8

Fundraising
 Fundraising for Youth ○ ○ ○ ○ ○ ○ ○ ○

What you told us about fundraising:

We asked the organizations we surveyed to tell us what percentage of their funding they
got from each of the following sources: municipal government, provincial government,
federal government, foundation, private donors, corporate, casino/bingo, special events.
This is what we found:

FUNDERBREAKDOWN
Funder Breakdown
What became obvious Events
Bingos/
Special
to us was the striking Casino
1%
Corporate 1%
1%
lack of diversity in
Private
5%
funding sources. As you Municipa
Foundation 27%
can see in the next 19%

graph, 21% of groups

got all of their funding
from only one source. Federal Provincial
23% 23%
The rest got at least
half of their funding
from on or two major
sources.

Funder Diversity

FUNDERDIVERSITY
This lack of diversity in Half or more of
All Funding from
funding from only
funding was identified only100%
oneonesource
source
two
50%+sources
2 sources 21%
29%
by many organizations 29% 21%
as a major barrier to
50%
achieving adequate,
sustainable funding for 70%+ one source
Over 70% of 50%
their projects and funding from only
programs. Some one source
10

identified their concern and frustration at being dependent on short-term grants and
contracts. Others said they didn’t know where to look for grants, didn’t feel confident
they had the skills to write them, or didn’t have time to network with other
organizations and share funding ideas.

In order to de-mystify the grant writing process a little we put together a grant writing
workshop based on our experiences at EYA. This is what we have learned about grants
over the years.

What is a grant?
A grant is financial $$$s contribution given by a big organization. These organizations
are usually the following:
• Government - federal, provincial, municipal
• Corporations - banks, manufacturers, etc
• Foundations - people with big bucks who want tax breaks and to do good charity
work set up an organization
• Private - direct donations

Who can get a grant?

You generally have to be a non-profit or charitable organization to get a grant.

A FEDERAL CHARITABLE NON-PROFIT IS:

• A provincial non-profit that is recognized by the federal government
• Can give tax receipts - people who give you money get tax credits
• Can get grants from governments, foundations, corporations and private sources.

A PROVINCIAL NON-PROFIT SOCIETY IS:

• An organization set up provincially to do a certain community service.
• Can get grants from: government and corporations
• Can’t get money from foundations
• Can’t give tax receipts so it’s harder to get private donations

When can I get a grant?

Grant deadlines are at all times of the year though different organizations have different
timelines. Grants take time. Give yourself at least 2 weeks to write the grant, and 2-3
months after deadline to receive it.
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Whentowritethem
• Governments work on a fiscal year of April 1st to March 31st, and usually run out
of grants by end of calendar year or sooner
• Corporations usually set their budget every calendar year, so they run out of $$s
in early fall
• Personal donations are best in the few months leading up to March, including
holiday December, as that is when people do their taxes and need their tax
deductions
• Foundations are year round and depend on their grant deadlines.

Tricks of the Trade or Bureaucrats are People too

Fundraising is the most conservative aspect of your organization .. because of this it is
the most controversial- who do you fundraise from, how do they define your issues, are
all issues which strike to the heart of the organization.

Schmooze
One aspect that almost everyone hates to do in youth organizations is ‘schmooze’ or
‘brown nose’. Sadly, it needs to be done if you want to get a higher percentage of grants
you apply for. Set-up meetings, talk to people on the phone, send them information
about your organization, and in the most crass terms, sell yourself.

Make Friends
Bureacrats are people too … if you treat them like people who are doing a legitimate
job you’ll get a lot farther in your fundraising. Often we blame bureaucrats for the type
of grant, how much money the grant is for, etc. They can’t control these factors so don’t
shit on their head. They also have insider knowledge about what’s going on, which is
invaluable to getting grants. Often times we try to get politicians to support our
projects. This is great, as long as it is positive … don’t get into or start a war between
politicians and bureaucrats … you will lose.
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Apply,Apply,Apply
Fundraising is + project and + relationship. Often the first time you apply is just a
getting to know you phase. Apply again. Go in and talk to the funder and find out why
they didn’t fund the last proposal. Don’t take rejection of your proposal as a rejection of
you, your cause and your organization.

Use your connections!

Government employees answer to politicians and politicians answer to the community.

