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EMPOWERMENT TECHNOLOGIES 1
Introduction to Information and Communication Technologies
pg. i Use common productivity tools effectively.
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Create an original or derivative ICT content.
Empowerment Technologies- Grade 11
Alternative Delivery Mode
Quarter 1 – Module 3: Applied Productivity Tools
First Edition, 2020

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Schools Division Superintendent: JOHANNA N. GERVACIO, PhD, CESE
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pg. I
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Empowerment
Technologies
Quarter 1 – Module 3:
Applied Productivity Tools

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 INTRODUCTORY MESSAGE
For the facilitator:

This instructs the facilitator to guide the learners and supports the parents, elder
sibling, etc. of the learners on how to use the module. This also instructs the facilitator
to remind the learners that they should use separate sheets to answer the pre-test,
self-check exercises, and post-test.

For the learner:

This module allows you to discover the ICT world and helps you improve your skills in
a variety of applications. The module combines a visual guide with a concise step
where you can easily learn many computer applications. Pre-tests, exercises, hands-
on activities are provided.

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 What I Need to Know

This module has been designed and written with you in mind. It's here to help
you master Empowerment Technologies. The scope of this module allows it to be
used in many different learning situations. The language used recognizes the diverse
vocabulary of students. The lessons are organized to follow the standard sequence of
the course. But the order in which you read them can be changed to match the
textbook that you are now using.

The module is divided into three lessons, namely:

 Lesson 1 – Advanced Word Processing Skills
 Lesson 2 – Advanced Presentation Skills
 Lesson 3 – Advanced Spreadsheet Skills

After going through this module, you are expected to:

1. Use common productivity tools efficiently by
maximizing advanced applications;
2. Use advanced tools and techniques in common
productivity and software applications to develop
ICT content; and
3. Create original or derivative ICT content to
effectively communicate or present data or
information related to specific professional
tracks.

pg. 1
 What I Know

Pre-Test
Direction: Answer the questions in your activity notebook.
MULTIPLE CHOICE. Select the nearest correct answer to the following statements.
Write the letter of the answer on the space provided for.

____1. What feature of Microsoft Word allows you to efficiently create documents that
have the same general content but may have different recipients or purpose?
a. print merge b. send merge c. view merge d. mail merge
____2. Where can you find the Start Mail Merge button?
a. file tab b. mailings tab c. home tab d. insert tab
____3. What button allows you to see the result of your mail merge even before you
print or send it out?
a. preview results b. greeting line c. merge field d. print
____4. What toolbar do you use to make animations?
a. home b. animation c. design d. transition
____5. What text or object contains a link to another file, web page, a place in a
document, a link to a new document, or an email address?
a. embedding b. hyperlink c. bookmark d. cross-
reference
____6. How will you insert a hyperlink in a slide?
a. Press Ctrl + 1 b. Choose Insert >> Object
c. Choose Insert >> Hyperlink d. Hyperlinks can’t be inserted in slides
____7. What function adds a range of cells?
a. ADD b. PLUS c. SUM d. TOTAL
____8. What function gets the average of a range of cells?
a. AVERAGE b. MEAN c. MEDIAN d. SUM
____9. What function gets the average of a range of cells?
a. AVERAGE b. MEAN c. MEDIAN d. SUM
____10. What function used to count the cells with content in a range?
a. MAX b. MIN c. COUNT d. COUNTIF

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 What’s In
Scenario: You were asked to create and send out formal invitations to
the promotion campaign that a company is running.
You were also initially given a list of ten names of
loyal customers to send out.

Answer the questions on your activity notebook.

From the scenario, describe briefly how you would
most likely complete the task of sending ten
invitations with individual names of recipients using
Microsoft Word?
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

Give examples of documents that you can personalize and send or distribute?
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

What’s New

Mail Merge and Label Generation

Mail merge allows you to create a batch of documents that are customized for
each recipient. For example, a form letter may be customized to address each
recipient by name. A data source, such as a list, spreadsheet, or database, is linked
to a document.
Hands-on: Using MS Word to Create a Mail Merge

Creating a Mail Merge

1. Gathering your data

The first thing you do is create an Excel spreadsheet, creating a header for
each field such as Name, Company Name, Address Line 1, Address Line 2,
Address Line 3, and Title.

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2. Prepare your letter in Microsoft Word. When creating a letter, it’s a good idea
to insert a placeholder where the information from the mail merge will be
placed, ie [Name], [Address].

3. On the Mailings tab in the Start Mail Merge group, choose Select

Recipients → Use an Existing List .

4. Once you find your document click open and a box will show up that says
‘Select table.’ If you only had one tab on your spreadsheet click okay.

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 5. From there you can start adding your Merge Fields from
your spreadsheet. Continue adding fields until the
document is complete.

6. Choose Finish & Merge to edit, print, or send your

merged documents through email.

7. Or you may want to choose Preview Results to check your work before you
send it.

What’s is It
Hands-on: Using MS PowerPoint to Add Slide Animation
Slide Animation is a moving computer graphic effect that can be added to the text,
object, or the entire slide.
1. Click the Animation tab and go to the Advanced Animation group.
2. Select the animation from the list of options group as Entrance, Emphasis,
and Exit.

