Daftech Customer Service Software CSS User Manual
Daftech Customer Service Software CSS User Manual
SERVICE SOFTWARE
CSS
User Manual
TABLE OF CONTENTS
1. Introduction...........................................................................................................................................5
1.3. Glossary.........................................................................................................................................6
2. CSS.......................................................................................................................................................7
3. Using Tabs............................................................................................................................................9
3.1. Home...........................................................................................................................................10
3.2. Setup............................................................................................................................................11
3.2.2. Options...............................................................................................................................13
3.3. Customer......................................................................................................................................14
3.4. Services........................................................................................................................................37
3.5. Reports.........................................................................................................................................41
3.6. Summary......................................................................................................................................60
3.7.4. Consumption.......................................................................................................................69
3.7.7. Penalty................................................................................................................................73
This user guide presents an overview of the software's features and gives step-by-step
instructions for completing tasks. Its main task is to describe the basic principles of the
application's operations that are required for the continued operations . It contains information
related to keeping the system in full working condition.
The Customer Service Software (CSS) is a window application used as a way of provision of
service package to customers. It is mainly designed for the customers' care process offering
simple solution for water service utilities, authorities who need to customize the service in a
modernized and technological manner.
This manual is a generic user guide document for use by the software users. It provides guidance
and template material which is intended to assist the relevant management or technical staff,
whether client or supplier, in producing a successful usage. It is also useful background for
anyone involved in using the software, mainly describing the basic principles of the Customer
Service Software (CSS) that are required for the continued operations containing information
related to keeping the system in full working condition.
Hardware Requirements
Ø Processor : Pentium Dual Core, i3,i5,i7
Software Requirements
Ø OS : Microsoft Window 7 and Above
Customer Service Software (CSS) has four tab menus, Welcome, Setup, Customer and Reports.
Under each, there are buttons that are categorized based on their functionality.
Ø Home Tab: This is the main page seen. It serves as a navigation to other pages on the
application.
Ø Setup Tab: used to setup data that are helps to save basic data for input forms for Customer
related information’s.
Ø Customer Tab: Used to register and update Customer and related information’s.
Ø Reports Tab : Used to generate different reports and summary of customer data.
Ø Summary Tab: Used to view summary of the activities done
Ø Bill Related Reports: Used to view reports related to bill
This is the starting screen after logging in. There is a basic summary and general formation about
customer service software (CSS). Some of the basic information on welcome tab windows are:
Current Working Period, Login Username and full name and other information gives you a basic
data in customer related information.
1. After Logging in to the system, Click on CHANGE PASSWORD from Login Information
3.2. SETUP
Setup tab helps you to setup information for the system. These are, Account Period, Options,
Fiscal Year Period and Refresh Data. After you maintain the data on setup, you will access the
data on customer registration and other forms from a combo box.
The Bill system maintains information using government account period. That is, from July to
June based. You will register customer or updated customer information for a specific period.
The system allows you to change an account period by using Change Account period button.
This gives an option to change customer's information like Customer Category, Meter Size,
Country Origin and so on.
This is used to refresh the Data you have been making change of.
3.3. CUSTOMER
Customer Tab is used to maintain customer related information. It also helps you make a change
or take action on customers (Register, Update, Changer Meter, Update Coordinate and others.)
3. Enter Date
4. Click on GO
Ø If all the necessary of information is fulfilled, the system will register the entry into the
database.
Ø If you want to reset the input data and restart from the beginning for current input
customer data click Reset button. Click on Save Basic Data
6. If you want to clear, Click on Reset
3. Enter Date
4. Click on GO
Ø If you want to reset the input data and restart from the beginning for current input
customer data click Reset button. Click on Save Basic Data
6. If you want to clear, Click on Reset
This is used for importing customer's data from an Excel or other data sources. If you have a
batch of customer data written in excel format, It is possible that you can import customer's data
here.
1. Click on Customer
2. From the Lists on Register Customer, click on Details Data
3. Enter Date
4. Click on Details Data
3. Click on Go
This is used to change customers' Status like Disconnect, Reconnect and Terminate
a) Click on Customer
b) From the Lists under Customer, click on Change Action
c) Write one of the customer's information like customer name, Contract No or Ordinary No
d) Click on Disconnect
e) Write the Reason of Disconnection and Remarks
f) Click on Save
B. Reconnect
a) On the first page of Change Action, Put the Name or Contract No of the disconnected
customer you want to reconnect
b) Click on Reconnect
c) Put the Reason of reconnection Remarks
d) Put the Fiscal Year and Fiscal Month
C. Terminate
a) On the first page of Change Action, Put the Name or Contract No of the disconnected
customer you want to reconnect
b) Click on Terminate
c) Put the Reason of Termination and remarks
d) Put the Fiscal Year and Fiscal Month
e) Click on Save
D. Details
a) On the first page of Change Action, Put the Name or Contract No of the customer you
want to see detail about its status
1. Click on Customer
2. From the Lists on Action, click on Change Meter
3. Enter the customer name, contract no or ordinary no
Enables you to select attributes from customers' information and check whether they are null
value
1. Click on Customer
2. From the Lists under Customer, click on Data checking
3. Select one or more fields
3.3.10. CONTRACT NO
3. Click on Go
3.3.11. ORDINARY NO
3. Click on Go
1. Click on Customer
2. From the Lists on Initial, click on Delete initial
1. Click on Customer
2. From the Lists on Transfer, click on Transfer Customer
1. Click on Customer
2. From the Lists on Transfer, click on Change Bill Officer
1. Click on Customer
2. From the Lists on Setting, Click on Pre Paid
3. Click on Go
1. Click on Customer
2. From the Lists on Setting, Click on Pre Paid
3. Click on Go
3.3.17. UNSOLD HX
1. Click on Customer
2. From the Lists on PREV DB, Click on Unsold Hx
3. Click on Go
1. Click on Customer
2. From the Lists on PREV DB, Click on Cust Bill Hx
3. Click on Go
1. Click on Services
2. From the Lists on Services, click on New Applicant
3. Click on New
1. Click on Services
2. From the Lists on Services, click on Service Request
1. Click on Services
2. From the Lists on Services, click on Complain Category
1. Click on Reports
2. From the Lists, Click on General Information
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Cust By Meter
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Cust By Group
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Cust By Group
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Cust By Payment
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Payment Place
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Payment Duration
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Customer By Registration
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Disconnect Cust
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Terminate Cust
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Reconnect Cust
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Change Meter
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Sales Group
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Online Sales
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Cust by Bank Info
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Meter Age
1. Click on Reports
2. From the Lists, Click on Transfer Customer
3. Click on Go
1. Click on Reports
2. From the Lists, Click on Transfer Period
3. Click on Go
1. Click on Summary
2. From the Lists on Chart, click on Summary Data/Chart
1. Click on Summary
2. From the Lists on Number of Customer, click on Register Cust
1. Click on Summary
2. From the Lists on Number of Customer, click on General Summary
1. Click on Summary
2. From the Lists on Chart, click on Summary Data/Chart
3. Select the TYPE OF REPORT, General, Current, Initial, Null or Reason Code Reading
4. Click on Print By Batch or Print 1 BY 1
B. Print 1 BY 1
3.7.4. CONSUMPTION
3. Select the TYPE OF REPORT Average, Above Average, Below Average Reading,
Maximum and Minimum or Zero Consumption
4. Click on Print By Batch or Print 1 BY 1
A. Print By Batch
B. Print 1 BY 1
3. Click on Go
3+i65 56 5