Table of Content

Table of Content .......................................................................................................................... i

How to Use This Competency-Based Learning Material ............................................................ v

Module Content......................................................................................................................... vii

Learning Experiences ................................................................................................................. 3

Information Sheet 1.1-1 Factors to be Considered in Organizing Assessment Activity .............. 4

Self-Check 1.1-1 ............................................................................................................. 8

Answer Key 1.1-1 ........................................................................................................... 9

Information Sheet 1.1-2 Purpose of Assessment, Orientation, Documentation and Appointment

.................................................................................................................................................. 10

Self-Check 1.1-2 ........................................................................................................... 12

Answer Key 1.1-2 ......................................................................................................... 13

Information Sheet 1.1-3 Assessors Responsibility and Assessors Guide ................................ 14

Self-Check 1.1-3 ........................................................................................................... 16

Answer Key 1.1-3 ......................................................................................................... 17

Information Sheet No. 1.1-4 Assessment Centers Responsibility ............................................. 18

Self-check 1.1-4 ............................................................................................................ 21

Answer Key 1.1-4 ......................................................................................................... 22

Information Sheet 1.1-5 Assessment Resources and Assessment Packages/Instruments ..... 23

Self-check 1.1-5 ............................................................................................................ 25

Answer Key 1.1-5 ......................................................................................................... 26

Learning Outcome Summary .................................................................................................... 27

Learning Experiences ............................................................................................................... 29

Learning Outcome No.2 Prepare Candidate ............................................................................. 29

Information Sheet No. 1.2-1 Context of Assessment ................................................................ 30

Self-Check No. 1.2-1 ..................................................................................................... 32

Answer Key 1.2-1 ......................................................................................................... 33

Information Sheet No. 1.2-2 Competency Standard and Assessment Guidelines .................... 34

Self-Check 1.2-2 ........................................................................................................... 37

Answer Key 1.2.2 ......................................................................................................... 38

Information Sheet No. 1.2-3 The Assessment Forms ................................................................ 39

Self-Check 1.2.-2 .......................................................................................................... 47

Answer Key 1.2-3 ......................................................................................................... 48

Task Sheet 1.2-1 Preparing Candidates................................................................................... 49

Performance Checklist for Preparing Candidate for Assessment ................................. 53

Learning Outcome Summary .................................................................................................... 55

Learning Experiences ............................................................................................................... 57

Information Sheet No. 1.3-1 Forms of Evidences ...................................................................... 59

Self-Check 1.3-1 ........................................................................................................... 61

Answer Key 1.3-1 ......................................................................................................... 62

Information Sheet No. 1.3.2 Ways of Gathering Evidence ........................................................ 63

Self-Check 1.3-2 ........................................................................................................... 71

Answer Key 1.3-2 ......................................................................................................... 73

Information Sheet No. 1.3-3 Dimensions of Competency .......................................................... 74

Self-Check 1.3-3 ........................................................................................................... 76

Answer Key 1.3-3 ......................................................................................................... 77

Information Sheet No. 1.3-4 Rules of Evidence......................................................................... 78

Self-Check 1.3-4 ........................................................................................................... 80

Answer Key 1.3-4 ......................................................................................................... 82

Information Sheet No. 1.3-5 Evidence Gathering Tools ............................................................ 83

Self-Check 1.3-5 ........................................................................................................... 91

Answer Key 1.3-5 ......................................................................................................... 92

Task Sheet 1.3-1 Gathering Evidences .................................................................................... 93

Performance Checklist for Gathering Assessment Evidence ........................................ 94

Learning Outcome Summary .................................................................................................... 96

Learning Experiences ............................................................................................................... 97

Information Sheet No. 1.4-1 Evaluation of Evidences............................................................... 98

Self Check No. 1.4-1 ................................................................................................... 114

Answer Key No. 1.4-1................................................................................................. 102

Information Sheet No. 1.4-2 Skills in Making Assessment Decision ....................................... 103

Task Sheet 4.1-1 Making Assessment Decision ..................................................................... 104

Performance Checklist for Making Assessment Decision ........................................... 105

Learning Experiences ............................................................................................................. 108

Information Sheet No. 1.5-1 Forms Designed for Assessment Result .................................... 109

Self Check 1.5-1 ......................................................................................................... 113

Answer Key No. 1.5-1................................................................................................. 114

Information Sheet No. 1.5-2 Skills in Recording Assessment Results .................................... 115

Task Sheet 1.5-1 Filling-up the Competency Assessment Results Summary (CARS) ............ 116

Procedural Checklist Filling-up the Competency Assessment Results Summary ................... 118

Task Sheet No 1.5-2 Recording and Reporting Assessment Results ...................................... 120

Performance Checklist 1.5-2 ....................................................................................... 121

Recording and Reporting Assessment Results ....................................................................... 121

Learning Outcome Summary .................................................................................................. 122

LEARNING EXPERIENCES...................................................................................................... 124

Information Sheet No.1.6-1 Constructive Feedback on Assessment Proceedings .................. 125

Self Check 1.6-1 ......................................................................................................... 127

Answer Key No. 1.6-1................................................................................................. 128

Information Sheet No.1.6-2 Skills in Giving Feedback ........................................................... 129

Task Sheet No. 1.6-1 Providing Feedback to Candidate ........................................................ 130

Performance Checklist for Giving Feedback ............................................................... 131

Job Sheet No. 1.1-1 Conducting Competency Assessment..................................................... 132

Performance Checklist Conducting Competency Assessment .................................... 133

Attachments
 How to Use This Competency-Based Learning Material

Welcome!
The unit of competency, "Conduct Competency Assessment", is one of
the competencies of TRAINERS METHODOLOGY LEVEL I (TM1), a course
which comprises the knowledge, skills and attitudes required for a TVET
trainer to possess.
The module, Conducting Competency Assessment, contains training
materials and activities related to identifying learner’s requirements,
preparing session plan, preparing basic instructional materials and
organizing learning and teaching activities for you to complete.
In this module, you are required to go through a series of learning
activities in order to complete each learning outcome. In each learning
outcome are Information Sheets, Self-Checks, Task Sheets and Job
Sheets. Follow and perform the activities on your own. If you have
questions, do not hesitate to ask for assistance from your facilitator.
Remember to:
• Read information sheets and complete the self-checks. Suggested
references are included to supplement the materials provided in this
module.
• Perform the Task Sheets and Job Sheets until you are confident that
your outputs conform to the Performance Criteria Checklist that
follows the sheets.
• Submit outputs of the Task Sheets and Job Sheets to your facilitator
for evaluation and recording in the Accomplishment Chart. Outputs
shall serve as your portfolio during the Institutional Competency
Evaluation. When you feel confident that you have had sufficient
practice, ask your trainer to evaluate you. The results of your
assessment will be recorded in your Progress Chart and
Accomplishment Chart.
You must pass the Institutional Competency Evaluation for this
competency before moving to another competency. A Certificate of
Achievement will be awarded to you after passing the evaluation.
 Training Methodology I
List of Competencies

No. Unit of Competency Module Title Code

1. Plan Training Session Planning Training Session

2. Facilitate Competency- Facilitating Competency-

Based Training Based Training

3. Supervise Work-Based Supervising Work-Based

Learning Learning

4. Conduct Competency Conducting Competency

Assessment Assessment

5. Maintain Training Maintaining Training

Facilities Facilities

6. Utilize Electronic Media in Utilizing Electronic Media

Facilitating Training in Facilitating Training
Session Session
 Module Content

PROGRAM/COURSE : Trainers Methodology 1

UNIT OF COMPETENCY : Conduct Competency Assessment

MODULE : Conducting Competency Assessment

INTRODUCTION:
This module covers the knowledge, skills and attitudes in conducting
assessment. It details the requirements for organizing assessment activities,
preparing the candidate, gathering and evaluating evidence, recording
assessment outcomes and providing feedback.

LEARNING OUTCOMES
Upon completion of this module you must be able to;
• Organize assessment activities
• Prepare the candidate
• Gather evidence
• Make the assessment decision
• Record assessment results
• Provide feedback to candidates

ASSESSMENT CRITERIA:
1. Assessment activities in the workplace, training center or
assessment center are identified and organized in accordance with
the relevant Evidence Guide
2. Resources required for assessment, as specified in the Evidence
Guide and the assessment tools, are obtained, checked and arranged
within a safe and accessible assessment environment.
3. Cost of assessment and assessment process are checked to ensure
compliance with organizational policy and procedures.
4. Appropriate personnel are informed of the assessment activity in line
with organizational policy
5. The context and purpose of assessment are explained to candidates
in line with the requirements of the relevant Assessment Guidelines.
6. Legal and ethical responsibilities associated with the assessment
are explained to the candidates in line with the relevant Assessment
Guidelines.
7. The competency standards to be assessed and the evidence to be
collected are clearly explained to the candidate as contained in the
assessment guidelines.
8. Evidence is gathered using assessment methods specified in the
relevant Evidence guide
9. Evidence is gathered and documented in accordance with the
assessment procedures specified in the relevant Assessment
Guidelines.
10. Reasonable adjustments are incorporated in the evidence gathering
procedures, where appropriate in line with the procedures detailed
in the Assessment Guidelines.
11. Evidence is gathered and documented using the relevant
assessment tools
12. The evidence is evaluated in terms of the rules of evidence
13. The evidence is evaluated according to the dimensions of
competency
14. The assessment decision is made based on evaluation of the
evidence and the requirement of relevant unit(s) of competency.
15. Assessment results are recorded accurately in accordance with
approved record keeping guidelines of the organization
16. Records of the assessment procedure, evidence collected and
confidentiality of assessment outcomes in maintained according to
the approved policy guidelines of the organization
17. Issuing of certificates is organized in line with approved policy
guidelines of the organization
18. Clear and constructive feedback on the assessment decision is given
to the candidate in line with the relevant Assessment Guidelines.
19. Ways of overcoming any gaps in competency are explored with the
candidate.
20. The candidate is advised of available reassessment in line with
organizational policy and procedures
21. Any assessment decision disputed by the candidate is recorded and
reported promptly to appropriate personnel in line with
organizational policy and procedures.
 Summary of Learning Outcome

Learning Outcome No.1 Organize Assessment Activities

ASSESSMENT CRITERIA:
1. Assessment activities in the workplace, training center are identified
and organized in accordance with the relevant Evidence Guide.
2. Resources required for assessment, as specified in the Evidence
Guide and assessment tools, are obtained, checked and arrange
within a safe and accessible assessment environment.
3. Cost of assessment and assessment process are checked to ensure
compliance with organizational policy and procedures.
4. Appropriate personnel are informed of the assessment activity in line
with organizational policy.

CONTENTS:
• Factors to be considered in organizing assessment activity.
• Purpose of assessment, orientation, documentation and
appointment.
• Proponent of the assessment activity.
• Assessors responsibility and assessor's guide.
• Assessment center's responsibility.
• Assessment resources and assessment packages/instruments.
• Relevant workplace, community and school training center and
equipment.
• Standard Operating Procedures from community,
enterprise / industry.
CONDITIONS: The trainee must be provided with the following:
• PTQCS policies and guidelines in the conduct of assessment.
• Assessment orientation guide.
• Assessment documents, evidence plan/guides.
• Assessment instruments.
• Assessors guides
• List of accredited assessment center and assessor.
ASSESSMENT METHOD
• Written examination
• Oral interview
• Demonstration
LEARNING EXPERIENCES
Learning Outcome 1 Organize assessment activity

Learning Activities Special Instructions

Read Information Sheet No. 1.1-1.

Factors to be Considered in
Organizing Assessment Activity
Answer Self-Check 1.1-1
Check your answer using the
Answer Key No. 1.1-1
Read Information Sheet No. 1.1-2;
Purpose of Assessment,
Orientation, Documentation and
Appointment
Answer Self-Check 1.1-2
Check your answer using the
Answer Key No. 1.1-2

Read Information Sheet No. 1.1-3:

Assessors Responsibility and
Answer Self-Check 1.1-3
Check your answer using the
Answer Key No. 1.1-3

Read Information Sheet No. 1.1-4:

Assessment Centers Responsibility
Answer Self-Check 1.1-4

Check your answer using the

Answer Key Nol.1-4

Read Information Sheet No. 1.1-5:

Assessment Resources and
Assessment Packages/Instruments

Answer Self-Check 1.1-5

Check your answer using the

Answer Key No 1.1-5
 Information Sheet 1.1-1
Factors to be Considered in Organizing Assessment Activity

Learning Objective:

After reading this information sheet, you must be able to identify

factors to be considered in organizing assessment activity.

Assessment- It is the process of collecting evidence and making

judgments on whether competency has been achieved.
The three (3) messages that emerge from this definition of assessment
are that:
• Assessment involves the collection of evidence
• Assessments involves the making of professional judgments
• Assessment is the benchmarks for the competency standard
Planning an assessment activity is a complex exercise. As illustrated
in the diagram below, there is a wide range of factors that needs to be
considered.

