Project Management

There are two ways to create a project in financial management. Either create a project using a project template
or based on an existing project. Navigate to the project financial management work area under projects. Click
on project financial management. Then click on Create.
Select the source template, project name, project no. project start date, organization, business objective, and
project manager. Then click on Save and Continue.
The project budget and project forecast, would have been automatically created from the task tab, under
control, Manage project budget. So, a current working version has been created.
To review the project forecast, click on the name of the project and then choose manage project forecast, that
would have been created. So, a forecast version has been created as well. Next manage to the project resources,
click on the project name & choose manage project resources.
To add a resource to project, click on the Add resource button. Then choose a resource. Define the project role
and the from date and save.
Next for the financial project plan, click on the Task tab and choose the task as Manage financial project plan.
Expand a task number, Actions, manage task and select the value as added task and subtask dates. Enter start
date. Submit. Next, select subtasks. And from actions, manage resource assignments and assign planning
resources to selected tasks and enter the number of hours. Next, add notes to these tasks. So, select a particular
task, right click. manage tasks and then add it task details. Under the notes tab, add a Note. OK. Choose Save
and Close. And repeat the same step for another task as well. Save and Close.
Next is to set the baseline for all the tasks. click on Actions then set baseline. And choose set baseline for all
the tasks. So here the budget is automatically generated based on the financial plan type.
And also set the budget as baseline. based on whatever changes another budget version is created. Submit it,
Save and Close.

Budget Creation

A budget version can be created by using different methods such as generating budget or forecast versions,
copying budget or forecast amounts, and creating budget or forecast lines manually. To create a project
budget, navigate to the Project Financial Management work area, Project Financial Management, project name,
Manage Project Budget. Click on this dropdown and choose the option as Generate from Another Source.
Provide a version name. Choose the Financial Plan Type as Approved Cost and Revenue in the same plan
version. In the Source Details, Budget Generation Source has defaulted to Project Plan Type. Source Plan Type
is Project Plan, and Source Plan Version is Current Working. Save and Continue. On the Edit Budget page,
changes could be applied. expand on task number and then select tasks or the subtasks. assign a resource.
Manage Assignment for Selected Tasks. add as a Resource, assign the number of hours. Save and Close. based
on the changes that we have made; the revenue and raw cost amounts will be updated automatically.
Next, we are going to make some adjustments to the amounts. Right-click selected tasks and then choose
Adjust. choose the Amount Type as Raw cost. And then, we are going to provide an Adjustment Percentage,
which is ex.10% and then choose Save and Close. So, adjustments to the budget amounts were applied. Once
done, Save and Close again and click on Done.

Project Costing

Project costing is used to collect, process, and track costs against projects and tasks. Create an expenditure
batch to charge the cost to the projects within Project costing. To create a labor expenditure item manually, go
to the Task panel tab, choose Manage Unprocessed Costs. Then create. Provide an Expenditure Batch name.
Select the Business Unit. Select the Source. Leave the Document as Time Card and the Document Entry as
Straight Time for external time entry as the source. Choose the project to which the cost has to be charged.
Select the task number to which the cost should be charged. Select Expenditure Item Date, Expenditure Type,
Expenditure Organization, the Person Name. And then, provide the number of hours that you would like to
charge. Save & Import Cost button.
Once these jobs have been completed, the cost that would have been charged to this project can be reviewed.
To verify the cost details, go to the Manage Project Costs page click on the transaction number. review the
details about the expenditure batch. review the costing information on the Costing tab as well. check the Raw
Cost & the Burdened Cost. Review the billing details on the Billing tab. also review the details such as invoice
status, whether it is billable or not. check the invoice status as un-invoiced.
To create a labor expenditure item using an Excel template, ensure that the ADFDI add-in is installed on the
machine, navigate to the Project Costs work area. choose Costs under Projects.
click on the Tasks tab, Capture Costs. Next, click on Create Labor Costs link. Click on OK to open the Excel
template.
Once you have provided the values in the required fields, export this batch into the application using the
Export button. So, the record has been uploaded. Refresh & Go to the Manage Project Costs page to verify
whether the cost has been successfully imported or not. Search. click on the transaction number link to check
the details. You can also review the information on the Costing tab about the raw cost as well as the burdened
cost that has been calculated. You also have the option to review the details with respect to billing information
status.

