Introduction:

Even if you’re familiar with Microsoft Excel, you might be surprised by the
number and variety of keyboard shortcuts you can use to speed up your work
and generally make things more convenient.
Now, does anyone expect you to memorize all these keyboard combos? Of
course not! Everyone’s needs are different, so some will be more useful to
you than others. And even if you pick up a few new tricks, it’s worth it.
We’ve also tried to keep the list clean and simple, so go ahead and print it
that helps!
Also, even though our list of shortcuts here is pretty long, it’s by no means a
complete list of every keyboard combo available in Excel. We’ve tried to
keep it to the more generally useful shortcuts. And, you’ll be happy to know
that almost all of these shortcuts have been around for a long time, so they
should be helpful no matter what version of Excel you’re using.
Microsoft Excel Keyboard Shortcuts:
General Program Shortcuts
First, let’s take a look at some general keyboard shortcuts for manipulating
workbooks, getting help, and a few other interface-related actions.

1. Ctrl+N Create a new workbook

2. Ctrl+O Open an existing workbook

3. Ctrl+S Save a workbook

4. F12 Open the Save As dialog box

5. Ctrl+W Close a workbook

6. Ctrl+F4 Close Excel

7. F4 Repeat the last command or action. For example, if the last

thing you typed in a cell is “hello,” or if you change the font color, clicking
another cell and pressing F4 repeats that action in the new cell.

8. Shift+F11 Insert a new worksheet

9. Ctrl+Z Undo an action

10. Ctrl+Y Redo an action

11. Ctrl+F2 Switch to Print Preview

12. F1 Open the Help pane

13. Alt+Q Go to the “Tell me what you

want to do” box

14. F7 Check spelling

15. F9 Calculate all worksheets in all

open workbooks

16. Shift+F9 Calculate active worksheets

17. Alt or F10 Turnkey tips on or off

18. Ctrl+F1 Show or hide the ribbon

19. Ctrl+Shift+U Expand or collapse the formula

bar

20. Ctrl+F9 Minimize the workbook window

21. F11 Create a bar chart based on
selected data (on a separate sheet)

22. Alt+F1 Create an embedded bar chart

based on select data (same sheet)

23. Ctrl+F Search in a spreadsheet, or use Find

and Replace

24. Alt+F Open the File tab menu

25. Alt+H Go to the Home tab

26. Alt+N Open the Insert tab

27. Alt+P Go to the Page Layout tab

28. Alt+M Go to the Formulas tab

29. Alt+A Go to the Data tab

30. Alt+R Go to the Review tab

31. Alt+W Go to the View tab

32. Alt+X Go to the Add-ins tab

33. Alt+Y Go to the Help tab

34. Ctrl+Tab Switch between open workbooks

35. Shift+F3 Insert a function

36. Alt+F8 Create, run, edit, or delete a macro

37. Alt+F11 Open the Microsoft Visual Basic

for Applications Editor

Moving Around in a Worksheet or Cell

You can use keyboard shortcuts to easily navigate throughout your
worksheet, within a cell, or throughout your entire workbook.

38. Left/Right Arrow Move one cell to the left or

right

39. Ctrl+Left/Right Arrow Move to the farthest cell

left or right in the row

40. Up/Down Arrow Move one cell up or

down

41. Ctrl+Up/Down Arrow Move to the top

or bottom cell in the
column

42. Tab Go to the next cell

43. Shift+Tab Go to the previous cell

44. Ctrl+End Go to the most bottom

right used cell
45. F5: Go to any cell by pressing F5 and typing the cell coordinate or
cell name.

46. Home: Go to the leftmost cell in the current row (or go to the
beginning of the cell if editing a cell)

47. Ctrl+Home: Move to the beginning of a worksheet

48. Page Up/Down: Move one screen up or down in a worksheet

49. Alt+Page Up/Down: Move one screen to the right or left in a

worksheet

50. Ctrl+Page Up/Down: Move to the previous or next worksheet

Selecting Cells
You may have noticed from the previous section you use the arrow keys to
move between cells, and the Ctrl key to modify that movement. Using the
Shift key to modify the arrow keys lets you extend your selected cells. There
are also a few other combos for speeding up selection, as well.