Assessment Competency
Guidelines Standard

Equipment Dimension of
and Tools Competency
PLAN AN
ASSESSMENT
Evidence ACTIVITY Workplace
and Policies and
Evidence Procedures
Gathering
Tools
Availability
of
Availability Assessment
of Candidate Center

Factors to be considered in planning assessment activity

Competency Standard
A document of nationally agreed industry statement which describes
the workplace outcomes that industry recognizes as appropriate for
competent performance. It defines the minimum required stock of
knowledge, skills and attitude a person must possess to earn a particular
qualification. It provides the benchmarks for national evaluation.
Specifically, the Evidence Guide of the unit of competency that defines
or identifies the evidences required to determine the competence of the
individual. It provides information on critical aspect of the competency,
underpinning knowledge, underpinning skills, resource implications,
assessment method and context of assessment.
If you are planning to become an assessor you must have a good
knowledge of the competency standard of your qualification for you to gather
quality evidences as listed in the assessment package.
Assessment Guidelines
The information/instructions given to the candidate and/or the
assessor regarding conditions under which the assessment should be
conducted and recorded.
The assessor must follow the relevant Assessment Guidelines in order
to ensure that:
• assessment processes are fair to all candidates
• assessment processes are implemented in a consistent manner
• assessment processes produce high quality and consistent
outcomes.
Dimension of competency
Dimensions of competency must be taken into account when an
assessor is gathering evidence of a candidate's competency for a unit, and
assessment should be designed to address these accordingly.
Competency involves successful work performance. As such it is
usually seen to comprise four dimensions, namely: task skills, task
management skills, contingency management skills and job role
environment skills.
• task skills – this involves undertaking a specific workplace
task[s].
Example: Data are entered into the computer using appropriate
application in accordance with company procedure.
• task management skills – this involves managing a number of
different tasks to complete a whole work activity.
 Example: Following presentation feedback on product design is
obtained from the appropriate personnel. Any modifications are
identified and incorporated into the final design.
• contingency management skills – this involves responding to
problems and irregularities when undertaking a work activity.
This may involve dealing with:
 breakdowns
 changes in routine
 unexpected or a typical results or outcomes
 difficult or dissatisfied clients
Example: Notification of shift availability, or non attendance for
shift, is given without undue delay and according to store
policies and procedures.

• job/role environment skills – this involves dealing with the

responsibilities and expectations of the work environment when
undertaking a work activity. This may involve:
 working with others
 interacting with clients and suppliers
 complying with standards operating procedures
 observing enterprise policy and procedures.
Example: Reports is prepared/completed according to company
requirements.

Workplace policies and procedures

Workplace policies often reinforce and clarify standard operating
procedure in a workplace. Assessment should include activities that are very
common in the workplace, such as safety practices, filling up of pertinent
forms and reports, etc.
Evidence gathering tools
The evidence gathering tools are the specific questions or activities
developed from the selected assessment method(s) to be used for the
assessment.
Assessment centers
This is where the actual assessment should take place; it must have a
safe working condition, equipped with the resources needed to conduct
assessment.
Critical information on the resources needed to conduct an
assessment activity is located in the Resource Implications section of the
Evidence Guide of the relevant unit of competency. This section provides
details on the resources needed for the assessment activity.
It is the assessor's responsibility to ensure that the resources required
for assessment are assembled and tested prior the assessment to be
conducted. It is also the assessor’s responsiility to ensure that a safe
assessment environment is provided to the candidate. This includes
ensuring that:
• Relevant personal protective equipment is available
• Tools and equipment are in good working condition
• The assessment site complies with relevant occupational and
safety requirements.
If these conditions are not met, the assessment should not be
conducted.
If candidates are expected to bring materials or equipment to the
assessment they must be notified beforehand.
Assessment candidate
An individual seeking recognition of his/her competencies to acquire a
certification.
 Self-Check 1.1-1
Direction: Match the Column A with Column B. Write the letter of your
choice on the space provided. Please use capital letter only.

Column A Column B

1. This refers to the standard A. Assessment Guidelines

procedures observed in
workplace.

2. It covers all the relevant B. Assessment centers

evidences for a unit of
competency that should be
observed and gathered
during the assessment.

3. Refers to information given C. Dimensions of Competency

to the candidate and to the
assessor on the required
conditions during the
conduct of assessment.

4. It provides the required D. Evidence Gathering Tools

skills. knowledge and
attitude in assessing
candidate's competency.

5. These are the selected E. Unit of competency

activities and questions
used in gathering
evidences.

F. Workplace policies and

procedures
 Answer Key 1.1-1

1. F

2. C

3. A

4. E

5. D
 Information Sheet 1.1-2
Purpose of Assessment, Orientation, Documentation and
Appointment

Learning Objective:

After reading this information you must be able to:

1. explain the purpose of assessment.

2. explain the purpose of assessment orientation
3. explain the purpose of documentation
4. explain the purpose of appointment

The purpose of the assessment must be clear to both the assessor and
the candidate. Properly determine if the assessment is for certification,
licensing, OH&S or skills audit.

Assessment maybe carried out for a number of purposes such as:

Qualification
One purpose of the assessment is to officially identify a persons
level of qualification. The qualifications correspond to a specific levels in
the Philippine TVET Qualifications Framework (PTQF). An individual can
be assessed against competency standards, to identify if they meet all the
requirements and thus be issued with a formal qualification. The PTQF
uses National Certificate for a qualification.
Recruitment
Assessment maybe carried out in order to recruit a person for a
particular job or job position. The criteria for the position are generally
stated as selection criteria and form the basis of the interview.
Education or training needs
Assessment can be a tool to identify training needs of employees.
This can be a tool to design relevant training programs.
Employee classification
Industry may use competency standards for employees to move
from one level to another. Subsequent to assessment against the relevant
competency standard it can be determined whether individuals have the
required competency for a corresponding level of performance.
 Assurance of progress
Assessment can provide feedback to trainees over a period of
learning. Assessment result can be used to modify the way in which a
training program is delivered to best suit the needs of trainees.
Recognition of Prior Learning
An important aspect of competency-based training is the
recognition of prior learning. People may already possess various
competencies gained through formal or informal learning and experience.
This competencies can be recognized through assessment.

Purpose of Assessment Orientation

The purpose of the assessment orientation is to check candidate’s
readiness for assessment.
The assessment orientation usually being done at Assessment
Centers. The candidates must be equip with the following information on;
1. Qualification for assessment
2. Assessment and certification arrangements

Purpose of Assessment Documentation

The assessment documentation provides the following;
1. candidates personal information, work experience,
education/training, and qualification
2. candidates result of the assessment
3. information on number of candidates assessed and certified on a
certain qualification; and
4. review of assessment process.

Purpose of Assessment Appointment

The assessment appointment ensures that there will be an assessor

on the scheduled date of assessment and to inform candidate on the
schedule of assessment.
 Self-Check 1.1-2
Direction: Read the following statements carefully. Write True if the
statement is correct and False if the statement regarding purpose of
assessment is incorrect. Write your answer on the space provided.

______1. Assessment will determine the qualification level of an individual.

______2. The result of the assessment can be used to modify the way
training program is delivered to best suit the needs of the trainees.
______3. Competency based education focus only on the learning acquired
during the duration of the training.
______4. Industry requirement for a particular job should be disregard in the
assessment.
______5. Training needs of an employee can also be determined during
assessment.
 Answer Key 1.1-2

1. True
2. True
3. False
4. False
5. False
 Information Sheet 1.1-3
Assessors Responsibility and Assessors Guide

Learning Objective:

After reading this information sheet, you must be able to;

1. identify the assessors responsibility in the assessment activity.
2. explain assessors guide

Assessors Responsibility
Plan an assessment activity,
• ensure the candidate is ready for assessment
• prepare the assessment tools or materials
• ratify assessment procedures with appropriate personnel in the
industry/workplace or training organization
• the time and place for agreed with the candidate and any other
relevant parties
• determine the needs of the candidate and any reasonable or
allowable adjustments that has to be made during assessment
• all appropriate personnel are advised of the assessment.

Assessors Guide
The assessors guide is a part of the assessment package that provides
general instructions on the conduct of assessment for a specific
qualification.
National assessment and certification arrangement
This part of the Assessors Guide explains how the candidate can be
certified on a qualification, the prerequisite for a qualification and who
are qualified to undertake the assessment
Evidence plan
Evidence plan gives information of the qualification, unit of
competency, the list of required evidences and in what ways or
assessment method the evidences will be collected.
Specific Instructions for the Assessor
This informs the assessor on the qualification title, unit if
competency, time allotment, condition and feedback.
Suggested Questions and Answers for Demonstration with Oral
Questioning
This enumerates the question to be asked after the performance of
candidates demonstration of the required task and its corresponding
answers.
List of Facilities, Tools, Supplies and Materials
Specifically identifies the quantity and description of the required
facilities, tools, equipment and supplies to be used in the assessmnt.
 Self-Check 1.1-3
Direction: Read the following statement carefully. Write True if the
statement regarding assessors responsibility and guide is correct and False
if the statement is incorrect.
______1. The procedures used during the assessment must be ratified by
the appropriate personnel in the industry/workplace.
______2. Before the assessment, candidates must ensure the readiness of
the assessor.
______3. Assessors Guide provides information on the relevant evidence
gathering methods that will be used in gathering evidences.
______4. Other gathering methods that will be used in evaluating less
critical areas are presented in an assessment guide.
______5. The needs and any reasonable or allowable adjustments must be
identified before the start of the assessment.
 Answer Key 1.1-3
1. True
2. False
3. True
4. False
5. True
 Information Sheet No. 1.1-4
Assessment Centers Responsibility

Learning Objective

After reading this information sheet, you must be able to explain the
assessment centers responsibility in the assessment activities.
Accredited Competency Assessment Center (ACAC) is an
establishment officially authorized by TESDA to manage the assessment of
candidates for national certification.

Assessment Center Responsibility

The Accredited Competency Assessment Center under close supervision by
TESDA shall facilitate assessment, pay the services of accredited
competency assessors and submit required reports to TESDA PO/DO and
RO.
CAC Provides Information on Assessment to Candidate

CAC Staff/Processing Officer

• Provides information on Qualifications for assessment
• Provides information on assessment and certification
arrangements
• Administers the self-assessment guide for qualification applied
for to the applicant-candidate
CAC Provides Checklist of Requirements to Applicants

AC Processing Officer
• Provides applicant-candidate the following:
 Application form
 Checklist of Requirements relevant to the Qualification
applied for
CAC Processing Officer Checks Completeness of Documents

AC Processing Officer

• Checks the following:

 Self Assessment Guide
 Application Form properly and completely filled-out
 Pictures; 3 pcs., colored, passport size, (3.5cm x 4.5cm
with head size ranging from 27 mm to 31 mm; white
background, with collar; and with name printed at the
back:)
CAC Collects Assessment Fee

CAC Processing Officer

• Requests applicant to pay the assessment fee after receiving the

complete documents
• Ensures that assessment fee is paid only to the authorized
person in the Assessment Center and checks Official Receipt
issued to applicant.
• Detaches Admission Slip from the Form and returns it to the
applicant
• Informs candidate of any preparation to be undertaken e.g.,
PPE, etc.
ACAC Assigns Competency Assessor
ACAC Processing Officer
• Prepares Attendance Sheet of candidate-applicants per batch
according to Qualification
• Submits schedule to CAC Manager and requests for
Competency Assessor
ACAC Manager
• Assigns Competency Assessors on rotation basis Note: Each
competency assessor shall assess a maximum of 10 candidates
per assessment schedule
• Confirms competency assessor's acceptance
• Informs TESDA PO/DO of the number of candidates scheduled
for assessment two days before the date of assessment
Competency Assessor Conducts Assessment
CAC Submits Reports to PO
• Reviews the Competency Assessment Results Summary
• Application form with two pictures.
 Electronic copy and three (3) hardcopies of the Registry of
 Workers Assessed and Certified (RWAC)
 CARS
 Rating Sheets
• Post assessment results of candidates found competent
• Pays honoraria of competency assessor
 Self-check 1.1-4

Direction: Given the assessment centers responsibilities, identify the person

responsible on the given tasks. Match the Column A with Column B. Write
the letter of your choice on the space provided. Please use capital letter only.

Column A Column B

Responsibilities ACAC Personnel

______1. Provides applicant the ACAC Manager

application forms and
ACAC Processing Officer
requirements checklist.
______2. Ensure the availability of
the self assessment guide,
application form and
other relevant
requirements of the
candidates.
______3. Confirms Competency
assessor's acceptance.
______4. Ensures that assessment
fee is paid only to the
authorized person in the
Assessment center and
checks official receipt
issued to applicants
______5. Responsible in the
rotation of the assigns
competency assessors.
 Answer Key 1.1-4

1. B
2. B
3. A
4. B
5. A
 Information Sheet 1.1-5
Assessment Resources and Assessment Packages/
Instruments

Learning Objective:

After reading this information sheet you must be able to:

1. identify assessment resources
2. identify the assessment packages
Assessment Resources

Assessment resources are the tools, equipment and supplies that the
candidate will use in the assessment process for a specific qualification.

Assessors must ensure that;

• all the tools are in working condition.
• all the equipment are in working condition and has provision for
safety.
• all supplies are available
Candidate must be inform beforehand of the tools and supplies that
they will bring during the assessment process, like PPE and hand tools.

Assessment Package
Assessment Package - assessment materials that are used in the
assessment process. It consists of the following;
• Assessor's Guide - a set of documents which contains
information that will assist the assessor in the evidence
gathering process.
• Competency Assessor's Script - outlines the series of steps that
competency assessor and candidate move through while
undertaking the assessment.
• Candidate's Guide - contains the Self Assessment Guide,
Competency Assessment Agreement and Specific Instructions
for the Candidate.
• Rating Sheet - contains specific questions or activity(ies)
developed from the selected assessment methods and the
conditions under which the assessment should be conducted
and recorded.
 The assessment packages are being kept at the TESDA Provincial
Office for safekeeping. These are only issued to accredited assessment center
during the scheduled assessment.
 Self-check 1.1-5

Direction: Given the assessment centers responsibilities, identify the person

responsible on the given tasks. Match the Column A with Column B. Write
the letter of your choice on the space provided. Please use capital letter only.

