Terms of Reference of Pta Organization Position Terms of References

The document outlines the terms of reference for various positions in the Parents-Teachers Association (PTA) organization of Mansalaya Elementary School. It describes the roles and responsibilities of the President, Vice President, Secretary, Treasurer, Grievance Chairman, Chief Negotiator, and Rossel B. Globasa. The President oversees the overall operations of the PTA and chairs meetings. The Vice President assists the President and assumes their duties in their absence. The Secretary records meetings and maintains documents. The Treasurer manages finances, membership dues, and reports. The other positions support areas like grievances, negotiations, and representing parent concerns.

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Terms of Reference of Pta Organization Position Terms of References

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Castor Jr Javier

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Republic of the Philippines

Department of Education
Region V
Division of Camarines Sur
Del Gallego District

MANSALAYA ELEMENTARY SCHOOL

TERMS OF REFERENCE OF PTA ORGANIZATION

POSITION TERMS OF REFERENCES

A. Attend the meetings of the Erie County Council of Union
Presidents;
PRESIDENT
B. Be the Chief Executive Officer of the Mansalaya Elementary
School;
C. To regularly meet with the Superintendent of schools to discuss
the operation of schools;
D. Administer all affairs and execute all policies of the
organization;
E. Preside at all meetings of the Executive Board Representative
Council and general association;
F. Represent or delegate representation of the school with all
external groups;
G. Establish committees and appoint committee chairs with the
approval of the Representative council (parliamentarian,
historian, etc.);
H. Call regular and special meetings of the Executive Board,
Representative Council, or general membership;
I. Stay aware of Board of Education actions;
J. Chair budget committee;
K. Serve as first delegate to all affiliates;
L. Stay abreast of changes in educational laws and Board of
Regents;
M. Act as an exofficio member of all committees;
N. Appoint a parliamentarian who shall interpret Roberts Rules of
Order for the Association on all questions not covered in the
Constitution and Bylaws;
O. Fulfill any and all such other duties as the office requires and as
are consistent with the
Constitution and Bylaws;
P. Make appointments should any vacancies occur in the Executive
Board to fulfill the duration of the term subject to the approval of
the Representative Assembly;
Q. In odd years during the month of May and with the consent of
the executive committee, appoint an elections committee chair to
maintain candidates for office;
R. Attend the Representative Assembly and pre-RA Presidents’
Meeting

VICE- PRESIDENT A. Assume powers and duties of the President in his/her absence;
B. Attend all Board of Education meetings and update the membership;
C. Help the President supervise and coordinate the activities of the
committees and be responsible for the committee reports to the
Representative Assembly if the chairperson is unable to attend;
D. Serve as the President’s alternate to all affairs;
E. Perform such other duties as the President may designate;
F. Fulfill any and all other duties as the office requires and as are consistent
with the Constitution and Bylaws;
G. Chair the Vote/Cope drive and/or his/her appointee;
H. Chair the scholarship award committee and/or his/her appointee;

SECRETARY A. Keep accurate minutes of the meetings of the Officers, Executive Board,
Representative Assembly, and general membership;
B. Maintain the official accurate current Constitution and Bylaws;
C. Act as keeper of records for the association (attendance / newsletter
articles)
D. Employ staff if necessary with the approval of the Representative
Assembly to assist with these responsibilities;
E. Distribute to members timely summaries of all Representative Assembly
and general membership meetings through minutes;
F. Perform such other duties as the President may designate;
G. Fulfill any and all such other duties as the office requires and as are
consistent with the Constitution and Bylaws;

TREASURER A. Hold the funds of the ETA and disburse them upon authorization of the
Executive Board, Representative Assembly, and Association;
B. Keep accurate accounts of the receipts and disbursements;
C. Report the status of those accounts at least quarterly during the Executive
Board and Representative Assembly;
D. Prepare and present an annual financial statement for publication to
members as directed by the Executive Board;
E. Be a member of the budget committee;
F. Notify the members and collect from them the appropriate yearly dues;
G. Forward affiliate dues in a timely fashion;
H. Advise the Executive Board on possible feasible interest earning
activities;
I. Chair and conduct a yearly membership drive including the contracting of
new teachers;
J. Perform such other duties as the President may designate;
K. Fulfill any and all such other duties as the office requires and as are
consistent with the Constitution and Bylaws;
L. Be bonded, maintain a petty cash fund of no more than $50;
M. Make sure all checks are co-signed by two association officers
preferably Treasurer and President;
N. Maintain a current roll of members;
O. Will Supply the records for a yearly internal audit of the association
financial records by a committee of 3;
P. File appropriate legal forms with the government agencies.

a. Share insights about what their children need to learn and the
difficulties they face in the school, their aspirations for the school
ROSSEL B.
and their children, present other areas of concerns.
GLOBASA b. Participate in setting goals, strategies, and priorities of the school.
Rossel B. Globasa

GRIEVANCE A. Have a working knowledge of the present contract;

CHAIRMAN B. Stay up-to-date with the changes in the contract language
after negotiations;
C. Act as an advocate for teachers during Superintendent
stage and Board stage of the grievance procedure;
D. Keep an accurate file of present and past grievances;
E. Hold necessary committee meetings;
F. Be aware of changes in administrative procedures that
could have an adverse effect on members and violate contract
language;

CHIEF A. Form a Negotiations Committee that represents the

NEGOTIATOR membership;
B. Survey the membership for concerns/needs etc.;
C. Hold meetings and keep accurate records of proposals;
D. Communicate with membership on a timely basis
including attending School meetings;
a. E. Establish sub-committees to aid in the negotiation process
(i.e. health)..

Prepared by:

RODRIGO A. COLLANTES
School Principal I