51. Shift+Left/Right Arrow: Extend the cell selection to the left or right

52. Shift+Space: Select the entire row

53. Ctrl+Space: Select the entire column

54. Ctrl+Shift+Space: Select the entire worksheet

Editing Cells
Excel also provides some keyboard shortcuts for editing cells.

55. F2: Edit a cell

56. Shift+F2: Add or edit a cell comment

57. Ctrl+X: Cut contents of a cell, selected data, or selected cell range

58. Ctrl+C or Ctrl+Insert Copy contents of a cell,

selected data, or
selected cell range
59. Ctrl+V or Shift+Insert Paste contents of a cell,
selected data, or
selected cell range

60. Ctrl+Alt+V Open the Paste Special dialog

box

Formatting Cells
Ready to format some cells? These keyboard shortcuts make it easier!

61. Ctrl+B Add or remove bold to the

contents of a cell, selected data, or
selected cell range
62. Ctrl+I Add or remove italics to the
contents of a cell, selected data, or
selected cell range
63. Ctrl+U Add or remove underline to the
contents of a cell, selected data, or
selected cell range

64. Alt+H+H Select a fill color

65. Alt+H+B Add a border

66. Ctrl+Shift+& Apply outline border

67. Ctrl+Shift+_ (Underline): Remove outline

border

68. Ctrl+9 Hide the selected rows

69. Ctrl+0 Hide the selected columns

70. Ctrl+1 Open the Format Cells dialog box

71. Ctrl+5 Apply or remove strikethrough

72. Ctrl+Shift+$ Apply currency format

73. Ctrl+Shift+% Apply percent format

Dialog Box
74. Alt+F8 Macro dialog box

75. Alt+’ To open format style dialog box

76. Ctrl+1 Format cells dialog box

77. Shift+Ctrl+F+FTo open the Font tab in

Format cells dialog box

78. Ctrl+Alt+V To displays the "Paste

Special" dialog box

79. Ctrl+T To display the Create

Table dialog box

80. Ctrl+Shift+F To display the Format cells dialog box

81. Esc Cancel the Command and close dialog box

Entering Data
82. Ctrl+shift+: To insert current time

83. Ctrl+’ Fill the above formula in down

84. Ctrl+: To insert current time

85. Ctrl+; To insert current date

86. Ctrl+R To fill the right

87. Ctrl+Y To redo the last action

88. Ctrl+Delete To delete to end of word

File
89. Shift+F11 To insert new worksheet

90. Shift+F12 To save the file

91. Ctrl+F12 To open the file

92. Ctrl+
Shift+F12 To give the print
93. Alt+Shift+F2 To save the file

94. Ctrl+P To print the file

95. Ctrl+S To save the file

96. Ctrl W To close the file

97. F12 To Save as the file

98. Ctrl+F2 To print the file

99. Page Up Go to page up

100. Page Down Go to page down

101. Left Arrow Go to left

102. Right Arrow Go to right

103. Up Arrow Go to up
104. Down Arrow Go to down

105. Tab Indent

106. Enter Go to new line

Format
107. Ctrl+X To cut the value

108. Ctrl+Shift+~ To convert into general format

109. Ctrl+Shift+# To convert into date format

110. Ctrl+Shift+$ To convert into currency format

111. Ctrl+Shift+% To convert into percent format

112. Ctrl+Shift+^ To convert into exponential format

113. Ctrl++ To insert the row

114. Ctrl+- To delete the row

115. Ctrl+2 To make font Bold

116. Ctrl+3 To make font Italic

117. Ctrl+4 To underline the Font

118. Ctrl+6 To show/hide objects the View

119. Alt+Enter To Start the new line in same cell

120. Shift+Ctrl+F To open the Font tab in Format cells dialog box

121. Shift+Ctrl+P To open the Font tab in Format cells dialog box
122. Ctrl+B To make font Bold

123. Ctrl+U To underline the font

124. Ctrl+V To paste the data

125. Ctrl+Shift+! To comma format

126. Shift+F2 To edit cell comment

127. Ctrl+I To make the font Italic

128. Ctrl + Shift + 1 To format number in comma format.

129. Ctrl + Shift + 4 To format number in currency format.

130. Ctrl + Shift + 3 To format number in date format.

