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Class Ix Electronic Spreadsheet

A spreadsheet allows data to be organized in a tabular format of rows and columns. It can perform tasks like maintaining records, analyzing data, generating graphs and reports, and doing financial calculations. Popular spreadsheet software includes MS Excel, OpenOffice Calc, and Google Sheets. In Excel, you can start a new workbook and worksheets will be displayed. Key components are the workbook, worksheets, rows, columns, cells, formula bar, and scroll bars. Data can be saved, closed, and different data types like text, numbers, dates, and formulas can be entered into cells. Calculations can be done manually with formulas or using built-in functions. A range of cells can be selected by dragging the mouse or using

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347 views

Class Ix Electronic Spreadsheet

A spreadsheet allows data to be organized in a tabular format of rows and columns. It can perform tasks like maintaining records, analyzing data, generating graphs and reports, and doing financial calculations. Popular spreadsheet software includes MS Excel, OpenOffice Calc, and Google Sheets. In Excel, you can start a new workbook and worksheets will be displayed. Key components are the workbook, worksheets, rows, columns, cells, formula bar, and scroll bars. Data can be saved, closed, and different data types like text, numbers, dates, and formulas can be entered into cells. Calculations can be done manually with formulas or using built-in functions. A range of cells can be selected by dragging the mouse or using

Uploaded by

The name is EK3
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
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CLASS IX

ELECTRONIC SPREADSHEET

Q1.What is a spreadsheet?
A. A spreadsheet is like a table in which data can be spread in a tabular form
consisting of rows and columns. Using spreadsheet data can be organized
easily. A spreadsheet is also called a worksheet.

Q2. What are the tasks that a spreadsheet can do?


A. Spreadsheets are used for a variety of tasks such as:
1.    Maintaining records,  Analyzing Data
2.    Generating Graphs and reports
3.    Doing financial calculations etc.
Q3. Name some popular spreadsheet softwares?
A. MS Excel, Open Office – Calc, Google documents
Q4. What are the steps to start MS-Excel?
Steps to start MS-Excel are:-
1.    Double Click on a shortcut key of the MS-Excel icon, if available, on the
desktop.
                                                 OR
1.  Click Start - > All Programs->Microsoft Office->MS Excel
Q5. What are different components of a spreadsheet?
A. Some of the key components of a spreadsheet are:-

1. Workbook: The Excel window that appears on the screen is called a


workbook. It is assigned a temporary name Book1.A workbook is a
collection of worksheets.
2. Worksheet: It is grid of horizontal rows and vertical columns. By
default a workbook consist of three worksheets, with names: Sheet1,
Sheet2, Sheet3
3. Row:- A row is horizontal arrangement of cells. The rows are named by
numbers (1,2,3,4,…..).
4.  Column:-A column is a vertical arrangement of cells. The columns are
named by alphabets (A, B, C, ….Y, Z, AA, AB, AC, …AZ, BA, BB,…)
5.  Cell:- A cell is where the rows and columns intersect. Worksheet is also
called an array of cells. A cell may contain text, numbers, date or a
formula.
6. A cell address in a spreadsheet identifies location of the cell. It is a
combination  of column name and row number of the cell, such as A2
or B16 etc.
7. Active cell: This is the cell on which the cursor is currently placed. It is
outlined by a dark border. Data is always entered in the active cell.
8. Formula Bar:- This is located below the Ribbon. It displays
the  contents of the active cell. It can also be used to enter and edit data.
9. Scroll Bar:-These helps to scroll through the content and body of the
worksheet. There are two scroll bars – horizontal and vertical.
Name Box: The name box is located above the column heading. The cell
name/address is displayed in this box.
10. Formula Bar: It is located to the right of Name box. It shows the
characters and formulas that you enter in an active cell.

Q6. Write steps to save a spreadsheet.


A. 1. Click File -> Save.
     2. A Save As dialog box appears. Choose the directory(drive & folder) in
which 
         you want to save the workbook.
     3. Click Save.
Q7. Write steps to close the spreadsheet.
A. 1. Click File -> Close.
                   OR
        Click on the cross symbol “X”, that you see on the top right-hand corner
of the screen.

Q8. What are the different kinds of data that can be entered in the
spreadsheet.
A. The different kinds of data that can be entered are: -
      1. Text - a to z or A to Z characters
      2. Numbers – 0 to 9 (all numeric and decimal point numbers)
      3. Date – date type data such as 12th December 2015, 12/12/2015, 4-9-
16 etc.
      4. Formula – you can enter formulas also such as =20+30, =sum/5 etc.
All
           Formulas and function started with “=” sign.
Q9. What is the default alignment of Text and Number data in a cell?
A. The Text data is aligned to left in a cell and the Number data/Date data
is aligned to right.

Q10. What are the two ways to do calculation in a spreadsheet?


A. The two ways to do calculation are: -
1. By manual entry of the formulas
2. By using built-in functions

Q11. Consider the following table


a. Calculate Total marks of each student
In cell I7 (TOTAL), type “=C2+D2 +E2+F2+G2+H2”
This type of formula is called a Basic formula, since it is using only one
operator that is ‘+’.
EG : C2*D4*Y6

b. Calculate Average marks of each student


In cell I8 type “=(C2+D2 +E2+F2+G2+H2)/5”
This type of formula is called Compound formula as it used more than
one type operator.
Eg : s2-2*t5

Q12. What is range of cells? How is it selected?


A. It is an area or collection of number which defines cells in a worksheet,
Example: A1:A8

Selecting a Range of Cells

 A group of cells can be selected by dragging the mouse over them holding down the left
button as shown in Fig. 12.6. Here cells A1 to A8 have been selected.

 Range of cells can also be selected using the keyboard.


Place the cursor on the corner cell of the range. Press the shift key and holding this key
move the cursor using arrow keys over the cells to select them.

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