SAP Special

purpose ledger
configuration

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SPL configuration Page 2 of 81 www.sapficoconsultant.com

TABLE OF CONTENTS
INTRODUCTION................................................................................................4
1. Organizational Structures...............................................................................5
1.1 Define Table Group.................................................................................5
1.2 Maintain Fiscal Year Variants..................................................................24
1.3 Maintain Ledgers....................................................................................25
1.4 Maintain Local Posting Periods................................................................39
1.5 Maintain Actual Versions........................................................................39
1.6 Maintain Valid Document Types..............................................................40
1.7 Maintain Local Number Ranges...............................................................41
1.8 Perform Diagnosis..................................................................................43
1.9 Actual posting test from FI to Special Ledger............................................49
1.10 Entering an FI-SL document....................................................................52
1.11 Define Libraries......................................................................................57
1.12 Define Report Painter Reports.................................................................63
INTRODUCTION

In the FIGL configuration we configured the company code A Ltd 9100 for a
fiscal year variant K4 (January – December). This book (Ledger 0) is used for
reporting to the parent company.

A Limited also wants to prepare accounts for tax purpose based on fiscal year
variant (April to March). This is possible by implementin g Special purpose
Ledger. The data from FI module will be passed on to the Special Purpose
Ledger.
Special Purpose Ledger calls for creating a new table group, new Ledger and
the field movements. The fields which are required for reporting needs to be
captured in the object table 1.

You have to define your own reports in the report painter reports in Special
purpose Ledger. This can be a Trial Balance, Balance sheet and profit and
loss account.
1. Organizational Structures

For configuration we use the following path on the SAP application screen:-

SAP Menu € Tools € AcceleratedSAP € Customizing € SPRO - Edit

Project €

Configuration for all the modules will be done here. The above path will
not refer henceforth; we will directly refe r to the IMG node.

1.1 Define Table Group

IMG € Financial Accounting € Special Purpose Ledger€ Basic Settings €

Tables € Definition € Define Table Group

Here , you create table groups for the FI-SL system. You can define the
variable dimensions for two object tables; the system automatically generates
the tables assigned to these object tables. A summary table, an actual line
item table and a plan line item table are generated (all tables contain the fixed
dimensions such as "Ledger", "Fiscal year" or "Version").

Specify which fields should be contained in the object tables of your table
group.
When you create or maintain an object table, the corresponding summary,
actual line item and/or plan line item tables are automatically created or
updated. The automatically generated summary and line item tables contain
the fixed fields such as "Fiscal year", "Ledger", "Version", and so on.

Update the following:-

Click on

Select Local table group

Click
Click to scroll down or press Page down button

Press Page down button

After going through the note click
Update the following:-
Click on
Click on
Click on
Click on
Click on
Update the following:-
Uncheck Store add. quantity to reduc e data storage. Similarly we want only
13 periods in this ledger.

Click

Click on
Update the following:-

Click on

Click on

Update the following:-

Click on

Click

Click
Click

Click
Click

Click
Click

Click to continue

Click
Click

Click
1.2 Maintain Fiscal Year Variants

IMG € Financial Accounting € Special Purpose Ledger€ Basic Settings €

Master Data € Maintain Fiscal Year Variants

Here we will maintain a fiscal year variant for April to March period

Click on

Update the following:-

Select

Double click
Click on

Update the following:-

Click on

1.3 Maintain Ledgers

IMG € Financial Accounting € Special Purpose Ledger€ Basic Settings €

Master Data € Maintain Ledgers

Here you create and maintain a Special Purpose Ledger. Data is posted to
the ledgers from other SAP application areas or external systems and can
also be entered directly in the FI-SL system.
Special Purpose Ledgers are ledgers that you can define for your specific
business and organizational requirements. The ledgers contain the
dimensions you enter. You can only create Special Purpose Ledgers in your FI-
SL system.
.
To make sure you can post to your ledger, you must assign the correct
activities to it. To do so, the following options are available.
You assign the same activities for all company codes.
Click on

Update the following:-

Click
Update the following:-
Click on

Click
Position the cursor on

Click
Update the following:-

Select
Click
Click on

Click

Click
We will first assign FI postings

Click to scroll down

Position cursor on

Click

Take a drop down in the field - Field movement

Click

Update the following:-

Update the following:-

Click on

Click
Again click

Select

Click

Take a drop down in the field movement

Click

Update the following:-

Update the followin g:-

Click on

Click
Click on

Similarly assign various activities to field movement

Click twice
Click

Click on
1.4 Maintain Local Posting Periods

IMG € Financial Accounting € Special Purpose Ledger€ Actual Posting€ Maintain

Actual Versions

Here you maintain the posting period variant for the company code for special
purpose ledger.

