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Draft 1 Check List For Stakeholders

The document is a checklist for stakeholders of Dire Dawa University to provide input for a SWOT-AR analysis as part of the university's 2012-2022 strategic planning process. It contains questions about the university's vision/mission, teaching/learning, research/technology exchange, student services, finance/administration, management/administration, and information/communication technology. The analysis will identify the university's strengths, weaknesses, opportunities, threats, aspirations, and expected results to help guide the strategic plan. Stakeholders are asked to participate confidentially to contribute to the university's strategic planning success.

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Girmaye Haile Gebremikael
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© © All Rights Reserved
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123 views

Draft 1 Check List For Stakeholders

The document is a checklist for stakeholders of Dire Dawa University to provide input for a SWOT-AR analysis as part of the university's 2012-2022 strategic planning process. It contains questions about the university's vision/mission, teaching/learning, research/technology exchange, student services, finance/administration, management/administration, and information/communication technology. The analysis will identify the university's strengths, weaknesses, opportunities, threats, aspirations, and expected results to help guide the strategic plan. Stakeholders are asked to participate confidentially to contribute to the university's strategic planning success.

Uploaded by

Girmaye Haile Gebremikael
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Dire Dawa University

Strategic Plan Team (2012-2022)

SWOT Analysis for Checklist

checklist for stakeholder

Dear respondents!

This checklist is prepared to conduct SWOT-AR (Strengths, Weaknesses, Opportunities and


Threats, Aspiration and Result) analysis of Dire Dawa University as an important part of
strategic planning. It a critical stage which helps the team to proceed to the next phases of
planning process as it identifies strong sides, areas of improvement, issue for expansion and
growth, as well as area of preparedness for threats.

The checklist is designed to gather information on SWOT-AR of the University about seven
major issues such as vision, mission and values; teaching and learning; research and technology
exchange ; student services; procurement, finance, and property administration, Human Resource
Management, management and administration; Planning, Monitoring and evaluation System; and
information communication technology.

All the data provided will be treated in the strictest CONFIDENTIALITY. The collected
information will only be used as input to SWOT analysis for strategic planning of Dire Dawa
University. Your kind help will contribute to the success of the University’s strategic plan.

We would be grateful for your support to this research by having a better discussion.

Thank you in advance for your co-operation.


Issue 1: Mission, vision and values

1. Commitment of the senior management team, including the president, for doing collaborative
strategic planning?
2. Addressing the needs of the nation & the stakeholders
3. The extent to which mission and vision are understandable
4. Stakeholders are involved in the formulation & discussion of mission & vision of the
university
5. The degree to which stakeholder participate in formulation and revision
6. Mission and vision statements are Comprehensive, well specified and inclusive
7. Vision and mission are Well published & communicated to the stakeholders (participatory,
how do you rate & see)

Issue 2: Teaching and learning

1. Opportunities created for stakeholders to know and understand the programs that is to be run.
2. Teaching learning practice is fitting to and organizational needs
3. The degree to which the curriculum (program) is established in accordance with the needs
of the society.
4. Staff exchange
5. The existence of balance between theory and practice
6. Industrial partner’s educational needs of stakeholders is satisfied.
7. During these years of university-industry collaboration, what is the extent of employing
university graduates in terms of knowledge skills and attitude

8. The extent to which joint working and discussions in the courses to facilitate joint knowledge
creation and deepen research-based collaboration
9. What do you need to be future partnerships in teaching, advising
10. Home grown knowledge (teaching learning with stakeholders)
11. Academic program availability, affordable tuition, for the community
12. If any other thing
Issue 3: Research and technology exchange

1. Thematic area, need, participatory, medium of instruction, dissemination


2. Existence of stockholder’s involvement in societal life changing & improvement research
and community service activities
3. The degree to which research outputs are made readily accessible to you.
4. The existence of regular conferences and workshop with stakeholders
5. The extent of the effectiveness of method for transferring practical knowledge from research
or the field
6. Technology transfer)
7. The extent to which there is a joint efforts to solve practical industrial problems.
8. Future joint supervision of theses facilitates university–industry collaboration and interaction
9. Research ethics
10. How to create partnership in research for the future?
Community needs
11. Identifying community challenges & address the community needs and outreach
12. Participation Voluntary activity (-existing, future)
13. Community-based research
14. Job placement / Worker training, in service training
15. Adult education needs / Pathway to university transfer
16. Information resources for local agencies
17. Resource utilization (community)
18. Community and University relationships
19. Interest in academic program expansion
20. Interest in expansion of cultural activities (programs)
21. Working on ethics
22. Participation, transparency, platform to access the university
23. Previous engagement, trends and value and interest of DDU by the society
24. Match between curricular & societal interests and demand for graduates
25. How to create partnership with the community to positively influence & to go forward?
Issue 4: Student services

