POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Chapter 3

TECHNICAL BACKGROUND

System design is the process of defining the architecture, components, modules,

interfaces, and data for a system to accomplish the specified requirements. The main

objectives of the design are practicality, efficiency, cost, flexibility, and security.

This chapter describes the approach taken for data gathering and requirement

analysis. The findings discussed in the Literature Review are used as the basis for developing

a research methodology.

Research Approach

This section will discuss the methods that the proponents used to attain purposeful,

accurate and systematic search for new information, the software project used the

descriptive research method. It involves the recording, description, analysis and the

presentation of the present system, framework or processes of phenomena.

Descriptive research refers to the type of research question, design, and data

analysis that will be applied to a given topic. The proponents help to accomplish their study

by the use of this method. Detailed descriptions of specific situation(s) using interviews,

observations, surveys and document review.

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The researcher’s goal is to collect accurate and reliable information that give a

comprehensive conception of their topic. The proponents collected information by preparing

an interviews, survey questionnaires to the respondents and through the use of documents

and thesis that related to their study. This method can help the researchers to define the
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specific problems that the existing software encountered. The researchers were able to

identify the benefits and implications of the existing software and used it to provide basis in

defining adjectives for the researchers. By the use of this method the proponents obtain

more accurate and detailed information that they need to accomplish their study.

Methodology

The knowledge and skills of the system analyst will be tested in this period. This is

the part where the system analyst must be able to analyze and discuss the methods that will

be used throughout the entire project. The following are the system development methods,

software planning, software analysis, software design, software testing and software

implementation.

This chapter will discuss about process involved and methodology that were used to

develop this system. Agile methodology is has been used during development of our project.

Agile SDLC model are combination of two part that is iterative and incremental process

models that focus on process flexibility and customer satisfaction by rapid delivery of

working software product. This methodology has five steps and each of the steps have

different outcomes.

In Agile Model, we believed that every project needs to handle differently based on

existing method and project requirement. The Agile Model tasks are divided to small time

frames to deliver specific features for a release.

The iterative approach is taken and working software build is delivered after each

iteration. Each build is progressive, regarding to features the final build holds all the features

needed by the customer.

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Figure 1. Agile Model

Implement

Planning Testing

Design Coding

Requirements Analysis

This section will discuss about the different tools that the proponents used to

gathered information for the development of the said software solution. Data gathering helps

the researchers to create the priorities of the information needs.

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Observation. It is an act of attentive watching, perceiving, or noticing something to

get findings on a certain thing. It is also the collection of information through direct

participation or observation of a group, tribe or community. The researchers observed those

things that will help to their study especially to the business establishments that mostly

applying for business permits and licenses. During the data gathering the proponents

observed that the barangay Pulong Buhangin, Santa Maria, Bulacan are still doing a manual

processes of applying business permits and licenses which is time consuming for the
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applicants. The barangay is not accepting student or researcher without a letter. The

proponents also observed that in every business permits and licenses that a client’s request

have a different required documents, also all requests permits and licenses need a cedula

that has a validity of 1 year. And the renewal of business permits and licenses is every year.

Interview. It is the major method of data collection in software development. It is

also a qualitative research conversation where questions are asked to elicit information. It

aids in focusing attention on important points relating to the study and securing comparable

data in different interviews by the same of different interviewers. Before the proponents

make an interview, the barangay required the proponents to create a prototype first, and

present the chosen system to the secretary of barangay to discuss the possibility and

potential of the proposed system. After the proponents explain the features and benefits of

the system, the proponents conduct a question-answer session to acquire basic information

of the system. The proponents noticed that the manual process for applying business

permits and licenses has a slow process of request due to long queue and sometimes other

applicants has a difficulty in fill out the paper forms.

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Survey Questionnaires. It is one of the research instrument that consist a series of

questions for the purpose of gathering information from the respondents. Define as a

research method used for collecting data from a pre-defined group of respondents to get

information and understanding on various topics of interest. Surveys have a variety of

purposes and can be carried out in many ways depending on the methodology chosen and

the objectives to be achieved. Surveys also used to achieve qualitative description of what

the business and customers have and what they need. The proponents make a survey

questionnaires for the residents and business establishments of Pulong Buhangin, Santa

Maria, Bulacan who often applying business permits and licenses. During the data

gathering, the proponents noticed that the most common problem of manual process for
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applying business permits and licenses is a slow process of requests and long queue which

is time consuming for the applicants.

