Tender Ref: TANCEM/e-T.No.

14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,

Dt.10.08.2021

SUPPLY OF CLINKER TO ALANGULAM CEMENT WORKS,

VIRUDHUNAGAR DISTRICT
Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

ADVERTISED ON : 10.08.2021
LAST DATE FOR SUBMISSION OF TENDER : 17.08.2021 at 3.00 PM
OPENING OF TENDER (TECHNICAL BID) : 17.08.2021 at 4.00 PM

TANCEM

TAMIL NADU CEMENTS CORPORATION LIMITED,

(An Undertaking of the Government of Tamil Nadu),
L.L.A BUILDINGS, SECOND FLOOR,
735, ANNA SALAI, CHENNAI – 600 002.
TAMIL NADU, INDIA
Phone: +91-44-28525461 / 71
Fax : +91-44-28523991
Website: www.tntenders.gov.in

DETAILS OF THE TENDERER

NAME:
ADDRESS:

TANCEM, Chennai-2 Page 1 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
SCHEDULE OF e-TENDER (SOT)

TANCEM TENDER SPECIFICATION NO. TANCEM/e-T.No.14/2021-22/Supply of Clinker to

Alangulam Cement Works, Virudhunagar District.

MODE OF TENDER e-Procurement System (Online Part I – Technical Bid

and Part II – Price Bid) through www.tntenders.gov.in

e-Tender No TANCEM/e-T.No.14/2021-22

Date of Notice of Inviting Tender (NIT) From 10.08.2021 to 17.08.2021

available to parties to download

Earnest Money Deposit (EMD) Rs.1,00,000/- (Rupees One Lakh only) by way of DD
/ E-Remittance.

Tender Document Cost The Tender document can be downloaded free of cost
from the websites www.tntenders.gov.in

Clarification of documents & Refer Clause no 3

Specification

Date of Starting of e-Tender for 10.08.2021

submission of online Technical Bid and
Price Bid

Date of Closing of online e-Tender for 17.08.2021 at 3.00 PM

submission of online Technical Bid and
Price Bid

Date & Time of Opening of Technical 17.08.2021 at 4.00 PM

Bid (Part-I)

Price Bid (Part-II) Date of Opening Will be Informed in Online Portal and by e-mail / Post

Validity of Bid Refer Clause no 16

TANCEM, Chennai-2 Page 2 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

TABLE OF CONTENTS

Cl.No. DESCRIPTION Page No

1 Preamble of e-Tender 5
2 Salient Features of the e-Tender 6
3 General Instructions 7
4 Eligibility Criteria 8
5 Special Terms 9
6 Period of Contract 9
7 Scope of the Work 9
8 Responsibility of the contractor 10
9 Quantity to be supplied 10
10 Technical Specification 11
11 Submission of EMD 11
12 Cost of Bidding 12
13 Pricing Terms 12
14 Submission of e-Tender 12
15 Withdrawal of tenders before opening 13
16 Period of validity of Bid 13
17 Deviations 13
18 Opening of e-Tender 13
19 e-Tender Evaluation Criteria 14
20 Negotiation 14
21 Special conditions 14
22 Sub–letting of contract 15
23 Acceptance of tender 15
24 Payment of Security Deposit (SD) 15
25 Execution of Agreement 16
26 Purchase Order 16
27 Quality 16
28 Inspection 16
29 Variation in supply quantity – Transparency in Tender Act 16
30 Payment Terms 16
31 Billing 17
32 Delivery 17
33 Delay or non delivery 17
34 Packing 17
35 Rejection 17
36 Transportation 17
37 Transit Risk & Insurance 17
38 Cancellation 18
39 Forfeiture of EMD/SD 18
40 Penalty 18
41 Liquidated Damages 18
42 Release of EMD 19
43 Release of SD 19
44 Force majeure conditions 19
45 Disputes and arbitration 19
46 Jurisdiction of Civil Courts 19
47 Service of notice 20
48 Indemnity 20
49 Fraud and Corruption 20

TANCEM, Chennai-2 Page 3 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

ANNEXURES

ANNEXURE No DESCRIPTION Page No

I Profile of the Bidding Organisation 21
II Authorisation Letter 22
III Certificate of Conformity 23
IV Technical Specification of Clinker 24
V Price Bid 25
VI Model Letter of Acceptance 26
VII Model Agreement 27

CHECK LIST 29

ACRONYMS USED IN THE TENDER DOCUMENT

TANCEM Tamil Nadu Cements Corporation Limited

ALGM Alangulam Cement Works
1 MTPA One Million Ton Per Annum
MT Metric Tonne
DD Demand Draft
EMD Earnest Money Deposit
SD Security Deposit
LD Liquidated Damages
NEFT National Electronic Fund Transfer
RTGS Real Time Gross Settlement
BG Bank Guarantee
SPA Specific Power of Attorney
LOA Letter of Acceptance
BOQ Bill of Quantity
RCM Reverse Charge Mechanism
GTA Goods Transport Agent
LC Letter of Credit
BIS Bureau of Indian Standards
GST Goods and Service Tax
F.O.R. Freight On Road

TANCEM, Chennai-2 Page 4 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

TECHNICAL BID

1) PREAMBLE OF e-TENDER

Tamil Nadu Cements Corporation Limited (TANCEM), a Government of Tamil Nadu Undertaking,
is having three Cement Plants, two at Ariyalur in Ariyalur District with a production capacity of
5 lakh & 10 lakh tons per annum respectively and another Cement Plant at Alangulam in
Virudhunagar District with a production capacity of 2 lakh tons per annum. To meet the
requirement of Alangulam Cement Works, TANCEM propose to procure 3,000 MT of Clinker
through an e-tender following two cover system viz Technical bid and Financial bid.
For and on behalf of Tamil Nadu Cements Corporation Limited, the General Manager
(Marketing), TANCEM, Chennai – 600 002 invites tenders to be submitted under electronic
mode, in the designated website www.tntenders.gov.in.

Short Titles used in the Tender Document:

Tenderer means the party who makes a formal offer in pursuance of the
1 Tenderer
e - Tender floated.
Successful Successful Tenderer means the Tenderer who becomes successful
2
Tenderer through the e - Tender process.
3 Day A day means a calendar day
Cost means the total cost to be incurred by the Buyer towards the
4 Cost
entire scope of the work.
Supplier means the bidder who is entrusted the work of supplying
5 Supplier
Clinker to Alangulam Cement Works.
6 Buyer Buyer means TANCEM

Applicability of Tamil Nadu Transparency in Tenders Act, 1998

This Tender will be governed by The Tamil Nadu Transparency in Tenders Act, 1998 and The
Tamil Nadu Transparency in Tenders Rules, 2000 as amended from time to time with latest
amendment (http://www.tn.gov.in/gorders/) and all other Acts of the Government of India and
the Government of Tamil Nadu as may be applicable.

TANCEM, Chennai-2 Page 5 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

2 ) SALIENT FEATURES OF THE e-TENDER

SUPPLY OF CLINKER TO ALANGULAM CEMENT WORKS, VIRUDHUNAGAR DISTRICT

ON F.O.R. BASIS
THE GENERAL MANAGER (MARKETING)
TAMIL NADU CEMENTS CORPORATION LIMITED,
a) Tender inviting Authority
1 L.L.A BUILDING, SECOND FLOOR,
b) Designation and Address
735, ANNA SALAI, CHENNAI – 600 002. TAMIL NADU,
INDIA.
Supply of Clinker to Alangulam Cement Works,
a) Name of the Work Virudhunagar District on F.O.R. basis.

