THIRD DIVISION

[A.C. No. 12733. October 14, 2020.]

SPOUSES VIRGINIA AND RAMON ALDEA, complainant , vs.

ATTY. RENATO C. BAGAY, respondent.

DECISION

ZALAMEDA, J : p

This is a Complaint for Disbarment 1 filed before the Integrated Bar of

the Philippines Commission on. Bar Discipline (IBP-CBD) against respondent
Atty. Renato C. Bagay (Atty. Bagay) for violations of the Code of Professional
Responsibility (CPR) and the 2004 Rules on Notarial Practice (2004 Notarial
Rules).
Antecedents
Dominador C. Libang and Maura D. Libang (spouses Libang,
collectively) died on 02 June 1996 and 30 September 2000, respectively.
They left a parcel of land containing an area of 7,214 square meters with
improvements registered under Transfer Certificate of Title (TCT) No. T-5690
located at Limay, Bataan (subject property), 2 which was in part inherited by
their legitimate daughter, complainant Virginia Libang Aldea (Virginia).
Sometime later, Virginia discovered the existence of an Extra-Judicial
Settlement of Estate with Sale, purportedly executed by the heirs of spouses
Libang, transferring the ownership of the subject property to spouses Enrico
and Arlina Datu. It was notarized by Atty. Bagay on 28 May 2010.
Consequently, Virginia, assisted by her husband Atty. Ramon Aldea, filed a
criminal complaint for estafa through falsification of public documents
against respondent and several others before the Office of the City
Prosecutor of Balanga City, 3 as well as the complaint for disbarment against
Atty. Bagay.
According to Virginia, the signature as appearing above her printed
name in the Extra-Judicial Settlement of Estate with Sale was forged,
simulated and falsified, as she was never a party to the document, and did
not participate in the signing and execution thereof. She also assailed the
community tax certificate bearing her name. Moreover, she maintained that
Atty. Bagay acted with malice in notarizing the spurious document,
notwithstanding the absence of the affiants therein. Virginia swore that she
did not appear and acknowledge the document before Atty. Bagay on 28
May 2010 4 while Leonida L. Cabulao (Leonida), another heir, was already
dead as early as 22 November 1990. 5
Atty. Bagay, in response, admitted his notarization on 28 May 2010 of
the Extra-Judicial Settlement of Estate with Sale, with Leonida and Virginia,
along with a certain Juan D. Libang, as purported affiants. He recorded such
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 document under Doc. No. 75, Page No. 16, Book No. CDCXVI, Series of 2010.
He allegedly notarized the document in good faith, and without motive of
being a party to the falsity of the document, as he did not know any of the
parties therein. He then pointed out that the Office of the City Prosecutor of
Balanga City already absolved him as a conspirator in the criminal complaint
for estafa through falsification of public documents since his only
participation was the subscription and swearing in of its signatories. 6
Report and Recommendation of the IBP-CBD
In its Report and Recommendation, the IBP-CBD found Atty. Bagay
administratively liable. It recommended the imposition of the penalties of
suspension of six (6) months from the practice of law against respondent,
revocation of his present notarial commission, and suspension as a notary
public for two (2) years.
The IBP-CBD found that based on the evidence, Atty. Bagay violated
Section 12, Rule II and Section 2 (b), Rule IV of the 2004 Notarial Rules, as
well as the CPR. It did not consider Atty. Bagay's claim of good faith. On the
contrary, the IBP-CBD found Atty. Bagay to have seriously neglected his duty
as a notary public for failing to verify the identities of the parties to the
document he notarized. 7
Report and Recommendation of the IBP Board of Governors
In its Resolution 8 dated 22 March 2018, the IBP Board of Governors
(IBP Board) adopted the findings of the IBP-CBD but increased the penalty of
suspension from the practice of law to one (1) year.
Ruling of the Court
The Court adopts the recommendations of the IBP Board but modifies
the penalty imposed.
Notaries public are constantly reminded that notarization is not an
empty, meaningless, and routinary act. 9 A private document is converted
into a public document once it has undergone notarization and makes it
admissible in evidence. Consequently, a notarized document is by law,
entitled to full faith and credit upon its face; for this reason, notaries public
must observe with utmost care the basic requirements in the performance of
their duties. 10
The responsibility to faithfully observe and respect the legal solemnity
of the oath in an acknowledgment or jurat is more pronounced when the
notary public is a lawyer. A graver responsibility is placed upon him by
reason of his solemn oath under the Code of Professional Responsibility to
obey the laws and to do no falsehood or consent to the doing of any. He is
mandated to the sacred duties appertaining to his office, such duties being
dictated by public policy and impressed with public interest. Failing in his
duties, he must bear the commensurate consequences. 11
In this vein, the 2004 Notarial Rules forbid a notary public to notarize a
document unless the signatory thereto is personally present before the
notary public at the time of the notarization, and personally known to the
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 notary public or otherwise identified through competent evidence of identity,
viz.:
Rule IV, Section 2. Prohibitions. — x x x
(b) A person shall not perform a notarial act if the person involved
as signatory to the instrument or document —
(1) is not in the notary's presence personally at the time of the
notarization; and
(2) is not personally known to the notary public or otherwise
identified by the notary public through competent evidence of
identity as defined by these Rules. 12
If the person appearing before the notary public is not personally
known to the latter, Section 2 (b), Rule IV of the 2004 Notarial Rules require
the presentation of a competent evidence of identity. Section 12, Rule II of
the same Rules defines competent evidence of identity as: (a) at least one
current identification document issued by an official agency bearing the
photograph and signature of the individual; or (b) the oath or affirmation of
one credible witness not privy to the instrument, document or transaction,
who is personally known to the notary public and who personally knows the
individual, or of two credible witnesses neither of whom is privy to the
instrument, document or transaction who each personally knows the
individual and shows to the notary public a documentary identification. The
purpose of these rules is for the notary to verify the genuineness of
the signature of the affiant and to determine that the document is
the signatory's free act and deed. 13
In this case, Atty. Bagay admits notarizing the Extra-Judicial Settlement
of Estate with Sale on 28 May 2010. By affixing his signature and notarial
seal on the document, he attested that Virginia and Leonida personally
appeared before him on the day it was notarized and verified the contents
thereof. He, however, failed to refute the fact that Virginia and Leonida were
not present on the day of notarization. Such negligent act is fraught with
dangerous possibilities considering the conclusiveness on the due execution
of a document that our courts and the public accord to notarized documents.
14