Form and Document Analysis. Document analysis is an organized procedure for

reviewing or evaluating documents. Documents that may be used for consistent evaluation

as part of the study take a variety of forms. During the form and document analysis the

proponents requested papers, forms and document related to the processing of applying

and renewing business permit and licenses and used this gathered forms and documents

for the information needed in the proposed system. This also provides as reference to

create and improve transaction and create an easy way to perform major processes of

applying and renewing business permit and licenses.

Systems Requirements

This section will discuss about the requirements of the system that the proponents

used to develop the accuracy, efficiency, reliability, speed and user friendliness of the

system that will be evaluating with different method used to obtain the consistency of the

proposed system.
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Software. System software is a type of computer that is designed to run a

computer’s hardware and application programs. There are several software tools that

proponents used for the proposed system project. These includes: the Laravel a framework

of PHP that we used to develop the system, the JavaScript a scripting language that

controls functionality of the system for efficiency, the Vue.js and Node.js a platform used in

the system that supports JavaScript, the MySQL a storage for all the information and that is

being used and gathered by and from the system, the HTML for creating web pages, the

Adobe XD an adobe product that is used for web and mobile design and the Tailwind CSS a
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highly customizable, low-level CSS framework that gives design without any annoying

opinionated styles.

Table 1

Software Specifications

Recommend Requirements
Software Operating System Version Connection
Windows 7 or later
Google Chrome Chrome 80
(32-bit or 64bit)

Windows 10
Microsoft Edge 32-bit or 64-bit Edge 80 Required
2Mbps or Higher
Safari MacOS 10.12 Sierra
Windows 7 or later
XAMMP 7.4.1
(32-bit or 64bit)

Minimum Requirements
Software Operating System Version Connection
Windows 7 or later
Google Chrome Chrome 66
(32-bit or 64bit)

Windows 8
Microsoft Edge 32-bit or 64-bit Edge 79 Required
2Mbps
Safari MacOS 10.9 Mavericks
Windows 7 or later
XAMMP 5.5.34
(32-bit or 64bit)

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Hardware. Computer hardware described as the collection of physical components

that constitute a computer system. Also known as the building blocks for the physical

information system. This section covers the system unit and peripherals required to run the

system.

Table 2
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Hardware Specifications

Recommend Requirements
Specification
Hardware
RAM4GB
802.11b
Router
Hard
Dual Disk
Core
250 GB Drive
with
Processor a 3.4GHz
or Higher
or higher

Minimum Requirements
Hardware
Dual RAM
Specification
Core2GB
with
Processor
802.11ac
Router
Hard Disk Drivea 3.4GHz
150 GB

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Tools used for Development

Software
Windows
Windows
Software
Version
Operating 10
10
7.4.1
XAMMP
Chrome
Google 80 System
Chrome
VSCode
1.31
(64bit)
(64bit)
(64-bit)
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Hardware
Specification
Hardware
RAM8GB
802.11ac
HardRouter
Disk Drive
Intel Core i7
1 Terabyte
Processor

Peopleware. It refers to anything that has to do with the task of people in the

development or use of computer software and hardware systems, together with such issues

as computer engineers, programmers, website designers, technicians and other IT

specialists, such as database administrators or networking specialists. Anyone who designs,

develops, or uses computer systems plays an important role in the computing process and

may be considered peopleware.

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Figure 2. Organizational chart

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Josua Abetteson H. John Kevin S. Baltazar Cherry Anne D.J. Adriano

Gumasing

Project Manager Programmer Technical Writer

System Designer System Analyst Tester

Network. A network is refers to a group of two or more computer systems linked

together. The figure shows in figure 3 is the network that the proponents used in the

proposed system. As described in the figure the proponents used Wide Area Network

(WAN). A computer network in which the computers connected may be far apart, generally

having a radius of half a mile or more. Both the Applicant, Captain, Secretary, Inspector,

Admin and the Admin Head use a wireless network as a way in order to connect with each

other and fetch the data that processed into meaningful information.
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Figure 3. Network Architecture

Admin Applicant

Admin
Head

Inspector Captain
Secretary