Latest Docu in SIA2 CALL OF THESIS
Latest Docu in SIA2 CALL OF THESIS
Presented to
In Partial Fulfillment
BSIT – 3NG
Camarote, Christian P.
Sepulveda, Arizrain O.
Valderama, Rowell M.
APPROVAL SHEET
System of Quezon City University has been prepared and submitted by BASAS, BRENT
LOUIS M., CAMAROTE, CHRISTIAN P., CHAN, MARTIN LEAN P., DELOS
NICOLE A., NOMBRE, SERAPHIM E., ORLINA, DANIELLA MAE M., RADAZA,
hereby
Accepted and approved in partial fulfillment of the requirements for the degree
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY.
DEDICATION
We dedicate this work to our family, Professors and friends. A special feeling of gratitude
to our loving parents, whose words of encouragement and push and we dedicate this
project to God Almighty our creator, our strong pillar, our source of inspiration, wisdom,
knowledge and understanding. He has been the source of our strength throughout this
program and on, his wings only have I soared. Thank you, God bless you.
THE DEVELOPERS
B. L. M. B
C. P. C.
M. L. P. C.
J. H. D. R.
K. J. P. M.
S. N. A. M.
S. E. N.
D. M. M. O.
M. A. R.
A. O. S.
R. M. V.
ACKNOWLEDGEMENT
The success of this team required various help of various individuals. First and foremost,
Thanks and praises to the God Almighty, for his shower of blessings throughout the
Research and system to compile the research and system successfully. We want to
express our highly gratitude to our Professor who help and guide us to
Accomplish this research and system.
We would like to thank the Parents and Friends of individuals for supporting and
Providing financial assistance to compile this research and system successfully.
For our School, which is the Quezon City University, we want to express our
Appreciation for letting us to conduct this research and system for us to successfully
Compile it.
For our Group mates in System Integration Analysis, thank you for cooperation and
Providing all the needs to accomplish this research and system.
EXECUTIVE SUMMARY
Camarote, Christian P.
TABLE OF CONTENTS
Approval Sheet....................................................................................................................ii
Dedication..........................................................................................................................iii
Acknowledgement..............................................................................................................iv
Executive Summary.............................................................................................................v
Table Of Contents...............................................................................................................vi
List Of Tables...................................................................................................................viii
List of Figures…………………………………………………………………………….ix
List Of Appendices………………………………………………………………………..x
Introduction......................................................................................................................1
Main Objective………………………………………………………………………….4
Specific Objectives……..…………………………………………………………...4
Definition of Terms……………………………………………………………………..6
Software.........................................................................................................................18
Hardware........................................................................................................................18
Technologies..................................................................................................................19
Network Layout.............................................................................................................23
CHAPTER IVMethodologies............................................................................................24
Testing Procedures.........................................................................................................24
Summary........................................................................................................................25
Recommendations..........................................................................................................26
Appendices........................................................................................................................27
References..........................................................................................................................31
LIST OF TABLES
LIST OF FIGURES
LIST OF APPENDICES
CHAPTER I
PROJECT BACKGROUND
Introduction
In our generation, computers are one of the basic needs of every business and
companies nowadays. It speeds up the company’s processes and systems. Computers help
automation, data storage and employee’s management and are very helpful to increase
the productivity in lower cost, less time with high quality. Using computers, we can
create a Payroll System that helps our work efficiently and more reliable or accurate
information.
A payroll system is a computer program that is designed to organize all the
employees’ wages, taxes, and other deduction reports. The Payroll system can lessen the
errors and miscalculations when preparing the payroll. A payroll system is a vital part in
records of all employees. Use of the payroll system is an efficient way of calculating pays
than a manual system. It helps the company to have an easier management of employees’
was established on March 1, 1994 to provide the constituents of Quezon City quality and
affordable tertiary education. It currently offers five bachelor’s degree programs and
caters to 9,550 students as of August 2020. The University also employs hundreds of
With the size of the university’s workforce, a reliable way to manage their
employees and faculty members is managed by the Quezon City University itself.
