ABG Supplier Portal: Business Requirements: Specs: Engineering Change Procedure

ENGINEERING CHANGE PROCEDURE:

Supplier Participation Version

1. The Engineering Change Form is completed to initiate a request for a change.

Supplier note: The Engineering Change Form contains information related to a change
requested for consideration. Initially, this is called and “ECR” of “Engineering Change
Request”.

If the supplier wishes to make a change to a part, sub-assembly, assembly, or process

affecting an Access Business Group product, the supplier must submit a request for the
change. The request may be made using either the Access Business Group Engineering
Change Request form, or on the supplier’s engineering change request form. If the request
is made using the supplier’s form, the Access Business Group Engineering Change form
will be attached as a cover sheet and the supplier’s request will be considered background
information related to the change request.

2. If the requested change involves an outside supplier, the Engineering Change form is
transmitted to the supplier for a page #1 signature. A supplier signature is required for
approval of the request by the CCB.

Supplier note: The ECR, along with supporting documentation is sent to the supplier for
signature to insure that the requested change is feasible and to allow the supplier to
respond with any comments or changes prior to initiation of the change. If there are no
issues, the supplier is to sign page #1 to indicate that the requested change is feasible.
Signature of page #1 does not indicate that the change has been completed nor that the
change is approved for production.

3. The completed form, along with supporting documentation, is submitted to the Change
Control Board (CCB) Coordinator. An ECR number is assigned by the CCB Coordinator.

4. The CCB Coordinator places a .PDF of the Engineering Change Request, including back-
up documentation, into Product Center with a status of “in progress”. The ECR is linked to
the item in Product Center for which the change is being requested. If other documentation
exists, such as .PDF’s of the proposed revision, test data, MAI’s etc., it can be linked to the
Engineering Change Request .PDF within Product Center or identified within the attributes
of the ECR.

5. At least one day prior to the next CCB meeting, the CCB Coordinator notifies the necessary
personnel by e-mail regarding the request.

Revision 7/15/2005 Page 1 of 3

 ABG Supplier Portal: Business Requirements: Specs: Engineering Change Procedure

6. Persons receiving the Engineering Change Request/s have the responsibility to review the
requested change, request additional clarification, and formulate an opinion prior to
attending the next CCB meeting at which the request/s will be approved or rejected.
Persons not able to attend should delegate the authority to approve or reject the request/s
to a suitable replacement attendee. An e-mail indicating approval or rejection, which is sent
by the notified attendee to the CCB Coordinator prior to the CCB meeting, will also satisfy
the review requirement.

7. On the day prior to the CCB meeting, the CCB Coordinator distributes an agenda indicating
the ECR/ECN’s requiring disposition at the CCB to all standing CCB members and other
requested attendees based on the content of the ECR/ECN’s.

8. The Change Control Board meets on a weekly basis to approve or reject Engineering
Change Requests (ECR) and Engineering Change notices (ECN). The CCB Coordinator is
responsible for compiling any changes to the ECR onto a master copy. The master copy of
the ECR must be approved and signed by the CCB attendees indicating an agreement to
execute or reject the requested change. A unanimous decision by the CCB is required for
the ECR to become an ECN. If any changes have been made to the ECN, a new copy is to
be sent to the supplier by the ECR initiator.

9. Upon approval of the Engineering Change Request, it becomes an Engineering Change

Notice (ECN) signifying agreement by the CCB that the change should be initiated.

10. The CCB Coordinator replaces the original ECR in Product Center with the ECN containing
page #1 signatures.

11. The ECN provides authorization to initiate the requested change.

Supplier note: A copy of the ECN containing all page #1 signatures, or attached e-mails
indicating approval, will be sent to the supplier to indicate that the Change Control Board
has agreed to initiate the change. Any changes to the ECN as a result of the review by the
CCB will be communicated to the supplier by the ECN. Again, signature of page #1
indicates an agreement to initiate the change, not completion of the change nor approval to
implement the change into production.

12. As submittal requirements are completed, the person responsible for completion of the
individual requirements updates the ECN within Product Center to indicate the completion
date of the required activities.

Supplier note: Certain information pertaining to the completion of submittal requirements,

such as First Article Inspection results, process capability studies, test data, etc., may be
requested from the supplier to document completion of the requirements.

Revision 7/15/2005 Page 2 of 3

 ABG Supplier Portal: Business Requirements: Specs: Engineering Change Procedure

13. Upon completion of the submittal requirements, the ECN is returned to the CCB for review
and signing.

14. Upon unanimous agreement that submittal requirements have been satisfied, page #2 of
the ECN will be signed and approved for release to production. Any qualifiers to the
production release, such as delays in implementation, additional dispositions, etc. will be
noted under the release signature block.

15. If submittal requirements must be modified, the ECN will be returned to the CCB where
revisions to the ECN will be determined.

16. The revised ECN will be placed into Product Center as a new version.

17. Upon release to production, the ECN with release signatures will be scanned and placed
into Product Center where it will be changed to “released” status.

18. The released ECN will be transferred to Documentum for distribution.

Supplier note: A copy of the completed, released ECN will be transmitted to the supplier to
indicate that the change has been completed and approved for production. New production
orders based on major revisions that result from the completed and approved ECN will be
received from ABG procurement.

19. Release of the ECN for production will trigger the release of revised specifications, Parts
Tickets, MAI’s, etc. required to implement the change.

Revision 7/15/2005 Page 3 of 3