Cognizance of Offence
Cognizance of Offence
Ques 1Differentiate between ‘police diary’ and ‘police report’ and discuss their
relevance in criminal court.
POLICE REPORT
The Police Report is an oral and written record of acceptance of the facts and prosecutions as
described in the Code of Criminal Procedure 1973. The Police Officer shall send a report to
the Magistrate pursuant to subsection (2) of Section 173. The report referred to in Section 173
is a report on the findings of the investigation carried out under Chapter XVI the
commencement of proceedings before Magistrates of the Police Report. The final report ends
the evaluation process by means of a formal action plan. If there is no evidence or fairground
for suspecting the move of the accused to the court, the investigating authorities will submit
the report to the magistrate. To release the accused from custody on enforcement of an
immunity bond as ordered by the police, to appear before a magistrate, if necessary and
authorised, to do so.
The police report under Section 173 will contain the facts and conclusions drawn by police
there from . When an investigation culminates into a final report as contemplated under
Section 173 then the competent court enjoins a duty within its authority sanctioned by law to
scrupulously scrutinize the final report and the accompaniments by applying its judicial mind
and take a decision either to accept or reject the final report.
Magistrate doesn’t have power to call upon police to submit charge sheet after final report
under Section 173 (1) has been filed .At most he can ask police to carry out further
investigation under Section 156 (3) if not satisfied by final report.
Section 173, CrPC places a mandatory duty upon the Investigating Officer to place all
detailed materials, both oral and documentary, before the Magistrate, so that he may consider
the same and decide for himself whether it is a fit case for taking cognizance or not.
However, Investigation of an offence cannot be considered to be inconclusive merely for the
reason that the investigating officer, when he submitted his report in terms of sub-section (2)
of S. 173 of the Code to the Magistrate, still awaited the reports of the experts or by some
chance, either inadvertently or by design, failed to append to the police report such
documents or the statements under S. 161 of the Code, although these were available with
him when he submitted the police report to the Magistrate Once the final report is filed before
a competent court, it has authority given to it by law to carefully examine it through its just
and competent mind and accept or reject the final report. A magistrate is not bound by the
conclusion of the report and can also differ from the police. If not satisfied with the final
report, a magistrate can also ask the police to further investigate the case.
A Final report made under section 173 of CrPC is the outcome of the complete process of the
investigation made under section 155(2) or section 156(2); these sections provide the powers
to the police to investigate a non-cognizable case or cognizable, with or without the order of
the magistrate.
Purpose of a police report
Police reports are used to prosecute a defendant at the initial point of a criminal case as well
as to pursue civil action against a person. A case number or item number is indicated on or
near the top of the form, and it serves as a factual account of an incident in order to
investigate crimes. The case number begins with a year followed by a unique number. The
substance of police reports includes what victims, offenders, and witnesses heard in addition
to what the investigating officer saw on the site of an accident. Officers are also likely to take
photographs, sketch sketches, and measure distances.
Types of reports-
The police officers have to make three reports at three different stages of
investigations. According to section 157, a preliminary report must be filed to the
magistrate by the officer in charge of a police station,
Then, a subordinate police officer must report to the officer in charge of the police
station under section 168, reports like these are called forwarding reports,
And finally, under section 173, a final report must be submitted to the magistrate by
the officer, once the investigation is complete. This report is also known as a
completion report or a charge sheet.
CASE DIARY
A case diary is important to record the investigation carried out by an Investigating Officer.
