Empowerment

Technologies
Quarter 1- Module 4.2:
Applied Productivity Tools
using Spreadsheet

CO_Q1_Empowerment Technologies
SHS Module 4.2
Empowerment Technologies
Alternative Delivery Mode
Quarter 1- Module 4.2: Applied Productivity Tools using Spreadsheet
First Edition, 2020

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 Empowerment
Technologies
Quarter 1 – Module 4.2:
Applied Productivity Tools
using Spreadsheet
Introductory Message

This Self-Learning Module (SLM) is prepared so that you, our dear learners, can
continue your studies and learn while at home. Activities, questions, directions,
exercises, and discussions are carefully stated for you to understand each lesson.

Each SLM is composed of different parts. Each part shall guide you step-by-step
as you discover and understand the lesson prepared for you.

Pre-tests are provided to measure your prior knowledge on lessons in each SLM.
This will tell you if you need to proceed on completing this module or if you need to ask
your facilitator or your teacher’s assistance for better understanding of the lesson. At
the end of each module, you need to answer the post-test to self-check your learning.
Answer keys are provided for each activity and test. We trust that you will be honest in
using these.

In addition to the material in the main text, Notes to the Teacher are also
provided to our facilitators and parents for strategies and reminders on how they can
best help you on your home-based learning.

Please use this module with care. Do not put unnecessary marks on any part of
this SLM. Use a separate sheet of paper in answering the exercises and tests. And read
the instructions carefully before performing each task.

If you have any questions in using this SLM or any difficulty in answering the
tasks in this module, do not hesitate to consult your teacher or facilitator.

Thank you.
 What I Need to Know

This module was designed and written with you in mind. It is here to help you
applied productivity tools with basic and advanced application techniques. The scope of
this module permits to be used in many different learning situations. The language used
recognize the diverse vocabulary level of students. The lessons are arranged to follow
the standard sequence of the course. But the order in which you read them can be
changed to correspond with the textbook you are now using.

The module is divided into three lessons, namely:

• Lesson 1 – Working with Word Processor
• Lesson 2 – Working with Spreadsheets
• Lesson 3 – Working with Slides
Learning Competencies and Codes:
1. Uses common productivity tools effectively by maximizing advanced
application techniques. CS_ICT11/12-ICTPT-Ic-d-4
2. Creates an original or derivative ICT content to effectively communicate or
present data or information related to specific professional tracks.
CS_ICT11/12-ICTPT-Ic-d-5

After going through this module, you are expected to:

1. Explain what a spreadsheet is.
2. Create a table of data and format it using Microsoft Excel.

Recognize the importance of using Microsoft Excel.

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SHS Module 4.2
 What I Know

Directions: Choose the letter of the best answer. Write the chosen letter on a separate
sheet of paper.

1. Harold wants to drag select cells A1 to D7. How can he accomplish this?
A. Long press Alt then click A1 then click D7.
B. Select A1 then D7 while pressing shift
C. Type A1:D7 in the formula bar
D. Press Ctrl + A.

2. What is the formula that will subtract the contents of the cells A7 to A8?
A. A7 - A8 C. A7 - A8 =
B. = A7 - A8 D. =SUM (A7:A8)

3. How can you create a new tab in Windows Excel?

A. In the ribbon, select Home>Tabs>Add Tabs then input how many you like to add.
B. Press Ctrl + A then press Ctrl + Shift + n.
C. You can’t add tabs in Microsoft Excel.
D. In lower portion of the work area, press the plus button besides the tabs.

4. How to format a cell that will automatically add a peso sign?

A. Select the cell or cells you want to edit then press Insert > Symbol > More Symbols.
Scroll down and look for the peso sign then press insert.
B. Select the cell or cells you like to add formatting. Press right click then click Symbol >
More Symbols. Scroll down and look for the peso sign then press insert.
C. In the ribbon, select the Home tab then click Format Cells. In the Number tab, click
Currency then in the dropdown box search for the peso sign symbol.
D. Select the cell or cells you like to add formatting press right click then Format Cells.
Then in the Number tab, click Currency then in the dropdown box search for the peso
sign symbol.

5. What computer program that gives the user the ability to create tables and edit their values.
A. Presentation C. Spreadsheet
B. Word D. Outlook

6. Which Ribbon Menu is needed to be selected to change the font?

A. Home C. Page Layout
B. Insert D. Cell Formatting

7. How do you resize a column or width?

A. Select the cell the press right click, select format cell then change height and width values.
B. In the Formula bar type (h[value]:w[value]).
C. Click the cell then in the ribbon select format cell then change height and width values.
D. Click and drag the column or row heading

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SHS Module 4.2
8. How do you change formula style in a sheet?
A. Click Insert > Cell Formatting > Table Format > Table Style
B. Click Home > Format as Table > Table Style
C. Click Cell Formatting > Format Table > Table Style
D. You have to select each cell then add cell borders to each of them

9. What is the formula that will add the contents of the cells C1 and C10?
A. C1 + C10 C. C1 + C10 =
B. = C1 + C10 D. SUM (C1:C3)

10. Which Ribbon Menu is needed to add a Chart?

A. Home C. Page Layout
B. Insert D. Cell Formatting

11. How do you resize a graph?

A. Click the graph then click and drag any of the handles in the edges of the graph.
B. Select the table then press right click, a window will appear, select the Width change the value
desired then select height change the value desired.
C. Select the table the press Ctrl + Arrow Keys.
D. You can’t change the size of graphs.