Column A Column B
A. Assessment Resources
______1. A set of documents
which contains B. Assessors Guide
information that will C. Assessment Package
assist the assessor in the
evidence gathering D. Competency Assessors
process Script
______2. The tools, equipment and E. Candidates Guide
supplies that the F. Rating Sheet
candidate will use in the
assessment process for a
specific qualification.
______3. It contains specific
questions or activity(ies)
developed from the
selected assessment
methods and the
conditions under which
the assessment should be
conducted and recorded
______4. It outlines the series of
steps that competency
assessor and candidate
move through while
undertaking the
assessment.
______5. It contains the Self
Assessment Guide,
Competency Assessment
Agreement and Specific
Instructions for the
Candidate.
 Answer Key 1.1-5

1. B
2. A
3. F
4. D
5. E
 Learning Outcome Summary
Learning Outcome 2 Prepare the Candidate

Contents:

• Context of Assessment.
• Competency standards and Assessment Guidelines
• Assessment forms

Assessment Criteria:
1. The context and purpose of assessment are explained to
candidates in line with the requirements of the relevant
Assessment Guidelines.
2. The needs of the candidates are determined to establish any
allowable adjustments in the assessment procedures.
3. Information is conveyed using verbal and non-verbal language
which promote a supportive assessment environment.
4. Legal and ethical responsibilities associated with the
assessment are explained to the candidates in line with the
relevant Assessment Guidelines.
5. The competency standards to be assessed and the evidence to
be collected are clearly explained to the candidate as contained
in the assessment guidelines.
Conditions

The student/trainee must be provided with the following:

• Assessment forms and application forms
• Evidence Gathering Tools
• Copy of Candidate's guide, Self-Assessment Guide
• Copy of Assessment tools/packages
• Tools, equipment, supplies and materials for the conduct of
assessment

Methodology
• Lecture
• Video presentation
• Group discussion

Assessment Method
• Written Test
• Oral Interview and questioning
• Demonstration
 LEARNING EXPERIENCES
Learning Outcome 2 Prepare Candidate
Learning Activities Special Instructions

Read Information Sheet No. 1.2-1.

Context of Assessment
Answer Self-Check 1.2-1
Check your answer using the
Answer Key No. 1.2-1

Read Information Sheet No. 1.2-2;

Competency Standard and
Assessment Guidelines
Answer Self-Check 1.2-2

Check your answer using the

Answer Key No. 1.2-2

Read Information Sheet No. 1.2-3:

Assessment Forms

Answer Self-Check 1.2-3

Check your answer using the

Answer Key No 1.2-3

Perform Task Sheet No. 1.2-1:

Prepare the Candidate

Check your Performance using the Let your trainer observe how
Performance Checklist you prepare candidate before
conducting assessment
 Information Sheet No. 1.2-1
Context of Assessment

Learning Objective:
After reading this information sheet you should be able to explain the
context of assessment:
When preparing a candidate for assessment it should result to
supportive assessment environment;
• Suitable for the assessment
• Candidate is relaxed and not apprehensive
• Establish rapport with candidate
• Provide overview of the process
• Advise candidate on assessment conditions
• Answer candidate questions

Preparing a candidate for assessment is an orientation activity that

will inform the candidate of the following:
• context and purpose of the assessment and the assessment
process
• competency standards to be assessed and the evidence to be
collected
• assessment procedure, the preparation which the candidate
should undertake and answer any questions
• needs and any allowable adjustments in the assessment
procedure
• understanding of the competency standards, evidence
requirements and assessment process
• readiness for assessment and decide on the time and place of
the assessment
Context of Assessment
The context of assessment is the environment or setting in which the
assessment activity takes place. A combination of circumstance may be
prepared and established prior to the assessment as this will ensure that
the assessment process will take place as expected.

The context of assessment includes the following:

1. Physical setting- this maybe the workplace, an assessment center,
community project or online set-up. A venue for assessment should be
made accessible to the candidates for their convenience. The assessor
should also ensure that the assessment site is conducive for
assessment.
2. Tools, equipment and facilities- The assessor should introduce to
the candidate the different tools, equipment and facilities that will be
used in the assessment process.
3. Materials - The assessor should also introduce to the candidate the
perishable and consumables materials required during the
assessment. The assessor must also ensure that all documents
pertinent to the assessment are ready and available prior to
assessment.
4. Purpose of assessment-The assessor should have an understanding
of the purpose of assessment such as certification, licensing, OH&S,
skills audit.
5. Employment status of candidate - the assessor can ask questions to
the candidate to know if the assessment is directly related to the
candidate's work?
6. Access to support personnel - one of the things that the assessors
should do in preparing the candidate is to introduce the support staff
that will be a part of the assessment process. It can be a tool keeper or
the one who will issue to you the needed supplies or materials.
 Self-Check No. 1.2-1
Direction: Identify the context of assessment. Match the Column A with
Column B. Write the letter of your choice on the space provided. Please use
capita] letter only.

Column A Column B
Description Context of Assessment

______1. It refers to the different A. Access to support personnel

equipment and tools use B. Employment status of
during the assessment. candidate
______2. It pertains to the relevance C. Materials
of the assessment to the
candidate's work. D. Purpose of assessment
______3. Refers to the venue wherein E. Physical setting
the assessment takes F. Tools, Equipment and
place. facilities
______4. These are the perishable
and consumable material
required during the
assessment.
______5. It includes certification,
licensing. OH&S, skills
audit.
 Answer Key 1.2-1

1. F
2. B
3. E
4. C
5. D
 Information Sheet No. 1.2-2
Competency Standard and Assessment Guidelines

Learning Objectives:

After reading this information sheet you must be able to:

1. Explain to the candidate the competency standard to be assessed.

2. Explain the assessment guidelines.
3. Explain reasonable adjustment

The Competency Standard

The competency standard is a document that defines the
competencies required for effective performance in the workplace. It is a
written specification of the knowledge, skills and attitude required for a
peformance of job or occupation and the corresponding standard required
for these in a workplace.
Another aspect of preparing the candidate is the introduction of the
competency/ies to be assessed. The assessor must explicitly explain the
following;
• The relevant unit of competency/ies covered in the assessment.
The assessor must explain the different elements covered for
each competency.
• The evidence requirements as stipulated in the evidence guide
for each unit of competency.

Assessment Guidelines and the Assessment Process

Assessment Guidelines are being developed to support each set of

competency standards developed by TESDA. The Guidelines:
• confirm that the benchmarks for assessment are the
competency standards.
• set out the rules on how evidence will be gathered
• describe the process for designing evidence gathering tools
• describe the assessment process
• set out the assessor requirements.
 The assessor must follow the relevant Assessment Guidelines in order
to ensure that:
• assessment processes are fair to all candidates
• assessment processes are implemented in a consistent manner
• assessment processes produce high quality and consistent
outcomes.

Reasonable Adjustment
Reasonable adjustment, sometimes called reasonable accommodation
or allowable adjustment, is designed to ensure that all people are treated
equally in the assessment process.
This means that, wherever possible, 'reasonable' adjustments are
made to the assessment process to meet the individual needs of candidates.
For example, this may involve translating written instructions into
local dialect for candidates from non-English speaking backgrounds or
providing instructions orally rather than in writing for candidates with
limited language skills.
Adjustments are considered 'reasonable' if they do not impose an
unjustifiable hardship upon the assessment centre. In determining whether
an adjustment would impose unjustifiable hardship, the following factors
should be taken into account:
• the nature of the benefit or disadvantage likely to be
experienced by the candidate
• the effect of the disadvantage on the person concerned
• the cost of making the adjustment.
Forms of reasonable adjustment

• Translate English into local dialects

• Use oral in place of written instructions

Legal and ethical responsibilities

• Occupational Health & Safety - it is important to inform the
candidate the nature of work and the potential hazard it may
cause to him. Candidate should be reminded of the
precautionary measures; like not be allowing them to undergo
assessment if they are not wearing appropriate personal
protective equipment, or they are exhibiting unsafe actions.
• Confidentiality of the assessment process means that all
information about the assessment should be kept confidential.
The assessor must ensure that the following must be kept
secured;
  Assessment Package must kept in secured place, the
assessor should ensure that all the copies of the
assessment package are retrieved after the assessment
activity. This will guarantee the integrity of the
assessment package.
 Candidate’s assessment result must also be kept
confidential to ensure candidates personal integrity. The
assessment result can only be made available to
authorized personnel, like to his supervisor or human
resource personnel where he works and to the institution
where he is actually have his training.
 Assessment procedure or process must also be kept
confidential. The assessor must inform the candidate to
refrain from giving any form of information that took place
during the assessment process.
• Free consent of candidates - Assessor must ensure that the
candidate was not pressured in any way to be assessed.
• Adheres to quality system, policies and procedures of the
workplace.
• Integrity of the assessor - assessor must not in any way make
assessment decision in favor of somebody request, be it the
candidate, a close acquaintance/friend, or even powerful people.
The decision must be solely based on the result of the
assessment.
• Appeal Process - appeal for reassessment to gain an
independent second opinion will apply in cases where a
candidate is judged as "Not yet competent" and believes they
have been incorrectly assessed. The underlying principles of an
appeal process include:
 a natural justice for a candidate, to avoid unfair treatment
or an assessors' error of judgment;
 an incentive to quality and consistent performance bv
assessors;
 assurance to employers and candidates of the objectivity
of the assessment system.
 Self-Check 1.2-2
True or False

Direction: Read the following statement carefully. Write True if the

statement regarding assessors responsibility and guide is correct and False
if the statement is incorrect.
______1. The evidence gathering process is identified in the assessment
guidelines.
______2. The competency/ies to be assessed will be disclosed to the
candidates after the assessment process.
______3. Assessment Guidelines must be followed by the assessor to ensure
inconsistency in the process of assessment.
______4. Established assessment processes must be fair to all candidates.
______5. Adjustment are considered reasonable if they do not impose an
unjustifiable hardship upon the assessment center.
______6. The result of the assessment will be made available for public
information.
______7. In making decisions, assessor must consider the family background
and the capability of the candidate to provide extra fee for his/her
service.
______8. Reasonable accommodation is designed to ensure that all people
are treated equally in the assessment process.
______9. Those who failed in the assessment may appeal for reassessment.
______10. Assessor may translate English into the local dialect of the
candidate if necessary.
 Answer Key 1.2.2

1. True

2. False
3. False
4. True
5. True
6. False
7. False
8. True
9. True
10. True
 Information Sheet No. 1.2-3
The Assessment Forms

Learning Objective

After reading this information sheet, you must be able to identify the
different assessment forms.

Assessment Forms
Assessors must be aware of the different assessment forms being used
in the assessment process. The following are the forms used in the
assessment process;
• Candidates Application Form
The candidates Application Form is filled up by the candidate
upon undergoing orientation at the assessment center, pertinent
data will be given by the candidate, such as his/her personal
profile, education, work experience. This form also includes the
admission slip that the candidate will have to bring during the
scheduled assessment.
• Attendance Sheet is one of the required forms that the assessor
should have to bring during the actual assessment. The
candidate should fill up this attendance sheet to confirm that he
is present during the assessment.
• Competency Assessment Agreement refers to the document
which is concurred by the candidate and the assessor regarding
the requirements of assessment.
• Registry of Workers Assessed and Certified refers to a record
that contains the documentation of the results of assessment
and as a basis for national certification.
• Competency Assessment Results Summary refers to the
consolidated assessment decisions made by the competency
assessor which indicates the overall performance of the
candidate during the assessment process.
• Assessment Package - assessment materials that are used in
the assessment process. It consists of the following; 1)
Assessor's Guide; 2) Competency Assessor's Script; 3)
Candidate's Guide; and 4) Rating sheet.
 Technical Education and Skills Development Authority
Pangasiwaan sa Edukasyong Teknikal at Pagpapaunlad ng Kasanayan

APPLICATION FORM

Picture,
colored
Passport size
White
background
v Applicant’s Signature Date

Name of School/Training Center/Company:

Address
Title of Assessment applied for:
 Full Qualification  COC
1. Client Type
 TVET graduate  Industry worker  SCEP
2. Profile

2.1. Name:
Last First Middle

2.2. Mailing Address:

Number, Street Barangay District

City Province Region Zip Code

2.3. Mother’s Name 2.4. Father’s Name
2.8. Highest Educational
2.5. Sex 2.6. Civil Status 2.7. Contact Number(s) 2.9. Employment Status
Attainment
 Male  Single Tel:  Elementary graduate  Casual  Probationary
 Female  Married Cellular:  HS graduate  Contractual  Regular
 Window/er e-mail :  TVET graduate  Job Order  Permanent
 Separated Fax::  College level If Student  Self-employed
Others:  College graduate  Trainee/OJT
 Post graduate  Others, pls specify
 Others: ___________
2.10. Birth date: 2.11. Birth place: 2.12. Age:
5. Licensure Examination(s) Passed
5.1. 5.2. 5.3. 5.4. 5.5. 5.6.
Title Year Taken Examination Venue Rating Remarks Expiry Date

(For more information, please use separate sheet)

6. Competency Assessment(s) Passed

6.1. 6.2. 6.3 6.4. 6.5. 6.6.