TANCEM/e-T.No.14/2020-21/Supply of Clinker to
b) Tender reference
Alangulam Cement Works/ALGM, dt.10.08.2021
2
c) Place of Supply Alangulam Cement Works, Virudhunagar District.
15 days from the date of Letter Of Acceptance and it may
be extended for
Virudhunagar another
District, four days or till finalization of the
Ariyalur
d) Period of supply
next contract whichever is earlier subject to the existing
rate, terms and contions.
Tender documents can be downloaded free of cost from
Tender documents available in
3 www.tntender.gov.in and should be uploaded in the
the online Portal
www.tntenders.gov.in

Rs.1,00,000/- (Rupees One Lakh only) by way of DD /

4 Earnest Money Deposit (EMD)
E-Remittance
Due Date and Time for
5 17.08.2021 at 3.00 PM
Submission of Tender
On 17.08.2021 at 4.00 PM at 2nd Floor, Tamil Nadu
Date, Time and Place of
6 Cements Corporation Limited, 735 Anna Salai, Chennai-
Opening of Technical Bid
600 002, Tamil Nadu.

TANCEM, Chennai-2 Page 6 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
3) GENERAL INSTRUCTIONS
3.1The Tenderers are requested to examine the instructions, terms & conditions and
specifications laid down in the Tender. Failure to furnish all required information in every
aspect will be at their risk and may result in the rejection of their bid.
3.2Clarifications in the e-Tender
a. A prospective Tenderer requiring any clarification in the Tender may address the Tender
Inviting Authority by mail/letter. TANCEM will respond to any request for clarification in
the Tender.
b. The responses to the clarification will also be notified on www.tntenders.gov.in without
indicating the source of clarification.
3.3Amendments to the e-Tender
a) TANCEM may amend the Tender Conditions till 2 days prior to the time fixed for
submission of the Tender.
b) Also, amendment to the tender may be given in response to clarifications by prospective
Tenderers solely at the discretion of TANCEM.
c) Such amendments will be notified on website www.tntenders.gov.in.
d) TANCEM at its discretion may or may not extend the due date and time for the
submission of bids on account of amendments.
e) All the Tenderers must periodically browse website www.tntenders.gov.in till the closing
date of this Tender for any amendments or corrigendum issued in connection with this
Tender. TANCEM will not be responsible for any misinterpretation of the provisions of this
tender document on account of the Tenderers failure to update the bid documents based
on changes announced through the website.
3.4 Language of the e-Tender
i. The Tenders prepared by the Tenderers as well as all correspondence and documents
relating to the bid shall be in English language only.
ii. Tenderer should sign each and every page of Tender Documents including Annexures /
Amendments if any and upload the same in the Online Portal; otherwise their bid will
be rejected.
3.5TANCEM not bound by any personal representation
The Supplier shall not be entitled to any increase in the rates or any other right or claim
whatsoever by any reason or any representation, explanation or statement or alleged
representation, promise or guarantee given or alleged to have been given to him by any
person of the Corporation.
3.6 Members of TANCEM not individually liable.
No Director or official or Employee of TANCEM shall, in any way, be personally bound or
liable for his / her acts or obligations of the Corporation under the contract or answerable for
any default or omission in the observance or performance of any acts, matters or things
which are herein contained.
3.7 Address of the Tender Inviting Authority:
The General Manager (Marketing),
Tamil Nadu Cements Corporation Limited,
LLA Building, II Floor, 735, Anna Salai,
Chennai – 600 002
Tamil Nadu, India.
Phone: +91-44-28525461/71,
Fax: +91-44-28523991,
Website: www.tntenders.gov.in
Email: [email protected]

TANCEM, Chennai-2 Page 7 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
4) ELIGIBILITY CRITERIA
4.1 The Tenderers should meet the following Eligibility Criteria for participating in the
tender and the proof for the Eligibility should be furnished along with the Technical Bid
failing which the offer will be rejected.
4.2 IF THE BIDDER IS CEMENT MANUFACTURER
S. Proof to be submitted for fulfilling the
Minimum Eligibility Criteria
No Eligibility
1 Tenderer should have valid BIS Licence Copy of the certificate should be enclosed.
with regard to manufacture of Cement.

2 Tenderer should have a valid certificate Copy of the Industrial License showing the
for Cement manufacturing issued by the Installed Capacity should be enclosed
Competent Authority, with an installed
capacity of at least 0.5 million MT per
annum.
3 The tenderer should have minimum 3 Copy of the documentary evidence should
years of experience in manufacturing & be enclosed. (Any one of the following )
supplying Clinker. Invoice/Purchase Orders / Satisfactory
supply Completion Certificate /
Performance Certificate
4 Tenderer should have had an annual The Copies of the Audited Financial
turnover of Rs.50 crore in any two years Statements duly certified by a Chartered
in the last three financial years i.e. Accountant should be enclosed.
2018-19, 2019-20 and 2020-21.
5 The Tenderer Should have been Copy of Certificate should be enclosed.
registered under GST

4.3 IF THE BIDDER IS AGENT

Agents of cement manufacturers may also participate in the tender subject to the following
conditions:
S. Proof to be submitted for fulfilling the
Minimum Eligibility Criteria
No Eligibility
1 The bidder should have supplied a a. supply experience / performance
minimum of 5,000 MTs of clinker in any certificate from purchaser
one of the last five years i.e 2016-17 to b. Purchase Order
2020-21
2 The bidder should have had an annual The Copies of the Audited Financial
turnover of Rs.50 lakhs in any one year Statements duly certified by a Chartered
in the last three financial years i.e. Accountant should be enclosed.
2018-19, 2019-20 and 2020-21.
3 The bidder should have the tie up Should provide valid tie up arrangement.
arrangement with the manufacturer for
the supply of clinker.
4 The bidder should have been registered Copy of Certificate should be enclosed.
under GST

4.4 The successful bidder should produce the originals of the above mentioned certificates
before issue of Letter of Acceptance.

TANCEM, Chennai-2 Page 8 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
5) SPECIAL TERMS
TANCEM will procure Clinker subject to the following terms:
a) The Tenderer should ensure Conformity of Clinker to be supplied as per the specifications
indicated in the tender document.
b) The Tenderer who supply Clinker must ensure the same performance results or better results
as compared to the technical specifications for the Clinker.
c) TANCEM reserves the right to reduce or increase the quantity requirements ordinarily to an
extent of 25% of the Tendered quantity as per Rule 14(9) of Tamil Nadu Transparency in
Tenders Rules, 2000.
d) In case, the quantity offered by the lowest Tenderer falls short of the requirement, TANCEM
will place orders with other Tenderers as prescribed in Rule 31 of Tamil Nadu Transparency
in Tenders Rules, 2000.
e) In case, any Successful Tenderer fails to supply the quantity of Clinker ordered, TANCEM
reserves the right to place orders for the defaulted quantity with the other Successful
Tenderers subject to their having spare capacity and their willingness to supply over and
above the initial offered quantity.
6) PERIOD OF CONTRACT
6.a. The contract covered by this tender shall be valid for period of 15 days from the date of
Letter of Acceptance.
6.b. TANCEM reserves the right to extend the contract for a further period not exceeding 4 days
from the day following the date of the expiry of the contract on the same rate, terms and
conditions or till finalisation of the next contract whichever is earlier.
6.1 Period of Supply
i. The Period of supply shall be effected for a period of 15 days from the date of Letter of
Acceptance. The Successful Tenderer shall commence the supply of Clinker conforming
to the technical specification immediately as per instruction of TANCEM officials after
issue of Letter of Acceptance.
ii. Delivery schedule will be issued to the successful tenderer(s) by Alangulam Cement
Works.
a) All despatch document shall accompany test certificates if any, issued by the Quality
Assurance authority of the supplier.
b) The physical and chemical composition of the material on receipt of the factory/site
will be strictly inspected and tested in Alangulam Unit. The payment will be made
only if the materials comply with the specification. The supplier shall have to replace
the materials, if any, found defective at site free of cost basis in the event of failure
in the testing results.
6.2 Name of the Work
Supply of Clinker to Alangulam Cement Works on F.O.R. destination basis should be strictly
confirm to the technical specification mentioned in the tender document.
6.3 COMMENCEMENT OF WORK
The selected supply contractor has to commence the work immediately after issue of LOA.
In case of failure the contract will be terminated by forfeiting EMD without notice.
7) SCOPE OF THE WORK
7.1 The selected Contractor has to supply Clinker to Alangulam Cement Works on instructions
issued by the Unit Head, Alangulam Cement Works or his nominee. In case of default,
liquidated damages will be levied as per the e - Tender conditions.
7.2 If the selected Contractor fails to supply the material within the time fixed by the Head of
the Unit or his nominees on any occasion, Tamil Nadu Cements Corporation Limited will be
entitled to entrust this work to some other person at the risk and cost of the Contractor.
The Contractor will be liable for any loss which TANCEM may incur because of this and also

