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What Is Time Management?: Effective Planning

Time management refers to effectively allocating the right amount of time to activities based on their importance. It involves planning, setting goals and deadlines, prioritizing tasks, and delegating responsibilities. Effective time management requires being organized, focused, and avoiding wasting time on unproductive activities so the right tasks are completed within deadlines.

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Thushanka Thimira
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107 views

What Is Time Management?: Effective Planning

Time management refers to effectively allocating the right amount of time to activities based on their importance. It involves planning, setting goals and deadlines, prioritizing tasks, and delegating responsibilities. Effective time management requires being organized, focused, and avoiding wasting time on unproductive activities so the right tasks are completed within deadlines.

Uploaded by

Thushanka Thimira
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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What is Time Management?

 Time Management refers to managing time effectively so that the right time is allocated
to the right activity.
 Effective time management allows individuals to assign specific time slots to activities as
per their importance.
 Time Management refers to making the best use of time as time is always limited.

Ask yourself which activity is more important and how much time should be allocated to the
same? Know which work should be done earlier and which can be done a little later.

Time Management plays a very important role not only in organizations but also in our personal
lives.

Time Management includes:

i. Effective Planning
ii. Setting goals and objectives
iii. Setting deadlines
iv. Delegation of responsibilities
v. Prioritizing activities as per their importance
vi. Spending the right time on the right activity

 Effective Planning
Plan your day well in advance. Prepare a To Do List or a “TASK PLAN”. Jot down the
important activities that need to be done in a single day against the time that should be
allocated to each activity. High Priority work should come on top followed by those
which do not need much of your importance at the moment. Complete pending tasks one
by one. Do not begin fresh work unless you have finished your previous task. Tick the
ones you have already completed. Ensure you finish the tasks within the stipulated time
frame.

 Setting Goals and Objectives


Working without goals and targets in an organization would be similar to a situation
where the captain of the ship loses his way in the sea. Yes, you would be lost. Set targets
for yourself and make sure they are realistic ones and achievable.

 Setting Deadlines
Set deadlines for yourself and strive hard to complete tasks ahead of the deadlines. Do
not wait for your superiors to ask you every time. Learn to take ownership of work. One
person who can best set the deadlines is you yourself. Ask yourself how much time needs
to be devoted to a particular task and for how many days. Use a planner to mark the
important dates against the set deadlines.
 Delegation of Responsibilities
Learn to say “NO” at workplace. Don’t do everything on your own. There are other
people as well. One should not accept something which he knows is difficult for him. The
roles and responsibilities must be delegated as per interest and specialization of
employees for them to finish tasks within deadlines. A person who does not have
knowledge about something needs more time than someone who knows the work well.

 Prioritizing Tasks
Prioritize the tasks as per their importance and urgency. Know the difference between
important and urgent work. Identify which tasks should be done within a day, which all
should be done within a month and so on. Tasks which are most important should be
done earlier.

 Spending the right time on right activity


Develop the habit of doing the right thing at the right time. Work done at the wrong time
is not of much use. Don’t waste a complete day on something which can be done in an
hour or so. Also keep some time separate for your personal calls or checking updates on
Facebook or Twitter. After all human being is not a machine.

For Effective Time Management one needs to be:

Organized - Avoid keeping stacks of file and heaps of paper at your workstation. Throw what
all you don’t need. Put important documents in folders. Keep the files in their respective drawers
with labels on top of each file. It saves time which goes on unnecessary searching.

Don’t misuse time - Do not kill time by loitering or gossiping around. Concentrate on your work
and finish assignments on time. Remember your organization is not paying you for playing
games on computer or peeping into other’s cubicles. First complete your work and then do
whatever you feel like doing. Don’t wait till the last moment.

Be Focussed - One needs to be focused for effective time management.

Develop the habit of using planners, organizers, table top calendars for better time management.
Set reminders on phones or your personal computers.

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