Contract Management

To define a contract, navigate to the Contract Management work area. Click on the Navigator, expand on
contract management and then choose contracts. Click on the Task tab and choose Manage contracts. Then
search for the contract based to create a duplicate record, provide the contact number and click on Search. Then
once the contract has been retrieved, select that row and choose the duplicate icon. Next you will provide a
number for the contract, start date and an end date, the name and the description. Next, review the contract line.
So, click on the lines tab. So here you will verify the name and description and you will change it, if required.
You will also verify the start and end date. And you will also review the contract line amount.
You can also review the customer details here, the ship-to account number, ship-to site. And if required, you
can also provide the information with respect to sales credit for the salesperson. Click on the billing tab. So
here you have the option to provide the hard limits, optionally you can do that at the resource level. And next,
you will click on the associated projects tab and you will assign the project to the contract. You will provide
the funded amount against the contract and submit the contract for approval. The notification has come for
approval of the contract. Once approved, the contract is ready for use.

Contract Invoices

To generate contract invoices, expand on Contract Management. On the Task tab choose the task Generate
Invoices. Select the business unit, keep the Create Billing Transaction and Create Invoices option as Yes, then
the Invoice Date as current date, select your project name in the Project Name field & Submit. In the Draft
Invoices tab, see the invoice related to your contract as Draft, Submit the draft, Approve and then Release.
Provide the receivable invoice number. Submit. Go to the Released Invoices tab. So, ensure invoice is released.
And now, transfer this invoice to Receivables. The status has changed to Transferred.
After that, run the Import Auto-Invoice process in the Receivables application to import this invoice into
Receivables. Go to the Scheduled Processes page. Click on Schedule New Process button. Enter the name of
the job as Import Auto. Select the name of the job, which is Import Auto Invoice, click on OK.
Select the Business Unit and Transaction Source as Contract Invoices. Leave the Default Date as current date
and click on Submit. Click on OK, click on Refresh, and wait for the job to complete.
So both the jobs have been successfully completed. Next, go to the Receivables Billing work area to review the
invoice details. And navigate into the Receivables application. Within Receivables, choose Billing. From the
Task panel, Manage Transactions. Search for the invoice that has been created. Actions, and Post to Ledger to
generate the accounting of this invoice. So the accounting has been generated. So once the invoice has been
successfully imported into the Receivables application, next step is to update the invoice into the project. For
that, navigate to the Contract Management again. Under Contract Management, choose Invoices.
On the Released Invoices tab, now you will notice that the status for our invoice is appearing as Transferred.
So click on Actions, and then choose the action as Confirm Invoice Acceptance Status in Receivables. Select
the Business Unit and click on Submit. Search again. And now you will notice the Status has changed to
Accepted.
So that's how we can generate the invoices for your contract.
You will submit them for approval, you will release them, you will transfer them to the Receivables
application. Then you will import them into Receivables. And finally, you will submit the process to accept the
status within the Projects application, or within the Contracts application.

Contract Revenue

Project and Contract components work together to create Revenue Distributions. The contract contains the instr
uctions for calculating revenue amounts, and the associated project contains the cost transaction details. When 
you generate revenue, revenue distributions are created for the contract.
Navigate to the Revenue work area within Contract Management, click on the Task panel and choose your task 
as Generate Revenue. Select your Business Unit. Leave the Billing Type to External.
Choose To Date & provide your contract number. And Submit. 
Go to the Manage Summary Revenue page to review the revenue details. Provide your Business Unit. Then, pr
ovide the Accounting Period. And then, you will provide the Contract Number.
Click on Search. So here, you shall be able to see your actual contract revenue. And you can compare it with ot
her attributes such as your budgeted amounts, or budgeted variance, and forecast variance details. 