12. How do you rename a graph into “First Data” in Microsoft Excel?
A. Press right click then select rename, a window will appear then type “First Data”.
B. Press Ctrl + A then Ctrl + R, rename the chart to “First Data”
C. Double click the name of the chart and type “First Data”.
D. Graph names can’t be changed as they follow the name from the selected data

13. What is the purpose of the Formula Bar?

A. It allows an easy to see input box for formula in a cell
B. It is a selection of shortcuts different formula in Microsoft Excel
C. It is the formula that allows computation of values from different cells.
D. The Formula Bar is a label below the cell that indicates the result of a formula

14. How do you assign which cell the formula = (A1 + A2) + A3 will be displayed on?
A. On the formula bar type cell address
B. Press right click then select Cell Format then click on the Formula tab, type which cell you
want that formula will be displayed
C. Click Cell Formatting then select the formula then type where it will displayed.
D. Type the formula where you want it to be displayed on.

15. With this formula = Expense!C12, what does the Expense! part means?
A. It a variable that allows quick reference of a value.
B. It is formula label, allowing the user to manage all the formula.
C. It indicates that the c12 to be displayed is on the sheet Expense
D. This is not a proper use of the formula.

3 CO_Q1_Empowerment Technologies
SHS Module 4.2
 Lesson

2 Working with Spreadsheet

The ability to organize data to a usable information is an important skill you

need to learn. Spreadsheet applications like Microsoft Excel and Google Spreadsheets
allow large set or group of data to be stored, organized, analyzed and interpreted
automatically.

What’s In

This lesson will focus on the advanced use of spreadsheet applications. In

creating a basic budgeting application, you will create a presentable basic budgeting
application where you can input financial data, as your output. You will be able to
create a spreadsheet application using the following:
- Cell Formatting
- Conditional Formatting
- Advance Formulas
- Linked Tales.
Microsoft Excel will be used in the following activities. You may also use Google
Slides, OpenOffice and Libre Office with minor changes in the steps

What’s New

My Expenses
Open a spreadsheet. Record
or write your daily expenses within
–
a week. Specify the expense, the
amount, and the date it is made.
Follow the given example as your Continue until Day 7
reference.

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SHS Module 4.2
 What is It

Formatting the Spreadsheet

1. In your desktop, create a document named ‘My Weekly Budget’. Always
Remember to save your progress by pressing Ctrl + S.
2. Create an additional tab by clicking the plus icon in the sheets tab below. (as
shown by a red box in Figure 2.1)

Figure 2.1: Adding new sheets

3. Rename Sheet1 by double click its name and change it to Income. Do the same
with Sheet2 and change it to Expense. (see Figure 2.2)

Figure 2.2: Renaming Sheets

4. Select the Income tab and type the following data as seen in Figure 2.3. Then
click the Expense tab and type the following data as seen in Figure 2.3

Figure2.3: Expense Tab

5 CO_Q1_Empowerment Technologies
SHS Module 4.2
5. To adjust the cell width or height, click and drag the edge of the column or row
heading respectively as seen in Figure 2.4

Click and drag Column Heading to

change Width

Click and drag Row Heading to change Width

Figure 2.4: Adjusting Column

6. Go to the Income tab, then drag select cells A1 to C1. While the A1 to C3 cells are
selected, in the ribbon click Home > Center then click Home > Bold as seen in
Figure 2.5. Do the same for the Expense tab.

Bold Center

Figure 2.5: Bold and Center

7. In the Expense tab, drag select from A1 to C15 then from the ribbon, click Home
> Format as Table > Table Style Light 9 as specified in Figure 2.2. A prompt will
appear as seen in Figure 2.6 that validates the selection range, then press OK. Do
the same to A1 to C3 in the Income tab but use Table Style Light 10 instead.

Cell Formatting

Figure 2.6: Cell Format Selection Pan

8. In the Expense tab, drag select C2 to C16, press

right click > Format Cells (see Figure 2.7), the
Format Cell Window will appear.

Figure 2.7 Format Cell

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 9. Format Cell Window will appear. In the Number
tab, press Currency and search in the dropdown
box for the Peso sign symbol (₱) or PHP. Change
decimal places to 0 then press OK. (see Figure 2.8)

10. Do steps 8 and 9 for C2 to C4 to the Income

tab.