Case diary is a mean to assist the court in the inquiry or trial of a case but cannot be used as
hard core evidence. The Police diaries called for under section 172 of the Code of Criminal
Procedure should not be shown to accused persons, or to their agents, or pleaders, except
under the circumstances stated in the second clause of section 172 of the Code, that is, when
they are used by a Police officer who made them to refresh his memory; or if the Court uses
them for the purpose of contradicting such Police Officer, Sessions Judges and Districts
Magistrates should issue such orders as are necessary to guard against, the Police diaries
being inspected by persons not entitled to see them. Every police officer making an
investigation shall day by day enter his proceedings in the investigation in a diary, getting
forth at the time at which the information reached him at the time at which he began and
closed his investigation , the place or places visited by him and the statement of the
circumstances ascertained through his investigation. Section 172 (1) of CrPC directs the
investigation officer to keep a diary and enter the proceedings of the investigation. This
diary is called as case diary or “special diary” or “Police Diary” or a “Station House
Report”. Investigating officer is directed to mention in such diary the time at which the
information reached him, the time at which he began and closed his investigation. The
statement of witnesses recorded during the course of investigation under Section
161(172(1A) . Also such diary shall be a volume and duly paginated. In case, Bhagwant
Singh v Commissioner of Police , Delhi (1983), it is utmost importance that the entries in
such a diary are made with sufficient promptness , in sufficient details , mentioning all the
significant facts , in careful chronological order and with complete objectivity.
As far as use of the Case Diary is concerned , it is dealt by section 172(2) and Section 172(3)
CrPC read with section 145 ,159 and 161 of the Indian Evidence Act . As per these
provisions , case diary can be used by the Criminal Court, Investigating officer and the
accused within the permissible limits of these sections.. According to sec 172(2) and
Criminal Court may send for the police diaries of a case under inquiry or trial in such court
and may use such diary not as evidence in the case but to aid it in such inquiry or trial. In this
regard Habeeb Mohammad v State of Hyderabad , the Supreme Court has that the police
diary of a case under inquiry or trial be made use of by criminal court only for aiding. It in
such inquiry or trial . This diary cannot be used as evidence of any date, fact or statement
contained herein. Further in case of A.K. Roy v State of West Bengal , it was held that the
Magistrate cannot take cognizance or issue process against the accused on the material
contained in the case diary alone unless the fact contained in the report under section 173 of
this code constitute the offence.
QUESTION 2-Explain the circumstances in which a magistrate takes cognizance of
case. Can a Court of Session take cognizance of any offence as a Court of original
jurisdiction? Discuss.
Ans- Cognizance of Offence
Meaning
Taking cognizance of an offence is the first and foremost steps towards trial . Cognizance
literally means knowledge or notice and taking cognizance of offence means taking notice, or
becoming aware of the alleged commission of an offence. Obviously , the judicial officer will
have to take cognizance of the offence . Obviously the judicial officer will have to take
cognizance of the offence before he could proceed to conduct a trial. The Code has not
defined or specifically explained the expression “ cognizance of an offence” or “taking
cognizance of an offence” . However the meaning of the expression is now well settled by the
Courts. Taking Cognizance does not involve any formal action or indeed action of any kind.
But occurs as soon as a Magistrate as such applies his mind to the suspected commission of
an offence for the purpose of proceeding to take subsequent steps towards enquiry and trial. It
includes intention of initiating a judicial proceeding against an offender in respect of an
offence or taking steps to see whether there is a basis for initiating judicial proceeding. The
Magistrate’s order taking cognizance should reflect the application of his mind. In the context
of receiving a complaint under Section 200 of CrPC, the Supreme Court said that it is neither
practicable nor desirable to define as to what is meant by “Taking Cognizance”. It is settled
that court can take cognizance only once and after that it becomes functus officio.
By Whom
The following class of Magistrate/ Court can take cognizance of offences.
Any magistrate of the first class may take cognizance of any offence. (Section
190(1)).
Any magistrate of the second class , if specifically to empowered by the Chief
Judicial Magistrate (CJM) may take cognizance of such offences as are within his
competence to inquire into or try( Section 190(2)).
Except as otherwise expressly provided by the Code or by any other law, a Session
Court is not take cognizance of any offence as a court of original jurisdiction unless
the case has been committed to it by a Magistrate.