Project management for work planning
Project Managers may need to create a project for planning, scheduling or proposal purposes without the need
for financial management. The Project Manager can quickly create a project, add tasks, and plan resources in
the Project Management work area. The project can then continue indefinitely without financial management
or the project administrators can enable financial management for the project.
To create a project in project management, you will navigate to the project management work area. From the
Actions panel, choose the task as create project, provide a name & a start date for your project. You can also
provide a finish date for your project.
You can choose a project calendar. You can choose the smart type. The available options are fixed effort and
fixed duration, then Save. Next, click on the Create task dropdown & create the tasks from the work plan
template. Use a redefined work plan template & Save. A detailed work plan has been created. Set up the work
area to bring more columns like labor resources, predecessor, percent complete, planned effort, planned start
date, planned finish date, physical percentage complete & successor.
Project managers use the Project Management work area to manage the entire lifecycle of a project. They can
request and assign resources to the project. They can also add dependencies and constraints to a specific
project. Expand all the tasks & assign the resources. And make changes to the task dates as well. And based on
the changes, all the dependencies will be adjusted.
Project managers can submit requests for resources to work on project assignments. They can specify request
details, including the requested dates, hours per day, qualifications, and proficiency, keywords, and the project
role. They can also enter target cost and bill rates to compare the rates of resources that you evaluate for a
project resource request.
Let's get into the system to review the steps. To create a project resource request, click on the name of your
project for which the resource request has to be created.
Next, you will click on the Actions panel, and you will choose the task as Manage Project Resources. To
initiate a project resource request, you will click on the Actions dropdown. First, update the attributes for this
particular resource, such as Project Role, provide the requested dates for that particular resource & Save.
To create a resource request, click on the Actions dropdown. And you will choose the option here as Create
Resource Request & make the changes to the requested hours also example Specify Hours per Day, Specify
Hours per Week, Specify Variable Hours. So as per your requirement, you can make these changes.
Then, choose the Staffing Owner to whom the request will be submitted. Notice that the Status for this resource
has changed to Requested. Save.

Enable a project for financial Management

Project Managers can enable a project for financial management, that was initially created for planning and
scheduling purposes after the opportunity matures. Only the financial tasks from the project are appearing in
the financial project plan, whereas when this particular project was initially created for planning and
scheduling purposes, a lot of detailed planning level tasks have been added.

Project Performance Reporting

Project performance reporting provides users with an operational dashboard with insight into the health of
projects, trends for key performance indicators to focus on projects with escalating issues, and drill-downs
allowing users to get to the source transaction and take corrective actions.
Performance measures are system-defined criteria for performance or schedules that are used to determine if a
project is on track. They are singular data elements defined by a specific account, scenario, and time dimension
combination. You can use performance measures to track project performance based on system-defined criteria
or create modified measures based on specific business needs. Key performance indicators are created based on
a performance measure and specify how a performance measure value is interpreted using threshold levels.
Project managers can use the Project Performance Dashboard to quickly review the overall health, progress,
and financial status of projects. They can also use Project Management infolets that help ensuring critical
information about their projects.
Oracle Transactional Business Intelligence is a set of highly interactive reporting tools providing strategic
insight into a business by answering questions that are critical to executives and managers for making informed
business decisions. It reports directly from transactional tables and returns the results in real time.
Another capability that you have from a reporting perspective is the Smart View capability. Smart View is a
multidimensional pivot analysis tool combined with full Microsoft Office functionality as an add-in. Smart
View enables you to interactively create reports using a familiar spreadsheet environment. You can perform
data analysis in real time using Oracle Smart View for Office in Project Financial Management applications.