Report Summarization
Figure 2.8 Format Cell Window
1. In the Income tab, click C4 then type
=SUM(C2:C3). This will automatically
compute the sum of cells C2 to C3 as seen
in Figure 2.9

Do the same for the Expense tab, but use

the code =SUM(C2:C15) instead.

2. Create another tab, rename it Report Figure 2.9 Format Cell Window
Summary.

3. In Report Summary tab, type the data as seen in Figure 2.9. Notice the space between A1 and A3.

4. Select A1, then in the Home tab in the

ribbon, edit the following: (see Figure 2.10)
a c e
a) Bold
b) Change Font Size to 15.
c) Change Fill Color to Green.
d) Change Font Color to White.
e) Center

5. Drag select A3 to A5 then click Home > Bold.

6. Select B3 then type = Income!C4, this will

Figure 2.9 Text settings and Formatting
display the content of C4 in the Income tab.
(see Figure 2.11)

7. Do the same with B4 but type = Expense!C12.

8. Select B5, then type =B3-B4 as seen in Figure 2.12. This formula will display
the difference between B4 and B3.

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 Figure 2.11: Total Income Figure 2.12 Total

9. Drag select B3 to B5, press right click > Format Cells, the Format Cell Window
will appear. In the Number Tab, press Currency and search in the dropdown box
for the Peso sign symbol (₱) or PHP as seen in Figure 2.8, press OK.

Table Creation
1. To create a graph, drag select A3 to B4 then press Insert> Insert Pie or
Doughnut Chart as seen in Figure 2.13.

Insert Pie Chart

Figure 2.13: Insert Pie Chart

2. Double click on the Title of the graph and change it into FINANCIAL SUMMARY
PIE GRAPH as seen in Figure 2.14.

Chart Title

Drag lower right handle in the direction

of the broken arrow

Figure 2.14 Chart Renaming

Figure 2.15: Table Resize

3. To resize the graph, click and drag the lower rightmost handle then move the mouse
to the left as seen in Figure 2.15. Any handles can be used in this purpose as long as
you drag away from the handle you clicked.

8 CO_Q1_Empowerment Technologies
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4. To move the graph, hover on the edge of the chart then click and drag it anywhere you want
it to move.

Hover on the edge, then drag and

click

Figure 2.15: Moving a Table

What’s More

Activity 1.1 Jose’s Budgeting

Jose, a college working student, wants to create a budgeting spreadsheet application for a
month’s worth of financial activity. Create a similar Budgeting Spreadsheet Application
following the lesson discussed earlier with the data provided in Figure 2.16. It must have
two (2) tabs namely Allowance & Expense and Summary.

Figure 2.16: Jose’s Budgeting Data

The Allowance & Expense tab contains Jose’s source of income and its amount as well as
his expenses and amount. Follow the formatting as seen in Figure 2.16.
The Summary tab must contain a summary of the total income, expense, and the remaining
money along with the pie chart. This is similar to what you did in the discussion.

9 CO_Q1_Empowerment Technologies
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 What I Have Learned

In a piece of paper, write a narrative on what you have learned based on the following concepts:

1. How does a Spreadsheet application improve the presentation of your data?

________________________________________________________________________________________________________________
________________________________________________________________________________________________________________

2. What is the main advantage of using a Spreadsheet in terms of organizing and sorting data?
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________

What I Can Do

My Budgeting Application

Using data from the previous activity in the lesson My Expenses, create a
similar Budgeting Spreadsheet Application. It must have three (3) tabs namely:
Allowance, Expense and Budget Summary. Like the activity earlier, Allowance tab
contains your source allowance (and income if any) and its amount. The Expense tab
contains different expenses and their amount. The Budget Summary tab must
contain a summary of the total income, expense and the remaining money.

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 Assessment

Directions: Choose the letter of the best answer. Write the chosen letter on a separate
sheet of paper.

1. Based on the activities, what is the use of a Spreadsheet software?

A. It allows the data to be stored, organized and analyzed.

B. It gives the user the ability to create tables.
C. It enables users to record words and numbers.
D. It is a software that allows input, editing, formatting and output of text

2. How can you create a new tab in Windows Excel?

A. In the ribbon, select Home>Tabs>Add Tabs then input how many tab you like to add.
B. In lower portion of the work area, press the plus button besides the tabs.
C. Press Ctrl + A then press Ctrl + Shift + N.
D. You can’t add tabs in Microsoft Excel.

3. Harold wants to drag select cells A1 to D7. How can he accomplish this?
A. Long press Alt then click A1 then click D7.
B. While pressing shift select the A1 then D7
C. In the formula bar type A1:D7
D. Press Ctrl + A.