The existing system of Quezon City University is still in a manual process when it
comes in managing payroll for the contractual employees. However, with the new normal
a midst the COVID pandemic, such a process has changed. It showed difficulties in
terms of using the manual process, it is probably the most time consuming aspect. It is
also highly susceptible to errors. Even if we are dealing with spreadsheets already, there
is no guarantee that it would be devoid of accuracy concerns since formula, which may
In line with this, the researchers propose the development of the university’s very
own Payroll Management System. The Payroll Management System with Integration to
employees and faculty members of the University. These tasks include calculating wages,
withholding taxes and deductions, and the printing of checks. The Payroll Management
System software requires employers to import employee wage information and hours
from the centralized database. From there, the software uses the information to calculate
Human Resources Management System will be a software capable of handling all of the
activities of processing salary calculation for all of the university's employees and faculty
members. Calculating wages, withholding taxes and deductions, and printing checks will
be among those tasks. The Employees and Faculty members of Quezon City University
must import employee wage information and hours from a centralized database through
The Payroll Management System will be designed with the aim of maintaining
records of the various allowances and deductions that must be provided to QCU
Employees and Faculty members. It also generates a salary sheet for university
Main Objective
The main objective of the study is to develop a Payroll Management System that
can be integrated into Web based- Human Resource Management System for Quezon
City University that will be capable of accepting data that can calculate the gross pay, net
Specific Objectives
1. To develop a Payroll Management System that can accept data from the
pay of the employees based on their hourly rates and clocked-in hours in-
between cut-off dates and net pay of the employees based on their deductions
and contributions.
3. To develop a Payroll Management System that can store its output data to a
4. To Provide a system that will rapidly process the computation in the payroll
department
5. To develop a system that will maintain the employee’s hour and payment,
Scope
2. User-access level. Only the person responsible to produce pay slips can access the
subsystem.
5. Recording of payroll data back into the web -based centralized database to be
Delimitations
1. The subsystem will not be able to access data from the other subsystems if the
connection is offline.
2. The data to be used for the computation of gross pay, deductions and net pay will be
This section presents the operational definition of terms that can help the reader
a single location only. This type of database is modified and managed from that location
itself.
Computerized Payroll System. can assure business accurately withholds taxes from
employees and pays mandatory fees such as Worker’s Compensation, once the initial
Data Science. field of study that combines domain expertise, programming skills, and
Digital Pay slips. means employees can view their pay information anytime, anywhere
Establishment Manual and provides services like recruitment, monitoring training and
Employees can punch into assigned tasks, or tasks they take on themselves.
Payroll. is referred to as the total earnings of all employees for a certain pay period.
Tertiary Education. is the next level of education for those who complete their
secondary education.
keeping track of the working hours performed by the employees, computation, and filing
of withholding taxes, salary deductions and the overall computation of employee wages.
It also records employee vacation leaves and sick leaves, and monitors usages of such on
a real-time basis.
User- Level. define what information the different users on your account can access and
edit. They are particularly important for when you want to keep your employees' hourly
rates confidential. When adding a new user, you'll be asked to assign them a user role.
Web-Based. relating to or done using the Web (the system of connected documents on
the internet).
CHAPTER II
This chapter discusses the previous studies and literatures related to the topic of
Foreign Literature
web application that takes care of most delicate resources of the business. Main aim of
this project is to develop a software application for organization through which they can
manage the records of the employees working in the Organization and financial
information of employees from salary to tax by computerizes each step involved in salary
generation process within a fraction of the time it would take to do them manually. It
does the process of calculating pay for individual ensuring that payments are both
accurate and on time and it is design to provide businesses centralized and reliable
solution for managing the payroll functions. It gives power to streamline and automate
the process of employee’s payroll information, so the organization can generate and
According to the University of California (May 15, 2016) in modern world there
are many systems that are implemented to some industries in order to improve the manual
transaction of the university. As new generation comes, a new technology has developed
to provide the users fast and reliable transactions. This study tells the use of computer
that will lessen the time and effort for updating and other ways of processing in accurate
ways. Our propose system is for the Faculty Members of Cavite State University Silang
Campus which we got curiosity on how the Faculty Members make a process that is why
we make a system that we hope it might help a lot for the Faculty members. We are going
to develop this system to improve our skills and make it useful for others especially with