Furthermore, Atty. Bagay did not personally know the persons who
executed the subject document. He merely relied on the community tax
certificates of the people who appeared before him, which, however, are not
competent evidence of identity under Section 12, Rule II of the 2004 Notarial
Rules. As the Court held in the past, reliance on the community tax
certificates alone is a punishable indiscretion by the notary public. 15
Based on the established facts, Atty. Bagay was clearly negligent in the
discharge of his duties and functions, not only as a notary public, but also as
a lawyer. 16 His acts and omissions resulted not only in the damage to those
directly affected by the notarized document, but also in undermining the
integrity of a notary public and in degrading the function of notarization. He
should, thus, be held liable for such negligence not only as a notary public
but also as a lawyer. 17 The fact that Atty. Bagay was absolved in the
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 criminal case filed by Virginia is of no moment; it does not exculpate him
from the present administrative charge because what is at issue here is his
act of notarizing a document, without complying with the 2004 Notarial
Rules.
Having established Atty. Bagay's administrative liability, the Court
must now determine the proper penalty to be imposed upon him in this case.
Based on existing jurisprudence, when a lawyer commissioned as a
notary public fails to discharge his duties as such, he is meted the penalties
of revocation of his notarial commission, disqualification from being
commissioned as a notary public for a period of two (2) years, and
suspension from the practice of law, usually from six (6) months to one (1)
year. 18
It is worthy to point out, however, that in Angeles, Jr. v. Bagay , 19
decided on 03 December 2014, the Court found Atty. Bagay administratively
liable for notarizing (18) documents while he was outside the country and/or
were signed by his secretary in his absence. For being grossly negligent in
his duty as notary public therein, the Court revoked his notarial commission
and disqualified him from being commissioned as a notary public for a
period of two (2) years. The Court likewise suspended him from the practice
of law for three (3) months, with a warning that a repetition of a similar
violation will be dealt with more severely.
Despite such stern warning, Atty. Bagay was unperturbed, as he is
here once again found liable for being negligent in notarizing documents,
showing his propensity to brazenly violate or take lightly the 2004 Notarial
Rules and Rule 1.01 20 of the CPR.
Consequently, the Court holds that the recommended penalties against
Atty. Bagay by the IBP Board should be modified accordingly to put premium
on the importance of the duties and responsibilities of a notary public.
Pursuant to the pronouncement in Loberes-Pintal v. Baylosis , 21 Atty. Bagay
is meted the penalty of two (2) years suspension from the practice of law,
revocation of his notarial commission, and a permanent ban from becoming
a notary public.
WHEREFORE, premises considered, respondent Atty. Renato C. Bagay
is hereby found GUILTY of violating Rule 1.01, Canon 1 of the Code of
Professional Responsibility and the 2004 Rules on Notarial Practice. He is
SUSPENDED from the practice of law for two (2) years, effective
immediately. The Court REVOKES his notarial commission, if any, and
PERMANENTLY DISQUALIFIES him from being commissioned as a notary
public, effective immediately, with a STERN WARNING that the repetition
of a similar violation will be dealt with even more severely. He is DIRECTED
t o REPORT the date of his receipt of this Decision to enable this Court to
determine when his suspension shall take effect.
Let copies of this Decision be furnished to the Office of the Bar
Confidant, to be appended to Atty. Renato C. Bagay's personal record as
attorney. Likewise, let copies of this Decision be furnished to the Integrated
Bar of the Philippines and the Office of the Court Administrator for
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 dissemination to all courts in the country for their information and guidance.
SO ORDERED.
Gesmundo, Carandang and Gaerlan, JJ., concur.
Leonen, * J., is on official leave.