4. What is the formula that will subtract the contents of the cells A7 and A8?
A. A7 - A8 C. A7 - A8 =
B. = A7 - A8 D. =SUM (A7:A8)

5. How to format a cell that will automatically add a peso sign?

A. Select the cell or cells you want to edit then press Insert > Symbol > More Symbols.
Scroll down and look for the peso sign then press insert.
B. Select the cell or cells you like to add formatting. Press right click then click Symbol >
More Symbols. Scroll down and look for the peso sign then press insert.
C. In the ribbon, select the Home tab then click Format Cells. In the Number tab, click
Currency then in the dropdown box search for the peso sign symbol.
D. Select the cell or cells you like to add formatting press right click then Format Cells.
Then in the Number tab, click Currency then in the dropdown box search for the peso
sign symbol.

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SHS Module 4.2
6. How do you resize a column or width?
A. Select the cell the press right click, select format cell then change height and width
values.
B. In the Formula bar type (h[value]:w[value]).
C. Click the cell then in the ribbon select format cell then change height and width values.
D. Click and drag the column or row heading.

7. What is the formula that will add the contents of the cells C1 and C10?
A. C1 + C10 C. C1 + C10 =
B. = C1 + C10 D. SUM (C1:C3)

8. How do you resize a graph?

A. Click the graph then click and drag any of the eight handles in the edges of the graph.
B. Select the table then press right click, a window will appear, select the Width change
the value desired then select height change the value desired.
C. Select the table the press Ctrl + Arrow Keys.
D. You can’t change the size of graphs.

9. How do you rename a graph into “First Data” in Microsoft Excel?

A. Press right click then select rename, a window will appear then type “First Data”.
B. Press Ctrl + A then Ctrl + R, rename the chart to “First Data”
C. Double click the name of the chart and type “First Data”.
D. Graph names can’t be changed as they follow the name from the selected data.

10. What is the purpose of the Formula Bar?

A. It allows an easy to see input box for formula in a cell
B. It is a selection of shortcuts different formula in Microsoft Excel
C. It is the formula that allows computation of values from different cells.
D. The Formula Bar is a label below the cell that indicates the result of a formula

11. Which Ribbon Menu is needed to be selected to change the font?

A. Home C. Page Layout
B. Insert D. Cell Formatting

12. How do you assign which cell the formula = (A1 + A2) + A3 will be displayed on?
A. On the formula bar type cell address
B. Press right click then select Cell Format then click on the Formula tab, type which cell
you want that formula will be displayed
C. In the ribbon click Cell Formatting then select the formula then type where it will
displayed.
D. Type the formula where you want it to be displayed on.

13. Which Ribbon Menu is needed to add a Chart?

A. Home C. Page Layout
B. Insert D. Cell Formatting

14. With this formula = Expense!C12, what does the Expense! part means?
A. It a variable that allows quick reference of a value.
B. It is formula label, allowing the user to manage all the formula.
C. It indicates that the c12 to be displayed is on the sheet Expense
D. This is not a proper use of the formula.

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 15. How do you change formula style in a sheet?
A. Click Insert > Cell Formatting > Table Format > Table Style
B. Click Home > Format as Table > Table Style
C. Click Cell Formatting > Format Table > Table Style
D. You have to select each cell then add cell borders to each of them

Additional Activities

Explore and Expand: Using the link/QR code

reader/scanner provided, study the Basic Formula guides
(Seven Basic Excel Formulas for Your Workflow). Create a
new excel document called ‘Formulas’ and accomplish the
following:
1. In cell A6, output the AVERAGE of A1 to A5.
2. Count how many cells has numbers from B1 to B9
display the answer in B10. https://corporatefinancein
stitute.com/resources/exc
3. Count how many cells has inputs (regardless if it is
el/study/basic-excel
text or number) from C1 to C9 display the answer formulas-beginners/
in C10.
4. In cell D2, it will display whatever is in Cell D1.

13 CO_Q1_Empowerment Technologies
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 SHS Module 4.2
CO_Q1_Empowerment Technologies 14
What I Know Assessment
1. C 1. A
2. B 2. B
3. D 3. B
4. D 4. B
5. C 5. D
6. A 6. D
7. D 7. B
8. B 8. A
9. B 9. C
10. B 10. A
11. A 11. A
12. C 12. D
13. A 13. B
14. D 14. C
15. C 15. B
Answer Key
References
Bandala, Argel et. al. Empowerment Technologies. Diwa Learning Town, 2016

Wikipedia. “Word Processor”. Last modified October 15, 2019.

https://en.wikipedia.org/wiki/Word_processor.

Corporate Finance Institute. “Basic Excel Formula Guide”, Last modified October 27,
2019. https://corporatefinanceinstitute.com/resources/excel/study/basic-excel-
formulas-beginners/s

15 CO_Q1_Empowerment Technologies
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