our target client. Biometrics has long being touted as a powerful tool for solving
identification and authentication issues for immigration and customs, physical security
receive offers to receive their pay based on employer provided shift or pay details, details
of their rate of pay in a database or to declare the duration of a shift worked. Once the
shift is over, a first server calculates the worker's pay for that shift or pay based on data
from a first database and on data regarding the shift or pay details. A portion of the
worker's pay for the shift is then transferred to an account that the worker has and which
al, 2018)
According to Manish Singh and Prachi Singh (2017) Management of leave and
payroll are critical operations for each institution as it has effect on payment of staff
members of any institution and also to complete it accurately and on time. The Current
Leave and Payroll Manager both are paper based systems. Though the attendance is
Biometric but still it is not that much efficient in terms of matters related to leave
management. Manual payment calculation of staff members is too complex and it even
takes lot of time and also requires lot of efforts. So if these processes are automated, it
would be of great benefit as it would require less time to calculate the salary of the
employees. So, a web application that has a payroll management system is considered as
one of the way here. Multiple user data access is provided by these system. Users like
staff members or administrator can login into the software by writing id and password
which are allocated to them from the organization. It involves keeping track of hours
worked and can keep a record of employee data including their pay, allowances,
deductions and taxes on monthly bases so that fresh definitions are reflected from the
month onwards, which leaves all the past data intact. Similarly, for managing the entire
task related to leave such as requesting for leave and approval of leave, we have
considered leave management system as the solution. The proposed leave and payroll
calculation errors are reduced and security is increased. The tasks which can be processed
using the Leave Management module are applying for leave, viewing leave history,
viewing leave stats and granting/rejecting leave applications. The Payroll Management
module consists of tasks such as viewing payroll & tax deductions and automatic tax
calculation. This system can make the existing system faster, more productive and would
Garment industry to pay the employee's salary just in time with accuracy. In an existing
Garment industry, calculate thousands of worker's monthly pay depending on each and
every piece of production and with different grades of workers is really a tough job.
Hence, it is essential to make the system automated. In cloud based garment payroll
system, it keeps track of all workers' individual daily production, including style and size
and after the end of each month generates worker's net salary by calculating the
production amount, production bonus, attendance bonus, festival bonus, no work amount,
Foreign Studies
the system of payroll management used in Ghana prior to the introduction of the
electronic pay voucher system, with a view of finding solutions that would make payroll
management in Ghana as effective and efficient as possible. This was done through a
field survey of 200 major stakeholders. These challenges have made the return
mechanized voucher system very unattractive and hence the need for a change in the
payroll management system used in the country. The study concludes that despite the fact
that the empirical evidence on the challenges of the return mechanized voucher system
used in payroll management in Ghana are glaring, the country should not be too quick to
In the study of Desmond, E. et.al (2016). The payroll system has brought a
significant impact in the payroll system despite its shortcoming. The payroll system has
rectified almost all the problems associated with the manual system except that this
system is developed enough to serve all various ministries, department and agencies in
the country. And the introduction of new software to carter for the needs of the public
service.
nowadays in the government and private sectors. A payroll system is a software where
filing all the employees payments, taxes, bonus etc. Basically payroll is very popular
software and it is very easy to use. Before developing the payroll system organizations
put their employees’ payment information in the hard copy. But it was not secured and it
was very difficult to handle. After developing this system, this problem is solved. This
section describes the basic concepts of Payroll System. Normally most of the
organizations use offline or desktop based payroll system. Here, we develop online based
payroll system. This Payroll management system is used to collect employee data so that
a company can use to manage records of employees working in the company. This
information up to date. Here employee also can view their basic salary, allowance and
other information.
In the study of Shukla V., et.al (2019), Business is basically divided into many
functional areas but one that is crucial and of utmost importance is people Management
crucial task. Only if the employees get their salary on time, they shall be motivated to
work. Though the attendance is Biometric, still there is human intervention in case of
leave management that consumes a lot of time. Performance appraisal is the most
difficult and most important aspect of HR. There is a lot of document review work which
takes a lot of time and also very cumbersome. Our paper is an attempt to provide a model
where Data Science can help to implement the process for data collection, data analysis,
important to ensure that employees’ salaries are correctly paid and therefore that the
organization concerned is trusted by its employees and the public. Although payroll
be a challenge.
