ENGT 3510 - Project Management Class Project

Project Deliverables by Phase & Process Group

Phase 1 Phase 2 Phase 3 Phase 4 Phase 5
Process
Groups

Initiating --> Planning --> Executing --> Monitoring &Controlling

--> Closing

Project Charter Scope Management Plan Work Progress Logs Change Log Procurement Log
Stakeholder Register Work Breakdown Structure Team Member Status Report Project Performance Log Contract Closeout Report
Schedule Management Plan Change Request Status Risk Audit Log Project Closeout Report
Critical Path Network Diagram Quality Audit Contractor Status Log Lessons Learned
Gantt Chart Issue Log Cost Variance Report Jing / Screencast.com
Deliverables

Cost Management Plan Earned Value Status Report Wrap-up Video

Activity Cost Estimates
Quality Management Plan
Resource Management Plan
Communications Management Plan
Risk Management Plan
Procurement Management Plan
Stakeholder Management Plan
Change Management Plan

Document Importance
This document is used for all Class Project activities. Microsoft Project is also used to create specific figures and tables for insertion into this document. All
Classroom and 100% Online Students will use this template to complete their Project Management Class Project.

References
Gido, J., Clements, J., & Baker, R. (2018). Successful Project Management (7th Ed.). Boston, MA: Cengage Learning.
Synder, C.S. (2013). A Project Manager's Book of Forms (2nd Ed.). Wiley: Hoboken, NJ: Wiley.

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Project Deliverables by Phase & Process Group

Phase 1 Phase 2 Phase 3 Phase 4 Phase 5

Monitoring &
Initiating --> Planning --> Executing --> Controlling --> Closing

Project Charter
Stakeholder Register

PROJECT CHARTER

Project Title:

Project Sponsor: Dr. Jeff Ulmer Date Prepared: 2/22/2018

Project Manager: Project Customer: School of Technology

Date Prepared:

Project Purpose or Justification

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Project Description

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Project Scope

Project Stakeholders

Projected Budget (Total Cost)

Project Timespan & Summary Milestones

Project Initiation Date:

Phase 1 - Initiating Date Due:
Phase 2 - Planning Date Due:
Phase 3 - Executing Date Due:
Phase 4 - Monitoring & Controlling Date Due:
Phase 5 - Closing Date Due:

Approvals

Project Manager: Project Sponsor: Dr. Jeff Ulmer

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Date Accepted: Date Approved: 2/22/2018

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STAKEHOLDER REGISTER

Date Prepared:

Stakeholder (Employee) Position Requirements & Project Role Expectation

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Project Deliverables by Phase & Process Group

Phase 1 Phase 2 Phase 3 Phase 4 Phase 5

Monitoring &
Initiating --> Planning --> Executing --> Controlling --> Closing

Scope Management Plan

Work Breakdown Structure
Schedule Management Plan
Critical Path Network Diagram
Gantt Chart
Cost Management Plan
Activity Cost Estimates
Quality Management Plan
Resource Management Plan
Communications Management Plan
Risk Management Plan
Procurement Management Plan
Stakeholder Management Plan
Change Management Plan

SCOPE MANAGEMENT PLAN

Date Prepared:

Project Scope

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Work Breakdown Structure

Copy & paste WBS into this box from Microsoft Project.

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SCHEDULE MANAGEMENT PLAN

Date Prepared:

Schedule Methodology
Critical Path Network using Microsoft Project. Gantt Chart.

Schedule (Critical Path Network Diagram)

Copy & paste your Critical Path Network Diagram

into this box from Microsoft Project.

Schedule (Gantt Chart)

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Copy & paste your Gantt Chart

into this box from Microsoft Project.

COST MANAGEMENT PLAN

Date Prepared:

Cost Determination & Control

Activity Cost Estimates will be used to guide the project. Final cost variances will be controlled appropriately.