Qualification
Title Level Industry Sector Certificate Number Date of Issuance Expiration Date

(For more information, , please use separate sheet)

ADMISSION SLIP

Name of Applicant: Tel. Number:

PICTURE
(Passport
Assessment Applied for: OR Number & Date: size)

To be accomplished by the Processing Officer

Name of Assessment Center:

Check submitted requirements: Remarks:

 Accomplished Self-Assessment Guide  Bring own PPE

 Three (3) pieces colored passport size pictures  Others. Pls. specify

Assessment Date: Assessment Time:

________________________________________ ____________________________________
Printed Name & Signature of Processing Officer Printed Name & Signature of Applicant

Date: Date:

Note: Please bring this Admission Slip on your assessment date.

Sample Attendance Sheet

Technical Education and Skills Development Authority

National TVET Trainers Academy

Name of Assessment Center

Date

Name Signature

Assessor ACAC Manager

Sample COMPETENCY ASSESSMENT AGREEMENT

Candidate’s Name:

Assessor’s Name:

Qualification: RAC SERVICING (PACU/CRE) NC II

BASIC UNITS

Units of Competency to be
Assessed: • Participate in Workplace Communication
• Work in Team Environment
• Practice Career Professionalism
• Practice Occupational Health and Safety Procedures
COMMON UNITS

• Perform mensuration and calculation

• Prepare materials and tools
• Observes procedures, specifications and manual of
instruction
• Perform basic benchwork
• Perform basic electrical works
• Maintain tools and equipment
• Perform housekeeping and safety practices
• Document work accomplished
CORE UNITS

• Survey site for installation

• Install PACU/CRE
• Install PACU/CRE piping systems
• Install PACU/CRE electrical systems
• Service and maintain PACU/CRE units
• Troubleshoot PACU/CRE systems
• Recover and recycle refrigerant in PACU/CRE systems
• Repair and retrofit PACU/CRE systems and its
accessories
• Perform start-up and commissioning for PACU/CRE
systems

YES NO

• Have the context and purpose of assessment been explained?

• Have the qualification and units of competency been explained

 • Do you understand the assessment procedure and evidence to
be collected?
• Have your rights and appeal system been explained?
• Have you discussed any special needs to be considered during
assessment?
I agree to undertake assessment in the knowledge that information gathered will only
be used for professional development purposes and can only be accessed by
concerned assessment personnel and my manager/supervisor.

Candidate’s Signature: Date:

Assessor’s Signature: Date:

 Competency Assessment Result Summary

Candidate’s Name:

Assessor’s Name:

Title of Qualification / Cluster of

Units of Competency

Assessment Center: Date:

The performance of the candidate in the following unit(s) of competency and

Satisfactory Not Satisfactory
corresponding methods

Units of Competency

1.

2.

3.

Note: Satisfactory Performance shall only be given to candidate who demonstrated successfully all the competencies
identified in the above-named Qualification/Cluster of Units of Competency

Recommendation:  For issuance of NC/COC

(Indicate title of COC, if full
 For submission of
additional documents
 For re-assessment (pls.
specify)
Qualification is not met) Specify: _______________
______________________

Did the candidate overall performance meet the required evidences/standards?

 YES  NO
OVERALL EVALUATION  Competent  Not Yet Competent
General Comments [Strengths/Improvements needed]

Candidate’s signature: Date:

Assessor’s signature: Date:

Assessment Center Manager

Date:
Signature:
 Self-Check 1.2.-2

Direction; Identify the forms being used in the assessment. Match the
Column A with Column B. Write the letter of your choice on the space
provided. Please use capital letter only.

Column A Column B
Definition 6.Assessment Forms

_____ 1. It is the consolidated A. Attendance Sheet

assessment decisions on B. Assessment Package
the overall performance
of the candidate. C. Candidate Application Form
_____ 2. It is compose of the D. Competency Assessment
Assessor's Guide, Agreement Form
Competency Assessor's E. Competency Assessment
Script, Candidate's Guide Results Summary
and Rating Sheet-
F. Registry of Workers
_____ 3. Document that must Assessed and Certified
be completed by the
candidate upon
undergoing orientation.
_____ 4. This form will serve as an
evidence that the
candidate i s present
during the actual
conduct of the
assessment.
_____ 5. It is the basis for the
national certification. It
contains the
documentation of the
results of assessment.
 Answer Key 1.2-3

1. E
2. B
3. C
4. A
5. F
 Task Sheet 1.2-1
Preparing Candidates

Performance Objective

Given a candidate, competency assessment agreement, pencil and ball

pen you are to role play on preparing candidate for assessment following the
procedure listed below.

One of the most important phase of conducting assessment is to

prepare the candidate for assessment before the assessor starts to gather
evidences. Remember, as a competency assessor, you must provide a
supportive environment before starting with the assessment activity. You
must ensure that the environment is suitable for the assessment and the
candidates are relaxed and not apprehensive.
Prepare candidate for assessment following the steps listed below
1. Explain the context and purpose of assessment to candidates in line
with the requirements of the relevant Assessment Guidelines.
2. Determine the needs of the candidates to establish any allowable
adjustments in the assessment procedures.
3. Convey information using verbal and non-verbal language to promote
a supportive assessment environment.
4. Explain the legal and ethical responsibilities associated with the
assessment to the candidates in line with the relevant Assessment
Guidelines.
5. Explain the competency standards to be assessed and the evidence to
be collected to the candidate as contained in the assessment
guidelines.
 Below is a part of the assessors script that can guide you in preparing
the candidate.

Materials/References

Good morning everybody!

My name is (state your name). I am an

accredited competency assessor for
_______________. ( the assessor must wear his/her
ID card as a proof of his/her accreditation)

I would like to acknowledge the presence of

Mr./Ms. ________________, one of the members of
our ___________________________________________
and Mr./Ms. _________________, our
representative from TESDA Provincial Office.

You do not have to worry about their presence.

They are here to oversee the conduct of
competency assessment and to check if the
conduct is in accordance with the prescribed
competency assessment methodology and
procedures. They will not assess you.

Before I start, let me first check the

attendance.
Please present to me your admission slip once
your name is called. ( let the candidates sign on
the attendance sheet, compare signature of
candidates on admission slip against the signature
on the attendance sheet)

I have here with me your accomplished self

assessment guide. This is an indication that Attendance Sheet
you know and can perform all the units of
competency enumerated in this qualification. (
self assessment guide was given to the candidate
by the processing officer of the assessment center)

The competency assessor gives the overview of the

Qualification to be assessed:

Today, I am going to administer competency

assessment for (state the Qualification). It is
the Qualification level with (Enumerate the
Core Units of Competencies . Core Competencies
namely:
1. ______________________
2. _______________________
3. ________________________
Relevant Qualification /
units of competency
OR
Relevant National
Assessment and
These ____________________ core units are Certification Arrangements
clustered to form one (1) assessment package
for full Qualification / ----------------------- clustered
units of Competency which is --------------------------------
--------. It covers the following:
Relevant copy of National
Assessment Package for
Full Qualification

Clustered Units of
Competency
( Certificate of
Competency)

The competency assessor orients/briefs the

candidates. Explains the following:
Relevant Copy of
• context and purpose of assessment CS/Qualification
• qualification/units of competency to be
assessed Copy of National
• tasks to be performed and the evidence to be Assessment package for
collected full Qualification
• assessment procedures to be undertaken ( National Certificate)

• needs of the candidates to be considered

during assessment Clustered Units of
• allowable/reasonable adjustments in the Competency
assessment procedure ( Certificate of
(the competency assessor can conduct Competency)
orientation to at least ten (10) candidates)
Do you have any questions or clarifications?

If none, I will now distribute the Competency Competency Assessment

Assessment Agreement sheets. Please read the Agreement Sheet
instructions carefully and answer all the
questions outlined in the document.

If you need assistance, I will be more than

willing to assist you.

(The competency assessor explains and guides the

candidates in accomplishing the Competency
Assessment Agreement sheet)

After the candidate is through with accomplishing Accomplished Competency

the Competency Assessment Agreement sheet, you Assessment Agreement
will review the answers and will give feedback to sheet
the candidates.
You now assign a number to the candidates
(candidate #1, candidate # 2, candidate #3) . . . . .
and give instruction that candidate #1 will be the
first to enter the assessment room. The other
candidates will have to wait at the waiting area.
 Performance Checklist for Preparing Candidate for
Assessment

Trainee's Name __________________________________Date ____________________

During the performance of the task did you consider the following criteria?

Criteria YES No

Did the assessor….

• Check the attendance of candidate?

• Collect admission slip?

• Instruct the candidates to sign the attendance sheet?

• Provide overview of the Qualification to be assessed
(national Assessment and Certification Arrangements)?
• Instruct the candidates to accomplish the competency
assessment agreement
• Orients the candidate on the following:
o Explain the context, purpose and the assessment
process?
o Explain the Qualification or units of competency to
be assessed and the evidence to be collected?
o Outline the assessment procedures to be
undertaken?
o Assessed the needs of the candidates and
determine any allowable adjustments in the
assessment procedure?
o Seek feedback regarding the candidates
understanding of the Qualification/unit of
competency to be assessed, evidence requirements,
and assessment process?
o Make the necessary announcements just before
the start of the assessment?
o Specify the do’s and don’ts inside the assessment
center?

Comments:
Signature over printed name of trainer
 Learning Outcome Summary

Learning Outcome 3 Gather evidence

Contents:
• Different forms of evidence
• Methods of Gathering Evidence
• Rules of evidence and dimensions of competency
• Evidence gathering process, methods and Tools
• Skills in gathering evidence
• Application of various assessment method
• Assessment packages/tools and Assessment Guidelines
• Assessment Rating Sheets

Assessment Criteria:
1. Evidence is gathered using assessment methods specified in the
relevant Evidence guide
2. Evidence is gathered and documented in accordance with the
assessment procedures specified in the relevant Assessment
Guidelines.
3. Reasonable adjustments are incorporated in the evidence gathering
procedures, where appropriate in line with the procedures detailed in
the Assessment Guidelines.
4. Evidence is gathered and documented using the relevant assessment
tools

Conditions:
The student/trainee must be provided with the following:
 Copy of Evidence Gathering Tools
 Supplies and Material
 Workplace, tools and equipment
 Pencil, Ballpen, Bond Paper
 Rating Sheet
Methodology:
 Lecture
 Video presentation
 Group discussion

Assessment Method:
 Written test
 Oral Interview
 Direct observation
 Demonstration
LEARNING EXPERIENCES
Learning Outcome 3 Gather evidence

Learning Activities Special Instructions

Read Information Sheet No. 1.3-1

Different Forms of Evidence

Answer Self-Check 1.3-1

Check your answer using the

Answer Key No. 1-3-1

Read Information Sheet No. 1.3-2:

Ways of Gathering Evidence

Answer Self-Check 1.3-2

Check your answer using the

Answer Key No. 1.3-2

Read Information Sheet No. 1.3-3:

Dimensions of Competency

Answer Self-Check 1.3-3

Check your answer using the

Answer Key No. 1.3-3

Read Information Sheet No. 1.3-4:

Rules of Evidence

Answer Self-Check 1.3-4

Check your answer using the

Answer Key No. 1.3-4

Read Information Sheet No. 1.3-5:

Evidence Gathering Tools

Answer Self-Check 1.3-5

Check your answer using the

Answer Key No. 1.3-5
Your Trainer will check your
Perform Task Sheet No. 1.3-1
performance using the performance
Gather Evidence Checklist.
If your performance meets the
criteria set for this activity, you can
move to the next learning outcome
 Information Sheet No. 1.3-1
Forms of Evidences

Learning Objectives:
After reading this information sheet you must be able to explain the
different forms of evidences.

Evidence is information gathered which, when matched against the

performance criteria, provides proof of competency. Evidence can take
many forms and be gathered from a number of sources.
As noted above, assessment involves collecting evidence. This evidence
may be direct evidence (such as observation of workplace performance),
indirect evidence (such as formal testing) or supplementary' evidence (such
as references from employers). This evidence is used by an assessor to make
a judgement about whether the candidate is competent. It is the
responsibility of the assessor to determine what and how much evidence is
required to make the assessment judgement. Training Regulations provide
guidance on the types of evidence required, and further advice may be
gained through moderation and industry consultation.

Forms of Evidence:
1. Direct Evidence is evidence that can be observed and witnessed by
the assessor. This may include:
• Observation of the assessors of the candidate carrying out work
activities.
• Oral questioning of the candidate.
• Demonstration of specific skills needed to complete the task.
2. Indirect evidence is evidence of the candidates’s work that can be
reviewed or examined by the assessor. This may include:
• Assessment of finished product
• Written test of underpinning knowledge
• Review of previous work performed
• Testimonials or report from employers, colleagues, clients or
supervisors
• Evidence of training
Method of Gathering Evidence
There are various way of gathering evidence. Among these are:
• Multiple observations by the assessors of the candidate carrying
out the work activities
• Demonstration of specific skills needed to complete the task
• Assessment of technical qualities or finished product
• Written test of underpinning knowledge
• Oral questioning of candidates
• Reference from previous employer
 Self-Check 1.3-1
Direction: Grouped the given scenario below, identify what forms of
evidences are being describe. Write the number of corresponds the
statement. Write your answers on the space provided.
1. Assessed/evaluate the finished product
2. Training Certificates & certificate of employment
3. Ask the candidates several questions after a demonstration
4. Feedback from employers, colleagues, clients, etc.
5. Observing the candidate while doing the required tasks.

Direct Evidence Indirect Evidence

 Answer Key 1.3-1

Direct Evidence Indirect Evidence

3 1
5 2
4
 Information Sheet No. 1.3.2
Ways of Gathering Evidence

Learning Objectives:
After reading this information you must be able to explain the
different ways of gathering evidence.

After knowing the forms of evidences, you will be introduced to the

different ways of gathering evidences. This lesson will equip you with the
different ways of gathering evidences and will give the tips on how to use
this evidences.