Local Literature
individual or an organization to collect revenue for public works providing the best
facilities and infrastructure. The collected fund is then used to fund different public
expenditure programs. If one fails to pay the taxes or refuse to contribute towards it will
According to Indeed Editorial team (2021), whether you earn an annual salary or
are paid hourly wages, you might notice two different numbers on your paycheck. These
two numbers are commonly referred to as “net pay” and “gross pay.” Gross pay is the
total amount of money an employee receives before taxes and deductions are taken
out. Net pay is the final amount of money that you will receive after all taxes and
deductions have been subtracted. Net pay is the amount that’s actually deposited into
Employee Compensation.
payments that you give to an employee in exchange for the work they do for your
business. It is typically one of the biggest expenses for businesses with employees.
Compensation is more than an employee’s regular paid wages. It also includes many
or corporation. The resulting revenue is usually one of the chief sources of cash for a
government entity. It is considered one of the more fair forms of taxation, since it is only
imposed if a person or business has been successful enough to generate taxable income.
(Taxation, 2017)
According to Zoleta, V. (2018), times are tough these days with the rising
inflation and the declining peso. If you’re trying to stretch your monthly budget for the
family, it’s important to track your monthly take-home pay. Scrutinize the earnings and
deductions on your pay slip to make sure your salary isn’t deducted more than what’s
authorized by the law. In doing so, you might also catch errors in the computation of your
payroll deductions. Also, some employers deduct the mandatory government benefits
from their employees’ payroll but fail to remit the contributions to the respective
agencies.
Local Studies
the employee can with access security set short pay periods and have wage payments
made according to their profile. The payment processing system has an interfacing server,
a storage server, and a processing server, using internal signaling and file transfer. They
receive from an employer computer net pay data for employees for a long period, and
communicating with the employee devices to determine a desired payment split over the
long period, and automatically notify an employee device of opening of a window for
user editing of a payment split profile, and subsequently are instructed by the employee
of Health (DOH) (2016) explains that a computerized payroll system is a window based
program which is specially designed to facilitate and simplify the monthly preparation of
general payroll and related reports. Also that is must be flexible to provide option which
allows the user to hold additional fields for other compensations and deduction which
interface on a display system in the computer system. The computer system receives user
input through the graphical user interface specifying a request to change the schedule for
Also, in related study of (AmmritKadam, 2016), are include the study entitled
College Payroll System & Taxation, the purpose of this study is to aim of developing
Employee Payroll Management is to provide an easy way not only to automate all
functionalities involved managing leaves and payroll for employees of College, but also
to provide full functional reports to management of College with details about the usage
of leave facility and even deduction of income tax and related taxes can done by this
system. Payroll system is the heart of any Human Resource System of an organization.
Astra Human Resources Information System (AHRIS) with payroll stated that the system
automates and improves the delivery of HR services, including managing the employee
records, facilitating requests for leaves, overtime, and training, tracking the employees'
performance and skills, and allocating and managing the company's resources. It provides
employees a way to input daily task report as a documentation of his or her performance,
In an overall discussion and all the related studies that we have. Payroll is the
computation of all the financial record of salaries, bonus, wages and deduction. In all the
studies the main problem in both foreign and local literature is their payroll. The main
purpose of their payroll system is to ensure the accuracy and timely of the amount of their
monthly payment. The researchers have gleaned the benefits of integrating these two
systems. First is the ease of accessing, managing and processing of data throughout the
integrated system, as well as the removal of redundant and duplicate data by utilizing a
centralized records management system. There will also be an increase in the accuracy
rate of system output, due to the continuous nature of data processing. Information flows
smoothly from module to module, removing the need for manual re-entry of data.
Another benefit of this kind of system is the improved security by having fewer areas
available for malicious attacks. The cost for security services will also decrease since
there will be only one system that needs to be protected. Trust between the employee and
employer will also developed, since they will have the guarantee that their salary is
accurately computed, as well as the ability to check updates on it even before the cut-off
CHAPTER III
TECHNICAL SPECIFICATIONS
This chapter discusses the technical specifications of the hardware and software
requirements that has been used in developing and implementation of this project.