To review the project management infolets, navigate to the Analytics section on the home page. You can use
the front view of the My Projects infolet to review the number of projects that are assigned to you. On the My
Projects infolet, you can click on the Actions menu. And here, you can select the Create Project option. This
creates a project using Project Execution Management instead of Project Financial Management. Apart from
that, you can also view the project list.
The Health infolet is used to review the project health based on the status of key performance indicators. The
corresponding icons for the project health statuses, such as On Track, At Risk, and Critical, help you to take a
note of projects that require immediate attention.
Then you have the Time Cards infolet. You can use the Time Cards infolet to track time cards that are missing
or having partially reported hours. You have the option to keep track of the missing time cards for five weeks.
You also have the option to take a look at the expanded view of this infolet.
Then you have the Uninvoiced Cost infolet. Project managers can use this infolet to efficiently manage the
billing cycle by monitoring uninvoiced project cost and analyze the transaction details for projects with high
uninvoiced cost. Then we also have the Invoices infolet. Project managers can use the Invoices infolet to view
the total number of project invoices that are awaiting approval and the total amount of those invoices.
You also have another infolet available which is the Cost Budget infolet. You will use the Cost Budget infolet
to analyze the variance between project cost and budget to get visibility of project over spending.

Project Performance Dashboard

As a project manager, you can use the Project Performance Dashboard under Projects to review performance
and take actions on all your projects. The predefined sections on this dashboard includes Project list, Project
Comparison, KPI Watchlist, Overall Project Health Notes, Cost, Total Effort Comparison, and Financial
Comparison. This dashboard gives you the project list that each own. And there are various attributes to
analyze the overall health of your project; example Current Health, Prior Quarter Health, whether there are any
data updates available for your project, Physical Percentage Complete, Important Dates, Related Contracts, and
the Project Comparison section where you can compare different projects based on different parameters and
KPIs section. Also review the cost information about the project, which includes Period to date cost and
Inception to date cost. You also have the option to do a comparison for effort for different projects. And
finally, you have a section where you can track the overall financial performance of your project with respect
to revenue, cost, margin, margin percentage, effort, and so on.

Resource Manager Dashboard

The Resource Manager Dashboard helps to view real time resource analytics using the Resource Manager
Dashboard. The dashboard presence and overview of resource demand, capacity, and utilization. Key
performance indicators provide resource managers information about the resources for the next 13 weeks. And
information includes projected utilization, billable assignment hours, the number of underutilized resources,
and the number of resources that are currently proposed to project resource requests. Each KPI provides the
ability to drill down into the details behind the numbers.
The first section on this particular dashboard provides you the details about the projected utilization. Then the
second section is about details related to unassigned resources. And you have the option to review the details
based on display rage, which goes up to next 13 weeks. Then you have the option to keep track about open and
in-process resource requests.
So here you have the option to keep a track about open and in-process resource requests. You can take
necessary actions by clicking on the link for the request names. Then you can also keep track about actual &
review the details based on the information such as all resources or a specific resource pool. Also, you have the
option to choose the display range as current quarter, last quarter, and last four quarters. The moment you
choose the respective option, the details will be filtered according to that.

Team Member Dashboard

Project team members can use various regions of the Team Member Dashboard to get information about tasks
assigned to them and also, to review task exceptions and keep track of tasks that need their attention, report
progress by marking tasks as Started or Finished, update any scheduled events on their calendar, track new
activities and issues, drill down to the Manage Tasks page to enter detailed progress information for a task, and
also to update their Profile and Email Notification settings.
You can use the New Activity region to track new activities and issues. You can also use the Quick Progress
region to report progress by marking tasks as Started or Finished. You can also drill down to the Manage Tasks
page to enter detailed progress information for a task.
On this page, you can provide detailed information related to progress. You also have the option to access basic
information about the task. You also have the option to review dependencies, related task details, work items,
and deliverables on this page. Apart from that, you can also use the My Issues section. So, this particular
section, you can use to review any task exceptions and keep track of tasks that need your attention. Then apart
from that, you can also use the Calendar region to update any scheduled events that are applicable to your
calendar.
Then, you can also use the My Profile section to update the Profile details as well as to manage the Email
Notification settings.