ABBYY FlexiCapture 10

Powerful Data Capture and Document Processing Solutions

 Take the Data.
Leave the Paper.
ABBYY FlexiCapture 10 is a powerful data capture and document processing solution
that provides a single point of entry for automatic and accurate conversion of forms and
documents into business-ready data. FlexiCapture 10 recognises multiple languages and
automates a variety of tasks, such as data entry, document separation and classification by
type – providing the data you need, fast. Thanks to its up-to-date technology for document
classification and data extraction, this software is easy to configure, use and maintain.

The state-of-the-art architecture of ABBYY FlexiCapture 10 allows building solutions that

meet a wide range of throughput needs – from cost-effective standalone systems for
small-to-medium businesses and departments to highly scalable server-based solutions
for medium-sized and large businesses and government projects. In addition, ABBYY
FlexiCapture 10 can be integrated with back-end systems and into specific business
processes to improve overall efficiency and reduce costs.

High-quality automated data capture Easy start

Automated data extraction allows time efficient data New auto-learning capabilities simplify document
capture at lower costs due to significant reduction classification and layout creation to save time
of manual interaction. Highly accurate recognition during the implementation phase.
technologies along with rule-based automated verification
methods ensure optimised and validated data is available Flexible integration and customisation tools
in a short timeframe. Customise your data and document capture solution and
smoothly integrate into your existing business processes
Cutting-edge technologies inside using scripts and a Web service API.
The software uses artificial intelligence algorithms
to analyse documents for purposes of automatic Fast ROI and low TCO
classification and data extraction. ABBYY FlexiCapture 10 Elimination of labour-intensive operations guarantees a
can be interactively trained on image samples to provide fast Return On Investment, while thin-clients and easy-to-
further production-level processing. configure document classification and extraction ensure
low Total Cost of Ownership.
Scalable solution for high-volume processing
Multi-CPU support, a client-server architecture and load- ABBYY always in touch
balancing guarantee higher scalability for higher throughput Being an international company, ABBYY has local offices and
needs and better distribution among networks. partners’ centres of competence all around the world. Thus
ABBYY customers are sure to receive technical support:
Fault tolerance
• In time (within their time-zone);
Microsoft Cluster Support ensures consistent system
operation and prevents data loss in case of a system failure. • In a native language (from a local VAR);
• For any case (since ABBYY provides
Thin client for data correction
technologies of its own development).
With ABBYY FlexiCapture 10 you can efficiently distribute
your workforce and reduce costs by using a web-based
thin client for data editing and correction.

2 Konica Minolta Software Solutions ABBYY FlexiCapture 10

All Industries
All Documents
All Data
Many different industries benefit from
the automatic separation, classification
and extraction of information from
various types of documents:

Healthcare
Patient records, medical prescription forms.

Accounting
Invoices, purchase orders, payments slips.

Human Resources
Job applications, personnel forms, curriculums.

Banking and Finance

Deposit notes, credit application, contracts,
mortgage documents, loan applications.

Insurance
Insurance claim and benefit forms,
policy agreements.

Transportation
Shipping documents, receipt notifications,
bills of lading.

Education
Voting ballots, student surveys, examinations.

Government
Tax forms, contracts, voting ballots.

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 Flexible architecture
Standalone and Distributed Installation of high-availability cluster to prevent system failure –
and multiple client-operator stations for each step in the
Depending on the needs of a particular project, ABBYY data capture process: set-up, administration, scanning,
FlexiCapture 10 can be installed in two configurations verification and monitoring. Additionally, organisations
- Standalone and Distributed. Standalone Installation benefit from availability of easy-to-install scanning client
works as a desktop solution and is intended for small-to- and web-based verification. The Distributed installation is
medium projects with about up to 5,000 pages per day intended for large enterprise and government projects with
productivity and up to 3 processing operators involved. more than 5,000 pages to process per day, with more than
Distributed Installation includes a set of dedicated three processing people involved in the process.
server components for data processing – with workload
Server-based architecture
balancing to ensure maximum productivity and support
• Processing Server automatically executes all resource-
intensive operations such as import of images, recognition
(classification, data extraction, validation rules execution),
ABBYY FlexiCapture 10
and export of data and images. It has a true scalable
architecture and distributes processing tasks among
Processing Stations performing the load balancing.
• Application Server handles all processing task queues
and automatically distributes them among the Stations
according to priority.
• Licensing Server ensures proper work of Stations and
Setting Up Import Recognition Verification Export Servers according to the scope of the license.