TANCEM, Chennai-2 Page 9 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
on account of failure to provide required number of trucks for supplying the quantity
ordered.
7.3 During the period of contract including the period of extension of the contract, if the
Contractor indulges in any act against the interest of TANCEM causing production loss,
despatch loss etc to TANCEM on account of their activities by refusing to accept the orders
given by the Unit Head, Alangulam Cement Works or if the Contractor is found to be
indifferent during the contract period, TANCEM reserves the right to terminate the contract
besides imposing Penalty, as per the provisions of the tender.
7.4 Along with other documents like Delivery Challan, etc., the weighment slip obtained from
any electronic weigh bridge at loading point should be submitted. The material on receipt
will be weighed in the weigh bridge at the Alangulam Cement Unit also. Hire charges shall
be restricted to lesser quantity as recorded in the above two weigh bridge receipts. The
weigh bridge charges shall be borne by the contractor.
7.5 The consignments should be delivered on the same condition without any deterioration of
quality/quantity. In the event of any quality/quantity, coming to write action will be taken
against the Contractor which will include not only seeking compensation for the loss
sustained by the Corporation but also termination of the Contract with forfeiture of EMD
and SD.
8) RESPONSIBILITY OF THE CONTRACTOR
8.1 The Contractor is fully responsible for the materials to be delivered up to the delivery point.
8.2 It is the responsibility of the Contractor to make deliveries as per the orders of Unit Head,
Alangulam Cement Works or by the officers designated by him for loading of Clinker.
8.3 Necessary tools and other accessories required for this work shall be arranged by the
Contractors at their cost.
8.4 The bidder should be familiar with working hours of the plant, holidays, shift operations,
etc. After taking the contract, any excuse by the Contractor not to abide by the above
working conditions, will not be accepted. It will be construed as an act of non-fulfilment of
the contract.
8.5 Non-availability of labourers, vehicles, sudden increases in the rates of materials, hire
charges of the vehicles during the contract period will not be accepted as reasons for non-
fulfilment of the contract or for increase in the quoted rate.
8.6 The rate quoted by the Tenderer shall be firm and no variation shall be allowed during the
contract period.
8.7 The loaded trucks shall be allowed to enter Alangulam Cement Works, Alangulam as
directed by the Unit Head, Alangulam Cement Works on working days. It is the
responsibility of the Contractor to ensure that material reaches Alangulam Cement Unit as
per the delivery schedule given by the Unit Head, Alangulam Cement Works.
9) QUANTITY TO BE SUPPLIED
a. Details of quantity of Clinker to be supplied is as follows:

S Quantity Offered for the Supply

Description
No period in MTs
1 Supply of Clinker to Alangulam Cement Works,
3,000 MT
Virudhunagar District on F.O.R. basis
b. TANCEM reserves the right to vary the quantity to the extent of 25% either way.
c. The Tenderer shall guarantee Physical and Chemical characteristics of Clinker offered
conforming to the specification enumerated in ANNEXURE- IV. The Tenderer should ensure
that the quantity of supply of Clinker should be as per the schedule given in the Purchase
Order. However, TANCEM reserves the right to modify the quantity ordered depending upon
the requirement.
d. The above quantity is an indicative and it is subject to the requirement and production of the
Plant.

TANCEM, Chennai-2 Page 10 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
e. No compensation shall be claimed on account of any shortfall in the ordered quantity against
the Tendered quantity.
9.1 VARIATION IN QUANTITY
TANCEM reserves the right to change the quantity to the extent of 25% either way of the
tendered quantity indicated in the Clause no 9.a, as per Sec 14(9) of Tamil Nadu
Transparency in Tenders Act 1998 and Rules 2000.

10) TECHNICAL SPECIFICATION

The clinker to be supplied under this contract shall conform to the following technical
specification:

S.No. PARAMETER UNIT SPECIFICATION

1 Loss on ignition % Max. 0.46 Indicative

2 Calcium as CaO % Min 64.5 Control parameter
3 Silica % 21.45 Indicative
4 Fe2O3 % 2 to 3.5 Indicative
5 Al2O3 % 4.35 Indicative
6 MgO % Max. 0.87 Indicative
7 SO3 % Max. 1.46 Indicative
8 Free lime as CaO % Max. 1.34 Control parameter
9 Insoluble residue (IR) % Max. 0.5 Indicative
10 LSF % 0.92 Indicative
+3 mm Min. 70% Indicative
11 Size
-3 mm Max. 30% Indicative

S.No.2 Calcium as CaO & S.No.8 – Free lime as CaO are Control Parameters, based on
which material will be accepted for all the consignments. Others are only indicative.
11) SUBMISSION OF EMD
i. EMD amount and Mode of submission:
a) An EMD amount of Rs.1,00,000/- (Rupees One Lakh only) should be paid either through
Demand Draft in favour of “Tamil Nadu Cements Corporation Limited” or by means of
E-Remittance to the following bank account.
 BANK DETAILS FOR REMITTING EMD:
BANK NAME : STATE BANK OF INDIA
ACCOUNT No : 10404415107
IFSC Code : SBIN0009930
BRANCH : INDUSTRIAL FINANCE BRANCH, CHETPET, CHENNAI – 600 031.
b) Tenders without EMD amount will be rejected by TANCEM as non-responsive.
c) The EMD amount of the unsuccessful Tenderers will be returned only after finalizing and issue
of Purchase Order to the successful Tenders within a reasonable time.
d) The EMD amount will not earn any interest thereof till repaid.
e) The EMD amount shall be forfeited:

TANCEM, Chennai-2 Page 11 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
 If a Tenderer withdraws the tender during the period of tender validity specified in the tender
(or) if the tenderer fails to sign the contract or to remit Security Deposit or if the rates are
revised, modified during this period or the orders are not executed after acceptance of offer.
ii. EMD Exemption:
EMD exemption will be given only to the bidder who furnish Udyam Registration Certificate
issued under MSME by Government of Tamil Nadu or NSIC certificate issued by Govt. of India.
The EM Part II and Udyog Aadhar Memorandum Register are not eligible for EMD exemption.
12) COST OF BIDDING
The tenderer shall bear all costs associated with the preparation and submission of its tender
and TANCEM will in no case be responsible or liable for these costs, regardless of the conduct
or outcome of the tendering process.
13) PRICING TERMS
 The price quoted should be Firm during the contract period and it should be in landed cost per
MT for Clinker inclusive of all viz. material cost, loading charges, transport charges including
toll charges, transit insurance and unloading charges, cost of quality test, etc at Alangulam
Cement Works.
 The price quoted should also be inclusive of all rights (if any) of patent or trademark and the
seller shall indemnify Buyer against all claims in respect of the same and the applicable Taxes.
 The price quoted should be firm during the contract period. However, the increase in statutory
taxes levied by State Govt. / Central Govt. on the end price will be borne by TANCEM.
Similarly decrease in the same will be reduced in the invoice. The tenderer shall produce
documentary evidence for such payment in case of variation in the statutory levies and taxes
while submitting the claim.
 GST, if any, should be shown separately as indicated in the price bid.
In case, the Contract period is extended as per Clause no 6.b the existing rate, terms &
conditions will remain same.
14) SUBMISSION OF e-TENDER
Two-cover online system should be uploaded in Online Portal:
14.1 General Instructions:
a. The tender proposes two stage tender system viz. (1) Technical Bid and
(2) Price Bid.
b. Both the Technical and Price Bids should be submitted in Online Portal www.tntenders.gov.in.
c. In Technical Bid – Documents listed in the Clause no 14.2 shall be enclosed.
d. In Price Bid– the rates alone are to be quoted in the Excel Format. GST, if any, to be shown
separately as indicated in the price bid.
14.2 Details to be uploaded in the Technical Bid:
a) Details of online payment E-Remittance / Crossed DD towards EMD Amount. In case of
DD it should be submitted to the Tender Inviting Authority before the due date and time
of opening of the Technical Bid.
b) If the bidder is claiming EMD exemption, a copy of Udyam Certificate of MSME issued by
Government of Tamil Nadu/ NSIC certificate to be furnished in accordance with the
Clause no.11.ii.
c) Certificates of proof to show successful execution of similar type of work earlier.
d) Profile of the Bidding Organisation as per ANNEXURE-I.
e) Representative’s photo affixed to Authorization letter (Annexure-II) and it should be from
the competent authority of the bidder to deal with this Tender. Documents received
without such authorisation will not be considered for further processing.
f) Certificate of Conformity (Annexure-III) from the Tenderer stating that all the terms and
conditions of the tender have been fulfilled.
g) The tenderer shall furnish as part of the bid, documents establishing the tenderers’
eligibility to bid and their qualifications to perform the contract if their bid is accepted.
h) All the required documents for Eligibility Criteria and other documents wherever insisted
in the tender.

TANCEM, Chennai-2 Page 12 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
i) The Tenderer should have the financial, technical and production capability necessary to
perform the contract. The Documentary evidence of the tenderer’s qualification shall be
established to the satisfaction of TANCEM.
j) TANCEM reserves right to ask for clarification / any additional information / documents
from bidder(s) if it is required and it should be submitted before the time specified
otherwise offer may be rejected at the discretion of TANCEM.
14.3 Signing of Bids
The bids shall be signed by the Tenderer or a person or persons duly authorised by
Specific Power of Attorney (SPA) to bind the Tenderer to the Contract.
Tenderers/Authorised persons of SPA are requested to sign each and every page of the
tender document including Annexure(s) / Amendments attached thereto from wrapper to
the last page of the tender document. In case of unsigned tender document submitted
then it would be rejected.
14.4 Details to be uploaded in Price Bid:
a) Firm Prices must be quoted only in the PRICE BID in excel format and to be
uploaded online.
b) As a proof of uploading, the tenderer should ensure that besides the acknowledgement
received in the Online Portal, SMS alert is also received in their registered mobile
number.
c) Incase of any issues in uploading the price bid the bidder may contact TANCEM
corporate office before 24 Hrs.
14.5 Mode of Submission:
All the documents are to be uploaded in the Online Portal only. Website
www.tntenders.gov.in.
1. Technical Bid and 2. Price Bid
15) WITHDRAWAL OF TENDERS BEFORE OPENING
 No tender shall be allowed to withdraw the tenders after submitting the tender. If do so their
EMD will be forfeited.
 The Tenderer may submit a modified tender before the last date for receipt of tender
provided that where more than one tender is submitted by the same Tenderer, the lowest
eligibility financial tender shall be considered for evaluation.
16) PERIOD OF VALIDITY OF BID
a) The rate quoted should be valid for a minimum period for 90 days for acceptance from the
due date. During the validity period, no tenderer is permitted to make any upward revision
in the rate. Further no tenderer is permitted to withdraw their offer within the validity
period of the tender or before finalisation of Tender. In case, any tenderer withdraws their
offer within the validity period of the offer or before finalisation of the order, the EMD
amount paid by them will be forfeited.
b) In exceptional circumstances, TANCEM may solicit the tenderer's consent for an extension
of the period of validity totally not exceeding 180 days. The request and the responses
thereto shall be made in writing.
17) DEVIATIONS
No deviation will be allowed from the tender terms and conditions. Tenders with deviation will
be summarily rejected. The Tenderer has to submit a Certificate that the tender is in complete
conformity with the tender terms and conditions as per format vide Annexure-III.
18) OPENING OF e-TENDER
a) The Tenders will be opened at the prescribed date and time in the presence of Tenderers or
their representatives who choose to be present. The representatives of Tenderers must bring
the authorisation letter from the bidding companies for attending the e-Tender opening. Not
more than two representatives for each Tenderer would be allowed to take part during the bid
opening process.

TANCEM, Chennai-2 Page 13 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
b) Technical Bid would be opened first. Eligibility Criteria such as payment of EMD and compliance
with pre-qualification conditions will be checked. The supporting documents would be cross
checked wherever required.
c) The date and time of opening of the Price Bid will be communicated through email/post.
d) Technical Bids non compliant with any of the tender terms and conditions will not be
considered for the next stage i.e. for opening of the Price Bid.
19) e-TENDER EVALUATION CRITERIA
The evaluation of e-Tenders will be done by TANCEM as detailed below:
i) TECHNICAL BID EVALUATION
Tenderers will be eligible for further processing only if they fulfil the following criteria:
a. Payment of EMD (Submission of valid EMD exemption as indicated in Clause no 11(ii)
b. Enclosing the tender document, Annexures, Amendments duly signed by affixing seal in all the
pages.
c. Compliance with the Eligibility Criteria indicated in Clause no 4.
d. If the tenderer is found to be the Contractor in the past with poor performance, their bid will
be rejected at the discretion of TANCEM.
ii) PRICE BID EVALUATION :
a) The technically qualified tenderers alone will be informed about the date and time of
opening of the Price Bid through mail / post and their Price Bids alone will be opened on
the informed date and time in the presence of the Tenderers or their authorised
representatives who choose to be present.
b) Final decision is entirely vested with TANCEM.
iii) DETERMINATION OF THE LOWEST EVALUATED PRICE:
In determining the lowest evaluated price, the following factors will be considered as per Tamil
Nadu Transparency in Tenders Act, 1998.
The lowest evaluated price will be determined based on lowest cost per MT of Clinker
(excluding GST) on F.O.R. destination, Alangulam inclusive of all the charges viz. basic cost of
material, and transportation charges to Alangulam inclusive of charges such as Loading
charges, unloading charges, weigh bridge charges, detection charges, toll charges, transit
insurance & applicable G.S.T., etc. at Alangulam Cement Unit offered by the bidder.
a.Rates to be quoted only on per MT basis at landed cost. In case of any arithmetical errors in
the totalling, unit rate will be considered for evaluation.
b. The results published in the BOQ comparative chart in online are an automated figure and it
is not final. The L1 will be arrived and declared strictly by following the procedures laid down
above.
c.The decision of TANCEM will be final in this regard.
20) NEGOTIATION
TANCEM reserves the right to negotiate with the Tenderer whose offer is the lowest evaluated
price for further reduction of price. TANCEM also reserves the right to negotiate with other
Tenderers to match the negotiated L1 price, strictly according to the Tamil Nadu Transparency
in Tenders Rules, 2000.
21) SPECIAL CONDITIONS
 Tamil Nadu Transparency in Tenders Act 2000, and the rules framed under it apply to this
tender.
The Tenderer shall nominate a representative who should take instruction from the Unit Head
of the Factory or from an Officer authorised by him about the day to day requirement in
respect of the supply.
i. Test certificate should be sent along with the materials at the time of delivery / inspection at
their own cost as per Clause 27. On receipt, the materials will be tested at Alangulam Cement
Works laboratory to cross check the physical and chemical characteristics and the material will
be accepted only if the material supplied matches the required specifications as specified in
Clause no.10 of the tender condition. In case the material fails to meet the norms prescribed,