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Activity Cost Estimates
WBS ID Resource Direct Cost Indirect Cost Buffer Total Cost
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -

QUALITY MANAGEMENT PLAN

Date Prepared:

Quality Plan

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RESOURCE MANAGEMENT PLAN

Date Prepared:

Team Member, Responsibility, and Authority for Resources

Team Member Responsibility Level of Authority for Resource

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COMMUNICATIONS MANAGEMENT PLAN

Date Prepared:

Communication Methods
Stakeholder Information Method Timing or Frequency Sender

RISK MANAGEMENT PLAN

Date Prepared:

Risk Management Areas & Contingency Plans

Risk Responsibility Risk Prevention Plan Budget Considerations

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PROCUREMENT MANAGEMENT PLAN

Date Prepared:

Procurement Method

Contracts

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Performance Metrics

STAKEHOLDER MANAGEMENT PLAN

Date Prepared:
Add these grading levels below:
C = Current Level of Engagement
D = Desired Level of Engagement
Stakeholder Project Status
Stakeholder (Employee) Unaware Resistant Neutral Supportive Leading

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Stakeholder Training Needs

Stakeholder (Employee) Training Needs

CHANGE MANAGEMENT PLAN

Date Prepared:

Change Management Approach

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Instructions &
information is
provided below.

Type in the date that you prepared this.

Scope defines the project - using metrics. Example: "The

kitchen remodeling will increase the value of the house by
$10,000; with only a $3,500 investment."
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Scope defines the project - using metrics. Example: "The

kitchen remodeling will increase the value of the house by
$10,000; with only a $3,500 investment."

The Work Breakdown Structure decomposes a

project into discrete deliverables. Use Microsoft
Project to create this diagram.

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Type in the date that you prepared this.

Use the Work Breakdown Structure information to

estimate times to complete each task. List early start,
early finish, late start, and late finish values to
identify the critical path.

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Use the information you created in the Critical Path

Network Diagram to create your Gantt Chart.
Essentially, use: Task, Team Member Name, Task
Duration, Predecessors, and Start Date (the date the
project was assigned in the Course Schedule).

Type in the date that you prepared this.

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Using your WBS and Team Member Names, estimate

costs in relation to direct costs, indirect costs, allow a
15% buffer, and then calculate the total cost (this will
be calculated for you in the sheet.

Type in the date that you prepared this.

Define how quality will be maintained in this project.

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Define how quality will be maintained in this project.

Type in the date that you prepared this.

List Team Member's Name, Responsibility, and Level of

Authority for Resources (Labor, Materials, Equipment,
Facilities, etc…).

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Type in the date that you prepared this.

List stakeholder's name, information that may be sent,

method used (phone, email, letter), timing (daily, weekly,
etc…), and who the sender is.

Type in the date that you prepared this.

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List project risks. Then list who will be responsible to

manage it, the plan to prevent the risk, and if there are
funds set aside to minimize financial shortfalls.

Type in the date that you prepared this.

Discuss who, and how they, will manage project

procurement for materials, tools, and facilities if needed.

Discuss the types of contracts that may be written (such

as: lease, buy, rent, etc…). Consider how change requests
may affect procurement activities.

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Discuss the types of contracts that may be written (such
as: lease, buy, rent, etc…). Consider how change requests
may affect procurement activities.

Document metrics that will be used to assess vendor

performance to each contract (example: cost, schedule,
and quality metrics).

Type in the date that you prepared this.

Type in each Stakeholder's (Employee) first name. Then

Add "C" or "D" in relation to the Stakeholder's position the
project.

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Type in each Stakeholder's (Employee) first name. Then

add perceived training needed to help each Stakeholder
to succeed on the project.

Type in the date that you prepared this.

Define how project changes will be handled within the

project.