131. Ctrl + Shift + 5 To format number in percentage format.

132. Ctrl + Shift + 6 To format number in scientific format.

133. Ctrl + Shift + 2 To format number in time format.

Formulas
134. F4 To repeat the last action

135. Ctrl+Alt+F9 To calculate the worksheet in all open workbook

136. Ctrl+Alt+Shift+F9 To rechecks dependent formula

137. Ctrl+F3 To define the name

138. Ctrl+Shift+F3 To create the names in row and column

139. Alt+= Sum Function

140. Ctrl+` To display formula

141. Ctrl+Shift+A To insert the argument names into formula

142. Ctrl+' To copy formula from cell above

143. F3 To paste name into formula

144. F9 To evaluate the part of formula

145. Shift+F3 To paste function into formula

146. Ctrl+Shift+F2 To go to last position

147. Ctrl+Shift+F8 To step out

148. Ctrl+Shift+F9 To clear all breakpoints

149. Ctrl+Shift+Enter To Enter the Formula as an Array formula

150. Ctrl+Shift+U Toggle Expand or Collapse formula bar

General
151. Alt+Down arrow To display Auto complete list

152. Ctrl+8 To toggle outline symbols

153. Alt or F10 To activate menu bar

154. Ctrl+K To add the hyperlink

155. Ctrl+Z To undo the last action

156. F11 To create the Chart

157. Shift Hold down shift for additional functions

158. Shift+F4 To find next

159. Shift+F5 Find the value

160. Alt+F1 To insert chart

161. F1 To open Excel help

162. F5 To open 'Go To' dialog box

163. F7 To open spell checker dialog box

164. F10 To activate menubar

165. Shift+F7 To view object

166. Shift+F8 To add selection

167. Shift+F9 Quick watch

168. Shift+F10 To Show right click menu

169. Ctrl+F4 To close the window

170. Ctrl+F10 To activate menu bar

171. Alt+F4 To close VBA

172. Alt+F6 To switch between last 2 windows

173. Alt+F11 To open VBE

174. Alt+Spacebar Go to system menu

175. Alt+BackSpace To undo the last action

176. Ctrl+E To Export module

177. Ctrl+G Display 'Go to Dialog" box

178. Ctrl+H replace the value

179. Ctrl+J List Properties/Methods

180. Ctrl+L Show Call Stack

181. Ctrl+Tab Go to cycle windows

182. Ctrl+Shift+I To Edit Parameter Info

183. Ctrl+Shift+J To Edit List Constants

184. Ctrl+F1 To display or hide the ribbons

185. Alt+Shift+Right Arrow To Group Rows or Columns

186. Alt+Shift+Right Arrow Ungroup Rows or Columns

187. Ctrl+Shift+L To Add/Remove the filter

Hot Keys
188. Alt+O+C+A To Adjust Column Width to Fit the Content

189. Alt+O+C+W To Adjust Column Width to Specific Value

190. Alt+O+R+A To Adjust Row Height to Fit the Content

191. Alt+O+R+E To Adjust Row Height to Specific Value

192. Alt+D+P To Open Pivot Table wizard

193. Alt+H, AL Align Left

194. Alt+H, AR Align Right

195. Alt+H- AC Align Cight

196. Alt+H, AT Align Top

197. Alt+H, AM Align Middle

198. Alt+H- AB Align Bottom

199. Alt+H, W To wrap the text

200. Alt+H, H Highlight Cell (change cell backgroudn color)

201. Alt+H, FC Font Color

202. Alt+H, FS Font Size

203. Alt+H, MM Merge Cells - Merge

204. Alt+H, MU Merge Cells - Unmerge

205. Alt+H, MC Merge Cells - Merge and Center

206. Alt+H, MA Merge Cells - Merge Across

207. Alt+H, M To merge the text

208. Alt+H, FF To change the font style

209. Alt+H, FS To change the font size

210. Alt+H, FP Fomat painter

211. Alt+Y, R To record macro

212. Al+M, N To Open dialog box of Name Manager

213. Alt+A,VV To open Data Validation dialog box

214. Alt+N,V To insert the Pivot Table

215. Alt+N,T To insert the Table

216. Alt+N, C To insert Column chart

217. Alt+N, B To insert Bar chart

218. Alt+N, O To insert Stock, Surface and Radar chart

219. Alt+N, N To insert Line Chart

220. Alt+N, A11 To insert Area Chart

221. Alt+N, SD To insert Combo Chart

222. Alt+N, Q To insert Pie Chart