1. Stakeholder support for student leadership programs


2. Stakeholder support for student in teaching material
3. Stakeholders support for female students
4. Stakeholders support for students with disability and marginalized group
5. Stakeholders support for students living with HIV

Issue 5: Procurement, Finance, and Property Administration:

A. Finance,
1. Payments are provided at the right time following the financial rules and procedures.
2. Adequacy of provisions for facilities for teaching –learning & student services
3. Financial bureaucracy in general
B. Property
1. Existence of resource/property management system and effectiveness in the University
2. Property disposal mechanism
3. Application of kyzon
4. Guide lines and collaboration in the use of common property
C. Purchasing
1. The extent to which the purchasing procedures satisfy collaborators.
2. Expanded use of automations (ICT supported, good communication, transparency)
3. Workplace flexibility
4. Reduced hierarchy / bureaucracy
5. Higher prioritization of innovative initiatives
6. Purchasing ethics
7. Other (please specify)

Issue 6: Management and Administration

1. University strategic leadership?,


1.1. willingness to answer tough questions
1.2. Ability to execute and get things done as an institution?
2. University partnership situation with another stakeholder
3. University mgt effort for creating ownership in the community (general view)
4. Service delivery of the university
5. The effectiveness of past planning efforts
6. How do you evaluate the university as compared to other university
7. Weaknesses as an institution (last question)
8. Achieving excellence
9. Level of collaboration across the institution?
10. Ability to measure performance toward stated goals?
11. Quality of communication(PR) throughout the university and with external stakholder?
12. Infrastructure of the university
13. Safe environment, convenient location, easy access, stimulating campus life

Issue 7: Information Communication Technology other infrastructure

1. Ability to collect meaningful information from its stakeholders?


2. University, Parent, Stakeholders and Community Information Resource center?
3. How to initiate Partnerships in support of university-stakeholder ICT
4. On-line learning, our universities’ responsiveness to program and student scheduling
demands
5. Reputation, (public perception)
6. Societal and student perception of education as solely a means to a job
7. Reporting requirements absorb a large percentage of resources.
8. Historical public perceptions/lack of knowledge about higher Education.
9. Match between research expectation & support
10. High and unequal workloads faculty & staff
11. Ability to hire & retain faculty
12. Lack of strong, pervasive presence in the external community
13. Limited resources for faculty and staff development
14. Reporting perceived as a ritual and meaningless
15. Strong, active external boards
16. Potential for growth
17. Friendly and safe
18. Consultancy
19. KSA sharing , strong and active external boards
20. How do you rate the Project management support of DDU ICT
21. To what extent university and stakeholders utilize resources together
22. Automation (Purchasing, Finance and Human resource and other areas)
23. What is the extent of Resource disposal between university and stakeholders
24. Effectiveness of ICT projects (if applicable)
25. About ICT incubation (Cvil Service)
Interview questions

1. As we embark on an institution-wide planning process, what advice or recommendations


do you have for the management?
2. Questions for SWOT Analysis Meeting
 How can we maximize our strengths?
 How can we overcome the identified threats?
 How can we overcome the identified weaknesses?
 How can we take advantage of our opportunities?
3. About the current scenario, future,
4. In the future university- industry, community
5. Aspiration
6. Result
7. What are the organizational forms of UIC?
A. Research support (i.e. Endowment /Trust Fund),
B. Cooperative research (i.e. institutional agreements, group arrangements, institutional
facilities, informal Intentions),
C. Knowledge transfer (i.e. hiring of recent graduates, personal interactions, institutional
pro-grams, cooperative education) and
D. Technology transfer (i.e. product development and commercialization activities
through university research centers)
8. The nature and size of national economies and research infrastructures
9. Cultural difference between university and other sectors
10. Lack Confidence of university
11. Governance issues
12. Policy framework to promote university industry partnerships
13. How do you see leadership for university-industry linkages (strength and weakness)
14. How to go forward?
15. Areas of future collaboration
15.1. Education Partnership
15.2. Corporate Graduate
15.3. Corporate Graduate- helping the community
15.4. Incubations
15.5. Training

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