Click on

Update the following:-

Click on

1.5 Maintain Actual Versions

IMG € Financial Accounting € Special Purpose Ledger€ Actual Posting€ Maintain

Actual Versions

For maintaining actual version you first create an actual version while creating
a Ledger.

In this step you maintain the description for the actual version.
Update the following:-

Click on

1.6 Maintain Valid Document Types

IMG € Financial Accounting € Special Purpose Ledger€ Actual Posting€

Maintain Valid Document Types

Here we check the Standard document types provided. The Document type
relevant for special purpose Ledger local posting is A0 (FI-SL direct posting
actual).
Note down the number range attached to these document types.
The number range attached to Document type A0 is 01

In the next step we need to maintain the number ranges.

1.7 Maintain Local Number Ranges

IMG € Financial Accounting € Special Purpose Ledger€ Actual Posting€

Number Ranges € Maintain Local Number Ranges

This number range is used for direct posting into the special purpose ledger.
Click

Click

Click

Update the following:-

Click

Update the following:-

Click

Click on

1.8 Perform Diagnosis

IMG € Financial Accounting € Special Purpose Ledger€ Tools€ Perform

Diagnosis

Diagnosis is a tool used to analyze the data flow into the Special Purpose
Ledger system.

The following functions are available in this step:

Posting test
The "Posting test" function allows you to display a list of ledgers which would
be posted to with the current system configuration

Direct posting statistics

The "Direct posting statistics" function allows you to check which ledgers have
been posted to by a certain document.

Troubleshooting
Amongst other things, the "Troubleshooting" function allows you to check why
a certain ledger was not posted to by a certain document. In this case, an
error message appears from whose long text you can branch directly into
configuration to make any necessary corrections.

Click
Update the following:-

Take a drop down in activity

Select RFBU
Click
The posting is ok from financial accounting.

Click twice

Similarly select MM and SD and check whether posting will happen.

Now select

Click

Update the following:-

Click
So Special purpose ledger direct posting is also Ok.

1.9 Actual posting test from FI to Special Ledger

Go to transaction code FB50 in FI and Update the following:-

Click on

Check accounting document

Click
Double click

Note that the period shown is 12 2005

1.10 Entering an FI-SL document

Transaction code GB01

Path: SAP Easy Access € Accounting € Financial Accounting € Special

Purpose Ledger € Actual Posting € Local Documents € GB01 - Enter

Update the following:-

Click

Update the following:-

Click

Update the following:-

Click

Click
Click on
Click

Click
1.11 Define Libraries

IMG € Financial Accounting € Special Purpose Ledger € Information

System € Define Libraries

You have to define your own libraries in special purpose Ledger.

Update the following:-

Click

Update the following:-

 Click

Click
Click
Click
Click
Click on
1.12 Define Report Painter Reports

IMG € Financial Accounting € Special Purpose Ledger € Information

System € Define Libraries

Double click
Click
Double click
Click

Select

Click
Update the following:-

Click
Click

Click

Create variable
Update the following:-
Click on

Double Click
Click
Position the cursor on account number

Click
Click

Change the lead column from 20 to 40

Click

Update the following:-

Click
Double click

Update the following:-

Click

By default the report is assigned to %001. We want to create a New report group

Click
Update the following:-

Click

Click

Click
Click

Position the cursor on each of the variables and change

For e.g.
Update the following:-

Which will finally look as follows

Click on

Click

Click

Click
Change the fiscal year from 2006 to 2005

Click

You can also create a profit and loss and balance sheet in the report painter.

That brings us to an end to the configuration of special purpose Ledger