Ways of Gathering Evidence

Observation
Observation is a key form of evidence gathering in the actual
workplace. When the picture of competence is developed within a
workplace context it is easy to find opportunities for observing work
performance. However, there are situations in which it might not be
possible or it may be inappropriate to use observation. For example:
• work activities that occur irregularly, take place over an
extended period of time or are difficult to observe (this may
include work activities such as dealing with an emergency
situation, planning a process or managing a team task)
• work activities that involve issues of privacy and confidentiality,
such as counselling, providing feedback to team members on
work performance or dealing with confidential or private client
information
• situations where it may be culturally inappropriate to observe
the activity
In these situations alternative forms of evidence will be required,
such as structured activities, third party feedback.
Observation should aim to collect evidence of all components of
competency, including key competencies, dimensions of competency,
safety and quality.
When conducting an observation, the assessor should:
• use observation as an opportunity to observe practical skills as
well as attitudes, underpinning knowledge, key competencies
and dimensions of competency
• include a range of work activities
 • supplement observation with questioning or an interview, to
draw out the way in which underpinning knowledge, key
competencies and the dimensions of competency are being
applied in practice
• consider other forms of supporting evidence which show how
the candidate has prepared or planned for the task
• remember that the candidate might feel nervous while being
observed
• use a checklist to record that the candidate has performed all
required tasks.
Demonstration
For logistical reasons such as safety, expense or time, it is not
always possible for assessors to observe a process during real work time.
Therefore, it may be necessary for the candidate to demonstrate the
process at another time or location. For example, it may not be possible
for the candidate to demonstrate machine shutdown procedures during
normal work hours. So the assessor may ask the candidate to
demonstrate this skill out of working hours or at another site, such as an
Accredited Competency Assessment Center (ACAC), using similar
machinery.
Demonstrations can be used in a wide range of situations, such as:
• showing how to use specific functions of a computer package
• showing safe lifting procedures for different types of loads
• showing how to use an equipment in a range of situations
• giving a verbal presentation to a group.
In implementing a demonstration the assessor should:
• check that the demonstration complies with the information in
the Training Regulation,
• including the elements and performance criteria, range
statement and evidence guide
• equipment used is safe and reflects the type of equipment
currently used in the industry
• conduct the demonstration at a site which reflects conditions in
the workplace (Accredited Competency Assessment Center)
• set realistic expectations, for example, time limits and quality
specifications
• use materials and applications that are relevant to the
workplace and the unit of competency
 Third party reporting
There are some situations in which workplace evidence is required
but it is not possible for the assessor to directly observe the candidate at
work. For example, the work activities may be at a remote location,
involve issues of privacy or confidentiality, only occur rarely or may be
conducted at a location where safety is compromised if another person is
present.
Situations in which an assessor may not be able to observe the
candidate include:
• while it may be possible to see a security guard carry out the
mechanical operations required to use a gun, it is unlikely that
the assessor will be able to observe the officer using the weapon
appropriately in real life situations
• in some situations assessments have to be carried out in
distance mode because it is not possible for the assessor to visit
the workplace to observe the candidate.
In each of these situations, the evidence will need to be collected by
an observer or a third party, who may be the security officer or the work
supervisor.
The assessor should select the best person to observe the
candidate and prepare materials which help the observer to provide
relevant feedback on the candidate’s performance that is directly related
to the relevant unit(s) of competency.
It is important to remember that the assessment decision is made
by the assessor, not the third party observer.
Questioning
• Questioning is an evidence gathering technique that is widely
used in competency based assessment. Questions may be asked
orally or in a written format. Answers to questions
• provide evidence of underpinning knowledge, application of
skills and the capacity of the candidate to transfer knowledge
and skill to different contexts.
Questioning may be used to determine:
• why the candidate does particular activities or tasks at work
• the candidate’s responsibilities at work
• the candidate’s understanding of legislative and safety
requirements that impact on activities or tasks at work
• the candidate’s understanding of workplace procedures
• whether the candidate is able to transfer skills to other contexts
and situations
 • what the candidate would do if something different or unusual
happened or if something went wrong.
Oral questioning
• Oral questioning involves the assessor asking the candidate a
number of questions about real, simulated or hypothetical
situations. The questions may be preset. Alternatively, assessors
may develop their own set of questions to suit the context of the
assessment and the requirements of the competency standard.
• Oral questioning complements real time/real work observations
and structured activities as it provides a means of probing the
candidates understanding of the work. Oral questioning: is a
valuable tool for collecting evidence of underpinning knowledge
and its application across a wide range of contexts
• can be used where written questioning might not be appropriate
due to literacy and language problems (in particular, to confirm
the candidate’s understanding of the question and to probe for
further information if the candidate’s response is not sufficient)
• can be standardised to enhance validity and reliability
• provides immediate information about the candidate’s
knowledge and understanding to assist in determining what
other evidence may need to be collected.
Although questioning is a valuable tool for collecting evidence,
assessors need to be aware that the correct questioning techniques need
to be used to avoid asking leading questions, mistakenly answering
questions or giving clues to the required responses. Assessors also need
to be aware that some candidates may not be able to visualise or
conceptualise hypothetical situations and that questioning may favour
those with good communication skills. To ensure that oral questioning is
effective, the questions need to be well planned and structured. The
following tips will provide assessors with guidelines for structuring and
asking questions.
Hints for effective questioning
The assessor should:
• keep questions short and focused on one key concept
• ensure that questions are formal and structured
• test the questions to check that they are not ambiguous
• use open-ended questions such as ‘what if…?’ and ‘why…?’,
rather than closed questions
• keep questions clear and straightforward and ask one at a time
• link the questions to work experience
 • use words that the candidate will understand
• look at the candidate when asking questions
• ensure that the candidate understands the questions
• ask the candidate to clarify an answer if the assessor does not
understand the response
• confirm the response by saying the answer back in the
candidate’s own words
• document responses on a checklist or recording sheet
• time questions so that the candidate is not interrupted while
carrying out a task that requires full concentration
• encourage a conversational approach when appropriate, to put
the candidate at ease and also to make the questioning flow
with the task
• use questions or statements as prompts for keeping focused on
the purpose of the questions and the kind of evidence being
collected
• keep questions flexible and adjust language to a suitable level
• listen carefully to the answers for opportunities to find
unexpected evidence
• follow up responses with further questions, if useful, to draw
out more evidence or to make links between knowledge areas
• make up a list of acceptable responses to ensure reliability of
assessments
Recording responses
It is important for the assessor to have a record of the questions
asked and an indication of the suitability of the responses given by the
candidate. If the candidate’s response is insufficient the assessor should
record why on the recording sheet or checklist. This provides information
that can be used later, if necessary, to explain to the candidate where
skills and/or underpinning knowledge need to be developed to achieve
the required competence.
Written test
Written test can be useful for assessing underpinning knowledge
and for supplementing evidence gathered through real time/real work
and structured activities.
Written test can be asked under test situations or as part of a
structured activity.
 Assessing written questions
An assessment guide, containing acceptable responses to
questions, should be developed for all written test given to the candidate,
whether the questions are set under test conditions or not. It is good
practice to write the expected response(s) to a question as the question is
being written. Developing responses to questions helps to ensure that the
answers are assessed objectively and consistently, increasing the
reliability and validity of the assessment.
Portfolios
What is a portfolio?
A portfolio contains individual pieces of evidence demonstrating
work outputs that have been collected by the candidate. The items are
usually produced over a period of time and come from different sources.
A well-constructed portfolio incorporates a selection of evidence that is
clearly benchmarked against the relevant unit(s) of competency and
indicates consistent performance of work activities in accordance with
workplace standards.
As indicated below, portfolios may be organised and presented in a
variety of forms:
Portfolio evidence
Portfolios can include a wide variety of evidence. In many cases
evidence will come from the candidate’s day to day work. However, the
portfolio can also include evidence from other work situations, previously
certificated learning and other activities such as recreational pursuits.
This evidence may derive from either current performance or past
achievements.
The evidence presented in a portfolio must be valid. That is, it must
relate to the elements, performance criteria, range statement and
evidence guide of the relevant unit(s) of competency. It must be sufficient
and current, demonstrating that the candidate is competent across the
full range of activities described in the relevant unit(s).
Portfolio materials

Form of evidence Application

Transcripts of Provides evidence of prior education or training
records, completed on or off-the-job.
certificates
Assessment Provides evidence of on-the-job performance,
feedback or observers’ comments and future action as a result
completed of assessment.
checklists
Written Provides evidence of the candidate’s job
statements or performance, responsibilities, achievements and
references skills levels.
Job descriptions Provides evidence of prior work experience
Work journals Provides evidence of tasks, activities or other
achievements accomplished by the candidate in
the course of days or weeks at the workplace or in
a community/volunteer role.
Work samples, for Provides evidence of the candidate’s ability to do
example part or whole of work tasks or processes
reports, letters,
designs
Finished Provides evidence of candidate’s ability to produce
products, for a product
example or service.
tools completed
Product Provides evidence that the candidate is aware of
descriptions or the inputs,
specifications outputs or standards required to produce a
product or provide
a service.
Statutory Provides evidence that work samples are the
declarations candidate’s own work.

Portfolios may contain both direct and indirect evidence. A portfolio

may include work samples produced by the candidate, performance
evidence such as photographs and video tapes and reports describing
what the candidate has been observed doing in the past. It may also
contain written evidence describing what the candidate would do in
response to emergencies, breakdowns or other contingencies (supplied by
the candidate).
There are no set rules about the proportion of direct evidence to
indirect evidence in a portfolio. The importance attached to any given
item of evidence varies according to its context, age and whether or not it
is supported by other evidence.
Evaluating a portfolio
The provision of workplace documents, work samples and other
records in a portfolio does not mean that the candidate is competent.
This is the responsibility of the assessor. In evaluating a portfolio the
assessor should:
• seek verification of the role of the candidate from others who
have witnessed the events documented
• interpret the currency of the material and the way that the
candidate applies the skills in the present context
• obtain explanations of the material from the candidate to clarify
the context and relevance to the unit(s) of competency involved
(this may be achieved by interviewing the candidate)
• evaluate the contents of the portfolio using a holistic approach
(rather than taking an atomistic approach by checking each
item in the portfolio against the unit requirements, assessors
should consider evidence as a whole or in large integrated
pieces. The benefits of this approach are that it is less time-
consuming and allows assessors to concentrate on those areas
where there are perceived gaps in the evidence).
 Self-Check 1.3-2
Multiple Choice

Direction: Read the following statement carefully. Choose the best answer
from the given options. Write the letter of your choice on the space provided.
Please use capital letter only.

______1. A way of gathering evidences which is useful for assessing

underpinning knowledge and for supplementing evidence gathered
through real time/real work and structured activities.
A. Demonstration
B. Portfolio
C. Questioning
D. Written test

______2. An evidence that may include work samples produced by the

candidate, performance evidence such as photographs and video
tapes and reports.
A. Demonstration
B. Observation
C. Portfolio
D. Written test

______3. This evidence gathering technique provide evidence of underpinning

knowledge, application of skills and the capacity of the candidate to
transfer knowledge and skill to different contexts.
A. Demonstration
B. Portfolio
C. Questioning
D. Written test
______4. A key form of gathering evidence that can be use as an opportunity
to observe practical skills as well as attitudes, underpinning
knowledge, key competencies and dimensions of competency.
A. Demonstration
B. Observation
C. Third party report
D. Written test
______5. A way of gathering evidences wherein the assessor should select the
best person to observe the candidate and prepare materials which
help the observer to provide relevant feedback on the candidate’s
performance that is directly related to the relevant unit(s) of
competency.
A. Demonstration
B. Observation
C. Third party report
D. Written test
 Answer Key 1.3-2

1. D
2. C
3. C
4. B
5. C
 Information Sheet No. 1.3-3
Dimensions of Competency

Learning Objectives:
After reading this information sheet, you must be able to explain the
dimensions of competency.

Dimensions of competency must be taken into account when an

assessor is gathering evidence of a candidate's competency for a unit,
and assessment should be designed to address these accordingly.
Case studies, questions, simulated work events, and "what if
scenarios are useful strategies for assessors to use to assist candidates to
acquire and demonstrate these capabilities.
Working with the dimensions of competency highlights some
critical points for assessors:
• It's important to know what's inside a unit of competency -more
than just the performance criteria.
• Having a good understanding of what the work involves also
helps an assessor interpret the unit of competency.
• Watching a person use their skills is not enough. It's critical for
assessors to ask questions that explore the candidate's
knowledge of the job and their ability to solve problems.

Incorporate and assess dimensions of competency

Effective workplace performance requires not only isolated
technical skills, but the knowledge and attitudes lo apply those skills in
routine and non-routine situations. People are considered to be
competent when they are able to apply their knowledge and skills to
successfully complete work activities in a range of situations and
environments.
The four dimensions of competency are:
• task skills – this involves undertaking a specific workplace
task[s].
Assessor needs to collect evidence that the candidate can do the
individual actions as well as the whole task.
Example: Data are entered into the computer using appropriate
application in accordance with company procedure.
• task management skills – this involves managing a number of
different tasks to complete a whole work activity.
Assessor gather evidence that the candidates can provide
evidence that they can work efficiently to meet deadlines, handle
a sequence of interrelated tasks and progress smoothly between
tasks.
Example: Following presentation feedback on product design is
obtained from the appropriate personnel. Any modifications are
identified and incorporated into the final design.
• contingency management skills – this involves responding to
problems and irregularities when undertaking a work activity.
This may involve dealing with:
 breakdowns
 changes in routine
 unexpected or a typical results or outcomes
 difficult or dissatisfied clients
Assessor needs to collect evidences that the candidates can
respond to problems and irregularities while performing a work
activity.
Example: Notification of shift availability, or non attendance for
shift, is given without undue delay and according to store policies
and procedures.
• job/role environment skills – this involves dealing with the
responsibilities and expectations of the work environment when
undertaking a work activity.
Assessor must collect evidences that the candidate can;
 work with others
 interact with clients and suppliers
 comply with standards operating procedures
 observe enterprise policy and procedures.
Example: Reports are prepared/ completed according to
company requirements.
 Self-Check 1.3-3
Direction: With the given criteria below, identify what type of Dimension of
Competency is measured. Match the Column A with Column B. Write the letter of
your choice on the space provided. Please use capital letter only.