Cognizance when taken
A Magistrate , as mentioned above any take cognizance of any offence
(a) Upon receiving a complaint of facts which constitute such offences
(b) Upon a police report of such facts
(c) Upon information received from any person other than a police officer or upon his
own knowledge that such offence has been committed(Section 190(1))
A complaint referred to in (a) means
Any allegation made orally or in writing to a Magistrate , with a view to his taking action
under this Code, that some person, whether known or unknown, has committed an
offence but does not include a police report.
As a further explanation it has been added:
A report made by a police officer in a case which discloses , after investigation , the
commission of non -cognizable offence shall be deemed to be a complaint and the police
officer by whom such report is made shall be deemed to be the complaint (Explanation to
Section 2(d) )
The Police report referred in Sec 3(b) has been defined by section 2( r) as meaning “a
report by a police officer to a Magistrate under Section 173(2) i.e final report forwarded
by a police on the completion of Magistrate . It is for the Magistrate to decide whether the
report is complete for taking cognizance. Even if the investigating agency is of the view
that no case has been made against the accused, the Magistrate can take cognizance.
The Magisterial powers to take cognizance is very wide. It includes the power to take
cognizance of such persons., if it appears from the evidence that they were prima facie
guilty of the offence alleged to have been committed. In Dharam Pal v State of
Haryana , a five member bench of the Supreme Court ruled that the person who were not
included as accused in the police report could be summoned by the Magistrate who can
inquire into the case, or commit the case to the session court if the offences are triable by
the session court. . The session court can also summon them. It has also been clarified
that even if the case is triable by the Session court , the function of Magistrate is not to act
merely as a post office and commit the case to the session court but he is also empowered
to take cognizance, issue process and summon the accused and therefore commit the case
to the Session courts.
Since cognizance can be taken only once , the session court can take cognizance as the
court of original jurisdiction under section 193 only if the Magistrate has acted passively
under Section 209 CrPC.
Ordinarily , a private citizen intending to initiate criminal proceeding in respect of an
offence has two courses open to him . He may give information to the police if the
offence is a cognizable one, or he may go to Magistrate and file a complaint irrespective
of whether the offence is cognizable or non-cognizable . But in either case of the matter
will be ultimately before the Magistrate for taking cognizance of the offence.
The Magistrate’s power to take cognizance embraces situation where a person after
having been convicted on a police case initiated by the another brings up on the same
incident against the other and where the complaints bring up the protest petition after their
complaint have been dropped by the police.
Transfer of Case
Under clause (3) of Section 19(1) (c ) the Magistrate may take cognizance of an offence
upon his knowledge or information. But in such a case , section 191 requires that the
accused must be informed before the taking of any evidence that he is entitled to have the
case inquired into or tried by another Magistrate and if the accused objects to the
proceedings being conducted before the Magistrate taking cognizance of the offence , the
case will have to be transferred to such Magistrate as may be specified by the CJM
(Section 191) Failure to tell the accused of his right to be tried by another Magistrate
vitiates the trial and this illegality would not be cured by section 465. Further the refusal
of the accused person’s request for transfer in such case would be illegal.
Section 192 has empowered the CJM or a duly authorised Magistrate of the First class to
transfer a case to another competent Magistrate for administrative convenience. The
transfer under Section 192 can be made only after taking cognizance of the offence.
Time limitation
A magistrate can take cognizance of an offence within the time limits prescribed by law
for this purpose.
Interrelation between Secs. 156, 173, and 190
A Magistrate on receipt of a complaint, may take cognizance of the offences,. or he can,
without taking cognizance, order an investigation under Sec. 156(3). In the latter case, on
receiving a police report under Sec. 173(1), he may thereafter, do one of the three things:
I. He may decide that there is no sufficient ground for proceeding further and drop
action.
II. He may take cognizance of the offence under Sec. 190(1)(b) on the basis of the police
report (this he may do without being bound in any manner b y the conclusive arrived
at by the police in their report) and direct the issue of process to the accused. The
Magistrate is not bound in such a situation to follow the procedure laid down in Secs.
