1. Explain the advantages of an open office.

The primary advantage of using OpenOffice as a productivity suite

comes from the cost. OpenOffice is open-source software that is free
to download and free to use.
 It introduces text, images, and movies in a coordinated manner.
 The exhibition is presented in an organized and dynamic.
 Facilitates submission of specific information.
 Introduces sequential exposure of a subject.
 Present the information in a set or animated.
 The presentation may contain sound related to the sound related to
the subject.
 You can create links in different segments of the exhibition by
hyperlinks.

2. Explain the importance of the location of an office considering its problem.

Office location is important because it affects employee job
satisfaction and work/life balance. Of all the considerations
businesses must make when setting up a new office location, the
attractiveness of that location for employees may be one of the
easiest factors to overlook. And the office should be accessible to
customers. They do not like distances to make business inquiries and
to consider the availability of infrastructure and nature of business.

3. Discuss the importance of office lay-out, lighting, and ventilation from the
point of view of the efficiency of work.
 The importance of office layout are:
 It is very important to know what kind of environment at office will
work best for your employees.
 Design of your office is really important and as an employer you have to
make wise choices for the well-being of your business & employees.
 Wise choice will definitely creativity and productivity.
 Wrong decision can be destructive to the business, demotivational to
your employees & also one of the biggest causes of unproductivity in a
business.
 Lighting
 Office settings, proper lighting makes all work tasks easier. Appropriate
lighting, without glare or shadows, can reduce eye fatigue and headaches;
it can prevent workplace incidents by increasing the visibility of moving
machinery and other safety hazards. Good quality lighting also reduces the
chance of incidents and injuries from "momentary blindness".
The ability to "see" at work depends not only on lighting but also on:
 The time to focus on an object. Fast moving objects are hard to see.
 The size of an object. Very small objects are hard to see.
 Brightness. Too much or too little reflected light makes objects hard to see.
 Contrast between an object and its immediate background. Too little
contrast makes it hard to distinguish an object from the background.
 Ventilation
Ventilation is one of the most important controls in office and school
environments, and good ventilation can save energy while improving
indoor air quality. Good ventilation reduces air contaminants, draws in
fresh air, and controls temperature and humidity.
The air we breathe is important. With good ventilation, you can improve
comfort and productivity, reduce sick time, relax clients, reduce energy
costs, and control humidity. These benefits can affect many aspects of your
company for the better.

4. Write the functions of the Office Manager?

Office manager performs a significant role in the performance of office
work. The main functions of an office manager are:
 Staffing- decide the sources of recruitment, receiving applications,
conduct the interviews and test and finally select the right personnel.
 Leadership- in charge of public relations and helps other
departments to achieve their goals set forth.
 Training- has been decided by office manager.
 Coordination- various activities of office staff are coordinate by the
office manager.
 Work Measurement- in terms of the output of the staff. It is deciding
the accepted norms of work measurement.
 Motivation- ensures effective and economical performance of work
and lead to the promotion of the staff.
  Discipline-implementation of rules and regulation of office is in the
hands if office manager.
 Accounting- has thorough knowledge on accounting.
 Stationary Control-has to frame clear cut procedure for the purchase,
for the issue and storage of office stationery.
 Secretarial Services-responsible for conduct meetings, drafts reports
and minutes etc. All the accounts books are kept under the custody
of office manager.
 Costing-responsible for costing records and do the costing works.
 Supervisor- is head of office.

5. What are the functions of office management?

Office management is an integral part of general management. It refers to
the process of planning, organizing, guiding, communicating, directing,
coordinating, and controlling the activities of a group of people who are
working to achieve business efficiently and economically.

6. Give a suitable definition of office management and discus the office of

office manager.
Office management is a process of achieving a specific performance, and to
make the best use of the personnel by using the most appropriate
mechanism and procedures, the best possible methods and by providing
the most suitable environment.
Office of office manager is defined as a building or room set aside in an
organization for all activities. It is a place where the planning and
organization in connection with the production and distribution of goods
and services are done.

7. Discuss the present-day challenges before a modern office.

Challenge before a modern office are:
 Mechanization: In the modern day, the office activity is
becoming more and mechanized, says for example,
sophisticated machines, like computers. The challenge before
the management lies is installing these machines with the
 cooperation of the employees and their maintenance and
proper use.
 Growth: Owners are in no longer in direct control of the
business of a company form of business organization. The top
management aims the business to grow even when expansion
is not accompanied by adequate profits. However, growth is
accompanied by adequate return to the shareholders of the
company.
 Statutes: Various laws concerning the management are being
changed frequently to achieve the social and economic
objectives. It is essential for the office of an organization to
gear itself to face such changes. The problem lies on the office
in running the enterprise without evading the various laws.
 Recruitment of Staff: By the introduction of sophisticated
machines, it is an important problem to attract better entrants
and train them properly. There must be provision of proper
incentive system and promotional opportunities.
 Reduction of paperwork: The office should distinguish
between essential and non-essential records. Some records
may be essential. Such records may be retained, and other
non-essential records should be destroyed.
8. Explain the various types of office and figure out the routine practices for
further discussion in the classroom.
The various types of office are front office, middle office, the
electronic office or e-office, virtual office, back office.
The routine practice in the classroom is a practice in which the
instructor and students share views on a specific topic or tasks that
are required of both lecturer and listeners. To encourage the
students or listeners to take responsibility for how their classroom
functions and creating a class environment that everyone’s
opportunities to learn.

9. Describe the activities of an office keeping in mind the live situation of an

organization?
Activities of organizing of an office keeping involves assigning tasks,
grouping tasks into departments, delegating authority, and allocating
resources across the organization. During the organizing process,
 managers coordinate employees, resources, policies, and procedures
to facilitate the goals identified in the plan.

10.Select a hypothetical organization and try to understand by yourself how

the concept of modern office is?
Work simplification in the concept of modern office is a powerful tool in
increase or reduce perplexity, time, and cost in a completing a particular
task and improve staff productivity and improve customer satisfaction. It is
described in detail its meaning, definition activities factors contributing
towards growth focused upon intelligent decision-making, how to cope up
proportionately when business grows, to increase service activities and
importance keeping in mind the importance of customers.