ABBYY FlexiCapture 10: Standalone • Database Server keeps information about users, batches,
processing operations, statistics and extracted data.

Scaning Stations Data Verification Data Verification

Stations Stations

Administration and
Monitoring Console
Scanning Stations Data Verification Verification
Stations Stations
Web-UI Click-
Once Web-UI http

Setting Up and Monitoring Import Recognition Verification Export

Processing Server Processing Stations

Project Setup
Station

ABBYY FlexiCapture 10: Distributed

4 Konica Minolta Software Solutions ABBYY FlexiCapture 10

Dedicated User-attended Stations • Verification Station stands for high-level verification:
• Project Setup Station performs creation, setting up, fine- checking rules errors, exceptions queue handling,
tuning the project (import profiles, document definitions export confirmation, out-of-stream scanning.
creation, workflow settings, batch types, etc.). NEW! Remote Verification Station can be used
• Scanning Station performs scanning, document over HTTP.
separation, post-scan editing. Remote Scanning Station
Administration and Setup Tools
performs scanning and delivering documents via HTTP
to FlexiCapture 10 right away from any remote point of ABBYY FlexiCapture offers a web-based Administration
their entry. and Monitoring Console with an extended set of reports
for the purposes of monitoring the system’s performance,
NEW! Thanks to Microsoft ClickOnce technology the controlling the work of operators and estimating the cost
Scanning Station can be easily installed and run just by of work for customer billing.
clicking a link in a web page.
NEW! Leveraging the power of Crystal Reports Editor,
• Data Verification Station stands for low-level verification the system provides tools for the administrator to
– checking uncertainly recognised characters. generate custom reports with desired parameters and
NEW! Web-based Data Verification provides web-based data samples from the database.
interface for data verification that can be accessed from
anywhere, anytime by using a web browser.

Key functionality
Preparation, Set-up and Administration
In ABBYY FlexiCapture 10 the data capture process is divided into various stages.
The basic distinction is made between two user modes: Administrator mode (setting
up the whole capture process, preparing document templates and testing the preparation
results) and Operator mode (capture/processing operations only).

ABBYY FlexiCapture 10 provides easy-to-use, powerful Processing

design and template creation tools:
Scanning and image import
FormDesigner – a design module to create and print out
In case of low-volume projects, scanning is best handled
blanks of fixed forms intended for completion by hand.
by FlexiCapture Standalone. For tasks like batch scanning
Document templates required for processing the forms
of large amounts of documents, scanner management,
are created automatically from these blanks.
quality control and document assembling, the Scanning
FlexiLayout Studio – a powerful and convenient tool Station provided with FlexiCapture Distributed is the best
for creating, testing and adjusting FlexiLayouts for semi- choice. Its installation is completely automated and can
structured and unstructured documents like invoices or be done with one click on a Web page from any location
contracts. There is a training mode for template generation, and any computer which can be used for on-demand
a hypotheses tree for finding better matches, alternative scanning. NEW! Image documents can be also sent for
layouts, and an advanced FlexiLayout language. processing as email attachments.
Document Definition Editor – a special module to
provide Document Definitions for any type of document
with processing settings and rules.
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 Document separation and classification errors – an intuitive ”drag-and-drop” interface simplifies
Prior to detecting the document type, ABBYY FlexiCapture this process. Faulty documents can be re-sent to the Data
10 separates documents based on blank pages or barcodes Verification Station for re-verification. The document window
and sorts them into several classes in order to speed up offers a full-scale image view for document verification.
template matching and data extraction. NEW! In ABBYY
Data export
FlexiCapture 10, there is no need to manually define the
conditions for each class of document - the software can be Data can be exported to back-end applications or databases
trained on a bunch of sample images to identify documents or stored in enterprise repositories. Automated export and
of each class automatically. export to multiple destinations is also available. ABBYY
FlexiCapture 10 supports the following export destinations:
OCR, ICR, checkmark and barcode recognition
• Most common file formats
ABBYY FlexiCapture 10 is based on ABBYY’s
award-winning recognition technologies that deliver • Basic and advanced XML export
unprecedented accuracy in multiple OCR and ICR • External databases via ODBC
languages. 1D and 2D barcodes and checkmarks can
• Microsoft Office SharePoint® Server
also be recognised, while powerful image pre-processing
functions help to improve recognition quality. • ERP, DMS, CMS and other business applications through
custom modules, connectors or scriptable export
Automated data validation
The built-in validation rules are automatically applied
during recognition to increase accuracy. Automatic data
validation ensures high quality of data and reduces the
workload on data verifiers.

