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Mentoring Program Welcome Letter: Defense Civilian Personnel Advisory Service

The document provides welcome letters for a mentoring program at a Department of Defense agency. The letters are meant to notify mentees and mentors that they have been selected to participate in the program and to connect them with their new mentoring partner. The letters explain the purpose of establishing a mentoring relationship, provide details on the mentee or mentor's matching, and instruct the pairs to schedule an initial meeting to discuss goals, expectations, and meeting schedules. The letters aim to excite participants about the benefits of the program for both professional and personal growth.

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Jonathan England
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118 views4 pages

Mentoring Program Welcome Letter: Defense Civilian Personnel Advisory Service

The document provides welcome letters for a mentoring program at a Department of Defense agency. The letters are meant to notify mentees and mentors that they have been selected to participate in the program and to connect them with their new mentoring partner. The letters explain the purpose of establishing a mentoring relationship, provide details on the mentee or mentor's matching, and instruct the pairs to schedule an initial meeting to discuss goals, expectations, and meeting schedules. The letters aim to excite participants about the benefits of the program for both professional and personal growth.

Uploaded by

Jonathan England
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Defense Civilian Personnel Advisory Service

MENTORING PROGRAM
WELCOME LETTER
DOD Mentoring Resource Portal
DOD MENTORING RESOURCE PORTAL
Mentoring Program Welcome Letters

MENTORING PROGRAM WELCOME LETTERS


Purpose:
To notify mentees and mentors of their selection into the mentoring program and connect them to their mentoring
partners.

Audience:
HR should distribute these letters to mentors and mentees entering the mentoring program.

Context:
After matching selected mentors to mentees, HR (or the mentoring program manager) must communicate mentor pairings
to program participants. The announcement should also make the mentors and mentees excited about this program and
explain how both they and the organization will benefit from this partnership.

Instructions for Mentoring Program Manager (MPM):


 Step 1: Customize the letters by editing the [bracketed, red font] and making any adjustments to fit specific DOD
Component/Agency mentoring needs.
 Step 2: Add additional information specific to your DOD Component/Agency, such as additional reasons for
implementing this program, where the mentor and mentee can find support resources, etc.
 Step 3: Cut and paste the applicable letter into an e-mail or onto your DOD Component/Agency’s letterhead.
 Step 4: Send the letters to the newly selected mentors and mentees

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DOD MENTORING RESOURCE PORTAL
Mentoring Program Welcome Letters

Source: Corporate Leadership Council, Mentor Invite Letter, Washington, D.C.: Corporate Executive Board, 2006.
Corporate Leadership Council, Mentoring Implementation Toolkit, Arlington, VA: Corporate Executive Board, 2008, p. 3.

1.0 MENTORING PROGRAM WELCOME LETTER—MENTOR

Congratulations!

We are pleased to inform you that you have been selected to participate in the [insert DOD Component/Agency name]
mentoring program, to be launched on [insert date].

The purpose of this program is to establish a mentoring relationship that will provide you with the opportunity to realize
both professional and personal development goals, as well as enable our organization as a whole to build talent internally.

Participant selection was based on a variety of criteria, including:


 [Include those that are relevant to your DOD Component/Agency, such as demonstrating strength in specific areas,
including business acumen, inspiring others, and resource allocation.]

Your Mentee Is: [Insert mentee’s name, position, and function]

Please contact your mentee to setup an initial meeting time within the next two weeks. During this meeting you will get to
know one another’s personal and professional backgrounds, establish your regular meeting schedule, and clarify your
expectations and goals of this relationship.

This mentoring program is certain to be a rewarding experience. You will be contributing to the growth of [insert DOD
Component/Agency name]’s key talent to ensure future success. Most importantly, it will help you build your capability as
a leader of our organization.

For More Information


If you have any questions, please contact [include name, e-mail address, and phone number].

Should you have any concerns about your commitment to the program, please let us know immediately.

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DOD MENTORING RESOURCE PORTAL
Mentoring Program Welcome Letters

2.0 MENTORING PROGRAM WELCOME LETTER—MENTEE

Congratulations!

Thank you for your interest in [DOD Component/Agency name] mentoring program. We are excited to welcome you to
this year’s program as a mentee!

Your Mentor Is: [Insert mentor’s name, position, and function.]

During the matching process we gave careful consideration to the desired attributes requested by applicants, willingness
to commit to the program for a year, and strong performance contributions to the [DOD Component/Agency name], as
well as [insert organization-specific criteria].

While we were not able to match all applicants or find a match that addressed every desired attribute, we are confident
that we addressed the most important characteristics and are excited that we made more than [insert number of matches
made].

Our goal is that a relationship of guidance and mutual learning will result from these connections between staff members.
Your mentoring relationships should officially last [insert length of mentoring program]. However, we hope that this
partnership continues well beyond that!

Your mentor should be contacting you within the next two weeks to set-up an initial meeting. If you do not hear from your
mentor, feel free to initiate communication. During this meeting, you will get to know one another’s personal and
profession backgrounds, establish your regular meeting schedule, and clarify your expectations and goals of this
relationship.

This mentoring program is certain to be a rewarding experience. We look forward to your participation in [DOD
Component/Agency name]’s mentoring program.

For More Information:


If you have any questions, please contact [include name e-mail address, and phone number].

Should you have any concerns about your commitment to the program, please let us know immediately.

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