Use your connections to get letters of support. Make a STRONG case that you have
political and community support. Also, keep them updated on what you are doing, or
planning to do. Often times they’ll find grants for you!

Promote yourself shamlessly

OK, maybe not shamelessly, but make sure people know the good things you do. A
newspaper article or a TV spot, are worth a lot when going to a funder.

So what goes into a grant anyway?

Grant Proposal Template
INTRODUCTION AND SUMMARY
Your first sentence should say how much money you are asking for, from whom, and for
how long. Then comes your executive summary, a very basic overview of your goals and
objectives, and the need for the project.

TITLE
Your title should be an attention grabber. It should represent what you want to do, but
it should also be fun. If you have a good title, they may not need to read much of the
rest of the grant.

NEED
Explain the needs of your clientele, adding any outside statistics or demographics that
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support your case. You can talk about larger societal problems or pressures that affect
your target group, as well as successes from other organizations that have done similar
work if you want.

OBJECTIVES
These should be short and concise. They can be point form. You can include long-term
as well as short-term goals.

METHOD
Chronological (month by month) list of activities that will take place over the course of
the project.

ORGANIZATIONAL QUALIFICATIONS
In this section you should briefly outline the history, status and mandate of your
organization, why you are interested in this project, and why you think you will be able
to coordinate it well. Give short bios of the project coordinators, the names of support
staff and board or directors if you have one.

EVALUATION
Include qualitative as well as quantitative evaluation techniques i.e. monitoring and
surveys.

BUDGET
Should include in kind funding/donations as well as the amount you are asking from
your potential funder.

The Project’s Future

What kind of legacy will you leave behind? What will your target groups do/where will
they go once the project is over? Do you have plans to solicit matching funds? Do you
see your project becoming self-sustaining?
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Grant Proposals
What should it look like ...
ExecutiveSummary
Do up an executive summary so the funder should

What has been learned ...

This partnership has explored and shared many different forms of economic enterprise.
Some examples of this have been:
• training in the production of traditional arts and crafts
• joint projects in the distribution of those arts and crafts through exportation to
Canada
• apprenticeships in the areas of automotive mechanics, computer and language
training
These and other partnerships have been extremely fruitful. These explorations have
convinced the Otomi and Shushwap that the area of small business, and its relation to
economic self-sufficiency, is one in which both communities could learn from one
another.

Partners
THE OTOMI
The Otomi live in Central Mexico. The principal communities that will be participating
will be Tultepec and San Mateo Atenco in Mexico State.

These communities are close to self sustaining in the area of food production and have
a thriving textile industry selling internally in Mexico, and, in a limited way, exported to
Canada. In Canadian terms these communities would be seen as very poor, yet their
small business enterprise sector is thriving in Mexican terms.

Their primary industry is in textile/arts and crafts production. They have created small
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enterprises in the areas of:

EX

• jewellery
• pottery
• handicrafts in general (glass, wood, beads, leather, tule and so on)
The artisans and distributors within the community have created and expanded a niche
within the Mexican tourist trade. The community has defined a market for the artesinal
goods, and created a production and distribution system to move those goods to
market. As well, with the connection with the Shushwap of Alkali Lake, the Otomi
artisans have begun to export their goods to Canada.

These enterprises are not huge, yet they sustain families and the community directly.
The enterprises are:
• not ones that have been imposed upon them
• stem directly from the cultural and historical roots within the community and
• draw upon the entrepreneurial ability of the community members
For the above listed reasons, these enterprises also have one other key component: they
are sustainable.

THE SHUSHWAP
The Shushwap live in a broad area in Central B.C. This project will focus on one of their
more well known communities, Alkali Lake. Located near William’s Lake in Central B.C.,
Alkali Lake is well known for its stunning turnaround in the 1970’s and 80’s from a
community rife with alcoholism to one which is now 95% sober.1 Through an exchange
program between the two partners and EYA in 1995 the Shushwap were able to connect
with the Otomi. Community members of Alkali Lake (approximately 20, both youth and
adult community leaders) who went to Otomi communities on this and succeeding
exchanges have been extremely impressed with the self sufficiency of the Otomi
communities, especially in the area of small enterprises The Alkali Lake community
members believe that the similarities which exist between the two communities - both
cultural and historical - would allow similar small enterprises to flourish in their own
community.

