PROJECT CHARTER

TATA POWER VIRTUAL UNIVERSITY PORTAL

TABLE OF CONTENTS
Executive Summary.........................................................................................................................2
Project Purpose................................................................................................................................2
Business Need.............................................................................................................................................................2
Business Objectives....................................................................................................................................................2
Project Description...........................................................................................................................3
Project Objectives ......................................................................................................................................................3
Constraints..................................................................................................................................................................4
Assumptions................................................................................................................................................................4
Preliminary Scope Statement......................................................................................................................................4
Risks.................................................................................................................................................5
Project Deliverables.........................................................................................................................5
Summary Milestone Schedule.........................................................................................................6
Summary Budget.............................................................................................................................6
Project Approval Requirements.......................................................................................................7
Project Manager...............................................................................................................................7
Authorization...................................................................................................................................8

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EXECUTIVE SUMMARY

For the past several Tata Power relied on external trainers and facilitators to
train their employees which increased its cost and dependency on the
availability of employees for the class rooms sessions. Now, the project KMP
aims to develop a knowledge management portal which integrates the
information & processes and will be an enabler of knowledge management in
the organization. The benefits expected from the project are improvement in
coordination & accountability, facilitating timely feedback & approval,
identifying the training needs.

This document contains a detailed description of the project purpose, scope,

objectives, requirements, constraints, assumptions, deliverables and a
summary of the budget and the milestone schedule.

PROJECT PURPOSE

Business Need

The purpose of this project-KMP is to fully develop a Virtual University

Portal, a corporate portal, which is in line with Tata Power’s vision to
provide online learning programs to its employees through electronic
media typically the Organization’s Intranet. This Internal Portal is the main
enabler for the knowledge management in the organization. The cost and
time savings as well as productivity improvements that can be achieved
from this software are substantial.

Business Objectives

The Business objectives for this project are in direct support of Tata
Power’s goals to improve coordination and collaboration among
employees in sharing knowledge through the online portal.
- Complete Design and development of the Tata Power- Virtual
University Internal Portal that strive to improve organizational
performance.
- Custom Validation of the software including Unit Testing, Integration
Testing, System Testing and UAT Testing.
- Implementation of the software developed at the client’s site.

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PROJECT DESCRIPTION

Project Objectives

The KMP project will provide a fully developed Virtual University Software
for the online training and development of Tata Power employees. It will
include e-learning modules, tutorials, online forums and the online
assignments will be assessed, evaluated and e-certificates will be
provided to the employees. The main highlights of the project are as
follows:

 To provide technical and non technical training

The main objective of will be online training of the employees. The
Portal will hold
abundant materials and information and will offer rich resources of
learning and
teaching.

 Cost Effectiveness
The web-based instruction is viewed as cost effective for the
Company since the
information can be accessed at any time from any location.

• Customized and Interactive Learning

To design everything as per the requirements of the participants at
their convenience.

• Reachable to wider audience

As courses are being offered online, it will be reachable to a wider
audience. There will not be any distance barrier, the web content will
of high quality and can be reachable easily.

• Reduced administrative burdens

To reduce the administrative burden on the staff who manages the
business process.

• Anytime Anywhere Learning

Provided one has access to the computer, intranet and the necessary
tools (for audio and video conferencing), he can study anytime,
anywhere.

The objectives which mutually support the milestones and deliverables for this project have
been identified. In order to achieve success on the KMP project, the following objectives
must be met within the designated time and budget allocations:

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- Gathering the requirements of the client i.e. Tata Power and it freeze within the next 10
days.
- Work out the Detailed Design of the application to be developed including the prototypes
in 15 days.
- Develop the software in two phases with Unit as well as Integration Testing of the two
releases in 2 months.
- Validate the Software developed through system testing and User Acceptance Testing in
a time frame of 25 days.
- Implement the solution across Tata Power within 10 days of UAT testing completion
phase.

Constraints

The following constraints pertain to the KMP project:

- All hardware and software must be compatible with our current IT

platforms.
- All hardware and software must be purchased in accordance with the
allocated budget and timeline.
- A significant percentage of the project staff will not be experienced
with the
technical environment.
- Deliverables submitted for approval will require working days for
review.
- Key customer resources will be available on a restricted basis.

