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Subject - : Baldwin Co-Education Extension High School

This document provides instructions for writing a formal letter. It explains that a formal letter is used for official purposes like requests, orders, apologies or inquiries. It is addressed to institutions, managers, customers or government departments. A formal letter should include the sender's address, date, recipient's address, subject, salutation, body, subscription, signature. It then describes each component in detail, including how to format the address, date, salutation, heading, body paragraphs, subscription/leave taking, and signing your name. An example layout is also provided.

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Kishore K.Y
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52 views2 pages

Subject - : Baldwin Co-Education Extension High School

This document provides instructions for writing a formal letter. It explains that a formal letter is used for official purposes like requests, orders, apologies or inquiries. It is addressed to institutions, managers, customers or government departments. A formal letter should include the sender's address, date, recipient's address, subject, salutation, body, subscription, signature. It then describes each component in detail, including how to format the address, date, salutation, heading, body paragraphs, subscription/leave taking, and signing your name. An example layout is also provided.

Uploaded by

Kishore K.Y
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Baldwin Co-Education Extension High School

Subject – English [Study Material- lesson 2]


TOPIC – Formal Letter [Leave Application ] Class- VII
Date-- 9-6-21

A Formal Letter is an official letter written for the purpose of requesting, ordering,
apologising, enquiring , etc. It is written in a formal language.

A formal Letter is written to:


• Institutions or organisations.
• Managers, decorators or commissioners.
• Customers or manufacturers.
• Public or Government Department.
• Consumers and salespersons.

A Formal Letter should have:


• Address of the writer
• Date
• Address of the receiver
• Subject
• Salutation
• Body of the Letter
• Subscription
• Signature.

Parts of a Letter:
1. Address: You have to put your address on the top left hand corner of the page. Do
not write your name, only the house name, number and the locality, the city or town
and the pin code are to be written.
2. Date: The date is written below the address after leaving one line. The format of the
date is 8 th June 2021.
3. Salutation: In formal letters, the salutation is written as:
Dear Madam, or Dear Sir,
4. Heading of the letter: It is written below the salutation, without writing as subject,
the heading is directly written as ‘Leave application’ or ‘Complaint against stray dog
menace’ etc.
5. Body of the Letter: The following points must be kept in mind while writing the body
of the letter:
a. Read the question properly and plan the content carefully.
b. The body of the letter must be divided into paragraphs.
c. While writing a formal letter, stick to the point.
d. Be courteous even in letters of complaints. The language must be formal.
e. Be sincere and realistic in your writing.
6. Subscription or Leave taking: This part of the letter is also important as it requires
you to be courteous. Ex: Yours affectionately, Yours truly, Yours sincerely etc.
7. Signing Your name: The name of the writer comes below the subscription as given
under:
Full name is used with designation if required .
e.g Akanksha Khanna.
[Student]

Layout of a Formal letter

Sender’s address
_______________,
_______________,
_______________.
(Space)
Date
(Space)
Receiver’s address
________________,
________________,
________________.
(Space)
Salutation,
Heading
__________________________________________________
Body of the letter

__________________________________________________________________________
__________________________________________________________

Thanking you,
Yours faithfully,

Harsha Rathod
(HARSHA RATHOD)
Student

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