TANCEM, Chennai-2 Page 14 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
the entire lot will be rejected and TANCEM will claim damages for the loss required on account
of rejected material.
ii. The material composition of Clinker should be taken into consideration and should match the
specifications which are given in the Technical Specifications given in the tender condition. Pre
despatch inspection at its discretion will be done by our Unit Official / Representative at the
supplier site.
iii. Defective materials, if any, received at site has to be replaced by the suppliers immediately
free of cost.
iv. Payment will be made for the actual weight of the goods supplied. In case any dispute due to
weight variation between TANCEM Weigh Bridge and suppliers invoice, each load will
weighed individually in the stores and payment will be made accordingly. For the above
weighment at TANCEM stores, supplier can depute their representative for witness.
22) SUB-LETTING OF CONTRACT
The successful tenderer shall not sub-let or assign the contract or any part thereof without
obtaining prior written permission of TANCEM. In the event of successful tenderer sub-letting
or assigning the contract or any part thereof without such permission, TANCEM shall have the
right to cancel the contract to make alternate arrangements and the successful tenderer shall
be liable to TANCEM for any loss or damage which TANCEM may sustain in consequence
arising out of such arrangement.
23) ACCEPTANCE OF TENDER
a) The final acceptance of the Tender is entirely vested with TANCEM, which reserves the right
to accept or reject any or all of the Tenders in full or in part.
b) After acceptance of the Tender by TANCEM, the Tenderer shall have no right to withdraw
his Tender or claim higher rate. The Tender accepting authority may also reject all the
Tenders for reasons such as changes in the scope of procurement, lack of anticipated
financial resources, court orders, accidents or calamities and other unforeseen
circumstances.
c) After acceptance of the Tender, TANCEM would issue Letter of Acceptance (LOA) only to
the Successful Tenderer(s). TANCEM also reserves right to engage more than one
contractor under this Tender. TANCEM may place orders to L1 not less than 60% of
the tendered quantity and the balance 40% of the tendered quantity to the next
lowest tenderer in ascending order who matches the L1 rate. The above proportion
is subject to number of qualified bidders and matches the L1 rate. Final decision in the
proportion is entirely vested with TANCEM.
d) The Contract period of 15 days accepted will be counted from the date of “Letter Of
Acceptance” and extendable by 4 days at the same rate, terms and conditions or till
finalization of next contract whichever is earlier. After the issue of LOA the successful
Tenderer shall have no right to withdraw this tender or claim higher price.
e) The invitation of Tenders, the terms and conditions of Tender, Offer of the Tenderer /
Seller and Letter of Acceptance issued by TANCEM along with any amendment issued prior
to signing of Contract shall constitute a Contract between the Seller and TANCEM.
24) PAYMENT OF SECURITY DEPOSIT (SD)
a. The successful Tenderers will be required to remit the Security Deposit equivalent to 5%
(five percent) of the contract value including GST in the form of Demand Draft / E-
Remittance / Unconditional Irrevocable Bank Gurantee for a period of not less than 4
months, after adjusting the Earnest Money Deposit. The payment of Security
Deposit/submitting the Bank Guarantee should be made within 7 days from the date of
Letter of Acceptance (LOA). The security deposit will not bear any interest.
b. TANCEM reserves the right to adjust the Security Deposit towards any amount due to it
from the successful tenderer and in such an event the successful tenderer on receipt of

TANCEM, Chennai-2 Page 15 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
information from TANCEM shall make further deposit to restore the Security Deposit to the
full amount.
c. The Security Deposit shall be liable to be forfeited wholly or partly at the sole discretion of
TANCEM if the successful tenderer fail to fulfil his contractual obligations. This will be in
addition to TANCEM’s right to make alternative arrangement at the risk and cost of the
successful tenderer.
25) EXECUTION OF AGREEMENT
a) The successful tenderers are requested to execute Supply Agreement for fulfilment of the
contract in the stamp paper of non judicial Rs.100/- after remittance of Security Deposit
immediately. (Refer Annexure VII).
b) The Successful Tenderer shall not assign or make over the contract, the benefit or burden
thereof to any other person or persons or Body Corporate for the execution of the contract
or any part thereof.
26) PURCHASE ORDER
i. After payment of Security Deposit and successful execution of the Agreement, Firm
Purchase Order for Supply of Clinker on F.O.R. at Alangulam Cement Works conforming
to Specification indicated will be issued to the successful Tenderer by TANCEM.
ii. The total quantity to be supplied and the schedule will be indicated in the Purchase Order.
iii. The entire supply should be completed as per the time schedule mentioned in the
Purchase Order/as and when instructed by the Unit Head or his representative.
27) QUALITY
a. Quality is the essence of this tender. The supplier shall supply the material strictly as per
the technical specification mentioned in the tender.
b. For each supply/consignment, test/quality certificate should be sent without fail and
based on the results consignment will be accepted.
c. The delivered Clinker will be rejected if they fail to meet the specification mentioned in
the tender document and TANCEM will impose damages for the loss incurred on account
of rejection.
28) INSPECTION
a) The supply materials willl be inspected and tested at Alangulam Cement Works
laboratory. All dispatch documents shall accompany test certificate.
b) The Physical and chemical compositions of the materials on receipt at the factory site
shall confirm to the prescribed quality parameters. If there is deviation in quality the
entire lot will be rejected.
c) Appointment of third party inspection is at the discretion of TANCEM.
29) VARIATION IN SUPPLY QUANTITY – Transparency in Tender Act
As the requirement of TANCEM may vary depending upon the dispatch schedule, the supplier
will be permitted to supply the quantity only to the extent of twenty-five per cent either way of
the requirement indicated in the Tender Documents as per Tamil Nadu Transparency in
Tenders Act 1998 and Rule 2000.
30) PAYMENT TERMS
a. No advance payment will be made or no letter of credit will be opened at any time.
b. 100% Payment shall be made against invoice on acceptance of the materials and
document at site within 15 days. The weighment of Clinker will be calculated as per the
weighbridge situated at Alangulam Cement works. In case of weight variation between
the invoice and the actual weighment at Alangulam, the lesser of the weight will be
considered for payment.
c. In case of failure to meet the quality standards, the entire consignment will be rejected.
In case of rejection, TANCEM is not responsible for any cost incurred to the seller. To
effect payment, the bills / invoices should confirm the total tonnes received/ accepted
and the same should be signed by the authorised officials of Alangulam Cement works
with office seal and date.