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 Entrance

Emphasis

Exit

Hyperlinking in Presentations
Hyperlinks allow you to go to other slides in the same or another presentation, on a
web page, and even to email addresses.
1. Select an object or highlight a text.
2. Go to insert>Hyperlinks. The Insert Hyperlink dialog box would appear.

Link to Options:

a. Existing file or web page – creates a hyperlink to a website or a local file

saved in your hard drive.
b. Place in this document – creates a hyperlink that allows you to jump to a
specific slide in your presentation.
c. Create a new document - creates a hyperlink that once clicked, creates a
new document on your specified location.
d. Email address - creates a hyperlink that opens Microsoft Outlook that
automatically adds your specified recipient to a new email.
3. When done, click OK to apply your hyperlink.

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 What’s More
Direction: Make your PowerPoint presentation. And this is what you will
do:

Slide Content
No.
1 The title page
2 Me (About yourself)
3 My Family
4 My Friends
5 Hobbies/Interest
Insert action buttons on your presentation (action buttons are found on
Insert>Shapes) that will allow you to navigate to the next slide, previous slide, and
first slide.

Hands-on: Using MS Excel Advanced and Complex Formulas and Computations

You can use MS Excel to compute costs incurred in the creation of projects or
create tables for findings in the researches, and then create reports for business or
research that you are doing. A spreadsheet is also a collaboration tool for financial
analysis or modeling.
Functions are built-in formulas you can use to make your worksheet
construction easier.
EXCEL FUNCTIONS
=SUM a function used to compute the sum of the values of a range of cells
=AVERAGE a function used to compute for the average of the number of a range
=MAX a function used to give the maximum value in a range of cells or
values
=MIN a function used to give the minimum value in a range of cells or
values
=COUNT a function used to count the cells with content in a range
=IF it shows a series of calculations using the same formula but a
different value for each calculation to determine whether the formula
is true or false
Excel Functions can be found by clicking the Home tab, go to the Editing group and
in the Formulas tab click Function Library group.

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Using the IF function
IF function allows you to analyze various data where you can input various scenarios to know
the reaction of data based on different situations.
1. Click on the cell you want to perform the IF function.
2. Click the Formulas tab, go to the Function Library group and click AutoSum
drop-down button.
3. On the drop-down menu, click the More Functions and on the Insert Function, the
dialog box selects the IF command.
4. On the Function Argument dialog box, fill in the required information on the boxes.
5. A logical test is a statement that gives condition and can be evaluated by true or false.
For example, B5>=1000 (the value of the cell B5 is greater than or equal to 1000)
6. On the value IF_true, it is the value that is returned if the logical test is TRUE. For
example, “Approval Required” (the text will appear on the selected cell if the value of
B5 satisfies the condition.)
7. On the value IF_false, it is the value that is returned if the logical test is TRUE. For
example, “No Need for Approval” (the text will appear on the selected cell if the value
of B5 does not satisfy the condition.)
8. If you had already filled in the function argument, click OK.
9. Another way is on the formula bar, type the following formula =IF(B5>=1000,”
APPROVAL REQUIRED”, “NO NEED FOR APPROVAL”).
10. The formula should always start with an equal sign (=) and separated by commas (,).

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 What I Have Learned

Answer the questions on your activity notebook.

How important is the Microsoft Word mail merge feature in different organizations?
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
How does Excel help in the analysis of statistical data?
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

What I Can Do

Apply advanced productivity tools to create or develop the following ICT

contents for use on the specified professional track.
1. Projections of materials/ingredients for batches of clubhouse sandwiches.
(Tech-Voc)

2. Product promotion letter (Academic)

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 Assessment

Post-Test
Direction: Answer the questions in your activity notebook.
MULTIPLE CHOICE. Select the nearest correct answer to the following statements.
Write the letter of the answer on the space provided for.
____1. What text or object contains a link to another file, web page, a place in a
document, a link to a new document, or an email address?
a. embedding b. hyperlink c. bookmark d. cross-reference
____2. What toolbar do you use to make animations?
a. home b. animation c. design d. transition
____3. What button allows you to see the result of your mail merge even before you
print or send it out?
a. preview results b. greeting line c. merge field d. print
____4. What function used to count the cells with content in a range?
a. MAX b. MIN c. COUNT d. COUNTIF
____5. What feature of Microsoft Word allows you to efficiently create documents that
have the same general content but may have different recipients or purpose?
a. print merge b. send merge c. view merge d. mail merge
____6. What function gets the average of a range of cells?
a. AVERAGE b. MEAN c. MEDIAN d. SUM
____7. What function adds a range of cells?
a. ADD b. PLUS c. SUM d. TOTAL
____8. How will you insert a hyperlink in a slide?
a. Press Ctrl + 1 b. Choose Insert >> Object
c. Choose Insert >> Hyperlink d. Hyperlinks can’t be inserted in slides
____9. Where can you find the Start Mail Merge button?
a. file tab b. mailings tab c. home tab d. insert tab
____10. What function allows you to analyze various data where you can input
various scenarios to know the reaction of data based on different situations?
a. COUNT b. SUMIF c. COUNTIF d. IF

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References

Innovative Training Works, Inc., Empowerment Technologies (Rex Bookstore Inc.,

2016), 35-98.
Jemma Development Group, Empowerment Technology (Jemma Inc., 2017), 26-46.

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