Some of the key components that have impressed the Alkali Lake members have been
16

that
• the small enterprises come from resources which exist within the community
• are based on the communities collective cultural knowledge and skills, and
• are not grandiose schemes but small and sustainable enterprises which benefit
the community directly.
From this the Alkali Lake members feel that a small enterprise training program with an
international component in Mexico would be of great benefit to the youth from Alkali
Lake.

Program Activities
The program would be 1 year in length and involve 5 youth participants from Alkali
Lake, 5 community members knowledgeable in the Alkali community and 1 coordinator.
A like number of Otomi would be involved. EYA would provide two youth trainers and
administrative support.

ACTIVITIES

Month 1
Alkali Lake: Member from Alkali, Mexico and EYA meet to plan general program

Month 2
• youth and community participants selected

Month 3 - 6
Training begins with Shushwap and Otomi in respective countries
• language training
• small business training
• cross cultural training
• computer training
• internet commerce

Month 5 - 8
An exchange between Otomi and Shushwap partners
• participant workshops on small enterprises in Mexico and Canada
• group work projects to assist small businesses
• participants in singles or in pairs work with small enterprises
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• bi-weekly workshops planned to reflect on experience, ie. skills in small business
EX

Month 5 - 8
Shushwap and Otomi community reps
• A working group is struck in each community regarding international economic
linkages that can be made

Month 11
Shushwap and Otomi plan culturally based small businesses
• group comes back together, creates ideas on how they can apply their knowledge
in Canada and Mexico
• create game plan for return to home

Month 12
Travel to Canada
• debrief of experience
• work on implementing game plan

Documentationofproject
An overall success of the Shushwap has been the creation of the Honour of All, National
Film Board video documenting their community’s journey from alcoholism to sobriety.
The groups feel that this type of documentation is key to passing on information gained
from this experience to other First Nations groups. This project will be video
documented to allow that to happen. This will also be a learning experience for both
the Otomi and the Shushwap youth in the area of multi-media production.

SampleBudget
Budget
Youth Service Canada
Jungle in the Concrete (22 Week Program)
Coordinators total YSC
1 @ 24 wks x 40hrs/wk x 13/hr 12,480.00
1 @ 24 wks x 40hrs/wk x 18hr 17,280.00
bookkeeping (24*13*14) 4,368.00
employment costs (11.02% of staff costs) 3,760.91
total administration costs 37,888.91
OVERHEAD
rent (650x6months) 3,900.00
18

phone (100x6months) 600.00

hydro (25x6months) 150.00
postage/printing/supplies (150x6) 900.00
insurance (200x6) 1,200.00
total overhead 6,750.00
total overhead +administration 44,638.91
percentage of total costs 30.36
PARTICIPANT WEEKLY STIPENDS
14 youth @ 22 weeks $210/week 64,680.00
Youth coordinator level 1 top-up (1x22x350) 7,700.00
total participant weekly stipends 72,380.00
Incentive award 2000 x 15 youth 30,000.00
grand total 147,018.90

Administration
Administration money is the most important but also the hardest to get. It includes
everything that we use behind the scenes, such as: light, paper, pencils, computers,
bookkeeping, employer costs, etc. It also often includes coordinators’ salaries. Most
granting agencies allow you 10-15% of your total budget as administration. Many grants
do not give salary costs within their administration, or give no administration at all.
What usually ends up happening is you get the grant run around. You want money for a
project, but you need administration money in order to run the project. If your funder
will only give you 15% of your administration money then you end up having to write
more and more grants just to get pay your salary and bills so that you can run the
project.

Solutions
Some ways to reduce these barriers are to work with other organizations and to
fundraise in other ways. As a critical mass it is easier to pressure funders to support
your work by giving you core funding. As well, as a coalition of groups you can share
fundraising ideas and contacts. It is also important to look for ways to diversify your
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funding base. The less dependent you are on one or two major funding sources the
EX

better.

Thingstoremember…
• Grants take time to write and don’t turn aroundquickly, give yourself three
months.
• grant deadlines and procedures change. never assume that what you have
written on the page is correct...especially with the government. Always phone
and ask.