Column A Column B
Criteria Dimension of Competency

_____ 1. Faulty wine is replaced with A. Contingency Management

new one should the guest Skills
disapproved its taste.
B. Critical Skills
_____ 2. Report on testing procedure,
C. Job/Role Environment
including faults and repair is
Skills
completed in line with SOPs.
D. Task Skills
_____ 3. Fruits are picked using
picking poles. E. Task Management Skills
_____ 4. Tools with wear and
corrosions are segregated
and treated according to
maintenance plan and
procedures.
_____ 5. Boars are trained to mount
sows/dummy
 Answer Key 1.3-3

1. A
2. C
3. D
4. E
5. D
 Information Sheet No. 1.3-4
Rules of Evidence

Learning Objectives:
After reading this information sheet, you must be able to explain the
rules of evidence.

After you gather evidences, there is a need to make an assessment

decision and one of the thing you have to consider in making your decision
is the rules of evidence.
When evaluating evidence in order to make a decision of competence,
the assessor must ensure that the evidence provided satisfies the Rules of
Evidence.
They are the rules by which an assessor justifies his/her assessment
decision. Each piece of evidence must be valid, authentic and current to be
considered acceptable evidence. There must also be sufficient evidence
overall, to allow an assessor to make a judgement of competence. (Linked to
the sufficiency rule is a requirement, that the assessor must be confident
that the candidate can perform the competency consistently.
Valid
To ensure evidence is valid, you as the assessor must be confident
that each piece of evidence collected:
• demonstrates relevant outcomes and performance requirements
of the Unit of Competency
• covers the relevant breadth and depth of the Unit of
Competency (including knowledge and skills, dimensions of
competency, evidence guide etc)
• reflects current industry- standards
Authentic
Authenticity relates to ensuring that each piece of evidence is
from the candidate and not another person - that the assessor is
confident that it is the candidates own work.
Where a judgement relies on indirect or supplementary forms of
evidence or the direct evidence is not directly observable, other
complementary evidence may be needed to support authenticity-

Procedures can be established to support the authenticity of

evidence which include'.
• observation of work in progress
 • submission of training records
• third party verification
Current
Currency relates to the age of the evidence presented by a
candidate to demonstrate that they are still competent. Competency
requires each piece of evidence provided must:
• reflect the candidates current knowledge and/or skills in the
relevant aspect of work
• establish that the candidate can meet the requirements of the
current version of the relevant Unit/s of Competency and
industry standards
Sufficient
Sufficiency relates to the quality and quantity of evidence assessed.
It requires collection of enough appropriate evidence to ensure that all
aspects of competency have been satisfied.
Applying the sufficiency rule to evidence means that the
combination of all evidence provided must;
• demonstrate the outcomes and performance requirements of the
Unit of Competency
• cover the breadth and depth of the Unit of Competency
(including knowledge and skills, dimensions of competency,
range of variables, evidence guide etc)
• allow the assessor to be confident that the candidate can
perform the competency consistently
Consistent
Does the evidence :
• show that the candidate consistently meets the standards under
workplace conditions rather than showing a one - off
demonstration of the standards?
• Incorporate multiple items of evidence?
Recent
Recency relates to the age of evidence in relationship to current
version of the relevant unit of competency.
 Self-Check 1.3-4
Direction; Read the following questions carefully. Identify the rules uf
evidence being observed. Choose the best answer from the given options.
Write the letter of your choice on the space provided. Please use capital
letter only.
______1. Is the evidence related to the current version of the standards?
A. Authentic
B. Current
C. Sufficient
D. Valid

______2. Is the evidence less than five years old?

A. Consistent
B. Current
C. Recent
D. Sufficient

______3. Does the evidence cover the full range of the elements and
performance criteria?
A. Authentic
B. Current
C. Sufficient
D. Valid

______4. Does the evidence incorporate multiple items of evidence?

A. Consistent
B. Recent
C. Sufficient
D. Valid
______5. Is the evidence of the candidate's own work or contribution?
A. Authentic
B. Consistent
C. Recent
D. Sufficient
 Answer Key 1.3-4

1. D
2. C
3. C
4. A
5. A
 Information Sheet No. 1.3-5
Evidence Gathering Tools

Learning Objectives

After reading this information sheet you must be able to identify the
different evidence gathering tools.

Evidence Gathering Tools

Observation checklist
An observation checklist is useful when observing performance in
both real-work situations or in simulated environments where candidates
are able to demonstrate skills, application of workplace procedures,
including OHS.
An observation checklist enables the assessor to observe in a
focused way, to take structured notes that can be referred to when
making the assessment decision, to provide informed feedback to
candidates, and to enhance the objectivity of the assessment decision.
Observation is not appropriate for ...
• activities that occur irregularly, take place over an extended
period of time or are difficult to observe
• activities that require privacy and confidentiality
• situations where it may be culturally inappropriate to observe
the activity
• situations where workplace safety may be compromised.
Sample observation checklist with questioning
DEMONSTRATION

Candidate name:
Assessor name:
Project-Based Assessment:
Qualification:
Date of assessment:
Time of assessment:
Instructions for demonstration

Given the necessary materials, tools and equipment, the candidate must be able
--------------------------------------------------------------------------------------------------------------in
______ hours.

Materials and equipment

(Please refer to the CS)

OBSERVATION  to show if evidence is

demonstrated
During the demonstration of skills, did the
Yes No N/A
candidate:
•   
•   
•   
•   
•   
•   
•   
•   
•   
•   
•   
The candidate’s demonstration was:
Satisfactory  Not Satisfactory 
 QUESTIONS

Satisfactory
Questions to probe the candidate’s underpinning knowledge response

Extension/Reflection Questions Yes No

1.  
2.  
3.  
4.  
Safety Questions
5.  
6.  
7.  
8.  
Contingency Questions
9.  
10.  
11.  
12.  
Infrequent Events
13.  
14.  
15.  
16.  
Rules and Regulations
17.  
18.  
19.  
20.  
The candidate’s underpinning knowledge  Satisfactory  Not
was: Satisfactory
Feedback to candidate
General comments [Strengths / Improvements needed]

Candidate signature: Date:

Assessor signature: Date:

Questioning
Asking questions is a widely used teaching, learning and
assessment technique. Tools that you might develop to support this
methodology include:
• oral questioning
• written questions
• interviews
• questionnaires
Oral questioning is a common assessment technique, which is
used in a number of situations. It does not involve a large investment of
time, and responses lo oral questions provide useful evidence of:
• a candidate's technical knowledge
• their understanding of workplace procedures, legislation and
safety requirements.
Questioning allows you to probe to obtain clarification,
confirmation or supplementation when needed. For example, responses
to "what would you do if..." questions are effective ways of determining
whether a candidate is able lo deal effectively with contingencies (an
important dimension of competency) and to anticipate and pre-empt
problems that may arise out of the work process.
Oral questioning may also be a reasonable way to accommodate a
candidate's need for consideration of their language and literacy skill
levels. Remember that the assessment should not demand higher
literacy, language or communication skills than those required for the job
itself.
Questioning is appropriate for .,.
• Times when observation cannot be used
 • Verifying observations
• Underpinning knowledge
• Dimensions of competency

Third party Report

Third party evidence is evidence gathered from workplace
supervisors, peers and others to support an assessment decision. An
assessor cannot always observe a candidate over a period of time and
some competencies are difficult to assess by observation alone. Therefore
gathering third party evidence can be an essential part of the assessment
process.

Portfolio
A portfolio is a collection of materials prepared by a candidate to
demonstrate their knowledge, skills and understanding. It has often been
used as a tool for candidates seeking RPL. New streamlined approaches
to RPL encourage assessment methods that reduce the previous reliance
on paper-based evidence and provide opportunity for candidates to
gather evidence of their competency in a range of ways that better match
the requirements of the unit/units.
Increasingly, methods that are being used to gather evidence for
RPL mirror assessment methods that are used in a training program.
These include self-assessment, interview processes and/or direct
observation either on the job in the workplace, or in a simulated
environment.
If you elect to use portfolios, as part of the evidence on which you
base your assessment judgement, your guidelines for candidates need to
leave no doubt as to the intended purpose and expected composition of
the portfolio." Portfolios can be time-consuming to compile and to assess,
so if you elect to use this methodology, you need to exercise care in
developing precise guidelines.
 Sample Portfolio Record Sheet

PORTFOLIO RECORD SHEET

Candidate name:
Assessor name:
Competency Standards:
Unit of Competency:
Item number

Type of evidence
[insert information in the column]
The evidence shows that I ……
•
•

•
•
•
•
•
•
•
•
•
•
•
I declare that all evidence presented is my own work and accurately represents my abilities.
Candidate signature: Date:
PORTFOLIO EVALUATION FORM

Candidate name:
Assessor name:

Competency Standards:
Unit of Competency:
The evidence provided by the candidate is:
 Valid  authentic  sufficient  current
The contents of the portfolio provided satisfactory evidence that the candidate [tick the Item
box]: no[s]
• 
• 
• 
• 
• 
• 
• 
• 
• 
• 
• 
• 
• 
• 
 For each of the evidence gathering methods there is a
corresponding evidence gathering tools such as:

Evidence Gathering Methods Evidence Gathering Tools

Written test Multiple Choice, Matching type,

True or False

Oral Questioning Checklist

Observation Observation checklist

Demonstration Demonstration Checklist

Portfolio Portfolio assessment checklist

 Self-Check 1.3-5

Direction: Complete the table, identify the evidence gathering method and
tools applicable in the given scenarios.

Scenario Evidence Evidence

Gathering Gathering
Method Tools

1. The candidate is inside the

room sitting in the chair,
holding his pen and after a
few seconds write down his
answer in the provided
answer sheet.

2. The candidate is beside a

desktop, he is showing the
different parts of a desktop.
He is using some hand and
body gestures to show how to
use the equipment.

3. The assessor is checking the

training certificate,
employment certificate that the
candidate has submitted. The
assessor ensure that the
documents were obtained
within 5 years.

4. After the simulation, the

assessor ask the candidate
some questions for
clarification.

5. The trainee was sent to an

institution for training, and
for the trainee to experience
the real situation in a
workplace
 Answer Key 1.3-5

Scenario Evidence Evidence

Gathering Gathering
Method Tools

1. The candidate is inside the Writtent Test Multiple choice,

room sitting in the chair, Matching type,
holding his pen and after a True or False,
few seconds write down his etc.
answer in the provided
answer sheet.

2. The candidate is beside a Demonstration Demonstration

desktop, he is showing the checklist
different parts of a desktop.
He is using some hand and
body gestures to show how to
use the equipment.

3. The assessor is checking the Portfolio Portfolio

training certificate, Assessment
employment certificate that Checklist
the candidate has submitted.
The assessor ensure that the
documents were obtained
within 5 years.

4. After the simulation, the Oral Questioning Checklist

assessor ask the candidate
some questions for
clarification.

5. The trainee was sent to an On-the-job On-the-job

institution for training, and observation observation
for the trainee to experience checklist
the real situation in a
workplace
 Task Sheet 1.3-1
Gathering Evidences

Performance Objective
Given a candidate, a copy of the evidence gathering tools, rating
sheet and a wriing tools, you are to role play how to gather evidence
following the listed steps.

Gather evidences following the steps listed below

• Gather evidences in compatibility to the elements, performance
criteria, range of variables and evidence guide in the relevant
units of competency.
• Gather evidences in terms of validity, consistency, currency,
recency, authenticity and sufficiency
• Gather evidences in terms of the four dimensions of
competency.
• Gather other evidences to support other evidences
 Performance Checklist for Gathering Assessment Evidence

Trainee's Name ____________________________________ Date _______________

During the gathering of assessment evidences did the you consider the listed
criteria

Criteria YES NO

Evidences are gathered in terms of validity,

consistency, currency, recency, authenticity and
sufficiency

Evidences are gathered in terms of the four dimensions

of competency.

Evidences are gathered in compatibility to the

elements, performance criteria, range of variables and
evidence guide in the relevant units of competency.

Evidences are gathered to support other evidences

Provide the candidates with complete materials, tools and

equipment required to complete the task?

Administer the assessment in accordance with competency-

based assessment methodology?

Give specific instructions to the candidate clearly and

slowly?

Observe carefully the specified time limits provided in the

assessment package

Translate written and verbal instructions from English into

local dialects as needed?

Allow the candidate to raise questions before the start of the

assessment?
Stay at the assessment area during the entire duration of
the assessment activity?

Stop the candidate accident is imminent?

