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xlsx/Guidelines for this template Page 1 of 3

Spreadsheet user guidelines

This template is supported by the "Developing your ICT budget" guide found on the www.improveIT.org website
All totals are calculated using the "subtotal" calculation =subtotal(9,nn:nn) where nn:nn is the cell range to sum.
It’s a lovely calculation as it ignores any other cell within the range nn:nn that also has a
"=subtotal(9,mm:mm)" calculation. This means you don’t have to worry about adding
individual cells to get sub totals and grand totals.
BUT - it cannot be mixed with the more common =sum(nn:nn) calulation without mucking
up all the calculations. So tamper with them with care :)
All fields shaded mild yellow are data entry fields, or calls to named cells.
The "clear" cells/fields are used either for entry of descriptions or for calculations. In the case of the calculations, take
care not to overwrite them.

The values - such as user numbers, costs of resources, unit travel costs etc - are set up as named cells in the This makes it easy to globally change values such as user numbers and exchange rates
"assumptions & unit cost" worksheet. rather than in a numer of places in the spreadsheet
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Yellow cells - for direct entry of numerical values or calls to

named cells
Clear cells - where values are calculated or descriptions entered

Description Unit cost

** or whatever external resource types you are using, "named" so they can be easily
ICT consultant (hourly) 150 pulled into the budget worksheets in multiple places
ICT support (hourly) 120

User numbers
Total users (CMS) - client management system 15
Total users (email) 20
Number of PCs 12
Number of Laptops 8
Number of Tablets 3

Contingency & exchange rates

Contingency % 15%
Australian exchange rate 0.80
US exchange rate 0.85

Assumptions
Requirements gathering opex Operational/expenses
System selection capex Capital
System implementation capex Capital
Post implementation review (PIR) opex Operational/expenses
 file:///conversion/tmp/activity_task_scratch/537729505.xlsx/Budget ddmmmyy

Yellow cells - for direct entry of numerical values or calls to named cells
Clear cells - where values are calculated or descriptions entered
1st year 2nd year 3rd year
Description Qty Unit cost Tot cost Qty Unit cost Tot cost Qty Unit cost Tot cost Comments

Capital budget
Hardware
?? 0 0 0
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total hardware 0 0 0

Software
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total software 0 0 0

Other
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total other 0 0 0

Subtotal ex contingency 0 0 0

General contingency 0 0 0

Total capital budget 0 0 0

Operational budget
Labour related
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total labour related 0 0 0

Support
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total support 0 0 0

Hardware
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total hardware 0 0 0

Software
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total software 0 0 0

Online and hosted services

?? 0 0 0
?? 0 0 0
?? 0 0 0

Total online and hosted services 0 0 0

Telecommunications
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total tecommunications 0 0 0

Consumables
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total consumables 0 0 0

Training
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total training 0 0 0

Depreciation
?? 0 0 0
?? 0 0 0
?? 0 0 0

Total depreciation 0 0 0

Subtotal ex contingency 0 0 0

General contingency 0 0 0

Total operational budget 0 0 0

Total capital and operational budget 0 0 0

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