Data verification
Data verification is embedded into FlexiCapture Standalone
and is implemented as a separate station in FlexiCapture
Distributed. Data verification is designed to execute low-level
verification tasks to check if extracted data matches the
information in the original document. Verification can
be achieved with a full-scale image review if necessary.
NEW! ABBYY FlexiCapture 10 also provides a user friendly
web-based interface for data verification that can be
accessed from anywhere anytime by using a Web browser.
The Web-based Data Verification Station does not require
any installation. To start processing documents, an operator
needs to simply go to the appropriate Web page and log
in. With this new feature, it has become easier to distribute
workloads among operators who work from home, on the go,
and overseas. NEW! The most important data fields that are
crucial for your business, can be verified by two operators
independently, to rule out the possibility of a program or
human error. Data will be accepted by the system as verified Redaction and archiving
only after proofreading results from both operators coincide. Redaction allows you to remove confidential or sensitive
data from certain fields. Document images can be
Document-level verification
easily prepared for archiving when converting them to
Data verification is part of document-level verification, Searchable PDF or PDF/A.
which is implemented as a separate verification station
in FlexiCapture Distributed and includes all verification
capabilities. Senior verification operators can check for
assembly errors and rule errors. They can also manually re-
assemble documents containing classification and assembly

6 Konica Minolta Software Solutions ABBYY FlexiCapture 10

Specifications
Special Features Customisation and Integration Tools
Custom stages and routing rules allow customising
Auto-learning technology simplifies document
workflow using scripts. The workflow can also be
classification and layout creation to save time during the
extended to accommodate tasks such as enhancing
implementation phase. With this new feature, a simple
images through a third-party engine, connecting an
“point-and-click” input can be used to create layout
alternative OCR/ICR engine, adding new verification
descriptions and define document types for classification
stages and customising document routing.
Enhanced workflow organisation Customisation of Scanning and Verification stages via
Email Data Capturing: With the new Microsoft Exchange scripting capabilities. Scripts allow changing menus and
Server and POP3 mail server integration, image documents toolbars, adding controls for document-specific functions
can be sent for processing using email attachments. or changing the software behavior for a particular project.
You can use any office MFP device with scan-to-email
Processing Scripts allow customisation of different
functionality or simply send a pre-scanned document to
stages of document processing.
the designated email address for processing.
Web Service API provides SOAP access to FlexiCapture
Double Verification: The most business-critical data
Processing Server from an external application. By using
fields can be verified by two operators independently
the API, FlexiCapture may be integrated into various
to rule out the possibility of a program or human error.
business applications and workflows as an automated
Data will be accepted by the system as verified only after
document classification and data capture service.
proofreading results coincide from both operators.