Record details of evidence collected and make judgement

about the candidate’s competence based on collected
evidence?
Comments:

Signature over printed name of trainer

 Learning Outcome Summary

Learning Outcome 4 Make the assessment decision

Contents:
• Rules of Evidence
• Dimensions of competency and Assessment Guidelines
• Evaluation of Evidence
• Rating Sheets
• Skills in making assessment decision

Assessment Criteria:
1. The evidence is evaluated in terms of the rules of evidence
2. The evidence is evaluated according to the dimensions of
competency
3. The assessment decision is made based on evaluation of the
evidence and the requirement of relevant unit(s) of competency.

Conditions:
Trainees must be provided with following:
• Copy of Evidence Gathering Tools
• Rating Sheet
• Supplies and Material
• Pencil, Ballpen, Bond Paper

Assessment Method:
• Written test
• Interview
• Direct observation
 Learning Experiences
Learning Outcome 4 Make the Assessment Decision

Learning Activities Special Instructions

Read Information Sheet No. 1.4-1.
Evaluation of Evidence

Answer Self-Check 1.4-1

Check your answer using the

Answer Key No. 1.4-1

Read Information Sheet No. 1.4-2.

Skills in Making Assessment
Decision

Answer Self-Check 1.4-2

Check your answer using the

Answer Key No. 1.4-2

Perform Task Sheet 1.4-1: Making

Assessment Decision

Check your performance using the Let your trainer observe your
Performance Checklist performance. If you satisfactory meet
the criteria for this activity, you can
move to the next learning outcome.
 Information Sheet No. 1.4-1
Evaluation of Evidences

Learning Objective
After reading this information sheet, you must be able to explain the
evaluation of evidence based on the dimensions of competency, rules of
evidence and the requiremnts of the competency/ies in making assessment
decision.

Once the evidence has been collected, it should be compared with the
relevant unit(s) of competency to make the assessment decision. If the
assessment process has been valid, reliable, fair, and flexible and the
evidence meets the rules of evidence, then the decision making should be
straightforward.
It will finally come down to the assessor’s honest appraisal of the
evidence. Sometimes the candidate has provided all the evidence required
and it matches the requirements for competency but the assessor still feels
unsure. Alternatively, the candidate may seem competent, but has not met
all the requirements for competence specified in the evidence gathering
tools. In this case it may be a case of reviewing the process.
In making assessment decisions, the assessor must consider the
following :
Dimensions of competency
In evaluating the evidence, the assessor should examine each of he
dimensions of competency to ensure all aspects are demonstrated within
the evidence. This involves asking four key questions.
1. Did the candidate demonstrate the appropriate task skills?
• Check the evidence to ensure that the candidate carried out the
work tasks according to workplace procedures.
2. Did the candidate demonstrate the appropriate task management
skills?
• Check the evidence to ensure the candidate has appropriate
skills in selecting equipment, planning, coordinating, organising
and prioritising.
3. Did the candidate demonstrate the appropriate contingency
management skills?
• Check the evidence to ensure that the candidate knows how to
deal with unplanned events, emergencies and breakdowns.
4. Did the candidate demonstrate the appropriate job/role environment
skills?
 • Check the evidence to ensure that the candidate is aware of
enterprise policies and procedures, functions effectively in the
workplace and contributes to the organization’s quality system.
Rules of evidence
The final check is that the evidence meets the rules of evidence.
Assessors need to ensure that the evidence:
1. reflects the skills and knowledge described in the relevant unit(s) of
competency
2. shows application of the skills in the context described in the range
statement
3. indicates that skills and knowledge are applied in real workplace
situations
4. demonstrates competence over a period of time
5. demonstrates repeatable competency
6. is corroborated
7. is the work of the candidate
8. is able to be verified
9. demonstrates the current skills and knowledge of the candidate.
Requirements of the unit of competency
Does the evidence match the requirements of the elements and
performance criteria? Does the evidence address the critical aspects of
competence and the underpinning knowledge and skill requirements of
the units of competence? This involves answering the following questions:
1. Does the candidate show the relevant level of knowledge and skills?
2. Can the candidate apply the appropriate level of problem solving and
information processing skills?
3. Is the candidate able to demonstrate the appropriate level of
responsibility for the candidate’s own work and that of others?
Corroboration of evidence
Does one piece of evidence support other pieces of evidence and
help to build a 'picture' of competent performance. For example is the
assessor's observation of the candidate supported by a supervisor's
reference, an example of a work product or the candidate's response to
oral questions.
 CORROBORATION OF EVIDENCE

OBSERVATION OF
WORK PERFORMANCE

INTERVIEW WITH SKILL TEST TO

EMPLOYER TO CHECK GATHER EVIDENCE ON
CONSISTENT SPECIFIC SKILLS OR
PERFORMANCE APPLICATION

WORK TRAINING CLIENT

SAMPLE RECORD REFERENCE

The above illustration shows the interrelationship of the evidences that can
be gathered from the assessment activity
 SELF CHECK 1.4-1

Enumeration; Give the following factors that an assessor is considering in

making a decision.

1. What are the factors considered in making assessment decision?

2. What are the rules of use in evaluating evidences?
3. Enumerate the dimensions of competency.
 ANSWER KEY 1.4-1

1. A. Requirements of the unit of competency

B. Dimension of competency
C.Rules of evidence
D.Corroboration of evidence

2. A. Sufficient
B. Valid
C. Current
D. Authentic
E. Consistent
P. Recent

3. A. Tasks skills
B. Task management skills
C. Contingency management skills
D. Job/role environment skills
 Information Sheet No. 1.4-2
Skills in Making Assessment Decision

Learning Objectives

After reading this information sheet, you must be able to identify

the assessors skills in making assessment decision.

When making your judgment about competency, be clear about the

reasons for reaching your decision. These reasons will form the basis of your
feedback to the candidate.
If you have difficulty making your decision based on evidence that the
candidate has provided, this may be due to the type of evidence you decided
on. If you cannot make a decision about competency you should ask the
candidate to submit further evidence. If after submission you can now make
decision, do so, but recommend for the revision of the assessment activities.

Skills in Making Assessment Decision

After gathering the evidence, the assessor needs to make a judgment
of competence. The assessor must have a good knowledge of observing the
candidate and keep notes of unusual conditions or situation during the
entire conduct of assessment.
1. The assessor must have a good knowledge of how to collect
appropriate evidence and match compatibility to the elements,
performance criteria, range of variables and evidence guide in the
relevant units of competency.
2. The assessor must have a good knowledge of judging the evidence in
terms of the four dimensions of competency - task skills, task
management skills, contingency management skills and job/ role
environment skills.
3. The assessor must have a good knowledge of judging the evidence in
terms of the rules of evidence - task skills, task management skills,
contingency management skills and job/ role • environment skills.
4. The assessor must have a good knowledge in analyzing a piece of
evidence to support other pieces of evidence and help to build a
candidates "picture" of competent performance.
 Task Sheet 4.1-1
Making Assessment Decision

Performance Objective
Given a candidate, copy of evidence gathering tools, rating sheet,
pencil, bond paper you must make an assessment decision following the
listed criteria below.

After gathering evidences, make assessment decision following the

criteria listed below
1. Analyze evidences in compatibility to the elements, performance
criteria, range of variables and evidence guide in the relevant units
of competency.
2. Judge evidences in terms of validity, consistency, currency, recency,
authenticity and sufficiency
3. Judge evidences in terms of the four dimensions of competency.
4. Analyze other evidences to support other evidences
 Performance Checklist for Making Assessment Decision

Trainee's Name ______________________________________ Date _______________

Criteria YES NO

Evidences are judged in terms of validity,

consistency, currency, recency, authenticity
and sufficiency

Evidences are judged in terms of the four dimensions of

competency

Evidences are analyzed in compatibility to the elements.

performance criteria, range of variables and evidence
guide in the relevant units of competency.

Evidences are analyzed to support other evidences

Comments:

Signature over printed name of trainer

 Learning Outcome Summary
Learning Outcome 5 Record Assessment Results

Contents:
1. Forms designed for assessment result
2. Skills in recording assessment results
3. Competency assessment result summary (CARS)
4. Registry of workers assessed (RWAC)

Assessment Criteria:
1. Assessment results are recorded accurately in accordance with
approved record keeping guidelines of the organization
2. Records of the assessment procedure, evidence collected and
confidentiality of assessment outcomes in maintained according to
the approved policy guidelines of the organization
3. Issuing of certificates is organized in line with approved policy
guidelines of the organization

Conditions:
Trainees must be provided with following;
1. Copy of Assessment Tools/Rating Sheet
2. Competency Assessment Result Summary (CARS)
3. Supplies and Material
4. Pencil, Ballpen, Bond Paper
Assessment Method:
1. Written test
2. Interview
3. Direct observation
4. Demonstration
 LEARNING EXPERIENCES
Learning Outcome 5 Record assessment result
Learning Activities Special Instructions
Read Information Sheet No. 1.5-1.
Forms Designed for Assessment
Result

Answer Self-Check 1.5-1

Check your answer using the

Answer Key No. 1.5-1

Read Information Sheet No. 6.4-2:

Skills in Recording Assessment
Results

Perform Task Sheet No 1.5-1:

Filling-up Competency Assessments
Summary Results

Check your performance using the Let your trainer check your
performance checklist performance using the performance
criteria.
Perform Task Sheet No 1.5-2:
Recording and Reporting Assessment
Results

Check your performance using the Let your trainer check your
performance checklist performance using the performance
criteria.
 Information Sheet No. 1.5-1
Forms Designed for Assessment Result

Learning Objectives
After reading this information sheet you must be able to identify the
different forms designed for assessment results.
This information sheet deals with the forms needed to record the
assessment results. After gathering and making assessment decision you
are now to prepare the records of the assessment results.

Why are records important?

The conduct of competency assessment need to keep records for a
number of reasons. These include:
1. requirements of Competency Assessment of TESDA Policy and
Procedure
2. providing statistical information
3. providing copies of outcomes for candidates in case of lost
Competency Assessment Results Summary
4. providing data for review of competency assessment process

Forms for Assessment Results

1. Rating Sheets – refers to a document that contains specific questions
or activity (ies) developed from the selected assessment methods and
the conditions under which the assessment evidences are recorded.
2. Competency Assessment Results Summary - refers to the
consolidated assessment decisions made by the competency
assessor which indicates the overall performance of the candidate
during the assessment process
3. Registry of Workers Assessed and Certified (RWAC) - refers to a
record that contains the documentation of the results of assessment
and as a basis for national certification.
4. Attendance Sheet - refers to a record that contains the list of
candidates who are present during the conduct of competency
assessment.
 COMPETENCY ASSESSMENT RESULTS SUMMARY

Candidate’s Name:

Assessor’s Name:

Title of Qualification / Cluster of

Units of Competency

Assessment Center: Date:

The performance of the candidate in the following unit(s) of competency and

Satisfactory Not Satisfactory
corresponding methods

Units of Competency

4.

5.

Note: Satisfactory Performance shall only be given to candidate who demonstrated successfully all the competencies
identified in the above-named Qualification/Cluster of Units of Competency

Recommendation:  For issuance of NC/COC

(Indicate title of COC, if full
 For submission of
additional documents
 For re-assessment (pls.
specify)
Qualification is not met) Specify: _______________
______________________

Did the candidate overall performance meet the required evidences/standards?

 YES  NO
OVERALL EVALUATION  Competent  Not Yet Competent
General Comments [Strengths/Improvements needed]

Candidate’s signature: Date:

Assessor’s signature: Date:

Assessment Center Manager

Date:
Signature:

CANDIDATE’S COPY (Please present this form when you claim your NC/COC)

COMPETENCY ASSESSMENT RESULTS SUMMARY

Name of Candidate: Date:

Name of Assessment Center: Date:

Assessment Results:
 Competent  Not Yet Competent

Recommendation:  For issuance of NC/COC

(Indicate title of COC, if full
 For submission of
additional documents
 For re-assessment (pls.
specify)
Qualification is not met) Specify:

Assessed by: _____________________________ Attested by: __________________________

Name and Signature Name and Signature
Date: Date:
Attendance Sheet
Technical Education and Skills Development Authority
National TVET Trainers Academy

Name of Assessment Center

Date

Name Signature

Assessor ACAC Manager

Registry of Workers Assessed
 Self Check 1.5-1

Multiple Choice: Read each statement carefully, select the answer from the
choices listed to identify the forms required for recording. Write your answer
on the space provided before each number.

______1. A form that contains the list of candidates who are present during
the conduct of competency assessment.
A. Attendance sheet
B. Competency Assessment Results Summary
C. Rating Sheet
D. Registry of Workers Assessed and Certified

______2. A form that contains the consolidated assessment decisions made

by the competency assessor which indicates the overall performance
of the candidate during the assessment process.
A. Attendance sheet
B. Competency Assessment Results Summary
C. Rating Sheet
D. Registry of Workers Assessed and Certified

______3. A document that contains specific questions or activity(ies)

developed under which the assessment evidences are recorded.
A. Attendance sheet
B. Competency Assessment Results Summary
C. Rating Sheet
D. Registry of Workers Assessed and Certified
 Answer Key No. 1.5-1

1. A
2. D
3. C
 Information Sheet No. 1.5-2
Skills in Recording Assessment Results
Learning Objective:
After reading this information sheet you must identify the assessor’s
skills in recording assessment results.

Assessors Skills in Recording Assessment Results

1. The assessor must have a good understanding of;
• the recording and reporting guidelines.
As an assessor you must be well knowledgeable of the recording
guidelines as prescribed by TESDA policy procedure on
competency assessment.

• the other requirements of the assessment process (portfolio).

A portfolio requirement is a means of filling the assessment
gaps. A good knowledge of what other evidences to be reported
is must to reinforce other evidences.