TANCEM, Chennai-2 Page 16 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
d. If GTA opts for RCM, TANCEM will remit the GST to Government at applicable rate, In all
other cases, it is the duty of contractor to ensure timely remittance of GST, and proper
filing of GST returns. Any loss to TANCEM due to failure on the above account will be
recovered from the future bills of the contractor.
e. TDS under Income Tax and GST Act will be deducted at the applicable rates.
31) BILLING
The Successful Tenderer shall submit the invoice for the Clinker supplied in the name of “The
Unit Head, Alangulam Cement Works, Alangulam, Virudhunagar District, Tamil Nadu”.
Pin Code – 626 127. GST No: 33AABCT1819J1ZH
32) DELIVERY
Delivery of Clinker up to Alangulam Cement Works is the responsibility of the Seller(s) only.
They are requested to follow the delivery schedule issued by Unit Head / Officials in respect of
Supply of Clinker. The following information should be informed to Alangulam Unit.
a) The materials to be loaded and the date of loading.
b) Time taken for Supply of Clinker from the Loading Point to Alangulam Cement works.
c) In the event of an order, you shall be in a position to start supplies within short notice
and despatches are to be effected as per delivery schedule given by TANCEM.
33) DELAY OR NON DELIVERY
Time is the essence of the contract and completion of delivery dates agreed to are binding on
the seller. In the event the seller is not able to supply as per the delivery schedules given by
Unit Head or his representative, TANCEM will have a right either to cancel the order without
prejudice to any other rights or to make purchase from an alternative source at the risk and
cost of the seller. Any additional cost borne by TANCEM in such cases shall be collected from
the seller or adjusted towards SD.
34) PACKING
i. All the supply materials shall be adequately packed to protect from all damages during
transit and all packing and forwarding charges are to be borne by the supplier.
ii. Place of Supply:
Tamil Nadu Cements Corporation Limited,
Alangulam Cement Works,
Virudhunagar District, Pin Code: 626 127.
Fax: 04562 271435 Ph: 04562 271426, 271449.
e mail: [email protected] & [email protected]
35) REJECTION
TANCEM requires Clinker strictly as per the specifications given in Annexure-VIII. Clinker not
meeting the specifications will be rejected outright. For rejected material, the cost should be
borne by Contractor.
36) TRANSPORTATION
It is the responsibility of the supplier to arrange for the transportation and supply the material
on F.O.R. destination basis. TANCEM requires the material on F.O.R basis only.
The material should be despatched by trucks by road on F.O.R basis. Unloading is to be carried
out by the contractor at their cost.
The rate quoted should be inclusive of material cost, loading, unloading charges, transport
charges, transit insurance, cost of quality test, toll charges, etc.
37) TRANSIT RISK & INSURANCE
a. Transit insurance should be arranged by the supplier at their cost.
b. Seller shall arrange for the insurance of the goods at their own cost for each & every load.
c.Delivery of goods up to Alangulam Cement Works is the responsibility of the Seller only.
d. The Contractor should cover all insurance including Third Party in respect of the above
Contract and no liability whatsoever is to be claimed from TANCEM.

TANCEM, Chennai-2 Page 17 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
e. It will be the responsibility of the Contractor to make prompt delivery. He shall be liable
for any loss of goods due to theft/pilferage/fire/road accidents/breakages/spillages, etc.
en-route.
f. In case of break-down of trucks en-route, the Contractor should immediately arrange for
movement of material in other trucks. Such transhipment will be at the risk and cost of
the Contractor. He should inform the TANCEM and the Alangulam Cement Unit office
immediately.
38) CANCELLATION
In the event of unsatisfactory performance in executing the order as per the terms, the order
is liable for cancellation. In the event of cancellation, the Security Deposit will be forfeited.
Also, TANCEM reserves the right to cancel the order in full or part thereof without giving any
reason by giving 15 days notice if the Clinker is not required due to any reason.
This cannot be a ground for the contractor to claim any compensation saying that the
contractor has been put to loss because of this.
39) FORFEITURE OF EMD/SD
a) If the successful tenderer fails to act according to the Tender conditions their SD will be
forefeited or withdraws the offer after their tender is accepted, their EMD will be forfeited.
b) If the selected Tenderer(s) fails to remit the SD within the above said period, the EMD
remitted by him will be forfeited and their Tender will be held void. TANCEM will have the
right to divert the order to other tenderers.
c) VIOLATION IN TERMS AND CONDITIONS:
For any other violations in the terms and conditions, besides blacklisting the Bidders,
recovery of cost plus 100% penalty and forfeiture of Security Deposit shall be imposed.
40) PENALTY
i. If the performance of the contractor is not satisfactory, the TANCEM reserves the right to
levy any penalty.
ii. The contractor should supply the Clinker as per the schedule of movement issued by Unit
Head of Alangulam Cement Works or his nominee.
iii. TANCEM reserves the right to initiate any such action as deemed fit and necessary, which
will include suspension / termination of the Contract, if the quantity ready for liftment is
not moved as per the schedule.
iv. In case of non-delivery of consignment in full or in part, value of material will be
recovered with 100% penalty.
v. TANCEM reserves the right to cancel the order partially or in full and entrust the supply of
Clinker to any other contractor if the supply is delayed beyond Two weeks after the due
date indicated by the delivery schedule. The additional cost incurred would also be
recovered from the Contractor. This would be without prejudice to the levy of Liquidated
Damages.
41) LIQUIDATED DAMAGES
a. The successful tenderers shall perform specifically the terms and conditions of tender to
the satisfaction of TANCEM. If any defaults happen in specific performance which results in
loss/damages to TANCEM, the tenderer is liable for making good the loss to TANCEM.
b. If the successful tenders fails to deliver the materials as per the delivery schedule
/instructions issued by Unit Head / his representative, the following Liquidated Damages
(LD) will be imposed:
Delay Beyond Expiry
Liquidated Damages
of Delivery Date
0.50 % of the contract value (including GST) of the defaulted
One Day
quantity
Beyond One Day and 1.00 % of the contract value for each week of the defaulted
upto Three Days quantity and up to 10% of the contract value (including GST).

