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Print and Non Print and Library Inventory

The document discusses print and non-print materials in a library inventory. Print materials include books, serials, documents, and pamphlets. Non-print materials are not dependent solely on text and require equipment like projectors. Non-print categories include maps, manuscripts, music, videos, graphics, electronics, and 3D objects. The inventory is taken annually to balance the collection and provide statistics. It involves checking shelf list cards against physical items and noting missing, lost, or withdrawn materials to update records.

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GoddessOfBeauty Aphrodite
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503 views

Print and Non Print and Library Inventory

The document discusses print and non-print materials in a library inventory. Print materials include books, serials, documents, and pamphlets. Non-print materials are not dependent solely on text and require equipment like projectors. Non-print categories include maps, manuscripts, music, videos, graphics, electronics, and 3D objects. The inventory is taken annually to balance the collection and provide statistics. It involves checking shelf list cards against physical items and noting missing, lost, or withdrawn materials to update records.

Uploaded by

GoddessOfBeauty Aphrodite
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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PRINT AND NON PRINT

MATERIALS
LIBRARY INVENTORY
MATERIAL RESOURCES

Print materials are printed items such:


• Books
• Serials
• Government Documents
• Other Print Resources
• Pamphlets
• Technical Reports
• Clipping Files
NON PRINT MATERIALS/ NON BOOK
MATERIALS
• Materials that are not totally dependent on the
printed words to transmit data or information
• Materials that are not in book format
• Materials that require some of equipment, such
as projectors, computers, players, etc. to provide
the data, sound and visual images contained in
them.
• Also known as nonprints, audio-visual materials,
and special materials
Categories of non book materials

Cartographic materials
globe, map
Manuscripts
typescript, hand writings
Music
piano score, vocal score
Sound recording
cassette tape, phonodisc, CD, MP3
Motion pictures and video recordings
films, VHS, VCD, DVD
Graphic materials
chart, picture, filmstrip, transparency, flash
card
Electronic resources
computer data, computer program
Three-dimensional Artefacts and Realia
diorama, game, model, specimen
Microforms
Examples: microfiche, microfilm
Multimedia
is content that uses a combination of
different content forms such as text, audio,
images, animations, video and interactive
content.
LIBRARY INVENTORY
LIBRARY INVENTORY

To keep the collection balanced and


up-to-date and to provide statistics for the
Library Annual Report, an inventory of the
library collection should be taken each
year.
LIBRARY INVENTORY

The inventory is a vital element of collection


development because to know what to
purchase, one must first know what one’s
collection contains.
LIBRARY INVENTORY

It is also essential to eliminate unsuitable


items from the collection as described in
weeding library materials.
The inventory may be done all at once, may
be divided into periods, or may be done as
a continuous process throughout the year
(this method may be more satisfactory for
large collections).
A library automation system will expedite the
inventory process, especially one that
includes a portable barcode scanner.
When a manual inventory is done all at
once:
1. inventory should be done at the end of the
school year.

2. stop circulation and call in all books and


other materials
• make special announcements about the
end of circulation to remind all teachers.
When a manual inventory is done all at
once:

3. Make a thorough search for unreturned


items throughout the school (in lockers,
closets, etc.)
4. Arrange all materials in exact order on the
shelves.
When a manual inventory is done all at
once:

5. Check the shelves to see if any overdue or


missing materials are there.
6. Send for all outstanding materials,
including those charged to teachers.
When a manual inventory is done as a
continuous process:

1. The library remains open for normal


circulation.
2. Circulation in selected sections of the
collection may need to be stopped
temporarily as needed.
When a manual inventory is done as a
continuous process:

3. Check circulation files for outstanding


materials in the section being inventoried.
Also check files of overdues, missing
items, faculty loans, etc.
4. Arrange all materials in exact order on the
shelves.
Manual inventory procedures:

1. The shelf list catalog is a file of cards


arranged in call number order that should
match the order of items on the shelves.
The shelf list catalog should be kept in
the workroom or library office, never in an
open access area.
Manual inventory procedures:
2. Select a section of the shelf list cards to
be inventoried, then check to see if the
cards match the books on the shelves.
Note: While doing the inventory, you will
color code the shelf list cards to indicate
missing, lost, or withdrawn status by
adding different colored clips to the cards.
Arrange to have a supply of clips in three
colors before beginning the inventory.
3. As you check each shelf list card against
the books, make sure the accession
number on each book card and pocket
matches the accession number on the
shelf list card.
4. If an item is missing:
Note: An item is considered “missing” the
first year. If missing for a second year, it is
considered “lost”.
*Write the following in pencil on the shelf
list card next to the accession number:
– M-YY (where YY represents the current
year)
Ex. M-98
*Add to the shelf list card a clip in a
special color to indicate its “missing”
status.
5. If an item is lost:
*Write the following in pencil on the shelf
list card next to the accession number:
- L-YY (where YY represents the current
year)
Ex. L-98
(If an item is lost but paid for, mark the
shelf list card L-YY-P)
*Add to the shelf list card a clip in a
special color to indicate its “lost” status.
Note: When all copies of a title have been
missing for two years, remove the shelf list
card, if desired, place the card in a
separate file for recording.
6. If an item is withdrawn:
*Write the following in pencil on the shelf
list card next to the accession number:
-W-YY (where YY represents the
current year)
Ex. W-98
*Add to the shelf list card a clip in a
special color to indicate its “withdrawn”
status.

•
7. When the inventory is completed, make
a count of all items missing, lost, and
withdrawn by counting the number of
colored clips in each color.

•
8. When all copies of a title are lost or
withdrawn, remove the shelf list card from
the shelf list catalog. If you plan to reorder
the title, make a note of this for your
records.

9. Use the information on the shelf list card


to remove all the other cards for the item
from the card catalog (author card, title
card, subject cards, etc.)
10. Keep shelf list card and a card with tracings for
at least 2 years.

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