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Project Deliverables by Phase & Process Group

Phase 1 Phase 2 Phase 3 Phase 4 Phase 5

Monitoring &
Initiating --> Planning --> Executing --> Controlling --> Closing

Work Progress Logs

Team Member Status Report
Change Request Status
Quality Audit
Issue Log

WORK PROGRESS LOGS

Project Title:

Date Prepared:

TEAM MEMBER STATUS REPORT

Date Prepared:

Team Member Accomplishments or Potential Issues

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CHANGE REQUEST STATUS

Date Prepared:

Change Responsibility Impact on Project Budget Considerations

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QUALITY AUDIT

Date Prepared:

Quality Issue Responsibility Impact on Project Budget Considerations

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ISSUE LOG

Date Prepared:

Issue Responsibility Impact on Project Objectives Budget Considerations

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Instructions &
information is
provided below.

Type in the Project Title and date that you began on this
Phase.

Type in the date that you prepared this.

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Comment on each Team Member's accomplishments and

potential issues that may affect the successful completion
of the project.

Type in the date that you prepared this.

List potential change requests. Then list who will be

responsible to manage it, how it may affect the project,
and how it may affect the project budget.
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List potential change requests. Then list who will be

responsible to manage it, how it may affect the project,
and how it may affect the project budget.

Type in the date that you prepared this.

List potential quality issues. Then list who will be

responsible to manage it, how it may affect the project,
and how it may affect the project budget. Will it affect the
customer?

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 List potential quality issues. Then list who will be
responsible to manage it, how it may affect the project,
and how it may affect the project budget. Will it affect the
ENGT 3510 Project Management for ENGT
customer?

Type in the date that you prepared this.

List other potential project issues. Then list who will be

responsible to manage it, how it may affect project
objectives, and how it may affect the project budget.

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Project Deliverables by Phase & Process Group

Phase 1 Phase 2 Phase 3 Phase 4 Phase 5

Initiating --> Planning --> Executing -->

Monitoring & --> Closing
Controlling

Change Log
Project Performance Log
Risk Audit Log
Contractor Status Log
Cost Variance Report
Earned Value Status Report

CHANGE LOG

Date Prepared:

Previous Phase 3 Change Responsibility Final Impact on Project

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PROJECT PERFORMANCE LOG

Date Prepared:

Accomplishments for this Reporting Period

Accomplishments Planned but Not Completed this Reporting Period

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Root Cause of Variances

RISK AUDIT LOG

Date Prepared:

Risk Management Areas & Contingency Plans

Risk Responsibility Identified Risk Effects (positive or negative)

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CONTRACTOR STATUS LOG

Date Prepared:

Contractor Issue Impact on Project

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COST VARIANCE REPORT

Date Prepared:

Cost Variance Issues

EARNED VALUE STATUS REPORT

Date Prepared:

Earned Value Status

Cost Variance (CV)

Activity or Work Result Planned Value (PV) Earned Value (EV) Actual Cost (AC) CV = EV - AC
(calculated below)

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$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -

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Instructions &
information is
provided below.

Type in the date that you prepared this.

Look back over what you did in Phase 3. List how some
changes were successful and potentially how they were
not.

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 Look back over what you did in Phase 3. List how some
ENGTchanges
3510wereProject
not.
Management
successful and for ENGT
potentially how they were

Type in the date that you prepared this.

Summarize what was done on your project to this point.

Think about what was planned, but was not accomplished

due to some unforseen circumstances. List two possible
planned actions.

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 Think about what was planned, but was not accomplished
ENGTdue
3510
to someProject Management
unforseen circumstances.
planned actions.
for ENGT
List two possible

List why the two planned actions were not accomplished.

Type in the date that you prepared this.

Look back to what you listed in Phase 2 for the Risk

Management Log. Relist items from Phase 2. Discuss
briefly how your Risk Management Plan was effective, or
not effective, for each item.

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 Management Log. Relist items from Phase 2. Discuss
briefly how your Risk Management Plan was effective, or
not effective, for each item.
ENGT 3510 Project Management for ENGT

Type in the date that you prepared this.

Consider the contractor used for your project. List any

positive or negative issues that have impacted your
project.