• filling up the relevant, assessment forms (e.g. assessment

checklist, competency assessment results summary, etc.).
Assessors must be aware of how to fill up assessment forms to
serve its purpose, if not the assessment result might be
jeopardize. If you are not familiar with what to do ask the
assistance of other assessor who are then familiar with the
assessment forms.

• the completeness of the assessment records for reporting.

Assessors should be aware of the completeness of its
assessment documents to avoid problems processing the
candidate’s certification.
 Task Sheet 1.5-1
Filling-up the Competency Assessment Results Summary
(CARS)

Performance Objective:
Given Competency Assessment Results Summary and a writing tool,
you must be able to fill-up the forms correctly following the listed
information or action required.

1
3
2
5

7
6 9

10
8

11
12

13

17
14

15

16

18
Procedure in filling-up the Competency Assessment Results
Summary (CARS)

It is the task of the competency assessor to ensure the correctness

and completeness of the Competency Assessment Results Summary
(CARS). Simply follow the listed steps below to fill up the CARS.

1. Write completely and legibly the candidates name.

2. Write legibly the assessors name.
3. Write legibly the title of the qualification that had been assessed, eg.;
Electrical Installation and Maintenance NC II
4. Write legibly the name of assessment center where the assessment
took place.
5. Write the date of assessment.
6. List down the unit of competency/ies covered during the assessment.
7. Indicate on this column the candidates performance whether
satisfactory or not satisfactory.
8. Tick this check box if the recommendation is for issuance of National
Certificate (NC) or Certificate of Competency (COC)
9. Tick this check box if the candidate is recommended to submit
additional document and specify the title of the document.
10. Tick this check box if there is a need for the candidate for re-
assessment
11. Tick the YES check box if the candidate performance meets the
required evidences/standard, if not tick the NO check box.
12. Tick the competent check box if the candidates overall evaluation is
competent, for not yet competent tick the not yet competent check
box.
13. Write a general comment for the candidate.
14. Let the candidate affix his/her signature on this area.
15. Affix the assessors’ signature on this area.
16. Let the ACAC Manager affix his/her signature in this area
17. Write the corresponding date of the assessment.
 Procedural Checklist
Filling-up the Competency Assessment Results Summary

During the performance of the task, did you considered the following
criteria?

Criteria YES NO
1. Write completely and legibly the candidates name.
2. Write legibly the assessors name.
3. Write legibly the title of the qualification that had
been assessed, eg.; Electrical Installation and
Maintenance NC II
4. Write legibly the name of assessment center
where the assessment took place.
5. Write the date of assessment.
6. List down the unit of competency/ies covered
during the assessment.
7. Indicate the candidates performance whether
satisfactory or not satisfactory.
8. Tick check box if the recommendation is for
issuance of National Certificate (NC) or Certificate
of Competency (COC)
9. Tick the check box if the candidate is
recommended to submit additional document and
specify the title of the document.
10. Tick the check box if there is a need for the
candidate for re-assessment.
11. Tick the YES check box if the candidate
performance meets the required
evidences/standard, if not tick the NO check box.
12. Tick the competent check box if the candidates
overall evaluation is competent, for not yet
competent tick the not yet competent check box.
13. Write a general comment for the candidate.
14. Let the candidate affix his/her signature.
15. Affix the assessors’ signature on this area
16. Let the ACAC Manager affix his/her signature.
17. Write the corresponding date of the assessment
Comments:

Signature over printed name of trainer

 Task Sheet No 1.5-2
Recording and Reporting Assessment Results

Performance Objective:
Given a candidate, rating sheets and writing tools, you must record
and report assessment results in accordance to the prescribe TESDA Policy
and Procedure on Competency Assessment.

After learning all the required forms for recording and reporting
competency assessment results, you will be introduced on the step by step
procedure in reporting and recording assessment results.

Procedure in recording and reporting assessment results

Prepare the necessary assessment reports
1. Record the assessment outcome using the prescribed rating
sheet
2. Ensure Rating Sheets are signed by the candidate after
providing feedback
3. Maintain records of the assessment procedures, evidence
collected and assessment outcome
4. Accomplish the Competency Assessment Results Summary
 Recommend issuance of national certificate/ certificate
of competency if candidate is found Competent
 Recommend re-assessment if candidate is found Not Yet
Competent
5. Submits to CAC Manager assessment reports and
documents including:
 Rating Sheets corresponding to the number of copies
issued
 Accomplished Attendance Sheet
 CARS
 Performance Checklist 1.5-2
Recording and Reporting Assessment Results

During the performance of the task, did you considered the following
criteria?

Criteria YES NO
1. Record the assessment outcome using the
prescribed rating sheet
2. Ensure Rating Sheets are signed by the candidate
after providing feedback
3. Maintain records of the assessment procedures,
evidence collected and assessment outcome
4. Accomplish the Competency Assessment Results
Summary
5. Recommend issuance of national certificate/
certificate of competency if candidate is found
Competent
6. Recommend re-assessment if candidate is found
Not Yet Competent
7. Submits to CAC Manager assessment reports
and documents.

Comments:

Signature over printed name of trainer

 Learning Outcome Summary
Learning Outcome 6 Provide Feedback to Candidate
Contents:

• Constructive Feedback on assessment proceedings

• Skills in giving feedbacks

Assessment Criteria:

1. Clear and constructive feedback on the assessment decision is given

to the candidate in line with the relevant Assessment Guidelines.
2. Ways of overcoming any gaps in competency are explored with the
candidate.
3. The candidate is advised of available reassessment in line with
organizational policy and procedures
4. Any assessment decision disputed by the candidate is recorded and
reported promptly to appropriate personnel in line with organizational
policy and procedures.

Conditions:
The student/trainee must be provided with the following:
1. Copy of assessment tools
2. Copy rating sheet
3. Competency assessment result summary (CARS)
4. Supplies and material
5. Pencil, ballpen, bond paper
Assessment Method:
1. Written test
2. Interview
3. Direct observation
4. Demonstration
 LEARNING EXPERIENCES
Learning Outcome 6 Provide Feedback to Candidate

Learning Activities Special Instructions

Read Information Sheet No. 1.6-1.
Constructive Feedback on
Assessment Proceedings

Answer Self-Check 1.6-1

Check your answer using the

Answer Key No. 1.6-1

Read Information Sheet No. 1-6-2:

Skills in Giving Feedback

Perform Task Sheet No 1.5-2:

Recording and Reporting Assessment
Results

Check your performance using the Let your trainer check your
performance checklist performance using the performance
criteria.
 Information Sheet No.1.6-1
Constructive Feedback on Assessment Proceedings

Learning Objectives:
After reading this information sheet you must be able to explain how
to give constructive feedback to the candidate.

Feedback is process of identifying assessment outcomes and

explaining them to the candidate. It includes describing:
1. Assessment process
2. Assessor’s techniques
3. Assessment decisions
4. Follow up actions

How to give constructive feedback on assessment proceedings;

1. Ask the candidate to judge how well he or she performed
2. Reinforce positive aspects of the assessment
3. Ask the candidate to suggest areas for improvement
4. Give feedback as soon as possible
Effective feedback should be given as soon as possible. The longer the
delay between the candidates assessment and feedback, the longer they will
they will continue to have some misconceptions. Also, delay reduce the
relationship between candidates performance and the feedback, and the
candidate might not remember what they are thinking during the evaluation
1. Discuss areas for improvement in detail
2. Discuss need for further evidence
3. Inform candidate of your proposal final decision
4. Work out ways in which the gaps from the assessment maybe filled
5. Remind the candidate of the next procedures. E.g. recording
information, signing the assessment forms
6. Ask the how you can improve assessment for other candidates in the
future.
Tips for feedback on negative assessment
1. Be as positive without raising any false expectations.
2. Be as precise about the gaps in the candidate’s competence
3. Identify whether any part(s) of the assessment need be repeated and,
if so, which parts.
4. Emphasize and explain the results
5. Suggest further learning or practice to fix the gaps.
6. Arrange further opportunity for candidate to complete assessment
requirements
Assessor must be careful in providing negative feedback on the
performance of the candidate, as much as he could, present negative
feedback in creative way. Avoid the use of words that will lower self-esteem
and confidence of the candidate.
 Self Check 1.6-1
True or False
Direction: Read each statement carefully. Write T if the statement is
correct and F if the stamement is false. Write your answer on the space
provided before each number.

______1. When giving negative feedback you can use words that can lower
self-esteem of the candidate.
______2. Feedback is process of identifying assessment outcomes.
______3. Avoid emphasizing and explaining the results to the candidate
when feedbacking negative assessment.
______4. When giving feedback the assessor must be as positive without
raising any false expectations.
______5. In giving feedback the assessor may ask the candidate to judge how
well he or she performed.
 Answer Key No. 1.6-1

1. F
2. T
3. F
4. T
5. T
 Information Sheet No.1.6-2
Skills in Giving Feedback

Learning Objective:
After reading this information sheet, you must be able to identify the
assessor skills in giving assessment feedback.

Skills in giving feedback

Assessors must be well versed in providing assessment feedback to
candidate. In order to do this he must have the following skills in giving
assessment feedback.
1. The assessor must be good in providing clear and constructive
feedback on assessment decision.
2. Assessor must have a good understanding of exploring any gaps in
the competency.
3. Assessor must be good in advising candidate reassessment
procedure in line with organizational policy and procedures.
4. Assessor must be good in recording and reporting assessment
decision disputed by the candidate.
5. The assessor must be knowledgeable on the procedure in claiming
COC/NC at TESDA PO/DO.
 Task Sheet No. 1.6-1
Providing Feedback to Candidate

Performance Objective:
Given a candidate provide feedback to the candidate based on the
assessment results you have prepared on the previous learning outcome.

Now that you have recorded the results of the assessment outcomes,
you will now give the feedback to your candidate. Here is the procedure of
providing feedback.

Provide Feedback on the Assessment

1. Provide feedback on the outcomes of the Assessment process. This
includes providing the candidate with:
• clear and constructive feedback on the assessment decision
• information on ways of overcoming any identified gaps in
competency revealed by the assessment
• the opportunity to discuss the assessment process and outcome
• information on reassessment process, when required
• procedure in claiming COC/NC at TESDA PO/DO.
 Performance Checklist for Giving Feedback

Trainee’s Name __________________________________ Date: _________________

During the performance of the task, did you considered the following
criteria?

Criteria YES NO
1. clear and constructive feedback is given to
the candidate using appropriate language
and strategies
2. feedback includes guidance on overcoming
gaps in competency or further goals or
training opportunities if appropriate
3. the candidate is given information on
reassessment opportunities and the appeals
process
4. record and report results of competency
assessment following the prescribe
organizational procedure
5. record and report assessment decision
disputed by the candidate.
6. explain the procedure in claiming NC/COC
at DO/PO
 Job Sheet No. 1.1-1
Conducting Competency Assessment

Performance Criteria:

Given a candidate, assessment venue, assessment package and writing tools

you are to conduct assessment of your qualification, following the procedure
presented in this module.

Procedure:

1. Prepare candidate
2. Gather evidence
3. Make assessment decision
4. Record assessment results
5. Provide feedback to candidates

Your trainer will evaluate your performance using the performance

checklist.
 Performance Checklist
Conducting Competency Assessment

Trainees’s Name: _____________________________________ Date _____________

During the performance of the task, did you considered the following
criteria?

Criteria YES NO
• Check the attendance of candidate?
• Collect admission slip?
• Instruct the candidates to sign the attendance sheet?
• Check self assessment guide?
• Provide overview of the Qualification to be assessed
(national Assessment and Certification Arrangements)?
• Orients the candidate on the following:
o Explain the context, purpose and the assessment
process?
o Explain the Qualification or units of competency
to be assessed and the evidence to be collected?
o Outline the assessment procedures to be
undertaken?
o Assessed the needs of the candidates and
determine any allowable adjustments in the
assessment procedure?
o Seek feedback regarding the candidates
understanding of the Qualification/unit of
competency to be assessed, evidence
requirements, and assessment process?
o Make the necessary announcements just before
the start of the assessment?
o Specify the do’s and don’ts inside the assessment
center?
o Instruct the candidates to accomplish the
competency assessment agreement

During the assessment

• Provide the candidates with complete materials, tools
and equipment required to complete the task?
• Administer the assessment in accordance with
competency-based assessment methodology?
• Give specific instructions to the candidate clearly and
slowly?
• Observe carefully the specified time limits provided in
the assessment package
• Translate written and verbal instructions from English
into local dialects as needed?
• Allow the candidate to raise questions before the start of
the assessment?
• Stay at the assessment area during the entire duration
of the assessment activity?
• Stop the candidate accident is imminent?
• Record details of evidence collected and make judgement
about the candidate’s competence based on collected
evidence?

Post assessment
• Provide feedback on the outcome of the assessment
process? This includes providing the candidate with:
o Clear and constructive feedback on the
assessment decision
o Information on ways of overcoming any identified
gaps in competency revealed by assessment
o Information on reassessment process if applicable

• Prepare the following assessment reports?

o Record the assessment outcome using the
prescribed rating sheet
o Make sure the report or rating sheets are properly
signed by him and the candidate
o Endorse assessment result/outcomes to the
Assessment center manager
o Prepare recommendations for the issuance of
National Certificate/Certificate of Competency.
Bibliography

TESDA Policy Procedure: Competency Assessment and Certification,

CACO, 2008.
Training Package Assessment Material Kit, Ratio Pty Ltd, DETYA-
ANTA-VETASSESS, 2001.
Mendenilla, Marjorie G., etal., AM1 Learning Modules, TESDA NCR
and TEVSAPHIL