GovernmentProgram
AIDS AND HEALH

AIDS Community Action Program-Health Canada

HIV prevention, especially with: street involved youth, gay youth, Aboriginal people, ethnocultural groups
(604) 666-6063
AIDS Program- Medical Research Council
AIDS research
(613) 957-3118
AIDS Research Funding- Medical Research Council
AIDS research
(613) 954-8549
BC Government Employees Community Services Fund
AIDS, drug and alcohol treatment and prevention
(250) 356-1736
FIRST NATIONS
Aboriginal Business Canada- Industry Aboriginal business development
(604) 666-3871
Native Internship Program
summer employment for Aboriginal students Human Resources Development Canada
Place du Portage, Phase IV Ottawa, ON K1A 0J9
Project Funds- Department of Justice
access to justice, Aboriginal justice
(613) 957-3538
HOUSING
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So, how do I find out who gives the big bucks?

Here are some funding sources that we found over the course of our research.
Remember that only charities can apply for foundation grants.

Social Housing Programs- youth, arts and culture, health care

1-800-784-0055 or 1-877-
Canada Mortgage and Housing BC YOUTH (416) 922-2500
Corp Gilbey Canada Inc.
housing options Youth Service Canada- Human health, education, youth, arts and culture,
450- 999 Canada Place Resources Development Canada drug and alcohol abuse and prevention
Vancouver, B.C. V6C 3E1 youth 17 to 25 years old and unemployed (416) 626-2000
1-800-935-5555
Hamilton Beach Proctor-Silex
YOUTH health, education, arts and culture, youth
(905) 513-6222
Partners in Promoting Summer
Employment- HRDC
Corporation Imperial Oil Limited
health and social services, Aboriginal
encourages businesses to train and hire AIDS, HEALTH AND EDUCATION students, arts and culture
youth
(403) 237-2225
HRDC Alcan Aluminium Limited
Place du Portage, Phase IV, youth, arts and culture, theatre, health Intrawest Corporation
Ottawa, ON care, education health and welfare, youth, arts and culture
K1A 0J9 (514) 848-8000 Donations Committee:(604)
669-9777
Summer Career Placements- Bonar Inc.
health, education, arts and culture, youth Investors Group Inc.
HRDC
subsidizes non-profit organizations and health, education, social services, arts and
businesses to create jobs for students
(905) 637-5611 culture (204) 943-0361
HRDC see above Sponsorship info: (204)
British Columbia Hydro and
956-8204
Summer Employment- Power Authority
youth, arts and culture, health care, Ledcor Industries Ltd.
Experience Development- HRDC education
subsidizes employers to hire students, focus arts and culture, education,
on Aboriginal bands and public health
(604) 528-1600 youth, health
institutions (604) 681-7500
Canadian Imperial Bank of
HRDCsee above
Commerce Employee Charitable Marks Work Wearhouse Ltd.
Summer Youth Service Canada Trust education, health, youth, arts and culture
community service projects involving youth, youth, arts and culture, Aboriginals,
priority to projects coordinated by health care, education (403) 255-9220
municipalities or First Nations band (604) 665-2010
councils HRDC Marks Work Wearhouse Ltd.
see above Canfor Corporation
arts and culture, youth, health care, education, health, youth, arts and culture
Youth Internship Canada- HRDC education
(604) 661-5241 (403) 255-9220
youth aged 15 to 24 who require training
to get entry-level positions or proceed in Doman Industries Limited Pacific Coast Savings Credit
their education HRDC youth, health care, education Union
see above (250) 748-3711 youth, performing and visual arts, health
care, education
Youth Options BC Finning Ltd. Community Relations
umbrella program for provincial youth youth, arts and culture, health, education
Officer:(250) 380-3100
employment programs- focus on (604) 872-4444
environment, technology, business and
entrepreneurship training, volunteerism Pacific Coast Savings Credit
George Weston Ltd.
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Union Trust (403) 255-9220