TANCEM, Chennai-2 Page 18 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
c. In addition, TANCEM reserves the right to recover the extra cost incurred, if any, for
supply of the defaulted quantity from other sources.
d. TANCEM also reserves the right to cancel the order partially or in full and entrust the
supply orders to another tenderer if the supply is delayed beyond Three days after the
due date. The additional cost incurred if any would be recovered from the Seller. This
would be without prejudice to the levy of LD Charges.
42) RELEASE OF EMD
The EMD amount paid by the Successful Tenderer will be adjusted against SD. The EMD
amount of the unsuccessful tenderer will be refunded after finalisation and issue of FIRM
Purchase Order to the successful tenderer, without any interest.
43) RELEASE OF SD
The Security Deposit will be refunded to the successful tenderer on completion of entire
supply, subject to satisfaction of buyer, without any interest. Such completion would be
arrived at when the entire quantity of Clinker is supplied as per specification by the tenderer.
44) FORCE MAJEURE CONDITIONS
i. Should any of the force majeure circumstances, namely Act of God, natural calamity, fire,
epidemical sickness, pestilence, Government of India Policy, restrictions, any act of
Government, strikes or lock-outs by workmen, war, military operations of any nature and
blockades preventing the Seller / Buyer from wholly or` partially carrying out his
contractual obligations, the period stipulated for the performance of the contract shall be
extended for as long as these circumstances prevail, provided that, in event of these
circumstances continuing for more than one month, either party shall have right to refuse
to fulfil its contractual obligations without title to indemnification of any losses it may
thereby sustain.
ii. The party unable to carry out its contractual obligations shall immediately advise the other
party of the commencement and termination of the circumstances preventing the
performance of the contract.
iii. A Certificate issued by the respective Chamber of Commerce in the Seller or the Buyer
Location shall be sufficient proof of the existence and duration of such circumstances.
iv. The supply of Clinker shall be resumed immediately after the contingency/cies has / have
ceased or otherwise determined and the Successful Tenderer’s obligations shall continue
to be in force for correspondingly extended period after the resumption of execution.
45) DISPUTES AND ARBITRATION
a. In respect of all the tender conditions, the decision of TANCEM shall be final and binding. All
matters relating to any dispute which may arise during the execution of the contract shall be
referred initially to the Managing Director, TANCEM for an amicable settlement. In case of
failure, the dispute shall be referred to an Arbitrator, who shall be chosen by the contractor
from a list three arbitrators furnished by TANCEM. The decision of the Arbitrator shall be final
and binding on both the parties. The provisions of the Indian Arbitration Act, 1996 and the
Rules made there-under and any statutory modification thereof shall be deemed to form a
part of contract.
b. The venue of such Arbitration shall be at Chennai City only. Arbitration suits or any other
claims filed in any Court of Law outside Chennai City will not be binding on TANCEM.
46) JURISDICTION OF CIVIL COURTS
Subject to the above Clause, it is hereby agreed that Courts at Chennai City have jurisdiction to
decide or adjudicate upon any dispute which may arise out of or in connection with this contract
agreement. The contract shall be governed by the Laws of Union of India / Government of Tamil
Nadu in force.

TANCEM, Chennai-2 Page 19 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
47) SERVICE OF NOTICE
Any notice hereunder may be served on the Successful Tenderer by Registered Post at their last
known address. Proof of issue of any such notice should be conclusive of the Successful Tenderer
having been duly informed.
48)INDEMNITY
i. The contractor shall assume all Liabilities and keep the TANCEM wholly indemnified against
any action or suits, claim, cost, damages, charges and expenses arising in relation to this
contract.
ii. The contractor shall be fully responsible for complying with all the Acts, Regulations etc., in
regard to its workmen or trucks and shall fully indemnify the TANCEM against any liability or
action by the contractor’s workmen and others. The contractor shall reimburse TANCEM
either from the bills pending with the TANCEM for payment or from the Security Deposit.
iii. Without prejudice to any other provision, the contractor shall keep the TANCEM fully
indemnified against any action, claim or proceeding under the provision of any Act, Rules or
regulations framed there under or order having the force of Law for anything done or
committed by the contractor in contravention of such provisions or for infringement or
violation thereof in the course of execution of this contract. If as a result of such claim or
proceeding, the TANCEM is adjudged liable to pay any penalty or to pay any compensation,
such liability of the contractor who shall be solely responsible for all such penalties.
49)FRAUD AND CORRUPTION
The TANCEM requires the contractor to observe the highest standard of ethics during execution
of contract. In pursuance of the policy, the TANCEM,
a) Defines for the purpose of this provision, the terms set forth below as follows:
i) “Corrupt practice” means the offering, giving, receiving or soliciting directly or indirectly of
anything of value to influence the action of a public official in the procurement process or in
contract execution.
ii) “Fraudulent Practice” means a misrepresentation or omission of facts in order to influence a
procurement process or the execution of a contract.
iii) “Collusive Practice” means a scheme or arrangement between two or more bidders, (prior to or
after bid submission) designed to establish bid prices at artificial non-competitive levels.
iv) “Coercive Practice” means harming or threatening to harm directly or indirectly persons or their
property to influence their participation in the procurement process or affect the execution of the
contract.
b) Will reject the bid of a tenderer if it determines that the bidder had directly or through an Agent,
engaged in corrupt, fraudulent, collusive or coercive practices in competing for the contract in
question.
c) Will declare a bidder ineligible either indefinitely or for a stated period of time, to be awarded
any contract by the TANCEM, if at any time it is learnt that the bidder directly or through an
agent had engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in
executing any TANCEM financed contract.

TANCEM, Chennai-2 Page 20 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

ANNEXURE-I

PROFILE OF THE BIDDING ORGANISATION

The Bidder shall furnish the following details without fail:

Name of the Organisation

Nature of the Organisation: PSU/Public
Ltd/Private Ltd
Year of Incorporation
(enclose copy of Certificate of incorporation)
Address of the Registered Office:

Phone:
Fax :
email address:
GST registration number,
PAN Number:
copy of GST, PAN attested by the Company
Secretary or Managing Director or Auditor
should be enclosed.

Business Centre Details (separately for each

Centre if supply is offered from more than one
Centre.)
i. Location and Address
ii. Details of contact person and mobile
number

Note: The Bidder must upload documentary proof for the above details without fail.

I/we hereby declare that the details furnished above are true and correct to the best of my
knowledge. In case any of the above information is found to be false or untrue or misleading or
misrepresenting, I/we am/are aware that I/we may be held liable for it.

Signature of the Tenderer or authorised person with office seal

Place:
Date:

TANCEM, Chennai-2 Page 21 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
ANNEXURE –II

AUTHORISATION LETTER
To

The General Manager (Marketing),

Tamil Nadu Cements Corporation Limited,
735, Anna Salai,
Chennai - 600 002.

Sir,
We hereby authorize ……………………………………………………………………………………….. to submit a Bid
on our behalf and subsequently negotiate with the Buyer against Tender Ref: TANCEM/e-T.No.14/
2021-22/Supply of Clinker to Alangulam Cement Works/ALGM, dt.10.08.2021 due on 17.08.2021.
We understand that this Authorization letter is only for the purpose of enabling the authorized
person to sign the Tender Document for submission and subsequently negotiate with the TANCEM
on behalf of the bidder/ Supplier / Manufacturer and that TANCEM will enter into a contract only
with the bidder/ Supplier / Manufacturer.

(Signature for and on behalf of the Company/ Supplier / Manufacturer)

Signature of the Authorised person:

Attestation

(Signature for and on behalf of the Company/ Supplier / Manufacturer)

Place:
Date :
Note:
Competent Authority of the Bidder should issue letter of Authorization.

TANCEM, Chennai-2 Page 22 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

ANNEXURE – III
CERTIFICATE OF CONFORMITY

Certified that the offer is in total conformity with tender terms and specification
without any deviation, whatsoever.

SIGNATURE OF THE TENDERER :

FULL NAME :

DESIGNATION :

SEAL OF COMPANY :

TANCEM, Chennai-2 Page 23 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

ANNEXURE – IV
TECHNICAL SPECIFICATION OF CLINKER

The clinker to be supplied under this contract shall conform to the following technical
specification:

S.No. PARAMETER UNIT SPECIFICATION

1 Loss on ignition % Max. 0.46 Indicative

2 Calcium as CaO % Min 64.5 Control parameter
3 Silica % 21.45 Indicative
4 Fe2O3 % 2 to 3.5 Indicative
5 Al2O3 % 4.35 Indicative
6 MgO % Max. 0.87 Indicative
7 SO3 % Max. 1.46 Indicative
8 Free lime as CaO % Max. 1.34 Control parameter
9 Insoluble residue (IR) % Max. 0.5 Indicative
10 LSF % 0.92 Indicative
+3 mm Min. 70% Indicative
11 Size
-3 mm Max. 30% Indicative

S.No.2 Calcium as CaO & S.No.8 – Free lime as CaO are Control Parameters, based on which
material will be accepted for all the consignments. Others are only indicative.