Footnotes
* On official leave.

1. Rollo , pp. 1-7.

2. Id. at 3.

3. Id.
4. Id.
5. Id.

6. Id. at 78-79.
7. Id. at 372-378; Report and Recommendation, signed by IBP Commissioner
Suzette A. Mamon.
8. Id. at 370; Notice of IBP Board Resolution, signed by National Secretary Patricia-
Ann T. Prodigalidad.
9. See Angeles v. Ibañez , 596 Phil. 99 (2009); Dela Cruz-Sillano v. Pangan, 592 Phil.
219 (2008); Legaspi v. Landrito , 590 Phil. 1 (2008); Pantoja-Mumar v. Flores ,
549 Phil. 261 (2007); Gonzales v. Ramos, 499 Phil. 345 (2005); Dela Cruz v.
Zabala, 485 Phil. 83 (2004); Follosco v. Mateo, 466 Phil. 305 (2004); Aquino
v. Manese, 448 Phil. 555 (2003).
10. Id.

11. Legaspi v. Landrito , 590 Phil. 1, 6-7 (2008); A.C. No. 7091, 15 October 2008.
12. 2004 Rules on Notarial Practice, A.M. No. 02-8-13-SC, 06 July 2004.

13. See Dela Cruz-Sillano v. Pangan, 592 Phil. 219-229 (2008); A.C. No. 5851, 25
November 2008.
14. See Loberes-Pintal v. Baylosis , 804 Phil. 14, 19 (2017); A.C. No. 11545, 24
January 2017.
15. See Japitana v. Parado , 779 Phil. 182, 190 (2016); A.C. No. 10859, 26 January
2016.
16. See Angeles, Jr. v. Bagay, 749 Phil. 114, 122 (2014); A.C. No. 8103, 03
December 2014.
17. See Agbulos v. Viray, 704 Phil. 1, 8-9 (2013); A.C. No. 7350, 18 February 2013.
18. Id.; see also Malvar v. Baleros , 807 Phil. 16, 30 (2017); A.C. No. 11146, 08
March 2017.
19. Supra at note 16.
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 20. RULE 1.01. A lawyer shall not engage in unlawful, dishonest, immoral or
deceitful conduct.
21. Supra at note 14.

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