suppose the
table is started from cell A1 with Column name)

=if(a2>=85,"O",if(a2>=70,"A",if(a2>=60,"B",if(a2>=55,"C",if(a2>=50,"D",if(a2>=40,"E","F"))))))

Step6: To Calculate the grade letter Place the cursor in cell D2 and use the following table(Suppose the
table is started from cell A1 with Column name)

=if(a2>=85,"10",if(a2>=70,"9",if(a2>=60,"8",if(a2>=55,"7",if(a2>=50,"6",if(a2>=40,"5","0"))))))
4. Find out Semester Grade Point Average (SGPA) of a student for Semester I with the following:
PAPER %Marks CREDITS GRADE POINT GRADE LETTER CREDIT POINTS
I 60 4 8
II 50 4 6
III 70 4 9
a) Use appropriate function to choose the Grade Letter using a suitable logical function (Grade Letter for
60-69=B; 50-54=D; 70-84=A)
b) Credit Points=Credits x Grade point
c) SGPA=Total Credit points/Total Credits. Adjust to 2 decimals.
d) No SGPA for F grade.

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS – Excel application will be opened.

Step2: To open a new workbook, Click on Office Button, Click on New and select the Blank Workbook
and press Create button.

Step3: To insert a Table select the range of cells and click on Insert tab and click on table icon.

Step4: Type the field names in the column.

Step5: To calculate the grade letter Place the cursor in cell E2 and use the following formula (Suppose
the table is started from cell A1 with Column name)

=if(a2>=85,"O",if(a2>=70,"A",if(a2>=60,"B",if(a2>=55,"C",if(a2>=50,"D",if(a2>=40,"E","F"))))))

Step6: To calculate the credit point places the cursor in F2 cell and use the following formula

=C2 * D2 (i.e. Credit Points=Credits x Grade point)

Step7: To Calculate the SGPA

>Calculate the sum of credits (C5) and also sum of credit points (F5) by using sum function from
Home Tab and use the following formula

=C5/F5 (i.e. SGPA=Total Credit points/Total Credits)

And adjust the decimal of the result by using "Decrease Decimal" icon
5. Find out Semester Grade Point Average (SGPA) of a student for Semester II with the following:
PAPER %Marks CREDITS GRADE POINT GRADE LETTER CREDIT POINTS
I 70 4 9
II 65 4 8
III 70 4 9
a) Use appropriate function to choose the Grade Letter using a suitable logical function (Grade Letter for
60-69=B; 50-54=D; 70-84=A)
b) Credit Points=Credits x Grade point
c) SGPA=Total Credit points/Total Credits. Adjust to 2 decimals.
d) No SGPA for F grade.

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS – Excel application will be opened.

Step2: To open a new workbook, Click on Office Button, Click on New and select the Blank Workbook
and press Create button.

Step3: To insert a Table select the range of cells and click on Insert tab and click on table icon.

Step4: Type the field names in the column.

Step5: To calculate the grade letter Place the cursor in cell E2 and use the following formula (Suppose
the table is started from cell A1 with Column name)

=if(a2>=85,"O",if(a2>=70,"A",if(a2>=60,"B",if(a2>=55,"C",if(a2>=50,"D",if(a2>=40,"E","F"))))))

Step6: To calculate the credit point places the cursor in F2 cell and use the following formula

=C2 * D2 (i.e. Credit Points=Credits x Grade point)

Step7: To Calculate the SGPA

>Calculate the sum of credits (C5) and also sum of credit points (F5) by using sum function from
Home Tab and use the following formula

=C5/F5 (i.e. SGPA=Total Credit points/Total Credits)

And adjust the decimal of the result by using "Decrease Decimal" icon
6. Find out Cumulative Grade Point Average (CGPA) of a student for Semesters I and II with the following
using appropriate functions:

Paper SEM I SEM II

Credits Grade points Credit points Credits Grade points Credit points
I 4 8 4 9
II 4 6 4 8
III 4 9 4 9
CGPA= DIVISION=
a) Credit points= Grade points x Credits
b) CGPA= Total Credit points of both I and II Semesters/Total credits of both Semesters
c) Find Division of the student:
Division Range of CGPA
Distinction 9-10
First 8-8.99
Second 6-7.99
Pass 5-5.99

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS – Excel application will be opened.

Step2: To open a new workbook, Click on Office Button, Click on New and select the Blank Workbook
and press Create button.

Step3: To insert a Table select the range of cells and click on Insert tab and click on table icon.

Step4: Type the field names in the column.