youth, performing and visual arts, health youth, arts and culture, Aboriginals,
care, education health care, education Pacific Coast Savings Credit
Community Relations (604) 665-2010 Union
Officer:(250) 380-3100 youth, performing and visual arts, health
Canfor Corporation care, education Community
Seabord Life Insurance Company arts and culture, youth, health care, Relations Officer:
education
(250) 380-3100
education, health and welfare, youth, arts (604) 661-5241
and culture Seabord Life Insurance Compan
(604) 734-1667 Finning Ltd. education, health and welfare, youth, arts
youth, arts and culture, health, education and culture
Seabord Life Insurance Company (604) 872-4444 (604) 734-1667
George Weston Ltd. Surrey Metro Savings Credit
education, health and welfare, youth, arts youth, arts and culture, health care
and culture Union
(416) 922-2500
(604) 734-1667 youth, education, arts and culture, health
and welfare
Gilbey Canada Inc. Communications
Surrey Metro Savings Credit health, education, youth, arts and
Union culture, drug and alcohol abuse and Officer:(604) 517-7461
youth, education, arts and culture, health prevention
and welfare (416) 626-2000 Viacom Canada Limited
Communications arts and culture
Officer:(604) 517-7461 Hamilton Beach Proctor-Silex (416) 975-5567
health, education, arts and culture, youth
Surrey Metro Savings Credit (905) 513-6222
Union FIRST NATIONS
youth, education, arts and culture, health Hongkong Bank of Canada Canadian Imperial Bank of
and welfare performing and visual arts, education, Commerce
youth, Aboriginals
Communications Employee Charitable Trust youth, arts and
Officer:(604) 517-7461 (604) 685-1000 culture, Aboriginals, health care, education

Imperial Oil Limited (604) 665-2010

Vancouver Sun Childrens Fund services, Aboriginal students, arts and
Society culture Hongkong Bank of Canada
education, health, children and youth with (403) 237-2225 performing and visual arts, education,
special needs
youth, Aboriginals
(604) 605-2111 Intrawest Corporation (604) 685-1000
health and welfare, youth, arts and
Vancouver Sun Childrens Fund culture Imperial Oil Limited
Society DonationsCommittee: health and social services, Aboriginal
education, health, children and youth with (604) 669-9777 students, arts and culture
special needs
(403) 237-2225
(604) 605-2111 Investors Group Inc.
health, education, social services, arts
ARTS AND CULTURE and culture HERITAGE AND HOUSING
(204) 943-0361 Avon Canada Inc. housing, youth,
Alcan Aluminium Limited Sponsorship info: (204) substance abuse, medical research
youth, arts and culture, theatre, health 956-8204 (514) 630-5432
care, education
(514) 848-8000 Ledcor Industries Ltd. British Columbia Buildings
arts and culture, education, youth, health Corp.
Bonar Inc. (604) 681-7500 heritage buildings
health, education, arts and culture, youth
(250) 387-7301
(905) 637-5611 Marathon Realty Holdings Inc.
youth, arts and culture Donations
Canadian Imperial Bank of Officer:
Commerce Employee Charitable (514) 395-5673
Marks Work Wearhouse Ltd.
Foundation
AIDS, HEALTH AND EDUCATION
education, health, youth, arts and culture
Allstate Foundation of Canada
22