SOFTWARE
Requirement Requirement
1 Operating System: Windows 7 Operating System: Windows 10
/64bit /64bit
1 Browser: Microsoft Edge Browser: Google Chrome
HARDWARE
It includes the physical parts of a computer, such as the case, central processing
unit (CPU), monitor, mouse, keyboard, computer data storage, graphics card, sound card,
Requirement Requirement
1 Processor: Intel Core i3 2.4GHz Processor: Intel Core i5 2.8GHz
TECHNOLOGIES
Printer
Router
Modem
CONTEXT DIAGRAMS
NETWORK LAYOUT
CHAPTER IV
METHODOLOGIES
This chapter describes the methodologies used by the proponents in developing the
project and this chapter we see the every detail of the system that we create and to know
Before installing and using the browser, the user's device must meet the minimal
system requirements. It's possible that the browser will work on systems or versions that
aren't listed here. The website, however, is limited to computers that match the following
minimal requirements:
RECOMMENDED DEVELOPMENT
PROCESSOR Intel Core i3 Intel Core i3 or higher
MEMORY 5gb Space 5gb Space or higher
HARD DISK SPACE 300gb Hard Disk Space 300gb Hard Disk Space or
higher
RESOLUTION 1280x720 1920x1080
INTERNET 10 mbps 20mbps or higher
CONNECTION
(Include Descriptions)
Conceptual Framework
This Conceptual Framework represents the Input, Process and Output of the System and
the System Documentation to know the capabilities to create a concept of the System and
System Documentation. These are the concept that we know about creating a System and
System Documentation.
Testing Procedure
(Include Descriptions)
CHAPTER V
This chapter contains the summary and recommendations that have been reached
by the proponents whilst undertaking this project. The results of the project are
summarized to show how effective the system is and recommendations are given as well
Summary
The proposed system consists of 4 computer units and a barcode scanner. The
barcode scanner is for scanning the barcode sticker and will be deciphered to print a
readable item description. Each computer unit is connected to a Local Area Network
(LAN) and connected to a single database for retrieving/sending data from 1 computer
unit as a Server. The usage of barcode scanner is to record the stocks that has been
released in the warehouse of the company. The proposed system requires a network hub
for connecting the 4 computer units. The Windows 7 Professional will be used as an
operating system for the computer and MySQL will used as the database of the system.
These hardware and software will be used for five years to handle or to maintain the
inventory system with barcode scanner and the Local Area Network. The Uninterrupted
Power Supply (UPS) will not be provided though it is essential; the company will decide
Recommendations
We would like to highly recommend that researchers come up with the idea of
faculty member will able to print their accessible salary report or payslip on the said
system. The admin will be the one who sends a notification for the salary of faculty
member request. In this line, faculty member will be notify via sending email.
APPENDICES
APPENDIX A
Gantt Chart
WEEKS 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
PROJECT PLANNING
DATA
GATHERING
ANALYZE THE
DATA
ARCHITECTUR
E OF THE
SYSTEM
PROJECT
PROPOSAL
APPROVAL
SYSTEM
DESIGNING
DEVELOPING SYSTEM
IMPLEMENTIN
G THE
PROPOSED
SYSTEM
EVALUATE THE
IMPLEMENTIN
G SYSTEM
SYSTEM TESTING/MAINTENANCE
TESTING AND
FIXING BUGS
IN SYSTEM
DOCUMENTATION
CHAPTER 1
CHAPTER 2
CHAPTER 3
CHAPTER 4
CHAPTER 5
FINALIZE
CHAPTER 1-5
APPENDIX B
Context Diagram
APPENDIX E
BIBLIOGRAPHY
Journals
in Ghana: The way forward. Asian Academic Research Jounal of Social Science &
Desmond, E. et.al (2016). A Study of the computerization of the payroll system on the
Ghana civil service. International Journal of ACCRA Polythenic school of Business and
Shukla, V. et.al. (2019). Conceptual Framework for Enhancing Payroll Management and
10.1109/AICAI.2019.8701316.
Online Sources
%20mandatory,fund%20different%20public%20expenditure%20programs.
Cronin, A. et.al (2017). Employee determined payroll payment processing method and
Indeed Editorial team (2021). Gross pay vs. net pay. Retrieved from
https://www.indeed.com/career-advice/pay-salary/what-is-gross-pay.
https://www.patriotsoftware.com/blog/payroll/what-is-compensation/.
https://scholarworks.gvsu.edu/cistechlib/247.
https://www.accountingtools.com/articles/2017/5/11/income-tax.
Volberg, R. et. al. (2018). Payment system and method including account. Retrieved from
https://patents.google.com/patent/US20180330451A1/en.
Zoleta, V. (2018). Understanding the salary deductions on your pay slip. Retrieved from
https://www.moneymax.ph/personal-finance/articles/salary-deductions-philippines
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