Step5: To calculate the grade letter Place the cursor in cell E2 and use the following formula (Suppose
the table is started from cell A1 with Column name)

=if(a2>=85,"O",if(a2>=70,"A",if(a2>=60,"B",if(a2>=55,"C",if(a2>=50,"D",if(a2>=40,"E","F"))))))

Step6: To calculate the credit point places the cursor in F2 cell and use the following formula

=C2 * D2 (i.e. Credit Points=Credits x Grade point)

Step7: To calculate the sum of credits (C5) and also sum of credit points (F5) by using sum function
from Home Tab and use the following formula

Step8: Repeat from Step5 to Step8 to calculate credit point, sum of credits and sum of credit of II SEM.
Step9: To Calculate Cumulative Grade Point Average (CGPA) use the following formula (Suppose second
table starts from A6 including Field names) by placing the cursor in f12 cell

= (c5+f5)/(c10+f10)

(I.e. CGPA= Total Credit points of both I and II Semesters/Total credits of both Semesters)

Step10: To find the division place the cursor in c13 and use the following formula

= if (f12>=9,"Distinction",if(f12>=8,"First",if(a2>=6,"Second",if(a2>=5,"Pass","Fail"))))

7. The following are the Marks obtained by Students in three subjects. Draw a Bar diagram with
appropriate Design, Formatting options and Chart headings:
ROLL NO NAME S1 S2 S3
101 A 50 60 70
102 B 60 40 80
103 C 70 60 50
104 D 60 50 60
105 E 50 90 40

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS-Excel application will be opened.

Step2: To open a new workbook, Click on Office Button, Click on New and select the Blank Workbook
and press Create button.

Step3: Type the data given in the question.

Step4: To draw a bar diagram, do the following:

Select the data.

Click on Insert Tab.

Then select Chart option. In the select Bar option. Then you will get different types of sub-types
under Bar diagram. Select 2D Bar chart. Then the bar diagram will appear.
If you want you can change the design of the chart. You can also add Chart Title, Axes Titles, etc.
8. The following are the details of Expenditure. Draw a Pie diagram with appropriate Formatting
options, including Percentages and Chart headings:
Expenditure Rs
Food 10000
Rent 5000
Clothing 1000
Fees 4000

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS-Excel application will be opened.

Step2: To open a new workbook, Click on Office Button, Click on New and select the Blank Workbook
and press Create button.

Step3: Type the data given in the question.

Step4: To draw a bar diagram, do the following:

Select the data.

Click on Insert Tab.

Then select Chart option. In the select Pie option. Then under Design Tab select Percentage
Layout in Chart Layout Section.
Change the Heading of the chart by selecting Legend and Select Data.

9. Execute the following: a) Change a Sheet Tab color b) Rearrange Worksheets c) Hide a Worksheet d)
Compare sheets side-by-side e) Use Find and Replace with an example.

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS-Excel application will be opened.

Step2: To Change the color of a Sheet tab right-click the desired worksheet tab, and hover over Tab
color. The color menu will appear and Select the desired color.

Step3: To rearrange worksheet. Select the desired worksheet to move .The cursor will become a small
worksheet icon.
 Hold and drag the mouse until a small black arrow mouse change appears above the desired
location. And release the mouse.

Step4: To Hide a worksheet. Activate the worksheet to hide.

On Home tab, in the cell group, click Format VisibilityHide &UnhideHide Sheet

Step5: To compare sheets side by side.

Click on View Tab, Window group, and click the view Side By Side button.

Step6: To Find and Replace, use Ctrl + F. A Pop up Window appears type the word to find and place the
word to replace.

10. From the following table, select Non-contiguous cells having values 10,20,30 and calculate Total,
Average and Multiplication, using Define Name concept:
Paper S1 S2 S3
1 10 40 50
2 60 20 70
3 80 90 30
4 40 50 60

Procedure

Step1: Start MS-Excel in the following way:

Start → All Programs → MS-Office → MS-Excel

MS – Excel application will be opened.

Step2: To open a new workbook, Click on Office Button, Click on New and select the Blank Workbook
and press Create button.

Step3: To insert a Table select the range of cells and click on insert tab and click on table icon.

Step4: Type the field names in the column.

Step5: Enter the corresponding data in the cells.

Step6: To calculate Total for non contiguous using define name concept follow the below steps

 Place the cursor and type Total and in next cell type =sum(D4,E5,F6)

 Select the Cell of Total and click on formula define name a pop up will appear and in
refer to select sum(D4,E5,F6)

 To calculate average in the cell below total use formula =Total/3