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Camp Administrator Job Description: Duties

This document provides a job description for a Camp Administrator role at Barracudas camp. The role involves processing bookings, communicating with parents and staff, overseeing paperwork and records, and assisting the camp management team. Key responsibilities include ensuring compliance with health and safety procedures, child protection policies, and administrative tasks like attendance lists and financial records. The ideal candidate will be highly organized, experienced with Microsoft Office, eligible to work in the UK, and able to obtain necessary qualifications like first aid training. The full-time role requires working up to 42.5 hours per week during camp season.

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Junaid Sheikh
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467 views2 pages

Camp Administrator Job Description: Duties

This document provides a job description for a Camp Administrator role at Barracudas camp. The role involves processing bookings, communicating with parents and staff, overseeing paperwork and records, and assisting the camp management team. Key responsibilities include ensuring compliance with health and safety procedures, child protection policies, and administrative tasks like attendance lists and financial records. The ideal candidate will be highly organized, experienced with Microsoft Office, eligible to work in the UK, and able to obtain necessary qualifications like first aid training. The full-time role requires working up to 42.5 hours per week during camp season.

Uploaded by

Junaid Sheikh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Camp Administrator Job Description

Hours of work: Working hours will be between 08:00 and 17:30. Total hours worked will not exceed
42.5 hours per week
£385.00-£435.00 salary per week 2019 (2020 salary TBC), dependent on age, qualifications and
experience

Reportable to: Central Office, Area Manager, Camp Manager and Assistant Manager

Barracudas is committed to safeguarding and promoting the welfare of children and young people and expect all
staff to share this commitment

DUTIES
1. Process bookings taken at camp
2. Liaise with parents and guardians
3. Complete staff attendance lists
4. Allocate Activity/Sport leader days off with guidance from your recruitment contact
5. Ensure high risk activities and paperwork are being completed in accordance with
Barracudas Activity Codes of Practice
6. Ensure forms on camp relating to both staff and children are being completed correctly,
efficiently and stored correctly
7. Communicate with Central Office to provide them with necessary information
8. Oversee children’s Essential Information forms, ensuring that every child on camp has one
9. Ensure the BX+ course is being completed and assist the BX+ Coordinator when needed
10. Monitor petty cash and financial records at camp
11. Ensure Group Leaders receive important information for children in their group such as any
allergies or medical conditions
12. Act as an additional management figure to ensure the needs of staff, parents and children
are being met (after completion of administrative responsibilities)
13. Maintain a tidy site/baserooms and ensure all equipment is packed away

REQUIREMENTS – YOU WILL:


1. Attend Compulsory Senior Training Day - see contract letter for further details
2. Be highly organised
3. Have experience using Microsoft Excel, Microsoft Word, and Google Drive
4. Have the ability to develop IT skills in new areas such as our in-house booking system
5. Be eligible to work in the UK
6. Obtain an enhanced DBS check through Barracudas
7. Provide satisfactory references
8. Be available for Induction Training Day and at least 1 Set Up Day (these will be in the 7 day
period prior to camp opening)
9. Hold a Paediatric First Aid qualification (Barracudas offer nationally recognised PFA training
courses free of charge)
10. Complete relevant online training modules annually
11. Coordinate pack up at the end of camp

ADDITIONAL RESPONSIBILITIES
1. Ensure that the company fulfils all of its Health and Safety obligations by carefully following
and enforcing procedures and safe systems as detailed in manuals and training
2. Demonstrate a proactive and diligent approach to all safety issues
3. Attend compulsory training days
4. Assist your senior team in ensuring that a staff evaluation is completed for every member of
staff that works at your camp
5. Report any concerns regarding child protection to the Designated Person at Central Office
6. Ensure that staff are aware of any children on camp who may have additional needs
(including dietary needs) or a medical condition. Assist them in making reasonable
adjustments to accommodate or understand children’s requirements
7. Support senior team in ensuring necessary medication is administered and appropriate
documentation completed
8. All staff may be required to support a swimming session. You’ll need to bring swimwear and
a spare Barracudas t-shirt daily.

Barracudas is committed to equal opportunities in employment and this post does require an Enhanced
Disclosure and Barring Service Check. This post is exempt from the Rehabilitation of Offenders Act (1974) and
therefore you are required to disclose any convictions. The Code of Practice and policy on Employment of Ex-
offenders is available upon request.

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