223. Alt+N, D To insert Scatter Chart

224. Alt+F, N To open new worksheet

225. Alt+F, O To open the file

226. Alt+F, S To save the file

227. Alt+F, A To Save as the file

228. Alt+F, H To share the file

229. Alt+F, E To export the file

230. Alt+F, C To close the file

231. Alt+F, D To check the account

232. Alt+F, T To open the Excel options

Navigate
233. Ctrl+F7 To move window

234. Ctrl+Shift+_ To remove the outline border around selected cell

235. Ctrl+5 To apply/remove strike through formatting

236. Shift+F6 To move previous pane

237. F6 To move next pane

238. Home Move to beginning of line

239. End Move to end of line

240. Shift+Left
Arrow Extend selection left side
241. Shift+Right
Arrow Extend selection right side
242 Shift+Up
Arrow Extend selection up side
243. Shift+Down
Arrow Extend selection down side
244. Shift+Tab Outdent

245. Ctrl+Shift
+Arrow Key Extend the selection of cells to the last nonblank
cell in the same column or row as the active cell.
246. Alt+Tab Move to cycle applications

247. Ctrl+Home Top Of Module

248. Ctrl+End End Of Module

249. Ctrl+Page Up Go to top of current procedure in another sheet

250. Ctrl+Page Down Go to top of current procedure in another sheet

251. Ctrl+Left
Arrow Move one word to left
252. Ctrl+Right
Arrow Move one word to right
253 Ctrl+Up
Arrow Go to up till the blank cell
254. Ctrl+Down
Arrow Go to down till the blank cell
255. Shift+Enter Enter to Move up

Selection
256. Ctrl+Shift+& To place the outline border around selected cell

257. Ctrl+Shift+* To insert current time

258. Ctrl+9 To hide rows

259. Ctrl+0 To hide columns

260. Ctrl+Shift+( To unhide rows

261. Ctrl+Shift+) To unhide columns

262. Ctrl+Enter To fill the selected cell range with the current entry

263. Shift+Spacebar To select the entire row

264. Ctrl+/ To select the array containing the active cell.

265. Ctrl+Shift+O To select all cells that contain comments.

266. Ctrl+\ To select the cells that don't match the formula

267. Ctrl+Shift+| To select the cells that don't match the formula

268. Ctrl+[ To select cells directly referenced by formulas in

the selection.

269. Ctrl+Shift+{ To select cells directly/indirectly referenced by formulas

270. Ctrl+] To select cells contain formulas directly reference

the selection

271. Ctrl+Shift+} To select cells directly/indirectly referenced by

formulas

272. Alt+; To select the visible cells in the current selection.

273. Shift+Backspace To select only active cell

274. Ctrl+Shift+
Spacebar To select the entire worksheet
275. Ctrl+Alt+L To reapply the filter and sort on the current range

276. Ctrl+C To copy the selected values

277. Ctrl+D To fill down

278. Ctrl+" To fill down

279. F2 To edit active cell

280. F8 To extend selection mode

281. Insert Toggle insert mode

282. Delete To delete the selected values

283. BackSpace To delete previous entry

284. Shift+Insert To paste the data

285. Shift+Home Select from start of line

286. Shift+End Select till end of line

287. Shift+Page UpSelect to top of module

288. Shift+Page Down Select to end of module

289. Ctrl+A To select all data without blanks

290. Ctrl+F Find the value

291. Ctrl+Insert To copy the selected values

292. Ctrl+SpacebarSelect the complete row

293 Ctrl+BackSpace Go to delete to start of word

294. Shift+Delete To cut the selection

295. Ctrl+Shift
+Arrow key To select the data from first active cell to last active
cell

Window Keys
296. WK To start the menu

297. WK+R Run dialog box

298. WK+M Minimize all

299. Shift+WK+M Undo minimize all

300. WK+F1 To help

_______________________________________________
I think the above information will definitely be
useful for you. Thanks.