Recognition
OCR: More than 180 languages including Chinese, Japanese, Korean
and Vietnamese Image Input Data Export/ Image Export/
ICR: More than 100 languages Formats Saving Formats Saving Formats
OMR: Circles around selections/numbers, Check boxes, Non-framed
check boxes, Bubbles PDF, PDF/A TXT TIFF
Barcode: 1D: Code 39, Check Code 39, Interleaved 25, Check, BMP XLS JPEG, JPEG 2000
Interleaved 25, EAN 13, EAN 8, Code 128, Codabar, Code 93, IATA 25,
PCX DBF PCX
UCC-128, UPC-A, UPC-E, Matrix 2 of 5, Industrial 2 of 5, PostNet and 2D:
PDF 417, Aztec, DataMatrix PNG XML BMP
System requirements JPEG, JPEG 2000 CSV PNG
Intel® Core™2 DUO/2 Quad/Pentium®/Celeron®/Xeon™, AMD K6/Turion/ TIFF DCX
Athlon™/Duron™/ Sempron™ 2 GHz Processor or faster. 2 (or more) CPU
for Application Server.
DCX PDF, PDF/A (image
DjVu only, text under image)
Operating system:
Please check
• For Stations (Standalone or Distributed): Windows XP SP3,
www.ABBYY.com
Windows Vista SP2 , Windows 7
for the full language
• For servers (Distributed): Windows Server 2003 SP2 , Windows Server list and system
2008 SP2, Windows Server 2008 R2
requirements
For the program to run with a localised interface, the operating system
must provide the required language support
Trial and Licensing
RAM:
ABBYY offers fully functional trial versions with time and page limitations
• For Stations (Standalone or Distributed): 512 MB for every CPU core; which allow organisations to test the various FlexiCapture functions.
but not less 1 GB total Competitive software upgrade and assurance packages ensure
• For servers (Distributed): 2 GB RAM, 4 GB for intensive processing, compatibility with the latest ABBYY technologies.
2 GB for MS SQL Server
Pricing and Availability
Free hard-disk space: Standalone: 1 GB (including 700 MB for installation),
Distributed/Stations: 1 GB (including 800 MB for installation), Distributed/ The price depends on the functionality included and the number of pages
Servers: 100 MB for installation + 2 GB for the Database of SQL server which can be processed. Please contact ABBYY certified value added
2005 Express Edition distributors and resellers in your region.

Scanner supporting TWAIN, WIA or ISIS

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Konica Minolta
Business Solutions Australia Pty Ltd
Free Call 1800 789 389
konicaminolta.com.au
New South Wales
4 Drake Avenue
Macquarie Park NSW 2113
(02) 8026 2222
Victoria
21-29 Moray Street
Southbank VIC 3006
(03) 8699 0777
Queensland
64 Brookes Street
Bowen Hills QLD 4006
(07) 3872 9100
ACT
1/55 Wentworth Avenue
Kingston ACT 2604
(02) 6206 6500
South Australia
255 Gilbert Street
Adelaide SA 5000
(08) 8231 2911
Western Australia
50 Belgravia Street
Belmont WA 6104
(08) 9479 6600

© 2011 ABBYY. All rights reserved. ABBYY, the ABBYY logo, FlexiCapture, FlexiLayout, FormReader, FineReader are either registered trademarks or trademarks of ABBYY Software Ltd. All rights reserved. Adobe® PDF
Library is licensed from Adobe Systems Incorporated. Adobe, Acrobat, the Adobe logo, the Acrobat logo, the Adobe PDF logo and Adobe PDF Library are either registered trademarks of Adobe Systems Incorporated in
the United States and/or other countries. © 1984-2008 Adobe Systems Incorporated. Protected by U.S. Patents 5,929,866; 5,943,063; 6,289,364; 6,563,502; 6,639,593; 6,754,382; 6,185,684; 6,205,549; 7,213,269;
7,246,748; 7,272,628; 7,278,168; 7,343,551; 7,395,503; 7,389,200; 7,406,599 Patents Pending. © 1996-2007 LizardTech, Inc. All rights reserved. DjVu is protected by U.S. Patent No. 6.058.214. Foreign Patents
Pending. Microsoft, Outlook, Excel, PowerPoint, Visio, Windows Vista, Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
All other trademarks are the property of their respective owners. Part# 4836e