Republic of the Philippines

ENERGY
REGULATORY
COMMISSION

REQUEST FOR QUOTATION

(2020-07-033)

FOR THE PROCUREMENT OF PREVENTIVE MAINTENANCE

AND GENERAL CLEANING OF ONE HUNDRED TWO (102)
AIR-CONDITIONING UNITS

The Energy Regulatory Commission (ERC), through the General

Appropriations Act of 2020, intends to apply the sum of Two Hundred
Fifty Thousand Pesos (PhP250,000.00), being the estimated total
cost for the contract of the Preventive Maintenance and General
Cleaning of Air-conditioning Units, with the following detailed
requirements:

I. GENERAL CONDITIONS

a. Price quotation/s must be valid for a period of thirty (30) calendar

days from the date of submission;
b. Price quotation/s must be denominated in Philippine Peso (PhP)
and already inclusive of taxes, duties and/or levies payable;
c. Quotations exceeding the Approved Budget for the Contract
(ABC) shall be automatically rejected;
d. Award of contract shall be made to the lowest quotation which
complies with the minimum technical specifications and other
terms and conditions stated herein as determined during the
post-qualification procedure;
e. The goods shall be delivered according to the requirements
specified in the technical specifications;
f. The ERC shall have the right to conduct the necessary inspection
and verification of the good/s to confirm its/their conformity to
the technical specifications;
g. Should two (2) or more suppliers be determined and declared as
the lowest calculated quotation/ lowest calculated and responsive
quotation (LCRQ), ERC shall adopt a non-discretionary and non-
discriminatory tie-breaking method in accordance with the

Pacific Center Building, San Miguel Avenue, Pasig City Trunk line: 689-5-372 (ERC)
Website: http://www.erc.gov.ph Fax Nos. 633-32-53 / 634-86-41
Page 1 of 5
 Government Procurement Policy Board Circular 06-2005 dated 5
August 2005;
h. Payment shall be made after complete delivery and upon the
submission of the required supporting documents (i.e. order slip
and/or billing statement) by the supplier; and
i. Liquidated damages equivalent to one tenth of one percent (0.1%)
of the value of the goods not delivered within the prescribed
delivery period shall be imposed per day of delay. ERC shall
rescind the contract once the cumulative amount of liquidated
damages reaches ten percent (10%) of the amount of the contract
without prejudice to other courses of action and remedies
available.

II. TECHNICAL SPECIFICATIONS

One (1) lot of Preventive Maintenance and General

Cleaning of One Hundred Two (102) Air-conditioning
Units with the following technical specifications:

a) Contract Period:
• July 01, 2020 to December 31, 2020;
b) Air-conditioning Specifications:
• 52 units 3.0 TR Ceiling Mounted;
• 22 units 2.0 TR Ceiling Mounted;
• 21 units 3.0 TR Cassette Type;
• 1 unit 2.0 TR Cassette Type;
• 5 units 2.0 TR Wall Mounted; and
• 1 unit 1.5 TR Wall Mounted.
c) Scope of Work:
1. Visually inspect all internal sub-assemblies and major
components;
2. Record indicator readings on temperature and humidity;
3. Clean any foreign materials and dust from internal
components;
4. Thorough check-upon the accuracy and integrity of electrical
connections;
5. Check-up of cables and miscellaneous materials such as nuts,
bolts, screws and connectors for connection tightness and
inspect for broken, damaged or burned components, and
replace;
6. Vacuum clean or replace air filters, whichever is applicable;
Pacific Center Building, San Miguel Avenue, Pasig City Trunk line: 689-5-372 (ERC)
Website: http://www.erc.gov.ph Fax Nos. 633-32-53 / 634-86-41
 7. Inspect and adjust fan belt tensions when necessary;
8. Check for possible defective or worn out electrical
components, and replace as deemed necessary;
9. Check for possible defective or worn out mechanical
components and replace as deemed necessary.
10. Check the normal operation of the system;
11. Check and record compressor suction and discharge pressure
for each compressor;
12. Observe the equipment operation for any sign of abnormality;
13. Comprehensive check-up of compressor, main fan motor and
condenser fan motor units;
14. Clean and pressure wash condenser coils;
15. Return unit to operational service with normal load then
verify the output;
16. Replacement of consumable items such as oil, refrigerant, fan
belts and air filters at one time as needed within the duration
of the maintenance service; and
17. All items of work necessary to satisfactorily complete the
work.
d) Delivery Address:

Energy Regulatory Commission

Pacific Center Building
33 San Miguel Avenue
Pasig City

(Please see attached Annex “A”)

III. SPECIFIC TERMS AND CONDITIONS

a. Delivery Period

Seven (7) calendar days from receipt of Notice to Proceed.

b. Payment Terms

Upon full delivery of the goods, the supplier shall be paid Two
Hundred Fifty Thousand Pesos (PhP250,000.00),
inclusive of VAT and other government taxes, fees and charges
within thirty (30) days from presentment of sales invoice.

Pacific Center Building, San Miguel Avenue, Pasig City Trunk line: 689-5-372 (ERC)
Website: http://www.erc.gov.ph Fax Nos. 633-32-53 / 634-86-41
Page 3 of 5
 IV. APPROVED BUDGET FOR THE CONTRACT

The estimated total cost for the contract is Two Hundred Fifty
Thousand Pesos (PhP250,000.00), inclusive of VAT and other
government taxes, fees and charges.

V. MODE OF PROCUREMENT

The mode of procurement shall be through alternative mode,

particularly Small Value Procurement, as provided under
Section 53.9, Rule XVI of the 2016 Revised Implementing Rules and
Regulations of Republic Act No. 9184.

VI. DOCUMENTARY REQUIREMENTS

For purposes of determining the eligibility of suppliers, the

prospective supplier/s shall submit in a sealed envelope on or
before 20 July 2020 (Monday) at three o’clock in the
afternoon (03:00 P.M.) Certified True Copy/ies of the
following documents:

a. PhilGEPS Registration Certificate/Number;

b. Mayor’s/Business Permit (if recently expired, submit
certified true copy of the official receipt as proof that it has
applied for renewal);
c. Income/Business Tax Return duly stamped received
by the BIR;
d. Duly Notarized Omnibus Sworn Certificate (original
must be submitted); and
e. Technical and Financial Proposal.

However, item (b) of the above documentary requirements may be

dispensed should the prospective supplier submit its PhilGEPS
Platinum Registration and Membership.

The ERC now invites suppliers to submit their best offer or quotation
for the contract which must be delivered in a sealed envelope to:

Pacific Center Building, San Miguel Avenue, Pasig City Trunk line: 689-5-372 (ERC)
Website: http://www.erc.gov.ph Fax Nos. 633-32-53 / 634-86-41
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 Arjay Louie Eu B. Cuanan
Chairperson, Bids and Awards Committee Secretariat
Mezzanine Floor, Pacific Center Building,
33 San Miguel Avenue, Ortigas Center, Pasig City

The ERC reserves the right to accept or reject any quotation, to annul
the procurement process, and to reject all quotations at any time without
thereby incurring any liability to the affected supplier/s.

HEIDDI VENECIA R. BARROZO

BAC Chairperson

alm/kpf/abc

Pacific Center Building, San Miguel Avenue, Pasig City Trunk line: 689-5-372 (ERC)
Website: http://www.erc.gov.ph Fax Nos. 633-32-53 / 634-86-41
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