Assumptions

The following are a list of assumptions. Upon agreement and signature of

this document, all parties acknowledge that these assumptions are true
and correct:
- This project has the full support of the project sponsor, stakeholders,
and all departments.
- The purpose of this project will be communicated throughout the
company prior to deployment.
- Any change in the schedule would have a cascading impact on the
subsequent milestones to be achieved and potentially the estimated
cost.
- Any changes to this proposal scope or additional deliverables will be
managed through agreed change management process.
- The IT manager will provide additional resources if necessary

Preliminary Scope Statement

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 The KMP project will include the design, testing, and implementation of an
online intranet KM portal throughout Tata Power for its employees. All
personnel, hardware and software resources will be managed by the
project team. All project work will be independent of daily and ongoing
operations. All project funding will be managed by the project manager
up to and including the allocated amounts in this document. Any
additional funding requires approval from the project sponsor. This
project will conclude when the final report is submitted within 30 days
after the Portal application is fully tested and deployed throughout the
organization, all technical documentation is complete and project closure
report is submitted.

RISKS

The following risks for the KMP project have been identified.
- Due to the time boxed approach for the development, it might not be
possible to accommodate any change requests without impacting the
project delivery timelines
- A failure in deployment can have severe financial repercussions for the
organization
- External threats breaching intranet security via new methods

In addition to the above risks, to deliver on the proposed dates, Pinnacle expects the following
commitments from Tata Power:
• Provide application design sign-off (for the scope considered for this proposal) before the
beginning of the project start. This can be approved by Tata Power PM.
• Ensure availability of Subject Matter Experts’ availability to review Component Designs
& Unit Test Plans.
• Ensure availability of Tata Power system analysts to provide timely inputs, issue
resolutions/clarifications & review comments during the entire period of offshore
development.
• Provide review comments on deliverables as planned.
• Tata Power PM to participate in weekly teleconferences with Pinnacle team to provide
issue resolutions/clarifications.

PROJECT DELIVERABLES

The following deliverables must be met during the project cycle of KMP. Any
changes to these deliverables must be approved by the project sponsor.

- Project Charter

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 - Statement of Work
- Training and Induction Plan
- Requirement Specification Document
- Requirement Traceability Matrix
- Detailed Design Plan
- Test Strategy Document
- Test Scenario/Case Document
- Defect Reports
- Status Reports
- Milestone Reports
- Configuration Management Plan
- Project Closure Report

SUMMARY MILESTONE SCHEDULE

This section provides an estimated schedule of all high-level project
milestones. It is understood that this is an estimate and will surely change
as the project moves forward and the tasks and milestones and their
associated requirements are more clearly defined.

The project Summary Milestone Schedule is presented below. As

requirements are more clearly defined this schedule may be modified. Any
changes will be communicated through project status meetings by the
project manager.

Summary Milestone Schedule – List key project milestones relative to

project start.
Project Milestone Target Date
(mm/dd/yyyy)
• Project Start 01/01/2010

• Complete Solution Design 01/21/2010

• Acquire Hardware and Software 01/26/2010

• Complete Solution Simulation with New 03/01/2010

Hardware/Software
• Complete Solution Simulation and Testing 04/01/2010

• Deploy Solution 05/01/2010

• Project Complete 05/15/2010

SUMMARY BUDGET
The summary budget should contain general cost components and their
planned costs. As the project moves forward these costs may change as all
tasks and requirements become clearer. Any changes must be
communicated by the project manager.

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The following table contains a summary budget based on the planned cost
components and estimated costs required for successful completion of the
project.

Summary Budget – List component project costs

Project Component Component Cost
• Personnel Resources $110,000

• Hardware $45,000

• Software and Licensing $75,000

• IT Lab Preparation $15,000

Total $245,000

PROJECT APPROVAL REQUIREMENTS

Success for the KMP project will be achieved when a fully tested Tata Power
Virtual University Portal, and all technical documentation, is fully deployed
throughout the company within the time and cost constraints indicated in
this charter. Success will be determined by the Project Sponsor, Mr. Ranbir
Chakraborty, who will also authorize completion of the project.

PROJECT MANAGER
This section explicitly states who is assigned as the PM, their responsibility,
and authority level. Depending on the organization and scope of the project,
the project manager may have varying levels of responsibility and authority
for personnel, project expenditures, and scheduling.

John Doe is named Project Manager for the duration of the ISA Project. Mr.
Doe’s responsibility is to manage all project tasks, scheduling, and
communication regarding the ISA project. His team, consisting of two IT
specialists and one security specialist will be matrix support from the IT
department. Mr. Doe will coordinate all resource requirements through the
IT department manager, Jane Snow. Mr. Doe is authorized to approve all
budget expenditures up to, and including, the allocated budget amounts.
Any additional funding must be requested through the Project Sponsor, Jim
Thomas. Mr. Doe will provide weekly updates to the Project Sponsor.

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AUTHORIZATION

Approved by the Project Sponsor:

___________________________________________ Date:___________________
Mr. Ranbir Chakrabarty
<Project Sponsor Title>