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Type in the date that you prepared this.

Using your WBS, and Team Member Names from

Phase 2's Cost Management Plan, discuss the top 2-3
issues that caused variance in cost during the
Execution phase.

Type in the date that you prepared this.

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All project objectives (work performed with a result:

design work, wall, counter top, etc.) have an actual
earned value. Using your Cost Management Plan
information from Phase 2, provide an estimate of
values on the chart.

Round up to the nearest whole dollar (no cents)

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Project Deliverables by Phase & Process Group

Phase 1 Phase 2 Phase 3 Phase 4 Phase 5
Monitoring &
Initiating --> Planning --> Executing --> Controlling --> Closing

Procurement Log
Contract Closeout Report
Project Closeout Report
Lessons Learned
Jing / Screencast.com
Wrap-up Video

PROCUREMENT LOG

Date Prepared:

What Worked Well (Scope, Quality, Schedule, Cost, Other)

What Could Have Worked Better (Scope, Quality, Schedule, Cost, Other)

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List What Can be Used in your Next Project

CONTRACT CLOSEOUT REPORT

Date Prepared:

List Contract Disputes and Resolutions

PROJECT CLOSEOUT REPORT

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Date Prepared:

Objectives Completion Criteria How Met

Scope

Quality

Time

Cost

LESSONS LEARNED

Date Prepared:

Lessons Learned

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JING / SCREENCAST.COM WRAP-UP VIDEO

Date Prepared:

Summarized Video & Excel File Instructions

1. Using this Excel file, create (1) Jing video (5 minutes max.) that discusses each Phase of your project. Only (1) video
is to be created (all 5 phases are discussed in this (1) video).
2. Upload the Jing Video up to your Screencast.com account.
3. Post your Class Project Excel file into Blackboard.
4. Post the Screencast.com hyperlink (URL) of your video into Blackboard.

Detailed Video, Class Project Excel File, & Jing / Screencast.com Set-up Instructions
1. Go to this hyperlink and set up our own 2GB Free Version account for streaming videos.
https://www.techsmith.com/screencastcom.html
2. Load Jing on your computer (PC or MAC; it works for both). It is located at:
https://www.techsmith.com/jing-tool.html
3.Use the Jing and Screencast.com tutorials on the website to help you learn how to use these tools. In fact, Jing provides
you with a quick tutorial after loading it. Go to the following hyperlink for those other videos. Otherwise, you will be
lost in how to create, upload, and share the videos.
https://www.techsmith.com/tutorial-jing.html

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4. Using your Class Project Excel File, Jing, and your microphone, create a video capture session highlighting your project
phases. To do this, draw your screen capture box around the main dialogue section of your Class Project Excel File
(don't capture the instructions or the header commands), then create your video.
5. Watch and listen to your video. Does it have voice commentary? Is it clear? If not, record again.
6. Upload your completed video to Screencast.com; copy the URL for loading back into Blackboard.
7. Post your completed Class Project Excel File into Blackboard.
8. Add your Video URL into Blackboard as well.
9. Your done! Good job!

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Instructions &
information is
provided below.

Type in the date that you prepared this.

Consider and list 2-3 things that might have worked well
in your project.

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Consider and list 2-3 things that could have worked better
in your project.

Consider and list 2-3 things that should be used in your

next project.

Type in the date that you prepared this.

Consider and list 2-3 vendors, and contract issues, that

could have occurred in your project.

Type in the date that you prepared this.

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Type in the date that you prepared this.

List the Major Project Objective, Completion Criteria, and

How it was Met, for Scope, Quality, Time, and Cost. Only
(1) issue for each Excel cell is needed.

Type in the date that you prepared this.

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Consider and list 2-3 lessons you have learned when

completing your fictitious project.

Type in the date that you prepared this.

Follow these instructions. If you have any questions, email

your professor.

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 Follow these instructions. If you have any questions, email
your professor.

ENGT 3510 Project Management for ENGT

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