TANCEM, Chennai-2 Page 24 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

ANNEXURE – V
PRICE BID
SUPPLY OF CLINKER TO ALANGULAM CEMENT WORKS, VIRUDHUNAGAR DISTRICT
I/We have gone through and understood all the terms and conditions of the tender and will
abide by all the condition laid down for the supply of Clinker for Alangulam Cement Works as per
the detailed scope of works, terms and conditions laid down in the tender document.

S.
MATERIAL DESCRIPTION F.O.R. PRICE per MT in Rs.
No

1
Basic Price of Clinker supply of Clinker inclusive of all
charges as per Clause no 13 – material cost, transport RATE SHOULD BE QUOTED
IN PRICE BID IN ONLINE
charges including toll charges, transit insurance,
loading and unloading charges, etc

2 GST as applicable
TOTAL COST per MT at Alangulam Cement Works,
Virudhunagar District on F.O.R. PRICE basis (Landed
Cost) including GST in Rs.

The rate quoted in the Price Bid (BOQ - Excel in online) shall remain constant during the
period of contract or any extended period as per the terms and no other additional charges on any
account will be claimed. The above rate is on F.O.R. which is inclusive of all viz. material cost,
transport charges including toll charges, transit insurance, loading and unloading charges, etc.

Signature of the Tenderer or authorised person with office seal

Place:
Date:

TANCEM, Chennai-2 Page 25 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

ANNEXURE –VI

MODEL LETTER OF ACCEPTANCE

Lr. No. Dt.

From,
The General Manager (Marketing),
TANCEM, LLA Building, II Floor,
735, Anna Salai,
Chennai – 600 002.
To,

Sir,

Sub: Tender Number dt. for Supply of Clinker to Alangulam Cement Works,
Virudhunagar District.

Ref: Your tender dated and subsequent correspondences resting with your letter dt.
*****
This is to notify that your tender dated for supply of Clinker for Alangulam
Cement Works, Virudhunagar District has been accepted for a contract amount of
Rs. at the rate of Rs. (Rupees ) per metric tonne
including GST
You are requested to furnish the Security Deposit of
Rs. Equivalent to 5% of the contract amount as per Clause no 24 of the Tender
Document in the form of DD / E-Remittance / Unconditional Irrevocable Bank Guarantee for
a period of not less than 4 months, within Seven days of this Letter of Acceptance and sign
the Agreement.
With the issuance of this letter of acceptance the contract for the above said
procurement stand concluded.
Kindly note that failure to sign the agreement shall be construe as a first cause to
constitute a breach of contract and for the annulment of award of contract and forfeiture of
the Earnest Money Deposit.

Yours faithfully,

( )
Signing for and
on behalf of TANCEM

TANCEM, Chennai-2 Page 26 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
ANNEXURE - VII
MODEL AGREEMENT

(To be executed on Rs.100/- non judicial stamp paper bought in Tamil Nadu)
Purchase Order ref.no. TANCEM/14 /2021-22/Supply of Clinker to Alangulam Cement
Works/ALGM, dt.10.08.2021 to Alangulam Cement Works, Virudhunagar District.

The Deed of Agreement made this day of 2021 between

M/s. represented by its herein after called the
seller of the first part
AND
M/s. Tamil Nadu Cements Corporation Limited (TANCEM) having its Corporate Office at No.735, LLA
Buildings, II Floor, Anna Salai, Chennai – 600 002, represented by its Managing Director, herein
after called the purchaser of the other Part.

The party of the Second Part has invited competitive offers for Supply of Clinker to
Alangulam Cement Works on F.O.R upon successful bid, the party of the first part (M/s._____
) have agreed to
at Alangulam Cement Works within ------------- at an all inclusive price of
Rs. /- (Rupees only) inclusive of GST @__ % for a period of 15 Days from the
date of LOA and extendable by 4 Days.

Now both parties have agreed as follows:

1) This agreement having been signed by both the parties shall constitute a binding contract
agreement between the parties and shall remain in force for a period of 15 Days from the
date of LOA or till extended period if any.
2) Agreed no compensation shall be claimed by the Contractor or Payable by TANCEM on
account of any shortfall in the ordered quantity against the Tendered quantity.
3) In this agreement, works and expressions shall have the same meanings as are respectively
assigned to them in the conditions of the Purchase Order referred to.
4) The following documents shall be deemed to firm and have been read and constructed as
part of this agreement viz.,

a) The Tender document / Negotiation letter / Post Correspondence.

(The tender ref: TANCEM/e-T. No. 14/2021-22/Supply of Clinker to Alangulam Cement
Works/ALGM, Dt. 10.08.2021)

b) The technical specification, various terms & conditions mentioned in the tender
document pertaining to this contract.
c) Purchase Order ref. no.

TANCEM, Chennai-2 Page 27 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021
d) Letter of Acceptance ref. no. (Nos. dated: )
e) Various clarifications during subsequent discussions.

5)Subject to the above, the courts at Chennai alone shall have jurisdiction in the matters with
the contract.

In Witness whereof the parties hereto have signed on the day of 2021 above written
in the presence of

For and on behalf of the Purchaser For and on behalf of the Contractor

(M/s. Tamil Nadu Cements Corporation (M/s. )

Limited, Chennai.)

WITNESSES: WITNESSES:

1. 1.

2. 2.

TANCEM, Chennai-2 Page 28 of 29 Tenderer’s signature with seal

 Tender Ref: TANCEM/e-T.No.14/2021-22/Supply of Clinker to Alangulam Cement Works/ALGM,
Dt.10.08.2021

CHECK LIST
TENDERER TO FILL IN THE CHECK LIST AND UPLOAD IN THE ONLINE PORTAL
(State YES/NO for each item)

1 Whether the Technical Bid and Price Bid (i.e.) Bill of Quantity are uploaded
separately in the Online Portal
2 Whether the following Documents are uploaded in the Technical Bid:
a) Earnest Money Deposit (EMD) amount.

b) Tender document duly signed by affixing seal in every page.

c) Pre-Qualification details as laid down in the Tender under Eligibility Criteria.

d) Technical Bid in the original Tender document and other supportive documents

e) The profile of the Bidding Organisation - ANNEXURE – I

f) Letter of Authorization - ANNEXURE – II
g) Certificate of Conformity - ANNEXURE – III
h) Technical Specification of Clinker – ANNEXURE - IV
i) Price Bid - ANNEXURE – V
j) Model Letter of Acceptance - ANNEXURE – VI
k) Model Agreement - ANNEXURE – VII
l)Bidder should sign in each and every page of the Tender Document, including the
Annexures/Amendments, by affixing their official seal, failing which their offer
will be rejected.
3 Whether Filled Price Bid is uploaded

NOTE:
Please ensure that all the relevant boxes are answered YES/NO against each column.
IMPORTANT NOTE:
Bidders must ensure to upload all the required documents indicated in the Tender document
without fail in the Online Portal. Bids uploaded without supporting documents (see Clause no 4
Eligibility Criteria) in respect of the various requirements mentioned in the tender document
are liable to be rejected at the initial stage itself.

TANCEM, Chennai-2 Page 29 of 29 Tenderer’s signature with seal