U.S.

Embassy Bogotá - Public Affairs Section

Project Proposal Instructions – Cultural and Educational Grants Program
SECTION A – SUMMARY PAGE
Applicant’s Name: [Legal name of the organization/individual. Please list name as listed on
DUNS and SAM]

Contact Information: [Point of contact’s Name, position, phone numbers, e-mail address.
Additional point of contact if applicable.]

If from an Organization DUNS Number NCAGE/CAGE Number SAM Registration

Project Title: [No more than 12 words]

Project Period: Proposed Start Date: Proposed End Date:

Amount Requested (USD):

Applicant’s Cost Shared (in [From the grantee or any other third party. Contributions can be either in
USD): cash or in kind, for example, materials, staff, meeting venue, etc.]

Project Total Cost:

Brief Purpose of the Project:

SECTION B – PROPOSAL NARRATIVE

U.S. DEPARTMENT of STATE

U.S. Embassy in Colombia

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogota D.C. – Colombia

co.usembassy.gov
The proposal should contain sufficient information that anyone not familiar with it would understand
exactly what the applicant wants to do. You may use your own proposal format, but it must include all the
items below.

 Proposal Summary: Provide a short narrative that outlines the proposed program, including
program objectives and anticipated impact.

 Introduction to the Organization or Individual applying: Provide a description of past

and present operations, showing ability to carry out the program, including information on all
previous grants from the U.S. Embassy and/or U.S. government agencies.

 Problem Statement: Provide a clear, concise, and well-supported statement of the problem to
be addressed and why the proposed program is needed

 Program Goals and Objectives: List the “goals” describe what the program is intended to
achieve. What aspect of the relationship between the U.S. and Colombia will be improved? The
“objectives” refer to the intermediate accomplishments on the way to the goals. These should be
achievable and measurable.

 Program Activities: Describe the program activities and how they will help achieve the
objectives.

 Program Methods and Design: Describe how the program is expected to work to solve the
stated problem and achieve the goal.

 Proposed Program Schedule and Timeline: Provide a proposed timeline for the program
activities. Include the dates, times, and locations of planned activities and events.

 Key Personnel: List the names, titles, roles, and experience/qualifications of key personnel
involved in the program. What proportion of their time will be used in support of this program?

 Program Partners: List the names and type of involvement of key partner organizations and
sub-awardees.

 Program Monitoring and Evaluation Plan: Provide a detailed monitoring and evaluation
plan. How will the activities be monitored to ensure they are happening in a timely manner, and
how will the program be evaluated to make sure it is meeting the goals of the grant? Applicants
are encouraged to review carefully the NOFO’s program objectives and desired results and
illustrative indicators sections before outlining an M&E plan for their project.

 Future Funding or Sustainability: Describe applicant’s plan for continuing the program
beyond the grant period, or the availability of other resources, if applicable.

U.S. Embassy in Colombia

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogota D.C. – Colombia

co.usembassy.gov
SECTION C – BUDGET
Submit an itemized budget (in U.S. Dollars) using the following form.

In the description column, write each item or program component that requires funding. In the requested
funds column, put the amount you are requesting from the U.S. Embassy for each item. In the cost share
column, write any additional funding or contributions you provide or that you receive from a third party for
the project. Remember that this can also be in-kind assistance, such as donated space rental,
transportation, food, or materials. In the total program budget, write the total cost for each item. Finally,
calculate the total program costs at the bottom of the chart, placing the proper amount in each column.
All costs should be written in U.S. Dollars.

TOTAL
REQUESTED COST
ITEM DESCRIPTION PROGRAM
FUNDS SHARE
BUDGET

1      

2        

3        

4        

5        

  Total Program Costs      

U.S. Embassy in Colombia

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogota D.C. – Colombia

co.usembassy.gov
SECTION D – OPTIONAL ADDITIONAL INFORMATION
The following items may be useful for your submission. Copy the following into your proposal template.

 1-page CV or resume of key personnel who are proposed for the program
 Letters of support from program partners describing the roles and responsibilities of each partner
 Official permission letters, if required for program activities

SUBMISSION
Follow the steps below to submit your proposal:

 Save the Project Proposal Template as a Word or PDF document. Please include the project title
and organization name in the file name.
 Send an email with the following attachments to [email protected]: Please specify the
name of your proposal in the Subject line.
o Attachment 1: Your project proposal
o Include contact information in your email such as organization’s point of contact name,
email, and telephone.

Note: A Data Universal Numbering System (DUNS) registration is NOT a requirement for submitting a
proposal for consideration. If your project is selected, your organization will then need to obtain a DUNS.

U.S. Embassy in Colombia

Carrera 45 # 24B- 27 - (+571) 275.2000 - Bogota D.C. – Colombia

co.usembassy.gov