health disorders, education 750,Etobicoke, ON M9B 6E2 Ontario K9J 2J6

(905) 475-4551
Kaatza Foundation
B.C. Government Employees Hamber Foundation health, arts and culture, AIDS research
Community Services Fund arts and culture, health, education (604) 738-8638
health, AIDS, drug and alcohol treatment (604) 641-4700
and prevention Kaiser Youth Foundation
(250) 356-1736 IBM Canada Ltd. Employees education, alcohol and drug abuse
Community Fund (604) 681-1888
Canadian Foundation for AIDS AIDS, health, alcohol and drug treatment,
Research shelters Kololian Foundation
HIV awareness education Keith Hamilton youth, health
(416) 361-6281 IBM Canada Ltd. Employee (416) 367-4346
Canadian Pacific Charitable Community Fund Larkspur Foundation
Foundation 3600 Steeles Ave Markham, arts and culture, health
health, education ON L3N 9Z7 Mary George Chairman and
(403 )218-8160 President c/o Yvonne
Irving Levine Foundation Turkenburg Unit5-7231
Carthy Foundation health, arts and culture
Irving Levine, President Moffatt RoadRichmond, B.C.
arts and culture, health, education
Carthy Foundation200, The Irving Levine V6J 1XY
707- 7 Avenue South West Foundation 637 Lakeshore Max Bell Foundation
PO Box 2554 Blvd. WestToronto ON M5V health, medical education (403) 215-7310
Calgary, AB T2P 2M7 1A8
McLean Foundation
Eaton Foundation Janet and Charles Burns health, arts and culture
arts and culture, health, youth Foundation (416) 964-6802
(416) 343-3423 arts and culture, AIDS, research, education
(905) 773-4477 Robert Campeau Family
Erwin Taylor Charitable Foundation
Foundation John Deere Foundation of homeless youth
arts and culture, ethnic culture, education, Canada Roland Villemaire
health health disorders, performing arts Vice-President and
David Toy Taylor, President Mr. G.J. Clark, TreasurerThe Roberst
Erwin Taylor Charitable PresidentJohn Deere Campeau Family Foundation
Foundation, 190 Division Foundation of Canada PO 64 The Bridle PathDon Mills,
Street PO Box 426 Box 1000 Grimsby, ON L3M ON M3B 2B1
Welland, Ontario, L3B 4A2 4H5
Robert Schad Conservation
Justin and Elisabeth Lang Foundation
Gazette: A Division of Southam Foundation health, education
Incorporated Employees Charity health, Aboriginal arts, arts and culture (905) 951-5000
Trust (416) 504-9822
AIDS, health, youth, education Royal Columbian Hospital Staff
(514) 987-2409 K.M. Hunter Charitable Charitable Fund
Foundation AIDS research, health
Geoffrey H. Wood Foundation health, arts and culture
(604) 520-4222
medical research, education Mr. WilliamT.Hunter
Mr. Samuel Tughen President President and Treasurer Simon Foundation
and Executive Director The K.M. Hunter Charitable housing, education, arts and culture
Geoffrey H. Wood Foundation 171 Rink Street (604) 664-4516
Foundation A, Suite 266 Peterborough,
304 The East Mall, Suite ARTS AND CULTURE
Hamber Foundation arts and culture, health,
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education Helen Baker, Treasurer President Diamond

(604) 641-4700 The Georgina Foundation Foundation105 North
Janet and Charles Burns 2 Willowbank Blvd Toronto, Commercial Drive Vancouver,
Foundation ON M4R 1B6 B.C. V5L 4V7
arts and culture, AIDS, research, education
Oakah and Dorothy Jones Fellowship of Man Charitable
(905) 773-4477 Foundation Foundation
housing and shelters, arts and culture youth and children
Justin and Elisabeth Lang Graham Dl WorleyThe Fellowship of Man Charitable
Foundation Oakah L. Jones Foundation Foundation c/o National
health, Aboriginal arts, arts and culture R.R. # 1 Toronto, ON,L0A Trust 5075 Younge Street, 5th
(416) 504-9822 1K0 Floor Willowdale, ON M2N
Larkspur Foundation
6C6
RBC Dominion Securities
arts and culture, health Foundation Pacific Coast Savings Foundation
Mary George housing children
Chairman and President John P. McGrath, Chairman (250) 380-3100
c/o Yvonne Turkenburg RBC Dominion Securities
Unit5-7231 Moffatt Road Foundation PO Box 50,
Richmond, B.C. V6J 1XY Royal Bank Plaza 200 Bay
McLean Foundation
Street, 4th Floor, South
health, arts and culture Tower, Toronto, ON M5J
(416) 964-6802 2W7
Simon Foundation Real EstateFoundation of
housing, education, arts and culture British Columbia
(604) 664-4516 affordable housing
(604) 688-6800
Vancouver Foundation
arts and culture, education, health, youth, Simon Foundation
medical research housing, education, arts and culture
(604) 688-2204 (604) 664-4516
FIRST NATIONS YOUTH

Body Shop Charitable Charles Johnson Charitable

Foundation Fund
First Nations youth, education
(416) 441-4189 ext. 296 Andrea Feunekes
The Charles Johnson
Justin and Elisabeth Lang
Charitable Fund c/o
Foundation
health, Aboriginal arts, arts and culture
JWI Ltd.48 Richardson Side
(416) 504-9822 Road Kanata, ON K2K 1X2
HERITAGE AND HOUSING
Chris Spencer Foundation
child welfare and youth
Avon Canada Inc.
housing, medical research
William S, Armstrong,
(514) 630-5432 Secretary Chris Spencer
Foundation6312 Carnarvon
British Columbia Buildings St. Vancouver, B.C.
Corp. V6N 1K3
heritage buildings
(250) 387-7301 Diamond Foundation
children
Georgina Foundation Mr. Gordon Diamond,
housing
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More funding sources

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