200 and 202 for taking cognizance of the case under Sec. 190(1)(a) though it is open
to him to act under Sec. 200 and 202 also [India Carat Pvt. Ltd. v State of Karnataka,
1989 CrLJ 885 (SC); Minu Kumari v State of Bihar (2006)4 SCC 359].
The provision for dispersal of an unlawful assembly is considered important because it has
been deemed an offence under section 141 of the IPC and members being a part of it are
punishable under sections 143,144,145 and 149 of the IPC. Even if just one member commits
an offence during such assembly, all the persons being part of it will be charged for the same.
So, in order to prevent crimes, provisions of dispersal of such assemblies have been given
under the CRPC.An executive magistrate is conferred with various powers regarding
unlawful assembly in order to ensure public order and peace in society as an unlawful
assembly creates an unruly situation of public order and security.
Any executive magistrate or police officer with a minimum rank of sub-inspector can order
any unlawful assembly to disperse if the assembly is likely to produce a public disturbance.
Members of such an assembly are obligated to disperse as a result.
The Executive Magistrate of the highest rank present may order the armed forces to
disperse an unlawful gathering if the assembly cannot be dispersed in any other way
and if it is required for public safety. Such a Magistrate has the authority to order any
officer in command of the current armed forces group to disperse the assembly with
the assistance of the armed forces under his command. If necessary, he may request
that the current officer arrest and imprison any persons implicated. The Magistrate has
the authority to have the members of the unlawful assembly, or a portion of them,
punished according to the law. Every such officer shall obey such order in a manner
he deems fit, but while doing so he shall use rational and minimum force. He shall do
as little damage to person or property, as may be required for dispersing the assembly
and arresting and detaining the involved persons.
The Magistrate may use the assistance of any group of persons belonging to any of
the three armed forces (Army, Navy and Air Force) and with such officers under his
command, he may order the arrest and confinement of persons who formed the part of
such assembly. However, clause 3 provides that the armed forces and the
commanding Magistrate should use as little force as required and cause minimal
possible injury to any person or property.
1. Disperse any such assembly with the help of the armed forces under his command.
2. Arrest and confine any persons involved in such unlawful assembly.
Provided the public security is clearly endangered by any such assembly and any Executive
Magistrate cannot be communicated with.
No prosecution shall be instituted in any Criminal Court against any person who has done an
action under section 129, 130 and 131. However, there are certain exceptions to this
provision. The Prosecution shall be instituted, If the Central government has sanctioned such
prosecution against an officer or member of the armed forces. If the State Government has
sanctioned such prosecution in any other case. No Executive Magistrate or police officer who
acted in good faith under the above said sections. No person doing an act in good faith in
compliance who has been requisitioned under section 129 and section 130;
1. No officer of the armed forces who have done any action under section 131 in
good faith;
2. No member of the armed forces who did an act that he was bound to do under
obedience, shall be deemed to have thereby committed an offence.
Clause 1 of the section mentions three situations for such action- Firstly, to prevent
obstruction, annoyance or injury to any person lawfully employed. Secondly, to prevent a
danger to human life, health or safety. Thirdly, to prevent any disturbance of the public
tranquillity or a riot or an affray. This power conferred under Section 144of the code acts as a
major tool in hands of Executive Magistrate to prevent obstruction, annoyance, injury etc to
the general public. This section requires the Magistrate to issue the order in writing setting
forth the material facts of the case and the order is to be served according to Section 134 of
the code. The actions taken under this section are anticipatory, i.e. it utilized to restrict certain
actions even before they actually occur. These actions are generally imposed in case of
emergency, where there is an apprehend danger of some event that has potential to cause
major public nuisance or cause danger to public tranquility or public peace. The crux of
action taken under Section 144 is the urgency of situation; the capability is the likelihood of
being able to avoid certain harmful occurrences. Protection and preservation of public peace
and public tranquility is the very first function and the aforesaid power is conferred on
Executive Magistrate enabling it to perform such function effectively and efficiently during
the emergent situations.